Pre-Proposal_Conf__Slides_BAFB_20_May_2014.pdf

PRE-PROPOSAL CONFERENCE

20 MAY 2014

Buckley Air Force Base Aurora, Colorado

MSgt Lia Arthofer: Presentation Facilitator (on behalf of KO)

Lt Col William Smith: Base Civil Engineer

Lt Col Tom Nefe: Assistant Base Civil Engineer

Lt Col Tom Niichel: Contracting Officer Rep

Lt Col Crissie Fitzgerald: Contracting Officer Rep

Marilyn Hill: Contracting Officer (NGB-OPARC-S)

Anna Randall: Procurement Analyst-CTR (UBT, Inc.; NGB-OPARC-S)

Your Name

Company

Your Position in Company

Are you a Prime or Subcontractor?

Sequence 1 – 99 Calendar Days Sequence 2 – 149 Calendar Days Sequence 3 – 50 Calendar Days Sequence 4 – 53 Calendar Days Mobilization and Closeout – 81 Days TOTAL: 432 calendar days

Repair Main Apron Access and Alert Pavements

Magnitude - $10,000,000 - $25,000,000

One Firm-Fixed Price Contract will be awarded

Project is being solicited 100% Small Business Set Aside

The Contract will be awarded using Source Selection Tradeoff Procedures

Evaluation Factors – Technical, Past Performance and Price

On The Web - www.fbo.gov

Solicitation Exhibits Questions & Answers Document Amendments

Check Regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO

Questions about this program or DD Form 2345 should be addressed to:

U.S./Canada Joint Certification Office DLA Logistics Information Services Federal Center, 74 Washington Ave., North Battle Creek, MI USA 49037-3084

Phone: (800) 352-3572 Email: jcp-admin@dla.mil

Export Controlled Materials Company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS)

The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. JCP has indicated that they are currently experiencing a three (3) week delay in addition to the normal waiting period.

Construction period is 432 days after

Notice to Proceed is issued

The Government intends to award

Without Discussions and there may not be a chance for Discussions, Corrections, or Revised Proposals.

Offerors are strongly encouraged to carefully read the requirements of the Solicitation and comply accordingly.

Section 00110 of the RFP details the required Information and Format for the proposal.

2 Volumes Are Required

VOL 1 – Price/Cost Proposal Pro forma documents Pricing information

VOL 2 – Two Parts Part 1- Technical Capability Proposal Part 2- Past/Present Performance Info

Offeror portion of SF1442

Section 00010 – Pricing Info – All line items Exhibit D

Section 00600 – Representations and Certifications (R&C)

Complete R&Cs in ORCA on the web Complete and Return DoD R&Cs in Section 0600 Complete & Include an Introductory page - Section 00110

Paragraph 3.5.1.2

Provide all:

labor, materials, equipment, transportation and supervision to demolish onsite pavements and drainage structures, structures and utilities; in accordance with the Drawings and Specifications (costs included in Base Bid).

Part I-Technical Capability

Comprised of four (4) sub factors:

1. Experience & Capability

2. Construction Schedule & Timeline

3. Construction Equipment & Plant

4. Material & Product Compliance Schedule

Technical Ratings

ACCEPTABLE:

Proposal meets the minimum requirements

UNACCEPTABLE:

Proposal does NOT clearly meet the minimum requirements

Subfactor 1 – Experience & Capability (Limited to 15 pages) Discuss the projects listed in the Exhibit A’s

Provide a narrative that discusses the management plan & approach

Discuss management plan regarding the full spectrum of activities

Discuss the Key Personnel, including their experience & education especially how it relates to the Specification Section 32 13 11

Describe how you will obtain the specified aggregate, testing procedures, etc.

Describe how you will ensure grade control & final elevations

Describe experience & capability in managing a project in the local Denver, CO area.

Subfactor 2 – Construction Schedule and Timeline (Limited to 5 pages)

Provide Construction Schedule using the

Critical Path Method (CPM)

Subfactor 3 – Construction Equipment & Plant

Concrete Operations

Equipment to Rubbilize PCC

Stabilization Equipment

Slip-Form Paver Equipment

Preformed Joint Seal Installation machine

Subfactor 4 – Material & Product Compliance

Read Spec carefully regarding the “or- equal” products

May make a positive statement if proposing the same product

Offerors who intend to propose “or-equal” products shall submit a section in the technical proposal listing the substitution

Exhibit A - Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than 5 documents for Relevant contracts completed or substantially completed (70%) in the last five years

Exhibit A - Part 2 - Describe compliance with

FAR 52.219-8, Utilization of Small Businesses

Send Questionnaires for the Exhibit A Projects to your references DO THIS EARLY – must be received by the

Contracting Office by the closing date.

If you do not have relevant past performance and are using experience of key personnel, predecessor companies, or subcontractors to obtain this, ensure you clearly state this in the proposal

To be considered, subcontractor must complete a consent form - Exhibit B

PROPOSAL DUE 1400 HOURS (2:00 P.M.), 17 JUNE 2014

Proposal Must Be Signed By Officer Of Your Company

No Facsimile Or Electronic Offers

Send or deliver to: (follow instructions in Sec 110)

USPFO-CO

Purchasing & Contracting, ATTN: Ms. Marilyn Hill

660 S. Aspen Street, Bldg. 1005, MS66 Buckley Air Force Base Aurora, CO 80011

Offerors must request access to the base

NLT 13 JUNE 2014.

Late proposals due to delays at the base entrance will not be an excusable delay.

Plan Accordingly For Base Access!

Reference Questionnaires are also due by 2:00 p.m., 17 June 2014.

Send Reference Questionnaires out

EARLY!

Return to Contracting Officer via E-mail at:

127wg.ngbzcparcomb@ang.af.mil

Exhibit A- Performance Relevancy Questionnaire

PART 1 (NTE 3) PART 2 (1)

Exhibit B - Subcontractor/Teaming Partner/Key Personnel Info & Consent Form (if applicable)

Exhibit C - Reference Questionnaire Package

Exhibit D - Option Information Form

Process is detailed in RFP section 00120

Carefully review section 00120 when preparing proposal

Comply with section 00100 and 00110 requirements

Failure to furnish a complete proposal may result in elimination from consideration

Best value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on price and other non-cost related factors.

Technical Past/Present Performance Price

The Technical Factors are somewhat more important that Past Performance and when combined however, the non-cost factors are approximately equal to the Price Factor.

Technical will be evaluated first, Price Factor second and Past Performance last.

The Technical Factor evaluation will result in an offer being rated as “Acceptable” or “Unacceptable”. If deemed unacceptable, it will not continue in the competition.

If Price is determined to be reasonable & realistic, the offer will continue in the competition for a PP evaluation.

Submit a complete proposal in accordance with instructions – use formats provided.

Prime Contractors are responsible for coordination among the divisions with subcontractors.

Award is contemplated to be made without discussions - DO NOT anticipate a chance to make corrections or changes.

Your first proposal will most likely be your only proposal!

Read the solicitation requirements carefully!

Consider using Section 00120 to “rate” yourself before submitting the proposal –

IS IT COMPLETE?

When using a subcontractor to obtain/enhance relevancy, provide Subcontractor Consent Form, Exhibit B, or it will not be considered.

Award in this process does not necessarily mean the lowest price wins.

All amendments will be posted on the FBO web site

Check site regularly for changes & refresh the page

After closing, no information will be available until award Awards will be posted to the FBO website

Results should be announced in approximately 90 days

FAR 52.219-14 Limitations on Subcontracting apply; Small Business must perform 15% of cost of contract, not including the cost of materials, with its own employees.

Questions must be submitted via email to:

127wg.ngbzcparcomb@ang.af.mil

Submit questions NLT COB 10 June 2014

Questions received after 10 June 2014 may be held and addressed after RFP closing, with those offerors determined to be in the competitive range, if discussions are deemed necessary.

Do not call technical personnel or A&E.

This will delay getting an answer.

All questions, on a non-attribution basis, and the answers will be posted to www.fbo.gov.

If necessary, addendums issued by an amendment, will also be posted.

Check web site regularly. Do not forget to refresh web page.

www.fbo.gov www.acquisition.gov www.sam.gov orca.bpn.gov www.wdol.gov/wdol/scafiles/davisbacon/co.html

2:00 p.m.

17 June 2014

*REMINDER* YOU MUST HAVE REFERENCES

SENT IN BY THIS TIME AND DATE

Important information to know before we begin our site visit.