W911KB-09-R-0027.pdf

W911KB-09-R-0022

D E S I G N - B U I L D REQUEST for PROPOSAL

AEROMEDICAL SERVICES /

MENTAL HEALTH CLINIC

ELM306 – ELMENDORF AFB, ALASKA

OPEN TO LARGE & SMALL BUSINESSES

SOLICITATION, OFFER, AND AWARD

SUPPLIES OR SERVICES AND PRICE/COSTS

CONSTRUCTION SPECIFICATIONS/STATEMENT OF WORK

INSPECTION AND ACCEPTANCE

SPECIAL CONTRACT REQUIREMENTS

CONTRACT CLAUSES

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

REPRESENTATIONS, CERTIFICATIONS, AND OTHER NOTICES TO BIDDERS

EVALUATION FACTORS FOR AWARD

17 September 2009

U.S. ARMY ENGINEER DISTRICT, ALASKA

CORPS OF ENGINEERS

P.O. BOX 6898

ANCHORAGE, ALASKA 99506-6898

Final DB/RFP

INCREASE PROFIT SUBMIT VE CHANGES

ELM306 – AEROMEDICAL SERVICES/MENTAL HEALTH CLINIC

ELMENDORF, AFB, ALASKA

DESIGN-BUILD RFP

RFP

TABLE OF CONTENTS

PHASE ONE

PROJECT INTRODUCTION

SF 1442

Offeror Certification Proposal Schedule

PROPOSAL PHASE – CONTRACTING

Section 00 21 00 Section 00 22 10 Section 00 22 20 Section 00100 Section 00600 Index of 00700 Clauses Section 00700 Section 00800 Part 1 Project Description/Statement of Work Section 01 35 26 Government Safety Requirements Section 01 45 01 USACE Quality Control System (QCS)

NAICS: 236220 SIZE STANDARD: $33.5 Million

FULL AND OPEN COMPETITION

Project Title/Location: Design/Build of an Aeromedical Services and Mental Health Clinic at the Elmendorf AFB 3rd Medical Group, Elmendorf AFB, Alaska.

Description of Work: The project consists of the design and construction of an Aerospace Medical and Mental Health Clinic. The new facility w ill house f light medicine, public health, mental health clinics and support areas. The building w ill connect w ith the existing hospital via a w alkw ay. The project w ill be designed in accordance w ith UFC 4-510-01 Design: Medical Military Facilities and shall meet LEED® silver requirements.

POC for this action: POC: Crystal Labrecque (907)753-5578

Contract Aw ard subject to Congressional approval and Availibility of Funds

CRYSTAL D. LABRECQUE

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

25-Feb-2009

(RFP)

(IFB)

X

CALL:

Aeromedical Services and Mental Health Clinic

B. TELEPHONE NO. (907) 753-5578 (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________3 copies to perform the w ork required are due at the place specified in Item 8 by 2:00 p.m. __ local time ___19 October 2009______ this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

ELMENDORF AFB AK 99506-0898

W911KB

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

(hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

ELM306

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W911KB-09-R-0027 245

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W911KB-09-R-0027

Section 00010 - Solicitation Contract Form

CERTIFICATE

If the offer is submitted by a corporation, partnership, Joint Venture or an LLC, the applicable form listed must be completed. In the alternative, other evidence must be submitted to substantiate the authority of the person signing the offer. If a corporation, the same officer shall not execute both the offer and the certificate.

Corporation

I, ________________________________, certify that I am __________________ of the corporation named as

Contractor herein, that __________________________ who signed this contract on behalf of the Contractor was then __________________________ of said governing body and is within the scope of its corporate powers.

CORPORATE SEAL SIGNED:_______________________________

Limited Liability Company (LLC)

I, __________________________, certify that I am the ____________________ of the LLC named as

Offeror/Contractor herein; that __________________________ who signed this offer/contract on behalf of the

Offeror/Contractor was then __________________________ of said LLC; that said offer/contract was duly signed for and on behalf of said LLC by authority of its governing body, and is within the scope of its corporate powers.

SIGNED:

Name:

Title:

SIGNED:

Name:

Title:

AUTHORITY TO BIND PARTNERSHIP

This is to certify that the names and signatures of all partners are listed below and that the person signing the offer had authority to actually bind the partnership pursuant to its partnership agreement. Each of the partners individually has full authority to enter into and execute contractual instruments, on behalf of said partnership, with the United States of America, except as follows: (State "none" or describe limitations, if any.) This authority shall remain in full force and effect until such time as the revocation of authority by any cause whatsoever has been furnished in writing to, and acknowledged by, the Contracting Officer.

(Type or Print Name) (Signature)

(Type or Print Name) (Signature)

JOINT VENTURE

I, __________________________, certify that I am the Secretary of the Corporation named as

Offeror/Contractor Herein, that __________________________ who signed this offer/contract on behalf of the Offeror/Contractor was then __________________________ of said corporation by authority of its governing ody and is within the scope of its corporate powers. IN WITNESS WHEREOF, I have hereunto affixed my hand and the seal of said corporation this ____________ day of ____________

CORPORATE SEAL SIGNED:_______________________________

PRE-AWARD QUESTIONNAIRE

Prior to awarding any contract, it is required for this office to have on record specific information concerning the offeror. Accordingly it is requested that you complete the following form and return to this office, ATTN: Contracting Division, CEPOA-CT-CM – Crystal Labrecque.

Name of Contractor _________________________ Ck Proper Block

Business Address ___________________________ ___ Corporation

City/State/Zip ______________________________ ___ Partnership

Telephone No. _____________________________ ___ Individual

Operating Office Address, (This Area): ___ J/V

Name of Contractor ___ LLC

Business Address ___________________________ Inc. in State of:

City/State/Zip Telephone No. Year Inc.:

LIST OF CORPORATION OFFICERS/PARTNERS Ck Proper Block

BY NAME AND TITLE:

__________________________________________ ___ Small Business

__________________________________________ ___ Large Business

__________________________________________ ___ Minority Business

YEARS EXPERIENCE in the field of proposed work (________________________).

Also indicate similarity between work currently being produced and work required under subject invitation:

Financial Institution Ratings. Is your firm listed in:

a. Dunn and Bradstreet: ______No _____Yes: If yes, what is the rating?

b. Thomas Register: _____No _____Yes: If yes, what is the rating?

CERTIFIED CURRENT BALANCE SHEET AND LATEST PROFIT AND LOSS STATEMENT signed by an officer of the company. The name of your banking firm, their telephone number and the name of the individual to contact for a line-of-credit reference. The last financial statements will be acceptable if they are less than 6 months old.

List all pending lawsuits or unsatisfied judgments against you; the nature of same and Court where filed or adjudicated. Lawsuits or judgments where full payment will be made, or are covered by your insurance are not to be included.

List all your contract claims pending: state nature and amount of each claim and approximate date filed.

Name(s) of Bonding Company(ies) _________________________________________

Business Address(es) ____________________________________________________

Your bonding capacity as established by your surety $ __________________________

PLEASE ATTACH with Pre-Award Questionnaire a list of tools, equipment and facilities, with year, date and value, which will be used for this project.

By my signature hereon, I certify that the offer price of $________________________ On subject project has been reviewed and is without error.

Signature _______________________

Title ___________________________

Date ___________________________

Section 00100 - Bidding Schedule/Instructions to Bidders

PROPOSAL SCHEDULE

PROPOSAL SCHEDULE W911KB-09-R-0027

AEROMEDICAL SERVICES/MENTAL HEALTH CLINIC

ELMENDORF AFB, ALASKA

Item Unit No. Description Quantity Unit Price Amount

BASE ITEMS

0001. Design the Aeromedical Services/Mental Health Clinic building and Site work, complete. 1 Lump sum $________ $________

0002. Construct the Aeromedical Services/Mental Health Clinic within the Building 5 foot line, complete. 1 Lump sum $________ $________

0003. Construct site work And utilities beyond the building 5 foot line, complete. 1 Lump sum $________ $________

Total of Items 0001 thru 0003 $_________

OPTION ITEMS

0004. Design and construct Connecting link to Existing hospital, complete. 1 Lump sum $________ $________

0005. Add 256 digital line ports to telephone switching equipment in existing hospital, complete. 1 Lump Sum $________ $________

0006 Upgrade SONET transport Links in existing hospital And in DCO in Building 10488, complete. 1 Lump Sum $________ $________

0007. Design and construct Ambulance garage and Covered walkway, complete. 1 Lump Sum $________ $________

Total of Option Items 0004 thru 0007 $________

Total of Base and Option Items $________

EVALUATION OF OFFERS.

1. AWARD: Award will be made in accordance with Section 00 22 20 – Phase 2 Design-Build Selection Procedures and Basis of Award.

2. INCOMPLETE OFFERS: Failure to submit an offer on all items in the schedule constitutes an incomplete offer. Incomplete offers may be rejected.

Lump sum or unit prices must be shown for each item within the schedule.

3. EXTENSIONS: All extensions of the unit prices shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered to be the offer.

4. SPECIAL CONDITION: If a modification to a offer based on unit prices is submitted which provides for a lump sum adjustment to the total estimated cost, the application of the lump sum adjustment to each unit price in the proposal schedule must be stated. If it is not stated, the offeror agrees that the lump sum adjustment shall be applied on a pro rata basis to every unit price in the proposal schedule.

5. EVALUATION OF OPTIONS. (JUN 88). The Government will evaluate offers for price purposes by adding the total price of all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

-- END OF PROPOSAL SCHEDULE --

SECTION 00 21 00

SECTION 00 21 00

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I: NOTICE OF COST / AREA LIMITATIONS

1. TARGET CEILING

The target ceiling for contract award for design and construction of the Aeromedical Services/Mental Health Clinic (ELM306) is $22,193,000 based on congressionally appropriated funds for this project. The offeror is encouraged to approach but not exceed these target ceilings as it is highly unlikely additional funds will be made available for award should the target ceiling amount be exceeded.

2. AREA LIMITIATION

The authorized building area for this facility is 34,750 square feet, and authorized area for the ambulance garage is 960 square feet. Total proposed area exceeding authorized square footages will not be approved for award.

3. FUNDING

Offerors are also advised that a contract resulting from this solicitation is contingent upon congressional approval. Should congress not appropriate the funds, the solicitation will be canceled. If the solicitation is canceled, all proposal preparation costs will be borne by the offeror. The Government will not reimburse offerors for their costs associated in preparing their proposals.

PART II: GENERAL INFORMATION

1. REQUEST FOR PROPOSAL

The Request for Proposal (RFP) for this solicitation (including any Amendments and plans and specifications), will be issued via a secure package on FEDBIZOPPS (https://www.fbo.gov). CDs will not be prepared or sent out unless there are technical difficulties within the FEDBIZOPPS system. If CDs or other electronic format is issued, it will be issued at no charge. Every applicable item will be posted and issued by electronic means first, and only as a last resort would traditional paper copies be issued.

2. BOND AMOUNT REQUIRED

(1) Offer Guarantee: The requirements for an Offer Guarantee as required in FAR Clause 52.228-0001 Bid Guarantee (Sep 1996) are hereby waived. However, the offeror must submit a letter from their bonding company indicating the offeror’s ability to obtain performance and payment bonds in the amount of the proposal price.

(2) For Limited Liability Companies (LLC) on the Required Bonds: On SF 25 and 25A, Bonds, where it requests

“State of Incorporation,” the LLC should instead put the “State of Organization.” In the Principal’s signature block have the signatory indicate whether he or she is signing as a member, manager, or both. Instead of a “Corporate Seal” attach the Certificate of Formation or Certificate of Organization, as appropriate, which should indicate the signatory’s authority to bind the LLC.

3. SURETY REQUIREMENTS

a. Corporate Sureties - Corporate sureties for performance and payment bonds must appear on the list contained in the Department of the Treasury Circular 570, "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies". Other requirements for corporate sureties are contained in FAR 28.202-1.

b. Individual Sureties - If individual sureties are used for bond obligations, they must meet the requirements under FAR 28.203.

4. INQUIRIES

All inquiries concerning administrative and technical matters shall be submitted in writing via email to Ms. Crystal Labrecque, crystal.d.labrecque@usace.army.mil, or Phone (907) 753-5578 or Fax (907) 753-2544. Any mailed written inquiries should be addressed to U.S. Army Engineer District, Alaska, ATTN: Crystal Labrecque, CEPOA-CT-CM, P.O. Box 6898, Elmendorf AFB, AK 99506-0898)

COLLECT CALLS WILL NOT BE ACCEPTED.

5. VISITORS TO ELMENDORF AFB

All vehicles occupants are required to wear seatbelts. Violators will lose their Base/Post driving privileges for this offense. Cell phone usage by vehicle operators while driving on base/post is prohibited, unless the vehicle is safely parked or they are using a hands-free device. Violators will lose their Base/Post driving privileges for this offense. This policy applies to all uniformed military personnel, DOD civilians, contractors, family members and any other non-DoD drivers operation a motor vehicle on Government installations.

If a firm does not have a current pass to obtain entry to Elmendorf AFB, the firm may request a day pass using the following procedures:

Not less than 2 business days prior to your meeting or delivery of proposal, the firm must contact the Contract Specialist identified in this RFP and request a day pass. The firm must provide:

a. The solicitation number

b. The full names of all person(s) in the vehicle

c. The name of their employer(s)

d. Telephone Number(s)

e. REQUEST TIME AND DATE FOR SPONSORSHIP

On the DAY OF ENTRY, the driver must go to the Boniface Visitor Center and provide:

a. Valid Driver’s License

b. Proof of current Insurance

c. Proof of current IM certification

d. Current Vehicle registration

e. MEET THE GOVERNMENT SPONSOR POINT OF CONTACT (i.e. CONTRACT

SPECIALIST)

TO RECEIVE SPONSORSHIP FOR ACCESS PASS TO THE BASE/POST

Please allow enough time to access the base in case of possible changes in base or building access requirements for security reasons. For rental vehicles, the rental agreement can be used in lieu of Insurance, IM Certification and Vehicle Registration.

6. FACSIMILE PROPOSALS

Facsimile proposals or modifications will not be accepted.

7. PRE-PROPOSAL CONFERENCE/SITE VISIT (PHASE-TWO ONLY)

a. A pre-proposal conference and site visit will be conducted at Elmendorf Air Force Base at a time to be announced in a future amendment for those offerors selected to submit on Phase Two. Offerors selected for Phase Two are encouraged to attend the pre-proposal conference and familiarize themselves with site parameters and constraints.

b. Offerors wishing to attend will be required to follow the procedures in Part I. No. 5 “Visitors to DOD Installations”.

c. Questions submitted at least two days prior to the proposal conference/site visit will be answered at the conference if possible. Submit questions to Crystal Labrecque, Contract Specialist, crystal.d.labrecque@usace.army.mil or FAX 907/753-2544. Minutes of the conference will be recorded and distributed to all offerors as an amendment to this RFP regardless of whether or not they attend the pre-proposal conference.

8. PRE-AWARD SURVEYS

The Government reserves the right to conduct a pre-award survey of any firm under consideration to confirm any part of the information furnished by the Offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

9. PERFORMANCE OF WORK BY CONTRACTOR

Your attention is invited to Section 00 72 00, FAR 52.219-14 entitled “Limitations on Subcontracting”.

Unless submitted with the proposal, the successful contractor must furnish to the Contracting Officer within 30 days after award, a description of the work that the contractor intends to perform with his own organization (e.g. earthwork, paving, brickwork, roofing, etc.), the percentage of total work and the estimated cost thereof.

10. SMALL BUSINESS GOALS APPLICABLE TO THIS RFP:

See Part VI - SPECIFIC PROPOSAL REQUIREMENTS, Phase Two, Volume II, TAB H (below) for additional requirements.

FY 2009 subcontracting goals for the Alaska District:

Small Business 70.0% Small Disadvantaged 6.2% Woman-Owned Small Business 7.0% HUB Zone Small Business 9.8% Veteran-Owned Small Business 3.0% Service Disabled Veteran-Owned Small Business 0.9%

PART III: WHO MAY SUBMIT:

1. TYPES OF FIRMS

Firms formally organized as design-build entities, design firms and construction contractors that have associated specifically for this project, or any other joint venture, or sub-contractor may submit. For the purposes of this solicitation, no distinction is made between formally organized design-build entities and project-specific design-build associations. Both are referred to as the design-build Offeror (or simply “Offeror”) or the design-build contractor (or simply “contractor”) after award of a contract.

2. CENTRAL CONTRACTING REGISTRATION

All offerors are advised that if they are the successful offeror they must be registered in the Central Contracting Registration (CCR) database prior to award in accordance with FAR Clause 252.204-7004, Required Central Contractor Registration (NOV 2001). “Lack of registration in the CCR database will make an offeror ineligible for award”. We advise offerors begin this process when they prepare their proposal in order to ensure this registration is in place should they be selected for the award. All offerors must also have completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website in accordance with FAR Clause 52.204- 8.

3. JOINT VENTURES

a. Participation: Joint Ventures are encouraged to apply; however they must obtain a Tax Identification Number (TIN) as a joint venture and prepare the Reps/Certs as a joint venture (For example, provide the TIN of the joint venture and do not use a TIN from one of the parties of the joint venture.) Proposals submitted by joint ventures must be signed in accordance with the joint venture agreement. If all parties of the joint venture are required to sign in order to bind the joint venture, then all parties of the joint venture must sign the proposal. Joint ventures must be registered in both CCR and ORCA as a joint venture. Corporate Certificate: Ensure that both firms complete the joint venture portion.

b. Joint Venture Participants: A contract with joint ventures may involve any combination of individuals, partnerships, or corporations. The contract shall be signed in accordance with the joint venture agreement in the manner prescribed below for each type of participant. When a corporation is participating, the Contracting Officer shall verify that the corporation is authorized to participate in the joint venture.

c. Joint Venture Participants Signatures:

i. Individuals - A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signatures shall be followed by the individual’s typed, stamped, or printed name and the words “an individual doing business as (insert name of firm).

ii. Partnerships - A contract with a partnership shall be signed in the partnerships name. Before signing for the Government, the Contracting Officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

iii. Corporations - A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The Contracting Officer shall ensure that the person signing for the corporation has authority to bind the corporation.

iv. LLC - A contract with a Limited Liability Company (LLC) shall be signed in the LLC’s name, followed by the word “by” and the signature and title of the person authorized to sign. The Contracting Officer shall ensure that the person signing for the LLC has the authority to bind the company.

d. Bid Bond: The “principal” block requires that the name and title of the person authorized to sign for the joint venture be included.

e. After Award: Performance and Payment bonds and insurance certificates shall be in the name of the joint venture.

4. LIMITED LIABILITY COMPANIES

When submitting your proposal, provide the Certificate of Organization, Articles of Organization and the Operating Agreement. This information is used to verify the authorization of members to bind the organization. On SF24, SF25, and 25A, Bonds, where it requests “State of Incorporation,” the LLC should instead X out the word “Incorporation” and type in “Organization” so it will read “State of Organization.” In the Principal’s signature block have the signatory indicate whether he or she is signing as a member, manager, or both. Instead of a “Corporate Seal” attaché the Certificate of Formation, Certificate of Organization, or Articles of Organization as appropriate, this should indicate the signatory’s authority to bind the LLC.

5. PARTICIPATION OF COMMERCIAL FIRMS

The following firms may provide administrative support during the source selection process. These firms will be authorized access to only those portions of the proposal data and discussions that are necessary to enable them to perform their respective duties. The firms listed below shall be expressly prohibited from competing on the subject acquisition and from proposal scoring, or ranking:

FIRMS: KOONCE, PFEFFER, BETTIS, INC

COFFMAN ENGINEERS

Pursuant to Federal Acquisition Regulation (FAR) 9.505-4, individuals involved in this acquisition whose duties expose them to proprietary information generated in an Offeror’s proposal will be required to sign a nondisclosure agreement. This agreement states that, while performing their duties related to the source selection process, they will: (1) protect the Offeror’s information from unauthorized use or disclosure for as long as it remains proprietary and, (2) refrain from using the information for any purpose other than that for which it was furnished.

END OF SECTION 00 21 00

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION 00 22 10

SECTION 00 22 10

PHASE 1 OF A 2 PHASE DESIGN-BUILD SELECTION PROCEDURES

PART I: REQUEST FOR PROPOSAL PROCESS

1. PROCESS

The process used for this solicitation will be a two-phase Request for Proposal (RFP) wherein offerors will be evaluated on and selected from the following criteria:

Phase One (Volume I):

Experience Past Performance Organization and Technical Approach

Phase Two (Volume I):

Design Narratives Design Drawings Betterments

Phase Two (Volume II) Pricing Information Subcontracting Plan

2. CRITERIA

Each criterion will be evaluated as a discrete factor. The final determination as to the overall value of any proposal will reflect the combined effect of having considered all criteria as a whole relative to price. A firm fixed price construction contract will be awarded to the offeror who submits a proposal determined to be the best value to the Government, with price and other factors considered.

3. OFFERORS

Only those offerors that are considered to be most highly qualified within Phase One will be asked to submit Phase Two proposals. No more than three (3) offerors will be selected to submit proposals for Phase Two.

4. GOVERNMENT INTENT

The Government intends to award without discussions. Limited exchanges with offerors may be conducted for clarifications. A competitive range will be established for conducting discussions if discussions are deemed necessary.

PART II. GENERAL PROPOSAL REQUIREMENTS

1. PROPOSAL PACKAGES

Submit your proposal packages to the U.S. Army Engineer District, Alaska at the address shown in Block 8 of Standard Form 1442. The Government must receive your proposal no later than the time and date specified in Block 13 of Standard Form 1442. All offerors will receive written notice if they were or were not selected to participate in Phase-Two. Those selected for Phase-Two shall have approximately forty-five (45) days after receipt of the final RFP for submittal of the Phase-Two proposal documents. Proposal clarity, organization and cross-referencing are mandatory.

Deviations From the RFP: The minimum requirements of the RFP shall be met and proposals shall not include any deviations or exceptions. The contractor may exceed the basic design requirements of the RFP and/or propose contractor betterments.

2. PROPOSAL PACKAGE FORMAT/VOLUMES

A cover letter must be provided as the first page of Volume I and should include:

(a) Solicitation number

(b) Name, address and telephone and facsimile numbers of the firm signing the SF 1442 (and electronic address).

(c) Names, titles and telephone and facsimile numbers (and electronic addresses) of persons authorized to negotiate on the firm’s behalf with the Government in connection with this solicitation.

(d) Name, title, and signature of the person authorized to sign the proposal.

(e) A statement specifying agreement with all terms, conditions, provisions included in the solicitation and agreement to furnish any and all items upon which prices are offered at the proposed item prices.

(f) Final Proposal Revision: If required to submit a final proposal revision, the accompanying cover letter shall identify all changes made to the firm’s initial proposal.

Technical Data shall be specific and complete, and demonstrate thorough understanding of the requirements. Data shall include, where applicable, complete explanations of procedures the firm proposes to follow. Additionally, data shall demonstrate the merit of the technical approach offered and shall be orderly, specific, and complete in every detail.

Data submitted must reflect the designer's interpretation of criteria contained in the RFP. Drawings and sketches required to clarify the Offeror’s proposal should present basic concepts, arrangements, and layouts. Arrangements, layout plans and notes may be combined together on single sheets in order to simplify a presentation, so long as clarity is maintained. Firms are encouraged to provide INFORMATIVE DRAWING NOTES to convey important features of their design. Drawings are not intended to be construction detail plans.

Unnecessarily elaborate or voluminous brochures or other presentations, beyond those sufficient to present a complete and effective response, are not desired and may be construed as an indication of the firm's lack of cost-consciousness. Elaborate artwork, expensive paper and bindings, and expensive/extensive visual and other presentation aids are unnecessary.

Technical proposals will be evaluated for conformance with the basic RFP design criteria, and for the extent to which they exceed those criteria. While the intent is to keep the pre-award design effort to a minimum, proposals must provide adequate detail for evaluators to determine how the proposals meet or exceed the basic RFP design criteria. Reiteration of the RFP is not desired.

Proposal clarity, organization and cross-referencing are mandatory. Offerors shall sufficiently detail and clearly define all items addressed in Part III and Part IV.

Written portions shall be typewritten using not more than 6 vertical lines per inch in 8-1/2" x 11" format with three holes punched, in three ring binders. Schedules may be presented on 11” x 17” and may be submitted separately or folded to fit within a binder. The offeror shall label and tab their proposal consistent with the solicitation format index below. Pages can be numbered independently within each tab; the entire document is not required to be numbered sequentially. Pages changed through proposal revisions shall have the original page number with an “R” to indicate the page has been revised and the date of the revision.

No material shall be incorporated by reference. Any such material will not be considered for evaluation.

The technical proposal shall be presented in a manner that allows it to "stand alone" without the need to reference other documents.

Number of copies is as follows:

Phase One / Volume I: Original + three (3) copies (only one volume) Phase Two / Volume I: Original + three (3) copies Phase Two / Volume II: Original + one (1) copy

3. PAGE COUNT

a. Phase One/Volume I: Not expected to exceed 35 (Thirty-five) single-sided pages. Personnel resumes and performance evaluations are not counted in the page limits.

b. Phase Two/Volume I: As many pages as required. Use of original product information or high quality laser copied images is encouraged for clarity.

c. Phase Two/Volume II: As many pages as required.

PART III. SPECIFIC PROPOSAL REQUIREMENTS

1. PHASE ONE, VOLUME I

Phase One, Volume I is an opportunity for you to provide information on your team’s past experience, past performance, organizational characteristics, and design approach to this project. Present the material sequentially under the following Tabs, A thru C, to facilitate evaluation. Your cover letter shall be the first page of the Volume.

TAB A: EXPERIENCE

Use the format specified in Part IV, Items 1-5 as applicable for each project submitted.

To receive credit for extent (amount) of experience, the Offeror shall demonstrate a history of recent, relevant experience. A firm will not receive credit under this factor for the relevant experience of key personnel proposed for this project. However, a firm may receive credit for relevant experience of a parent or affiliate company if the firm’s proposal demonstrates that the resources of the parent or affiliate will affect performance of the offeror.

a. Contractor: Provide a maximum of three (3) examples of projects, demonstrating relevant and recent construction or design/build experience, that are similar to this project in scope and magnitude. Provide an explanation of how these projects are similar in scope and magnitude to the work required in this RFP.

b. Design Firm(s): Provide a maximum of three (3) examples of projects, demonstrating relevant and recent design or design/build experience, that are similar in scope and magnitude to this project.

Examples provided should include the primary A-E and may also include primary A-E consultants as well.

Provide an explanation of how these projects are similar in scope and magnitude to the work required in this RFP.

c. Team Experience: Provide a maximum of three (3) examples of projects with recent and relevant experience in which you and your design firm have worked together. Identify any projects that are similar to this project. Provide an explanation of how these projects are similar in scope to the work required in this RFP. Also, identify any design-build experience within and between your proposed team.

Experience Matrix Featured Project

Customer Location Cost Size Date Comp.

Project A, Contractor

Project B, Contractor

Project C, Contractor

Project A, Designer

Project B, Designer

Project C, Designer

Project A, Team

Project B, Team

Project C, Team

Experience Matrix of Featured Projects

D es ig n

/ B ui ld

M ul ti- S to ry

O ffi ce

B ui ld in g

M ed ic al

O ffi ce s

C lin ic

M ili ta ry

C on st ru ct io n

C ol d W ea th er

E xp er ie nc e

LE

D

P

A ct

Project A, Contractor

Project B, Contractor

Project C, Contractor

Project A, Designer

Project B, Designer

Project C, Designer

Project A, Team

Project B, Team

Project C, Team

Note: Relevant experience includes but is not limited to: sub-arctic construction, seismically restrained multi-story structures, medical offices and/or DoD medical criteria, enclosed maintenance-accessible rooftop mechanical equipment, achievement of LEED Silver or higher, design and documentation of EPACT 2005 energy conservation, similar construction materials/methods, and similar dollar value as expected for this project. Recent experience is within five years of the date the project is advertised. If the recent experience occurred five years prior to the date the project is advertised provide a narrative describing why this experience should be considered (i.e. same team members, lessons learned, etc.).

The first 3 examples as stated above in sequential order will be considered. Examples submitted in excess of the requested amount will not be considered.

TAB B: PAST PERFORMANCE

Contractor and Designer: Provide information for each project listed under Tab A to indicate past performance. The offeror may use the Past Performance Evaluation Questionnaire included at the end of this section (00 22 10) as a means to supplement the Past Performance requirement. This is especially useful if one or both parties have limited experience with Government projects or wishes to highlight specific civilian projects. The Offeror will be responsible for submitting the Past Performance Questionnaire to its customers in a timely manner.

Note: The Government will also review available recent and relevant past performance data in its possession and may contact sources outside those listed in the proposal. To avoid duplicate effort on the part of your customers, please inform the contract specialist if there are any relevant questionnaire(s) already submitted to the Alaska District that you wish to use for this proposal.

TAB C: ORGANIZATION AND TECHNICAL APPROACH

Fully describe your proposed organization, in terms of key positions including but not limited to:

Superintendent, Quality Control Manager, Designers of Record, and others to manage and execute the design, construction, training, and warranty support, in a narrative, and in an organization chart.

Resumes of key personnel should include experience commensurate with this type of project. Identify the Design/Build management team and describe the role of the Design Organization during construction.

Identify your procedures for quality control throughout the design and construction process. Note:

Designers of Record with at least five years design experience in cold regions is preferred. Technical approach should include your general approach to design and construction of this project. Identify opportunities, challenges, and/or constraints. Emphasize your innovative and well-conceived approach to meeting the criteria stated in the Statement of Work.

2. PHASE TWO, VOLUME I

Phase Two, Volume I is an opportunity for you to provide your team’s solution for design and construction needed to accomplish requirements for this project. Present the material sequentially under the following Tabs, A through C, to facilitate evaluation. A cover letter should also be placed in the front of this Volume.

TAB A: DESIGN NARRATIVE

Present a narrative to support your understanding of the technical requirements. In the narrative, certify that your design complies with the most recent regulations, Standards and Codes, or if you deviate from them identify the extent and reason for deviating. The narrative shall include but not necessarily be limited to the following:

a. Civil: Explain the inter-relationship of the site utilities with the building footprints, driveways, sidewalks, and other features. Describe the analysis of geotechnical information to develop an understanding of the proposed utilities and site improvements. Emphasize the arctic engineering principles and the special features incorporated in the design. Describe Force Protection measures incorporated.

b. Architectural/Life Safety: Provide a description of how materials (both interior and exterior) are used to add pattern and definition to the Clinic, and comply with the Building Image described in Section 01 19

10.00 29-2.4. Discuss how the use of detailing, lighting, daylighting and color influences the architectural feel and character of the Clinic. Discuss how rooftop equipment will be blended into the overall Building Image. Discuss how the Connecting Corridor will intercept the Hospital pre-cast concrete skin and how it might transition between the character of the Hospital and the Clinic. Discuss how the design will achieve a LEED Silver facility and achieve EPACT 2005 performance. Identify Anti-Terrorism/Force Protection elements incorporated in the design. Provide detailed preliminary Code analysis.

c. Structural: Provide a basic description of the structural design and materials including foundation, wall, floor and roof systems. Describe any special structural elements required to support building shell thermal performance, roof-top equipment, shaft opening, light wells, etc.

d. Mechanical: Describe the equipment and systems necessary to support this new facility, including extensions from systems in the existing Hospital. Describe how mechanical systems, along with the overall facility enclosure, will be designed and constructed to achieve LEED Silver and the 30% reduced energy consumption mandated by EPACT 2005. Describe roof-top mechanical systems and how the design will facilitate maintenance of these systems. Describe how mechanical systems will be configured if Proposal Schedule options are awarded.

e. Electrical/Communications: Describe the electrical, lighting, and specialty electrical systems required for this project. The description should discuss all aspects of the systems. Provide a basic description of the telecommunications systems, including specialty systems such as public address, security, nurse call, mental health duress, radio paging system, etc.

f. Fire Protection/Fire Alarm: Provide a basic description of the fire protection and fire alarm systems, to include standpipe and mass notification systems.

TAB B: DESIGN DRAWINGS

Include drawings required to show the following information, at a minimum. Prints of drawings shall be 11x17 in size, bound separately or incorporated into the tabbed binder for ease of review and handling.

Plans must be at least 1/8-inch per foot scale. All spaces must be labeled with the room name, Program for Design (PFD) room code (Appendix 4), and the programmed and as-designed net areas. There must also be a Net Area Tabulation to summarize the Clinic, the Connecting Corridor, and the Ambulance Garage spaces along with a Gross Area Tabulation to show that an offeror’s proposed building area does not exceed the authorized projects scope (34,750 GSF with an additional 960 GSF for the ambulance garage).

a. General: Cover sheet with title and drawing index.

b. Civil: Civil Site/Grading Plan (Scale 1:250) - Locate all proposed improvements including: site amenities and improvements, utility routings, surface drainage, concrete slabs, and access roadways.

c. Architectural/Life Safety: Floor plans, exterior elevations, exterior perspectives, at least one building section, and at least one exterior wall and roof section. Preliminary egress plan. Preliminary roof plan with anticipated mechanical, electrical, and communications equipment and access routes. Gross and Net Area Tabulation demonstrating compliance with program requirements identified in section 01 19

10.00 29. Provide comparative code analysis of UFC, IBC and NFPA 101 requirements. Incorporate structural elements into the floor plans.

d. Structural: Provide preliminary structural elements layout. Identify any special structural elements required to support

e. Mechanical: Provide site plan showing routing of site utilities and utilities extended from the Hospital, to include sections of bury depth and materials. Provide floor plans and roof plans showing general sizes and arrangement of equipment. Show proposed routing of main ductwork trunks. Identify zones for in-floor radiant heating and air terminal units.

f. Electrical/Communications: Provide electrical and communications site plans. Provide large-scale floor plans of electrical and communications rooms/closets with panel, board, rack and transformer layouts to confirm adequacy of space provided by the Design-Build Architect.

g. Fire Protection/Fire Alarm: None required. Systems will be reviewed and approved in the design-after-award phase.

TAB C: BETTERMENTS

“Betterment” is defined as any component or system identified by the offeror that exceeds the minimum requirements stated in the Request for Proposal. In narrative form, address each Betterment listed in Section 01 19 10.00 29 that you have included in your proposal, and a description of how you intend to accomplish the Betterment. The contractor is also encouraged to propose Betterments. In narrative form, address each contractor proposed Betterment in your proposal and a description of how you intend to accomplish the Betterment. Use Table 1 below to identify contractor proposed Betterments and their affect on the project.

Note: When selecting betterments, the offeror is highly encouraged to consider the cost limitation identified for this project. If the offeror chooses to present betterments and innovations as severable from the minimum base bid requirements, the Government will consider the value of accepting them as part of the overall best value determination. If betterments are presented in this way, prices must be provided for each item or group of items. Pricing of Contractor proposed Betterments will be provided in Phase Two, Volume II, Tab C. Do not provide pricing in this section.

Table 1

CONTRACTOR PROPOSED

BETTERMENTS

# Description Affect on project I.E. "Better Value”, "Better Function"

3. PHASE TWO, VOLUME II – PRICING

TAB A: SECTION 00600. Provide requirements of Section 00600 (Reps and Cert.) of this request for proposal. Proposers are advised that as of 1 Jan 05, the Federal Acquisition Regulation require the use of the Online Representation and Certifications Application (ORCA) at the web site http://orca.bpn.gov.

TAB B: PRE-AWARD SURVEY BANK REFERENCE Submit the Pre-Award Questionnaire form along with a letter from your financial institution confirming your firm’s business and financial reputation, integrity, and ability to execute this contract. This letter must include information regarding any outstanding loans, past performance on loan payments, and general account information (for example, XYZ Corporation routinely maintains a checking balance in the six figures.).

TAB C: PROPOSAL SCHEDULE. The price information supporting the technical proposal shall be in the form of the proposal schedule contained in the front of this solicitation. Provide a price schedule of contractor proposed betterments in this tab also. The initial review of the Price Proposal will result in a determination as to reasonableness and affordability compared to the independent Government estimate.

Include the SF1442 and completed Proposal Schedule. Include bid bond in this tab.

TAB D: JVs or LLCs. Joint ventures must provide a copy of their Joint Venture Agreement. LLCs must provide a copy of their Articles of Organization. JVs and LLCs must provide evidence that the person(s) signing the offer has the authority to bind the organization.

TAB E: POINT OF CONTACT. Provide primary and secondary points of contact for the construction contractor and design firm should any questions arise from review of this offer. Information shall include:

Name; Title; Address; Phone; Fax number; and E-mail address. Also provide signature specimen/s for the individual/s authorized to bind the firm. Questions will be directed to the party that signs the proposal unless another person is identified in the cover letter for questions.

TAB F: HUBZONE PREFERENCE. All HUB-ZONE firms submitting as prime contractor will be provided a price evaluation in accordance with the FAR clause, 52.219-4 noted in Section 0700. Indicate here if your firm is a HUB-ZONE. If you are claiming a waiver from the preference, please provide the waiver in accordance with 52.219-4.

TAB G: SIGNATURE SPECIMEN

Provide a signature specimen for all personnel that will be empowered to bind the firm on all contractual matters relating to this solicitation and subsequent contract.

TAB H: SUBCONTRACTING PLAN

Large businesses must prepare a small business utilization plan IAW Federal Acquisition Regulation 52.219-9, Alt II and Defense Federal Acquisition Regulation (DFAR) 252.219. Subcontracting plans may be submitted up to 2 business days after the proposal due date and time.

Proposals shall address the anticipated utilization of small businesses. List each group and goals for each small disadvantaged business, women-owned, HUB-Zone, veteran owned, and disabled veteran owned. Current Subcontracting Goals for the Alaska District are included at the end this Section (00 22 10).

Submit your plan in the format provided in this Section (00 22 10). The format, entitled “SUBCONTRACTING PLAN”, outlines the areas that are to be evaluated.

A Subcontracting Plan Evaluation Guide is also provided

PART…