A02_Technical_Exhibit_2_Osan_(Revised).doc
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- HVAC Maintenance Services
- Solicitation number
- W90VN618R0010
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Technical Exhibit 2
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| File | Type | Posted |
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| A21_W90VN618R0010-0003.pdf | ||
| A02_Technical_Exhibit_1_Osan_(Revised)-v2.xlsx | XLSX spreadsheet | |
| A02_Technical_Exhibit_2_Osan_(Revised)-v3.doc | DOC document | |
| A21_W90VN618R0010-0002.pdf | ||
| A21_W90VN618R0010-0001.pdf | ||
| A02_Technical_Exhibit_1_Osan.xlsx | XLSX spreadsheet | |
| A21_W90VN618R0010.pdf | ||
| A02_Technical_Exhibit_3_Osan.docx | DOCX document |
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TECHNICAL EXHIBIT 2
MAINTENANCE ACTIONS AND FREQUENCIES FOR EACH SYSTEM
| Equipment |
| Maintenance/Repair Action |
| Freq* |
| Unitary, Heating and Cooling Unit |
| 1. System understanding |
| 2Y |
| * Rooftop, packaged air conditioning unit, |
| 2. Remove debris from air screen and clean underneath unit |
| * Normally less than 10 ton |
| 3. Inspect gasket, look for leaks between unit and structure, caulk as necessary |
| * If Split AC system, remote unit shall be |
| 4. Clean condenser, cooling coil fins and fans |
| serviced simultaneously. |
| 5. Remove dirt or dust from all interior parts |
6. Replace Filter, Clean if washable filters are installed.
7. Inspect and adjust damper
| Up to 5 tons |
| 8. Lubricate condenser motor and fan bearings |
| 5 ~ 10 tons |
| 9. Check bearing collar set screw on fan shaft to make sure they are tight |
| 10 ~ 20 tons |
| 10. Check dampers for dirt accumulations. Check felt. Repair or Replace as necessary |
| Over 20 tons |
| 11. Check damper motors and linkage for proper operation |
12. Lubricate mechanical connection of dampers sparingly
13. Clean coils by brushing, blowing, vacuuming or pressure washing
14. Use fin comb to straighten coil fins.
15. Flush and clean condensate pans and drains.
16. Check belts for wear, adjust tension or alignment and replace belts when required
17. Check rigid coupling for alignment on direct drives for tightness of assembly
18. Check electrical connections for tightness
19. Check mounting for tightness
20. Check for corrosion
21. Check mounting bolts and tighten if needed
22. Check and adjust or replace if necessary, vibration eliminators
23. Heating (Electrical)
- Visually inspect for broken parts, contract arcing or any evidence of overheat
24. Clean exterior of motor surfaces of soil accumulation.
25. Lubricate bearings according to horsepower ratings:
26. Add grease - use good grade lithium base grease unless otherwise noted.
27. Check motor windings for accumulation of soil. Blow out with air if required, air pressure must not exceed 30 psig.
28. Check hold down bolts and grounding straps for tightness.
| Equipment |
| Maintenance/Repair Action |
| Freq* |
Note: These units are mostly installed as packages inclusive of cooling and heating element inside. However, some of units might have a remote coil (i.e. duct mounted heat/cool coil) and separate air cooled condenser. In those cases, the contractor shall complete with any other applicable maintenance actions.
| Air Conditioning Machine, Package |
| 1. System understanding |
| 2Y |
| (Special purpose, Computer Room |
| 2. Thoroughly inspect and clean interior and exterior of machine with wet/ dry vacuum, |
| Air conditioning unit) |
| (remove panels). |
3. Clean drain-pan and note excessive corrosion, prepare and paint as necessary.
| * This unit is normally connected with |
| 4. Check condition of cooling and reheat coils. Use fin comb if needed to straighten fins. |
| outdoor air cooled condenser and |
| 5. A dirty coil should be cleaned using a coil cleaner solution and pressurized warm water. |
| shall be serviced simultaneously. |
| 6. Drain and clean humidifier drip pan, replace pan if applicable. Remove scale and paint, |
if necessary.
7. Lubricate motor and fan bearings, if not sealed. Check alignment of motor and fan.
| Up to 10 tons |
| Clean fan or blower. |
| Over 10 tons |
| 8. Check belt tension and condition. Adjust or replace as required. |
9. Replace pre-filters if needed.
10. Replace final filters if needed.
11. Check and adjust vibration eliminators. Replace if required.
12. Check and tighten all electrical terminals, connections, and disconnect switches.
13. Remove all trash or debris from work area.
| Air Cooled Condenser |
| 1. System Understanding |
| 2Y |
| (condenser fan(s), and fan motor(s)) |
| 2. Remove debris from air screen and clean underneath unit. |
| * Other components (i.e. compressor) |
| 3. Pressure wash coil with coil cleaning solution. |
| are at a separate location to be serviced |
| 4. Straighten fin tubes with fin comb. |
| simultaneously |
| 5. Check electrical connections for tightness. |
6. Check mounting for tightness.
7. Check for and remove all corrosion or rust from unit and supporting steel, prime and
| Up to 5 tons |
| paint as necessary. |
| 5 ton to 20 tons |
| 8. Check fan blades and belts, if installed. Clean fan blades as necessary. |
| 20 ton to 60 tons |
| 9. Clean up work area. |
| Over 60 tons |
| 10. Clean exterior of motor surfaces of soil accumulation. |
11. Lubricate bearings according to horsepower ratings:
| Equipment |
| Maintenance/Repair Action |
| Freq* |
12. Add grease - use top quality grade lithium base grease unless otherwise noted.
13. Check motor windings for accumulation of soil. Blow out with air if required, air pressure must not exceed 30 psig.
14. Check hold down bolts and grounding straps for tightness.
| Boiler, Oil Fired |
| 1. System Understanding |
| 1Y |
2. Flush fuel oil strainer baskets and oil solenoid valve seats.
3. Inspect connecting lines to boiler for accumulations of mud, scale, etc., and clean as
| 300 MBTU's or less |
| needed |
| 300 to 700 MBTU's |
| 4. Open and check low water cut-off. Clean if necessary. Report if not functioning. |
| 700 to 1,200 MBTU's |
| 5. Safety relief valve – try lever test |
| 1,200 to 1,800 MBTU’s |
| 6. Check sacrificial anode rods and replace as necessary. Report any sign of corrosions |
| Over 1,800 MBTU's |
| after internal check. |
7. Set the barometric dampers so that they are closed when the burner is not firing, and slightly open when firing. Repair or replace dampers as needed.
Burner:
1. Test and inspect burner (with or without firing) at rated pressure for leaks.
2. Timed trial for ignition for pilots and burners should be in accordance with the instructions in the programmer timer.
3. Check operation of automatic controls and combustion flame safeguards for normal operation. There should be no presence of oil discharge, ignition or flame.
4. Check pre-ignition purging capability of burner, combustion chamber, boiler passes, and breaching. Stack dampers should be fully open during purge and light off period.
5. Check delivery of fuel in relation to its response to the ignition system. Examine electrodes for carbon buildup, discoloration, distortion, and burning of parts, clean and adjust as necessary for proper operation. Check porcelain insulators for cracks.
6. Check ignition transformer to supply dependable arc, adjust and regulate as required for clearance and air gap.
7. Clean and adjust draft regulator and air shutter on a natural draft burner to ensure excess air quantities are minimum for complete combustion. Test with flue gas analyzer.
8. On mechanical draft burners clean and check power-driven fan blower.
9. Check out forced draft fan, clean fan and fan housing, check bearings, pulleys and or couplings and adjust belt tension if required replace worn belts and lubricate pivot points on linkages as necessary.
10. Check and clean filters, water separators, primary, and secondary strainers.
| Equipment |
| Maintenance/Repair Action |
| Freq* |
11. Clean, check operation, and adjust controls and safeties.
12. Burners designed to change firing rates automatically should be checked for adequate
13. Check oil level sight glass to see that burner maintains proper oil level (within 1/3") at rated output.
14. Check to ensure that power cannot feedback and energize ignition devices or feed valves after a control shuts off burner.
| Heat Pumps |
| 1. System Understanding |
| 4Y |
2. Check mounting bolts and tighten if needed.
3. Check fan for vibration or excessive noise. Lubricate fan and motor if required.
4. Clean air intake and screens; change filters as necessary.
| Up to 5 tons |
| 5. Brush or pressure wash coil surfaces. Straighten fins with fin comb. |
| 5 ton to 20 tons |
| 6. Check all electrical connections and fused disconnect switches. |
| 20 ton to 60 tons |
| 7. Clean exterior of motor surfaces of soil accumulation. |
| Over 60 tons |
| 8. Lubricate bearings according to horsepower ratings: |
9. Add grease - use good grade lithium base grease unless otherwise noted.
10. Check motor windings for accumulation of soil. Blow out with air if required, air pressure must not exceed 30 psig.
11. Check hold down bolts and grounding straps for tightness.
12. Clean up work area.
| Air Handler |
| 1. System understanding |
| 4Y |
| See C1/C2 for remote coil and damper |
| 2. Check fan blades for dust buildup and clean if necessary. |
| To be serviced simultaneously. |
| 3. Check fan blades and moving parts for cracks and excessive wear. |
4. Check bearing collar set screws on fan shaft to make sure they are tight.
5. Check dampers for dirt accumulations, clean as necessary. Check felt and repair or replace as necessary.
6. Check damper actuators and linkage for proper operation. Adjust linkage on dampers if out of alignment.
| Under 5000 CFM (Under 12 tons) |
| 7. Lubricate mechanical connections of dampers sparingly. |
| 5001 to 15,000 CFM (12 ton to 40 tons) |
| 8. Clean coils by brushing, blowing, vacuuming, or pressure washing. |
| 15,000 to 30,000 CFM (40 ton to 75 tons) |
| 9. Use fin comb to straighten coil fins. |
| Over 30,000 CFM (over 75 tons) |
| 10. Flush and clean condensate pans and drains, remove all rust. Prepare metal and |
paint. Hose down coils and drain pans and wash with an appropriate solution.
11. Check belts for wear and cracks, adjust tension or alignment, and replace belts when necessary. Multi-belt drives shall only be replaced with matched sets.
| Equipment |
| Maintenance/Repair Action |
| Freq* |
12. Check rigid couplings for alignment on direct drives, and for tightness of assembly.
Check flexible couplings for alignment and wear.
13. Vacuum interior of unit.
14. Lubricate fan shaft bearings while unit is running. Add grease slowly until slight bleeding is noted from the seals. Do not over lubricate. Remove old or excess lubricant.
15. Clean and wash permanent filters. Recharge wire mesh filters with oil.
16. Replace disposal filters.
17. Clean up work area.
18. Whole building of open and cleaning strainer inside, including FCU strainer.
19. Cover insulation.
| Remote Air Intake Damper |
| Remote Air Intake Damper |
| 2Y |
1. Check damper for freedom of movement and proper operation.
2. Observe damper operation through full operating range, by activating controller.
Adjust linkage on vanes if out of alignment.
3. Check damper surfaces for wear and clean vanes.
4. Check actuator/damper linkage for proper operation. Adjust if needed. Tighten operator arm set screws.
5. Lubricate mechanical connections sparingly. Wipe off excess.
6. Check actuator for proper operation. If it does not stroke properly, check for binding drive stem.
7. Check for air leaks around actuator and in air line between controller and actuator.
8. Lubricate actuator linkage sparingly. Wipe off excess lubricant. DO NOT LUBRICATE actuator/drive stem.
9. Clean off any corrosion or rust on damper frame and or damper blades, coat with proper type and color paint.
| Coil, Preheat, Reheat and etc., |
| Coil, Preheat, Reheat and etc., Remote Area |
| 2Y |
| Remote area |
| 1. Vacuum or blow out the fins, coils, etc. |
2. Clean and wash permanent filters. Recharge wire mesh filters with oil.
3. Replace disposal filters.
4. Check coils. Report any leaks.
5. Check for rust or corrosion around coil frame and coil mounting bracket. Clean, prepare for painting and coat with proper type paint as necessary.
| Equipment |
| Maintenance/Repair Action |
| Freq* |
| Condensing Unit, Refrigeration |
| 1. System Understanding |
| 1Y |
| Up to 5 tons |
| 2. Remove debris from air screen and clean underneath unit. |
| 5 ton to 20 tons |
| 3. Pressure wash coil with coil cleaning solution. Rinse and neutralize (cleaning solution) |
| 20 tons to 60 tons |
| in accordance with manufacturer's recommendations. |
| Over 60 tons |
| 4. Straighten fin tubes with fin comb. |
5. Check electrical connections for tightness.
6. Check mounting for tightness.
7. Check all refrigeration lines for support and signs of wear.
8. Thoroughly inspect and clean interior and exterior of machine.
9. Clean and treat all rusted areas. Touch up prime and paint as needed.
10. Perform required lubrication and remove old or excess lubricant.
11. Clean motor with vacuum or low-pressure air (less than 40 psi). Check for obstructions in motor cooling and airflow.
12. Check fan blades for dust buildup and clean if necessary.
13. Check fan blades and moving parts for excessive wear.
14. Check bearing collar set screws on fan shaft to make sure they are tight, if applicable.
15. Clean up the work area and properly dispose of debris and waste.
| Circulation Pump, Chiller Pump, Heating Pump, Hot Water Pump |
| 1. Inject Lubrication oil or grease. |
| 2Y |
2. Inspect Coupling. Replace worn, damaged, loose couplings.
3. Clean strainer inside.
4. Check hold down bolts and grounding straps for tightness.
| Hot Air Furnace (Warm Air Furnace) |
| 1. System Understanding |
| 1Y |
| *If use with cooling coil, see C2 for remote |
| 2. Remove furnace ends and access panels if applicable. |
| coil maintenance simultaneously. |
| 3. Check the firebox liner or refractory for cracks and leaks. |
4. Check smoke stack for obstructions, leaks, etc.
| *For burner, See B3, on the oil fired boiler |
| 5. Clean bottom of smoke stack (breaching). |
6. Clean all fans and motors.
7. Check operation of controls and safeties.
8. Lubricate as required.
9. Check and clean plenum (clean cooling coils and check for leaks, if equipped.)
10. Replace furnace and access panel’s ends if removed.
11. Check all motors, belts, pulleys, shafts, etc. for alignment.
12. Treat all rusted areas with rust inhibitor and touch up paint.
** Note: If a furnace system is equipped with cooling coils (i.e. duct mounted) for cooling purpose, maintenance frequency shall be 2Y. (twice per year)
| Fan Coil Unit (under window, ceiling |
| 1. System understanding |
| 2Y |
| hung, VAV box with Electric Heat) |
| 2. Check unit for noise and vibration. |
3. Check V-belt condition and tension. Adjust if needed, or replace.
4. Clean and wash permanent filters. Recharge wire mesh filters with oil.
5. Replace disposal filters.
6. Drain and clean condensate pan.
7. Lubricate fan shaft bearings (if not sealed).
8. Lubricate motor bearings sparingly using SAE 10W motor oil (if not sealed).
9. Clean coils by vacuuming or brushing.
10. Use fin comb to straighten coil fins.
11. Clean strainers for accumulation of dirt.
12. Clean fan blades and interior unit surfaces to remove soil.
13. Damp wipe exterior surfaces.
14. Clean surrounding floor area, and remove any dirt and debris from work area.
15. Clean and maintain whole building strainer. Replace if damaged, missing, or needed.
For VAV boxes with heat coil:
1. Check to see that operating control-stat activates damper/control valve per design specifications. Report to the COR if malfunctioning.
2. Check damper linkage for tightness or damage. Lightly oil moving parts.
3. Inspect dampers for free movement in duct or mixing box. Replace felt or other type seals as required.
4. Inspect mixing box and connecting ducts for air leaks. Correct leaks with duct tape or tighten connections as required.
5. Inspect damper activators for tightness to mounting brackets.
6. Tighten electrical connections to servomotors. Clean vent ports.
7. If pneumatic actuator does not stroke properly, correct sticking valve stem or binding linkage. Replace diaphragm if necessary.
8. Inspect for air leaks around actuator and in air line between controller and actuator.
9. Check unit for noise and vibration.
10. Check V-belt condition and tension. Adjust or replace as necessary.
11. If filters are installed, Clean and wash permanent filters. Recharge wire mesh filters.
12. Replace disposable filters.
13. Lubricate fan shaft bearings if not sealed.
14. Lubricate motor bearings sparingly, using SAE 10w motor oil if not sealed.
15. Clean coils by vacuuming or brushing.
16. Clean fan blades and interior surfaces of unit to remove soil.
17. Damp wipe exterior surfaces.
18. Clean up work area.
| Equipment |
| Maintenance/Repair Action |
| Freq* |
| Refrigeration Machine, Reciprocating |
| Major components (i.e. compressors, controls) will be maintained by the |
| 1Y |
| Or Scroll Compressor chiller |
| Government shop or other type of contract. The contractor shall maintain only air |
| Under 40 tons |
| condenser area |
40 - 80 tons
| 80 to150 tons |
| 1. Remove debris from air screen and clean underneath unit. |
2. Pressure wash coil with coil cleaning solution.
3. Straighten fin tubes with fin comb.
4. Check for and remove all corrosion or rust from unit and supporting steel, prime and paint as necessary.
5. Check fan blades and belts. Clean fan blades as necessary.
| Refrigeration Machine, Rotary Screw |
| Major components (i.e. compressors, controls) will be maintained by the |
| 1Y |
| Chiller |
| Government shop or other type of contract. The contractor shall maintain only air |
| 100 to 200 tons |
| condenser area |
over 250 tons
1. Remove debris from air screen and clean underneath unit.
2. Pressure wash coil with coil cleaning solution.
3. Straighten fin tubes with fin comb.
4. Check for and remove all corrosion or rust from unit and supporting steel, prime and paint as necessary.
5. Check fan blades and belts. Clean fan blades as necessary.
| Seasonal Inspection |
| Seasonal Inspection Requirements |
| 1. Inspect A/C Chiller equipment during the summer. |
| 2Y |
| 2. Inspect Chiller Pumps during the summer. |
| 2Y |
| 3. Inspect Split A/C units during the summer. |
| 2Y |
| 4. Inspect Heating Pumps during the summer. |
| 2Y |
| 5. Inspect Heating Pumps during the winter. |
| 2Y |
*Frequency:
| 1Y |
| Annual |
| 2Y |
| Seasonal Inspection |
| 2Y |
| Semi-Annual |
| 4Y |
| Quarterly |
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