A21_W90VN618R0010-0002.pdf

411TH CSB, KOREA - RCO OSAN

POC: MR. HWANG, PYONGHA

TEL: 0503-357-6014 / DSN:(315) 757-6014

PYONGHA.HWANG.LN@MAIL.MIL

APO AP 96278-2039

UNITED STATES OF AMERICA (THE)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the date of site orientation from 4 May 2018 to 9 May 2018 at the same time.

1. CONTRACT ID CODE PAGE OF PAGES

1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W90VN618R0010

X 9B. DATED (SEE ITEM 11)

27-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-May-2018

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO OSAN, UNIT #2039

APO AP 96278-2039

UNITED STATES OF AMERICA (THE)

W90VN6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W90VN6

FACILITY CODECODE

EMAIL:TEL:

W90VN618R0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE OF WORK STATEMENT (PWS)

Cleaning and Maintenance Services of Heating, Ventilating, and Air Conditioning/Refrigeration (HVAC/R)

Equipment for Osan Air Base

1. GENERAL REQUIREMENT: The intent of this Performance of Work Statement (PWS) is to obtain preventive maintenance and minor repair services for heating, ventilating, and air conditioning/refrigeration (HVAC/R) equipment at Osan Air Base (AB) by means of a combination firm fixed price (FFP) Contract Line Item Number (CLIN) and requirement CLIN contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

1.1. Description of Services: The Contractor shall provide all necessary personnel, supervision, tools, expendable materials, transportation, and other items and services necessary to perform maintenance/repair heating, ventilating, and air conditioning/refrigeration (HVAC/R) equipment as defined in this contract. The facilities requiring these services are listed in Technical Exhibit (TE) #1, Workload Estimates (Facility Listing)

1.2. Period of Performance:

Base Year: 1 Jun 2018 – 31 Dec 2018 1st Option Year: 1 Jan 2019 – 31 Dec 2019 2nd Option Year: 1 Jan 2020 – 31 Dec 2020 3rd Option Year: 1 Jan 2021 – 31 Dec 2021 4th Option Year: 1 Jan 2022 – 31 Dec 2022

1.3. Qualification: The contractor shall have and maintain a valid Business Permission Certificates in HVAC/R industries service equipment issued by the ROK Government authorities. The contractor shall be qualified in the HVAC/R industries and provide, at least but not limited to, licensed employees/certificates as follows: The contractor shall have at least five (5) years’ experience within the last ten (10) years in cleaning/maintenance service for HVAC system equipment. In the case where a subcontractor(s) is used, the offeror shall submit a copy of the subcontract agreement signed by both parties with the company or companies who possess the required certificate. Additionally, the offeror shall submit copies of the subcontractor’s specific business permission Certificate issued by the Republic of Korea (ROK).

Key personnel:

1.3.1. Contractor Personnel: The Contractor shall furnish all required personnel to accomplish work required by this contract. The contractor shall submit a written staffing plan which clearly demonstrates how it will perform the requirements for the services for Osan AB and clearly identifies the labor mix and quantities, the requirement strategy, backup policy, retention policy, and any other information pertinent to the execution of this requirement.

The contractor shall submit the staffing plan with the contractor’s proposal. The plan shall include manning charts showing a proposed organizational structure to meet the requirements in the PWS. Subsequent changes to the plan and charts shall be forwarded to COR no later than the 5th day of each month if there were any changes to the previous month. The Contractor shall ensure that all personnel have the required experiences as specified below.

1.3.2. Contract Manager (CM): The Contractor shall provide a Contract Manager (CM) who shall be responsible to oversee the performance of this work. The name of this individual and an Alternate Contract Manager (ACM) who shall act for the Contractor shall be designated, in writing, to the Contracting Officer. The CM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager shall interact with Government representatives and shall be an individual who is capable of conversing in, reading and understanding the English language without repeated efforts to help understand.

1.3.2.1. The CM shall have at least five (5) years of experience as a CM or Project Manager within the last ten (10) years in the same or similar services related to maintenance and repair of HVAC systems. The CM shall have an

Industrial Engineer Air-Conditioning and Refrigerating Machinery license (공조냉동산업기사). The CM shall meet with the COR Monday thru Friday between the hours of 0730 to 0830. During this time the CM and COR shall discuss the daily requirements of the contractor’s work schedule to coordinate what work is being completed that day. The CM shall receive any pertinent information as to the day’s activities which might affect the scheduled services.

1.3.2.2. The CM must be able to read, write, speak and understand English pertaining to the performance of assigned duties.

1.3.2.3. Craftsman Air-Conditioning and Refrigerating Machinery (공조냉동기계기능사): The Contractor shall employ at a minimum three (3) technicians who have been licensed and certified as a Craftsman Air-Conditioning and Refrigerating Machinery technician by the recognized authorities in Korea. He/she must have five (5) years experiences within the last ten (10) years in the air conditioning and refrigeration industries.

1.3.2.4. Craftsman Energy Management (에너지 관리 기능사): The contractor shall employ at a minimum one (1) technician who has been licensed and certified as a Craftsman Energy Management Technician by the recognized authorities in Korea. He/she must have five (5) years’ experience within the last ten (10) years in the air conditioning and refrigeration industries.

1.3.2.5. Industrial Engineer Air Conditioning and Refrigerating Machinery (공조냉동산업기사): The contractor shall employ at a minimum one (1) technician who has been licensed and certified as an Industrial Engineer Air Conditioning and Refrigerating Machinery Technician by the recognized authorities in Korea. He/she must have five

(5) years’ experience within the last ten (10) years in the air conditioning and refrigeration industries.

1.3.3.1. Standards for Professional Services: The quality of all services rendered hereunder shall conform to the requirements of this section and the contract. All services shall be rendered by or supervised directly by individuals who have a minimum of five (5) years experiences within the last ten (10) years and are certified as Craftsman Air- Conditioning and Refrigerating Machinery Technician.

1.4. Contractor Personnel Conduct: The contractor’s personnel shall observe and obey all U.S. and Air Force installation laws and regulations while working on the installation. The contractor personnel shall not wear any military uniforms (U.S. or ROK), and shall not wear any clothing that has or depicts derogatory messages to other personnel, U.S. Government or ROK Government. The contractor personnel shall not engage in any type of altercation or violent activities with any personnel. Any personnel in violation of this paragraph shall be promptly removed from the installation under the escort of Military Police if applicable, and shall not be permitted to access the installation until the matter is resolved and re-entrance is permitted.

1.4.1. Contractor personnel shall present a professional appearance and be easily recognized. This may be accomplished by wearing appropriate badges, which contain the company name and employee’s name. Such badges shall be furnished and controlled by the Contractor. Inappropriate dress shall result in the removal of the individual from the installation. Repeated violations may result in banishment of the individual from the installation.

1.4.2. The Contractor shall be responsible for full control over all of its employees at all times. The Contractor and its employees shall not accept or act upon additional tasking or changes in performance requirements that materially or substantively alter the contract terms and conditions without first seeking approval from the Contracting Officer (KO).

1.4.3. The Contractor’s employees shall report any special request for services to the CM or ACM who shall immediately report them to the KO and COR. The contractor shall provide the KO and COR with the name of the individual and the nature of the special request. The KO and COR will be responsible for correcting any immediate problems.

1.4.4. The Contractor’s employees shall not be authorized to enter Government facilities other than those requiring services under this contract. The CM shall ensure that all employees understand this policy and abide by it.

Violations of this policy may result in removal of the individual from the installation.

1.4.5. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the U.S. installation.

1.4.5.1 Before removing, replacing, or diverting any of the listed or specified key personnel, the Contractor shall:

(1) Submit a written notification to the Administrative Contracting Officer (ACO) reasonably in advance (14business days is considered reasonable); (2) Submit justification (including proposed substitutions with resumes of equal qualifications stated in this section XX) in sufficient detail to permit evaluation of the impact on this contract; and (3) Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once, although the Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.4.6 Personnel working on this contract shall have the ABILITY at an intermediate level of daily conversing in, being understood and understand English as exemplified in their written and verbal skills in the performance of the functional duties as outlined in the contract requirements. If the Government, at its sole discretion, determines that the language skills of a Contractor employee does not meet the language proficiency skills required of the position, the Government reserves the right to require the Contractor to provide a new Contract employee that does possess the required language proficiency skills required of the position, at no additional cost to the Government.

1.5. Security Requirements: The Contractor’s employees shall comply with all security requirements on Osan AB imposed by the Installation Commander at all times while on Osan AB.

1.5.1. Anti-Terrorism (AT) Training: This provision/contract text is for contractor employees with an area of performance within an Air Force/Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Department of Defense installations, facilities, and controlled access areas shall complete AT awareness training within 50 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR.

1.5.2. Operation Security (OPSEC) Standing Operating Procedure (SOP)/Plan: The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, the contractor shall identify an individual who shall be an OPSEC Coordinator.

1.5.3. Base Passes: It is the Contractor’s responsibility to arrange for O s an A B base passes and necessary vehicle permits required for entry onto Osan AB prior to the start of any work. Base passes take at least two (2) weeks to process from the time Osan AB Pass and ID receives them and are issued for only one (1) year. The Government will not be responsible for providing escorts for the Contractor.

1.5.4. Escort Privileges: The Contract Manager shall be authorized escort privileges only for contractor personnel working on this contract and only during the hours stated under this contract. The Contract Manager shall be responsible and ensure that he/she has full control of all escorted personnel at all times. The maximum number of individuals escorted shall not exceed two (2) persons and (1) vehicle per pass. Individual base passes for Contractor employees other than the Contract Manager shall not include escort privileges.

1.5.5. Vehicle Passes: All Contractor vehicles used in the performance of work under this contract shall be registered on the installation. Contractor personnel operating a vehicle on this installation shall be aware of current driving policies and abide by these policies. Any Contractor committing traffic violations may result in the termination of further and future driving privileges on the installation.

1.6. Quality and Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance and Surveillance Plan (QASP). This plan will primarily focus on what the government must do to ensure that the contractor has performed work in accordance with the performance standards. All surveillance observations will be recorded by the Government. When an observation indicates deficient performance by the Contractor, the COR shall inform the CM for such deficient performance for the contractor’s remedy.

1.6.1 Quality Control: The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with manufacturer’s recommendation or manual standards and codes. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. The Contractor shall be responsible for performing inspections and submitting the inspection report to the COR within five (5) days to ensure that the services conform to the requirements specified. However, the Government reserves the right to perform random inspections and tests, which are deemed to assure that the services conform to the prescribed requirements in this PWS.

1.6.2. Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he/she assures the work performed complies with the requirement of the contract.

The Contractor shall provide a written QCP within ten (10) working days after contract award to the KO and COR.

The CM is responsible for instructing and training of the Contractor personnel in proper and specific work methods and procedures required to perform the requirements of this PWS. He/she shall direct, schedule, and coordinate all servicing and inspections of HVAC/R equipment to completely accomplish the work as required by this contract and as specified in the PWS.

Overall contract management and administration.

Describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for root cause analysis, corrective actions and preventive actions without dependence upon Government direction.

Establish an inspection system covering all services required by this contract. This plan shall specify areas to be inspected on either a scheduled or an unscheduled basis and the title of the individual who shall perform the inspection.

The contractor shall keep records of inspections and make them available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The contractor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement. Inspection documents and the corrective action taken shall be made available to the KO or designated representative.

Contain specific quality control techniques and standards for contract services identified in all PRS items and Inspection list. The quality control methods shall be comprehensive and adaptable to the reporting systems of the QCP. Control measures must be specified and metrics developed to ensure accurate program monitoring.

1.6.2.1. The Contractor shall provide direct, inspection, and supervision of the work to be performed on this contract.

1.6.2.2. Services reported incomplete, deficient, or not accomplished as scheduled shall be reported by the COR to the Contractor for immediate corrective action. Deficient service shall be completed, corrected within specification reflected in the PWS, or re-accomplished no later than 24 hours from written notification by the COR.

1.6.1.3. The Quality Control Plan Shall Include:

A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled or unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

A description of the methods used for identifying and preventing defects in the quality of service performed.

A description of how the records shall be kept. Records must document all inspections and corrective or preventive action taken.

The Contractor shall keep records of all inspections and make them available to the Government throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

The Contactor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement.

1.7. Hours of Operation and Scheduling of Work:

1.7.1. Work Hours: The Contractor shall conduct business, between the hours of 0700 to 1600, Monday thru Friday except Korean National holidays and US Government holidays listed below in Para 1.7.2. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this contract.

There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR within four (4) hours and reschedule the work to minimize disruption.

1.7.2. Recognized Holidays: The contractor is not required to provide service on Korean National holidays and US Government holidays, except in emergency situations at the discretion of the COR. No labor hours or cost by the contractor shall be incurred and/or billed to any order on this contract on any of the holidays listed below:

U.S. Government legal holidays:

(1) January New Year’s Day

(2) January Martin Luther King Jr.’s Birthday

(3) February President's Day

(4) May Memorial Day

(5) July Independence Day

(6) September Labor Day

(7) October Columbus Day

(8) November Veterans' Day

(9) November Thanksgiving Day

(10) December Christmas Day

ROK legal holidays:

(1) 1 and 2 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (15, 16, and 17 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 25 December (Christmas Day)

1.8. WORK SCHEDULE:

1.8.1. The Contractor shall provide the COR with a work schedule no later than ten (10) working days prior to the scheduled services. This schedule shall include what type of service; the facility number, the desired service day, and morning or afternoon service. Heating and cooling system shall be separately scheduled before seasonal start up. It shall be the Contractor’s responsibility to obtain the Government’s start-up schedule to prepare the servicing schedule. Typically heating system services are performed at the end of August thru October (before heating season) and cooling systems are performed at the end of March thru Jun. Other schedules are to be approved by the COR o r K O and performed in accordance with the recommended frequencies on TE #2.

1.8.2. It will be the responsibility of the COR to approve or disapprove the Contractor’s requested schedule no later than five (5) working days prior to start of services and return the schedule to the Contractor. If there should be a conflict in the Contractor’s proposed work schedule, the COR will immediately notify the Contractor and reschedule this service.

1.8.3. Inclement Weather: The Contractor will be required to perform maintenance of HVAC during periods of inclement weather unless directed not to do so by the KO. In the case of severe inclement weather, the Contractor will be allowed to alter any scheduled inspections, maintenance or repairs. The contractor shall notify the COR prior to altering any scheduled services.

The Contractor shall make up all missed scheduled inspections or repairs within 24 hours after the severe inclement weather has ended. The Contractor shall submit a revised work schedule to the COR for approval. Rescheduling scheduled services shall not be a basis for a claim by the contractor for additional compensation or permission to neglect other regularly scheduled inspections or repairs

1.9. Conservation of Utilities: The COR will instruct the Contractor on the importance to conserve utilities and that the Contractor is liable for the cost of those utilities expended above and beyond what is considered normal and necessary for the safe and professional execution of the PWS. Misuse or abuse of Government furnished utilities may result in termination of the contract by the KO.

1.10. Safety Requirements: The Contractor shall perform work in a safe manner. The Contractor is responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner.

1.10.1. The Contractor shall exercise safety precautions as necessary to prevent and eliminate safety hazard to personnel, material, and equipment. The Contractor shall take all safety measures as specified by Occupational Safety and Health Administration (OSHA) and any additional local safety precautions.

1.10.2. Fire Protection and Prevention: The Contractor shall comply with the provisions of the Base Fire

Protection/Prevention Program. The Contractor shall provide suitable fire extinguishers as necessary in the performance of work under this contract. Fire extinguishers must be inspected, maintained, and stored in a readily available location.

1.10.3. All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment and proper working conditions. Safety training shall be conducted annually for all employees by the Contractor on appropriate safety measures and on the employee’s obligation to obey all existing base safety regulations. The Contractor shall maintain a record of safety training and make these records available to the Government at any time throughout the term of this contract.

1.10.4. Environmental Controls: The contractor shall comply with any and all Environmental Governing Standards.

1.10.5. Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Environmental Governing Standard – Republic of Korea (EGS – ROK), local laws, regulations, and requirements regarding environmental protection. In the event of environmental law/regulation/requirement changes during the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the KO for possible modification of the contract.

1.10.6. Asbestos-Containing Material (ACM): shall not be used on any type of work. ACM is material containing more than 1% asbestos by weight, either alone or mixed with other fibrous or non-fibrous materials.

1.11. Material Safety Data Sheets (MSDS): The contractor shall be responsible to furnish MSDS’s, in Korean and English, for all hazardous materials used under the terms and conditions of this contract. Types of materials that the contractor shall submit MSDS’s will include cleaning fluids, oils, lubricants, etc., required by U.S. Governmental Laws and Regulations and Korean Environmental Laws and Regulations.

1.12. Clean-Up: The Contractor shall ensure construction debris and trash generated as a direct result of this contract is removed from the work area on a daily basis. The construction debris and trash shall be dumped in trash enclosures on base where designated by the COR. In addition, the Contractor shall ensure noise and dust generated as a direct result of this contract is held to a minimum.

1.13. Damage to Government Property: Any Government Properties soiled or damaged due to the Contractor’s performance shall be cleaned, repaired, replaced, or restored to a condition not less than that existing immediately prior to damage at the contractors expense and without cost to the Government. Misuse or abuse of Government property may result in termination action by the KO.

1.14. Record/Deliverables: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

1.14.1. Material Submittal: The Contractor shall provide four (4) copies of AF Form 3000, Material Approval Submittal, for any materials necessary to service and repair the HVAC/R system/equipment. Proposed materials shall be commercially acceptable and proven in the industries. The submittal shall be either actual sample or catalog cuts from a recognized manufacturer of the product who has had minimum of two (2) years experiences in manufacturing the prescribed product. The 2 years experiences shall show proof by contractor. The submittal must be approved by the contractor and approved by the COR and KO prior to beginning any actual work.

1.15. Reports: The Contractor shall prepare and submit a written report within two (2) working days after the repairs and replacement are identified. The report shall include the date and time of the service call, the location of the HVAC/R system, the repairs identified, and a list of parts requested for repair. Any reports or records generated from the Contractor’s management of the requirement, shall be presented to the COR for verification and validation purposes.

PWS Reference Reports Title When Submitted Remarks

1.8 & 5.1.2 Work Schedule Before commencing work

As scheduled by the schedule frequencies

5.2, 5.3 & 5.3.1 HVAC/R Equipment list After initial survey and Both hard copies and

5.11 Deficiencies/damages Upon completion of

inspections and maintenance work

Separately maintained by building number

5.11 Maintenance/Repair

Reports

Upon completion of inspections and maintenance work

Separately maintained by building number

1.16. Post Award Conference: The Contractor shall be required to attend a post-award conference at the 411th CSB, Building 600 on Osan AB after receipt of contract award and prior to commencement of work. The Contractor will be notified by the COR/KO as to the time and date of the conference. The purpose of this conference will be to enhance mutual understanding of the work requirements and clarify any questions.

2. DEFINITIONS

2.1. CONTRACTING OFFICER (KO): A Government person who responsible for all contractual work.

2.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person responsible for surveillance of the Contractor’s performance.

2.3. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the Performance Work Statement (PWS).

2.4. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION: An agency of the United States Department of Labor assigned to assure safe and healthful working conditions for men and women by setting and enforcing workplace standards and training.

2.4. QUALITY ASSURANCE (QA): Those actions taken by the Government to assure services meet the requirements of the PWS.

2.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. This document contains specific methods to perform surveillance of the Contractor.

2.6. QUALITY CONTROL (QC): Those actions taken by the Contractor to control the performance of services so that they meet the requirements of the PWS.

3. The Status of Emergency, Utilities Services on Osan Base:

3.1. The following phone numbers are provided for emergency services only:

Description Emergency No. Regular No.

Security Police 911 784-5515 Fire Protection 911 784-4834 Hospital Emergency 911 784-3627

3.2. Any time the Contractor uses one of the above services, the Contractor shall immediately report all details to the COR. The Contractor shall be required to submit to the COR, in writing, within two (2) working days, details surrounding the use of this service.

3.3. The Government will not provide the Contractor with any other services including the use of a telephone for other than emergency calls. The Government will not provide the Contractor with any type of facility or storage area for use during the term of this contract.

3.4. UTILITIES: The Government will provide reasonable quantities of water and electricity at no charge to the Contractor for work performed under this contract. Coordination shall be made with the installation engineer for locations of water and electrical supply points. Temporary connections shall be made and removed at the Contractor’s own expense, regardless of distance or accessibility of existing service. All connections shall be made by experienced craftsmen and shall be coordinated with the COR. Government utilities damaged due to the Contractor’s performance shall be cleaned, repaired, replaced, or restored to a condition not less than that existing immediately prior to damage by the Contractor, and without cost to the Government. Utilities required for work performed at off-base locations shall be obtained at the Contractor’s own expense.

4. Contractor Furnished Items, Services, Equipment, and Materials: The Contractor shall furnish all parts and materials required to perform this contract. Equipment and materials used in the performance of this contract shall be that which is recognized as standard in the trade, and in accordance with manufacture’s specifications and condition of equipment. Replacement items shall be standard products from manufactures regularly engaged in the production of such supplies, parts, or materials. Items without technical specifications shall be of acceptable industrial grade and quality and require COR’s approval prior to replacement or repair.

4.1. General:

4.1.1. The Contractor shall be responsible to furnish everything required to perform the requirements of this contract. This includes but is not limited to all supervision, personnel, tools, equipment, transportation, licenses, permits, expendable materials, and other items and services necessary to maintain HVAC/R system.

4.1.2. The Contractor shall purchase all consumable/expandable and necessary materials for this contract right after Notice to Proceed (NTP) before the start of any actual work.

4.2. Maintenance Part/Materials: The Contractor shall provide all consumable and expendable materials/parts estimated up to KRW100,000 or less to maintain HVAC/R equipment, i.e. air/oil filters, lubricant, coil cleaners, barometric dampers, burner nozzles and those items described in the TE#2, Maintenance Actions and Frequencies. Example of these materials and supplies include, but are not limited to, all type of filters, lubricants, cleaners, caulk, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tapes, sand paper, solvent, cleaners, grease, oil, rags, mops, glue, epoxy, gases, refrigeration fittings, plumbers tape, plumbers putty, clips, belts, bearings, heat sinks, welding rods, and plumbing fittings. The Government will not maintain and provide those consumable materials. It shall be the responsibility of contractor to maintain sufficient amount of consumable materials to provide a timely maintenance response. Recommended Specification for expendable materials are described in TE#3.

4.3. Maintenance Equipment: The Contractor shall provide all equipment, tools, and instruments required to maintain HVAC/R equipment. All equipment that the Contractor provides shall be commercially acceptable, manufactured by recognized manufacturers, and certified in United States/Korean standards. The Contractor shall submit/provide the following maintenance equipment and tools with the manufacturer’s name, model numbers, specifications, catalog, and/or pictures with bidding package proposals. The actual equipment and tools below will be also inspected by the Government prior to starting actual work. It is also Contractor’s responsibility to maintain, repair and upgrade such equipment or tools.

- Wet/Dry Coil Cleaner

- Drain Cleaner

- Tube Cleaner

- High pressure dust collector or industrial vacuum cleaners

- High pressure water sprayer/washer

- General Cleaning Tools

- Gauges, Measuring tools to check boilers, refrigeration machines and air handling devices

- Other general tools to maintain HVAC/R equipment

5. Specific Tasks:

5.1. General: Contractor shall provide all necessary personnel, supervision, tools, equipment, transportation, expendable materials, and other items and services necessary to maintain HVAC/R equipment as listed in TE#1.

Typical maintenance actions and frequencies are in the TE#2.

5.1.2. Maintaining Schedule: All types of maintenance schedules shall be approved by the COR prior to the start of work. The Contractor shall obtain a startup schedule from the 51st CES HVAC Shop, through the COR, and schedule ahead of the startup. Maintenance operations outside of regular working hours will require prior approval by the COR and notification to the KO. The Contractor shall submit a written request to work outside of these hours to the COR and KO for approval.

5.2. All performance objectives will be rated and documented monthly. If it is determined that performance is unacceptable, the COR will inform the CM that performance is unacceptable, state the reasons why, and request re-performance of services, if appropriate.

Performance

Objective/Reference Performance Standard Performance Threshold Method of

Surveillance Remedy

Initial Survey and Maintaining Equipment Inventory (PWS Paragraph 5.2, 5.3, 5.8, and 5.8.1)

List of equipment and requirements in TE#1 and TE#2 are to be surveyed and correct. Building files are to be well maintained and contain enough information to maintain equipment.

100% of inventories are accomplished and up to date/updated annually.

Random Sampling and Surveillance

Re-performance of survey will be conducted within 3 days of notification.

Annual Inspection, Test and Preventive Maintenance (PWS Paragraph 5.2, 5.4 5.8, and 5.8.1)

Maintenance is performed on a prescheduled basis and accomplished in a timely manner. Reports are submitted within specified time and containing enough information.

95% of buildings are maintained and recorded.

Less than 5% of equipment shall be inoperable.

Random Sampling and Surveillance

Re-performance within 3 days of notification.

Semi-Annual Inspection, Test and Preventive Maintenance (PWS Paragraph 5.2, 5.5, 5.8, and 5.8.1)

Maintenance is performed on a prescheduled basis and accomplished in a timely manner. Reports are submitted within specified time and containing enough information.

95% of buildings are maintained and recorded.

Less than 5% of equipment shall be inoperable.

Random Sampling and Surveillance

Re-performance within 3 days of notification.

Quarterly Inspection, Test and Preventive Maintenance ( PWS Paragraph 5.2, 5.6, 5.8, and 5.8.1)

Maintenance is performed on a prescheduled basis and accomplished in a timely manner. Reports are submitted within specified time and containing enough information.

95% of buildings are maintained and recorded.

Less than 5% of equipment shall be inoperable.

Random Sampling and Surveillance

Re-performance within 3 days of notification.

Seasonal Inspection, Test and Preventive Maintenance (PWS Paragraph 5.2, 5.7, 5.8, and 5.8.1)

Maintenance is performed on a prescheduled basis and accomplished in a timely manner. Reports are submitted within specified time and containing enough information.

95% of buildings are maintained and recorded.

Less than 5% of equipment shall be inoperable.

Random Sampling and Surveillance

Re-performance within 3 days of notification.

5.3. Initial Survey and Maintain Equipment Inventory: The Contractor shall perform an initial survey and pre-inspection on each building identified in Technical Exhibit 1 and Technical Exhibit 2 survey within 60 days after the Notice to Proceed (NTP) in order to collect and verify quantities of equipment, model numbers, part numbers, capacities, sizes and other equipment information necessary to maintain and repair those equipment. Upon completion, the contractor will provide the COR and KO copies of all initial and pre-inspection reports conducted.

The contractor shall prepare reports for any deficient equipment, equipment requiring replacement, or repairs necessary to restore the HVACs to operable working condition. The findings will be incorporated in to the contract.

Recommended survey data are, but not limited to, those displayed on the Technical Exhibit 1 and Technical Exhibit

2. Reasonable care shall be exercised to preclude damaging the HVACs and its components during the inspection

5.3.1. This inventory shall be performed only at the beginning of the base year. The contractor shall maintain a completed file for each building (identified by building number) after the initial survey. The Contractor shall submit a hard copy of initial inventory report within 10 calendar days after completion. Each file shall contain a listing of all equipment in a building, by nomenclature and manufacturer’s model number, as well as manufacturer’s literature, brochures and pamphlets; maintenance, operator’s and parts list manuals; warranty information; repair information;

maintenance records; a copy of all completed service and other information pertaining to the facility and /or installed equipment and systems.

5.3.2. The Government will have access to these files upon request. All documents shall be filed within 10 calendar days of completed transaction. The entire file shall be turned over to the government upon completion of the contract.

5.4. Annual Inspection, Test and Preventive Maintenance: The Contractor shall perform an annual inspection and required preventive maintenance requirements on each building as identified in TE#1 and TE#2 on a per-scheduled basis. Upon completion, the contractor will provide the COR and KO copies of all inspection and maintenance reports.

5.5 Semi-Annual Inspection, Test and Preventive Maintenance: The Contractor shall perform semi-annual inspections and required preventive maintenance requirements on each building as identified in TE#1 and TE#2 on a pre-scheduled basis. Upon completion, the contractor will provide the COR and KO copies of all inspection and maintenance reports.

5.6. Quarterly Inspection, Test and Preventive Maintenance: The Contractor shall perform quarterly inspections and required preventive maintenance requirements on each building as identified in TE#1 and TE#2 on a per-scheduled basis. Upon completion, the contractor will provide the COR and KO copies of all inspection and maintenance reports.

5.7. Seasonal Inspection, Test and Preventive Maintenance: The Contractor shall perform seasonal inspections and required preventive maintenance requirements on each building as identified in TE#1 and TE#2 on a per-scheduled basis. Upon completion, the contractor will provide the COR and KO copies of all inspection and maintenance reports. Before conducting seasonal inspection and preventive maintenance services, the contractor shall obtain a startup schedule from the 51st CES HVAC Shop, through the COR, and schedule ahead of the startup as defined in paragraph 5.1.2.

5.8. Scheduled Preventive Maintenance: The Contractor shall maintain all listed HVAC/R equipment in TE#1 and those annually updated by the contractor in accordance with paragraph 5.2, as a pre-scheduled basis. Maintenance actions and frequencies are on the TE#2. For the uniformed services, heating, cooling and year round equipment are to be separately scheduled. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain. The Contractor shall provide all Parts/materials for PM services.

5.8.1 Preventative maintenance work shall include, but not be limit to, testing, inspection, lubrication, fastening joints, check torsion spring rewinding & balancing actions, control calibration, overload check, safety operation check and any other items necessary to operate each HVAC door properly and in a safe manner. Typical guidelines are attached on Appendix D, which is provided for reference purpose. The contractor shall provide reports to the COR on all maintenance actions performed. The contractor shall develop an appropriate checklist and performance frequencies based on each type of door and submit these maintenance checklists and performance frequencies to the COR for review and approval.

5.8.2. All work shall be to the standards specified herein and shall be accomplished in conformance with approved and accepted standards of HVAC/R trades industry, the equipment manufacturer, all applicable activity, local, state and federal standards, and all applicable building and safety codes.

5.8.3. The Contractor shall schedule and arrange work so as to cause the least amount of interference with normal Government business and mission. In those cases where interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

5.9. Notice to building custodians and of shut-downs: The Contractor shall notify the building custodians of any work to be performed in a building under this contract that would tend to disrupt the conduct of normal Government business and mission. The Contractor shall notify the COR at least three (3) working days in advance of such scheduled work. Notification shall include the type of work to be done and estimated period of completion. Except in emergencies, the Contractor shall not shut down any equipment more than 30 minutes without prior approval from the COR. If the shut-down of equipment is unavoidable, the Contractor shall notify the COR at least 72 hours in advance. Additionally the Contractor shall coordinate the shut-down with the building custodian or other designated representative in that affected building.

5.10. Without prior approval from the COR/KO: The Contractor shall not maintain any equipment that is not operational and has been found to be intentionally shut down by the government. If such equipment needs to be repaired, the Contractor shall report this to the COR for the government to repair, along with details on the building number and precise equipment to be repaired. If a system or a piece of equipment has been found to be temporarily shut down (as for example, during a base exercise), the Contractor shall reschedule the maintenance on this piece of equipment and report this rescheduling to the COR.

5.11. Maintenance and Repair Report: The Contractor shall submit the maintenance and repair reports, organized and identified by building number and if applicable room number to the COR not later than 7 days after completion of scheduled maintenance. The reports shall include at least the building number, room number, equipment identification (data such as location, model or part number, capacity, size, and etc.), service/maintenance date, parts repaired or replaced, technician’s signature and COR’s signature section. If repairs require work considered over and above routine maintenance work, parts repaired/replaced/serviced, recommended repair/parts/estimated cost, and technician’s signature. The Contractor shall coordinate with the COR to notify the KO for appropriate decision and action.

5.12. Parts Reimbursement/Repair: The Contractor shall perform the following specific tasks in TE#2 and shall provide all personnel, materials, tools and supervision to inspection, test, maintenance and repair. The reimbursement for materials and/or equipment costing more than KRW 100,000 not to exceed KRW 50,000,000 per single repair, the contractor shall submit three (3) vendor quotes for price reasonableness and obtain Government’s approval. The Contractor shall procure the lowest price quote for acceptable parts and equipment in the best interest of the Government. The Government will reserve the right to select the parts that are most cost effective and meet the needs of the Government. The Contractor shall coordinate with the COR to request written verification to purchase and repair or replace parts subject to reimbursement. The request shall include a description of defective component being replaced and the cost of the new item. The Contractor shall submit the appropriate invoices showing actual cost to validate the request for reimbursement.