Combined Synopsis Solicitation W91151-25-R-A009- 04 JUN 2025 KO REVIEWED with Corrections v7.pdf

Combined Synopsis/Solicitation W91151-25-R-A009

Kitchen Hood Cleaning, Preventive Maintenance and Repair

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a written solicitation will not be issued. The solicitation number is W91151-25-R-A009. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025, DFARS Defense Publication Notice Current to DPN: 17 January 2025, and the Federal Acquisition Regulation (FAR). The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov/far/index.html, and www.va.gov/oal/library/vaar/.

Description: This contract encompasses the performance of Kitchen Hood Cleaning Services, Preventive Maintenance and Repair at Fort Cavazos, Texas. These services shall be provided at various locations throughout the Main Cantonment (MC), North Fort Cavazos (NFC), West Fort Cavazos (WFC) and the Belton Lake Outdoor Recreational Area (BLORA). Throughout the term of the contract, Fort Cavazos will demolish and construct various buildings and structures, but the overall impact on contract services will be minimal.

MICC Fort Cavazos intends to award a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Kitchen Hood Cleaning, Preventive Maintenance and Repair service. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 - Other Services to Buildings and Dwellings, Business Size Standard is $9M. This requirement is a 100% Total Small Business Set-Aside acquisition. See the attached Performance Work Statement (PWS) for full requirement details.

The contract is for a 60-month ordering period, with the Government having the option to place orders for kitchen hood repairs on an as-needed basis. The resulting contract will include FAR

52.217 -8, option to Extend Services.

Task Orders (TO) will only be issued by the Mission and Installation Contracting Command-Fort Cavazos, Installation Support Division.

Your points of contact for this requirement are as follows:

Contract Specialist: Gracelia Resa, gracelia.i.resa.civ@army.mil Contracting Officer: Diane Smith, diane.c.smith3.civ@army.mil

This solicitation will close at 1600 Central Time on 18 JUL 2025. Proposals received after this date and time will be considered late in accordance with FAR 52.212-1(f) and will not be evaluated. The Contracting Officer intends to make an award without discussion; however, that does not prevent the Contracting Officer from holding discussions if it is in the best interests of http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ the government. All proposals must reference and acknowledge all amendments posted to this solicitation, if applicable.

All questions must be submitted no later than 1300 Central Time on 10 JUL 2025, to both the Contract Specialist and the Contracting Officer at the above email addresses. Question can only be submitted via email. Requests shall be marked with solicitation number W91151-25-R-A009.

The Contractor shall submit all and any other pertinent information for the following Contract Line-Item Numbers (CLINs). Include sufficient details to evaluate compliance with the requirements in the solicitation.

CLIN Description QTY UI Unit Price Total

Price 0001 Product

Service Description:

Exhaust Hood Preventive Maintenance.

In accordance with PWS 5.

Specific Tasks.

12 Month

0002 Product Service Description:

Major Repairs.

In accordance with PWS 5.8.2.1.

NSP Job N/A $ 25,000

(EST)

1001 Product Service Description:

Exhaust Hood Preventive Maintenance.

In accordance with PWS 5.

Specific

12 Month

Tasks.

1002 Product

Service Description:

Major Repairs.

In accordance with PWS 5.8.2.1.

NSP Job N/A $ 25,000

(EST)

2001 Product Service Description:

Exhaust Hood Preventive Maintenance.

In accordance with PWS 5.

Specific Tasks.

12 Month

2002 Product Service Description:

Major Repairs.

In accordance with PWS 5.8.2.1.

NSP Job N/A $ 25,000

(EST)

3001 Product Service Description:

Exhaust Hood Preventive Maintenance.

In accordance with PWS 5.

Specific Tasks.

12 Month

3002 Product Service Description:

NSP Job N/A $ 25,000

(EST)

Major Repairs.

In accordance with PWS 5.8.2.1.

4001 Product Service Description:

Exhaust Hood Preventive Maintenance.

In accordance with PWS 5.

Specific Tasks.

12 Month

4002 Product Service Description:

Major Repairs.

In accordance with PWS 5.8.2.1.

NSP Job N/A $ 25,000

(EST)

1. CONTRACT AWARD:

1.1 The Government intends to execute a Firm Fixed Price contract for Kitchen Hood Cleaning

Services, Preventive Maintenance and Repair at Fort Cavazos, Texas.

1.2 Award will be made to the responsible offeror submitting the Lowest Priced Technically Acceptable (LPTA) offer in accordance with Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items and FAR Part 13.5 Simplified Acquisition Procedures for Certain Commercial Items that satisfies all terms and conditions of the solicitation and who is determined to be responsible in accordance with FAR 9.104-1.

1.3 In accordance with FAR 52.212-1 "Instructions to Offerors-Commercial Items” (Nov 2021), the Government reserves the right, based on the Government's best interests, to make a determination to:

1) award without discussion.

2) make a single award for this requirement.

3) establish a competitive range to conduct discussions; and/or

4) make no award if, upon evaluation, none of the proposals are deemed likely to meet the requirements.

2. PROPOSAL AND INSTRUCTIONS TO OFFERORS:

ADDENDUM to 52.212-1 Instructions to Offerors -- Commercial Items (Sep 2023) applies to this acquisition.

Offerors' proposals shall adhere to the following instructions:

2.1. These instructions are designed to ensure the submission of essential information in order for the Government to understand and evaluate proposals. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussions with Offerors.

2.2. Offerors are cautioned to submit adequate information to enable the Government team to fully ascertain each Offeror's capability to perform all of the requirements identified in the solicitation. All commitments made to the proposal shall become a part of the resulting contract.

2.3. Offerors are required to submit a COMPLETE package (Technical Proposal, Past Performance Proposal & Price Proposal) via email to gracelia.i.resa.civ@army.mil., Contract Specialist Gracelia Resa by 1300 hours CST by the closing date, 14 July 2025.

2.4. A complete offer package includes:

(a) Signed first page of the solicitation and each amendment if applicable.

(b) Price for the following contract line item (CLINs) CLINs: 0001, 1001, 2001, 3001, and 4001.

The government has provided an estimate of $25,000 for CLIN 2.

(c) All information required for Factor 1- Technical, Factor 2- Past Performance and Factor 3- Price as supporting documentation for the non-price factor(s) specified in FAR 52.212-2 and Addendum to FAR 52.212-1 of this solicitation, and

(d) Point of Contact (POC): Name(s) and telephone number, and e-mail address of person(s) authorized to conduct discussions/negotiations and to financially bind the company.

2.5. Contractor Team Arrangements: A Contractor team arrangement (CTA) means an arrangement in which two or more companies form a partnership or joint venture to act as a potential prime contractor, or a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A CTA is not an arrangement in which two or more companies form a separate legal entity, such as a corporation or limited liability company, to act as a potential prime contractor.

2.5.1. The Government will, when applicable, recognize the integrity and validity of CTAs when identified and fully disclosed to the Contracting Officer. Offerors proposing a CTA must identify and fully disclose contractor team arrangements relationships in their offer/proposal. A CTA must be in writing.

2.5.2. After award, the Contractor must notify the Contracting Officer of any CTA arrangement with subcontractor(s) within 10 days prior to any projected performance by the new subcontractor.

2.5.3. For offerors proposing a partnership/joint venture CTA: The CTA must do business under the CTA name, must register in SAM under the CTA name, must provide documents vesting an individual with the authority of the partners to bind the CTA, and must designate a single point of contact for the CTA.

2.5.4. The Government will perform a responsibility determination on a CTA just as it would on any prospective contract awardee.

3. OFFICIAL MEANS OF DISSEMINATING INFORMATION

3.1 Official Means of Disseminating information after solicitation issuance will be through SAM.gov. Requests for clarification and/or information concerning this solicitation shall be submitted in writing or electronically as follows: (for each question, comment or observation, identify the paragraph number being referenced)

MICC-Fort Cavazos Attn: Gracelia Resa or Ms. Diane Smith Reference: W91151-25-R-A009

Proposal and Questions: The submission of the proposal and any questions pertaining to this Request for Proposal (RFP)/Solicitation shall be forwarded, via e-mail to: E-mail:

gracelia.i.resa.civ@army.mil or diane.c.smith3.civ@army.mil

3.2 No information concerning this combined synopsis/solicitation or requests for clarification will be provided in response to Offeror- initiated telephone calls. All such requests must be made in writing and submitted to the above email addresses. Written inquiries will be answered in writing and provided to all Offeror's.

4. EVALUATION

Addendum to FAR 52.212-2. Evaluation

Proposal Content: Offeror shall provide documentation that their organization has the knowledge and ability to meet all requirements in accordance with the Performance Work Statement (PWS), and terms & conditions of the Combined Synopsis/Solicitation. Offeror shall be evaluated using the factors outlined in Addendum to FAR 52.212-2.

(a) The Government will award a contract resulting from this Combined mailto:gracelia.i.resa.civ@army.mil mailto:diane.c.smith3.civ@army.mil

Synopsis/Solicitation to the responsible offeror whose offer conforming to the Combined Synopsis/Solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) This is a best value source selection conducted in accordance with Federal Acquisition

Regulation (FAR) 15.101-2, Lowest Price Technically Acceptable (LPTA) Source Selection Process. The evaluation factors for this requirement are as follows:

FACTOR I, Technical Capability - Prime Contactor's Qualification: 2 Copies (1 Original + 1 Redacted Copy without company name or symbol)

FACTOR II, Past Performance: 1 Original

FACTOR III, Price Proposal: 1 Original

4.1 FACTOR I -TECHNICAL CAPABILITY

SUBFACTOR 1: Prime Contractor's License/Registration: The Offeror shall possess and provide:

(i) International Kitchen Exhaust Cleaning Association (IKECA) Certification.

(ii) a valid Certified Exhaust Cleaning Specialist (CECS), for Project Manager.

(iii) a valid Certified Exhaust System Inspector (CESI), for Quality Control Manger.

The subcontractor's license & certificate cannot be substituted for the Prime Contractor's license. These licensing and certification shall maintain throughout the life of contract and shall provide as a part of technical evaluation factor when submitting the proposal.

SUBFACTOR 2: Prime Contractor's Prior Experience. The Offeror shall have at least two (2) years of experience within the last five (5) years from the closing date of the solicitation in performing cleaning of exhaust fans and ducts services for the U.S Government or Commercial Business Companies in the U.S of similar size and same scope or larger than this contract.

Relevant past experience shall be the "same or similar" as determined by the U.S Government, for services on size, scope and complexity. The Offeror shall provide all necessary information of prior experience as a part of technical evaluation factor when submitting the proposal. The experience of a Subcontractor cannot be substituted for the Prime Contractor's experience. The offeror shall provide evidence of relevant past experience as required below:

- Title of the contract/project

- A brief description of work completed

- Amount of contract

- Length of contract/project (year/month/date - year/month/date)

- Complete name of point of client organization.

Technical Rating

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

FACTOR II, Past Performance: 1 Original Copy

4.2 FACTOR II. PAST PERFORMANCE:

The past performance factor considers the Offeror's demonstrated recent and relevant record of performance that meets the contract requirements. Past performance will be evaluated on an acceptable/unacceptable basis. Offerors are required to identify contracts, either commercial and government contracts in Kitchen Hood Cleaning, Preventive Maintenance and Repair service. The Government may ascertain past performance information on the Offeror from sources other than the contracts/references provided. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown" shall be considered "acceptable".

(a). Contract references. For each Past Performance submission as required in the below format:

The title of the contract/project description of work completed Length of contract/project (year/month/date - year/month/date) Value of contract/project Complete name, e-mail and phone number of point of contact (POC) at Client Organization

(b) The Government may send a Past Performance Questionnaire to the POC listed by the Offeror for each relevant contract, who will subsequently be requested to submit information to the Government no later than 14 days after Government issuance of the questionnaire.

NOTE: Offerors are reminded that while the Government may elect to consider data obtained from other sources, the Government does not assume the duty to search for data to cure problems it finds in the proposals. The burden of providing thorough and complete past performance information rests with the Offeror. Evaluation of past performance will be done only on proposals that receive a technically acceptable rating on all previous evaluation factors.

FACTOR III, Price Proposal: 1 Original

4.3 FACTOR III. PRICE PROPOSAL

The Offeror shall provide pricing information for the CLINs in their entirety for the following CLIN’s: 0001, 1001, 2001, 3001, and 4001.

The government has provided an estimate of $25,000 for CLIN 2.

Unbalanced pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential risk, which could result in unreasonably high prices.

As part of the price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8). Thus, the offer's total price for the purpose of evaluation will include 1/2 of the final 60-month period. Offerors are not required to enter a price for the six-month period.

5. SITE VISIT

a. Offerors are urged and expected to inspect the site where services are to be performed and satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

b. An organized site visit has been scheduled for 09 JUL 2025, 1300, hours CST. To request a visitor's pass, visitors will report to the Fort Cavazos Visitor Center located at Marvin Leath Visitors Center, Building# 69012, T.J. Mills Boulevard, Fort Cavazos, TX 76544-0000. Hours of Operations: 5a.m. to 9 p.m.

Site visit address:

BLDG 41018 at the intersection of Old Ironside Ave. and Clear Creek, Fort Cavazos, TX 76544.

Location of site visit: BLDG 4108

ATTACHMENT LIST

Attachment 1: W91151-25-R-A009 Kitchen Hood Cleaning, Preventive Maintenance & Repair Contract Provisions and Clauses

Attachment 2: Performance Work Statement (PWS)

Attachment 3: TE-A Exhaust Hoods Inventory List

Attachment 4: TE-B Roof Descriptions

Attachment 5: TE-C Monthly Schedule

Attachment 6: TE-D Maintenance Report

Attachment 7: TE-E Water Wash System Diagram

Attachment 8: TE-F Hazardous Material Authorization Request

Attachment 9: TE-K Replacement Parts

Attachment 10: Wage Determination