W91151-21-C-0003 - RFO Part 12 J_A.pdf

This is a FAR Part 12 Sole Source Justification and Approval document for a three-month interim contract extension for custodial services at Fort Hood, Texas. The U.S. Army Mission and Installation Contracting Command (MICC) at Fort Hood seeks approval to award a sole-source, firm-fixed-price interim contract to the incumbent contractor for contract W91151-21-C-0003. The performance period spans September 1, 2026 through November 30, 2026, covering approximately 3.4 million square feet across an estimated 485 buildings on Fort Hood's Main Cantonment, West Fort Hood, and North Fort Hood.

The requirement is for installation-wide custodial services including cleaning of restrooms and kitchens, common area maintenance, trash removal, floor and carpet care, and restocking of essential supplies. This interim extension is necessary to prevent a critical service lapse while a competitive follow-on procurement is finalized. The justification emphasizes that introducing a new contractor for only 90 days would cause unacceptable operational disruptions and substantial, unrecoverable costs. The document notes the incumbent, Nugate Group LLC, a small business holding a HUBZone Set-Aside contract, has performed these services since March 1, 2021, and a Notice of Intent to Sole Source will be published on SAM.gov. Historical procurement data shows this requirement has been awarded competitively since 2004, with previous contractors American Facility Services, Inc., American Building Solutions, Inc., and CoStar Services, Inc. The Government is committed to conducting a robust competitive solicitation for the long-term follow-on contract, with market research already completed identifying a strong pool of potential offerors.