W90BRJ19R0005_Amendment_4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update section L.10.2.3. Factor 3: Price.

2. Update section L.2 to extend proposal due date to 13 February 2019 at 1400 (2 PM) local time, Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W90BRJ19R0005

X 9B. DATED (SEE ITEM 11)

26-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2019

CODE

U.S. ARMY PROGRAM MANAGER - SANG

ATTN: AMCPM-CONTRACTING DIVISION

UNIT 61304

APO AE 09803-1304

W90BRJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W90BRJ19R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1. GENERAL INTRUCTIONS

These instructions are a guide for preparing your proposal. These instructions generally describe the type and extent of information you should provide and emphasize significant topic areas you should address in your proposal. You are expected to review the Performance Work Statement (PWS) contained in this Request for Proposal (RFP) for further insight into the areas that your proposal must address. You should include in the proposal sufficient information to enable the evaluators to determine your understanding of the requirement in each evaluated areas.

L.1.1 Commercial Business Registration

In order to be considered for inclusion in this solicitation, the offeror must be registered to do business within Saudi Arabia. Submission of Commercial Registration Certificate is required.

L.1.2. System for Award Management (SAM Registration)

In order to do business with the United States Government (USG), all offerors have to be registered in the SAM Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

If you are not a SAM registered company, please contact Mr. Murtada Dawood at Email:

dmurtada@vinnellarabia.com or Mobile: 050-014-7026 for assistance with the SAM Registration Process.

L.1.3. Subject to Availability of Funds – FAR 52.232-18

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

L.2. PROPOSAL INSTRUCTIONS

Proposals and modifications to proposals are due by 1400, 13 February 2019 local time, Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3).

Submit via Electronic Copy to the Points of Contact (POCs) listed in this solicitation. No hard copy submissions will be accepted. Please see Sections L.10 and L.11 for “Format” and “Content” instructions.

All correspondence shall be submitted in the English language.

L.2.1. Points of Contact (POCs)

The POCs for this solicitation are:

Contracting Officer: Wanza B. Jonjo, Email: wanza.b.jonjo.civ@mail.mil, Telephone: 011-966-11-498-2480, Extension: 448-7312.

Contract Specialist: Mathew Holtschlag Email: mathew.d.holtschlag.civ@mail.mil , Telephone: 011-966-11-498- 2480, Extension: 448-7540.

Contract Specialist: Danyl Apilado, Email: danyl.a.apilado2.ln@mail.mil, Telephone: 011-966-11-498-2480, Extension: 448-7186.

L.2.2. Questions/Clarifications

All questions and clarifications regarding this solicitation are due no later than 16:30, 16 January 2019, local time Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3).

Please send by email to the Points of Contact (POCs) listed in this solicitation.

Subject line shall contain reference W90BRJ19R0005 O&M Service. Please clearly state your question. If questions are sent via an attachment, they shall be in Microsoft Word format only.

L.3. AMENDMENTS TO SOLICITATION

If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

Failure to acknowledge an amendment by the date and time specified may result in rejection of your proposal.

L.4. PROPOSAL MODIFICATIONS

Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at proposals at any time before the solicitation closing date and time.

L.5. WITHDRAWALS

Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

L.6. PROPOSAL VALIDITY: Any offeror submitting a proposal agrees by submission that their proposal and the prices contained therein shall be valid for no less than 90 calendar days after closing date of solicitation.

L.7. PROPOSAL ACCEPTABILITY

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being determined as unacceptable to the Government and eliminated from consideration for award.

Offerors are hereby advised that all proposals are presumed to represent best and final offers in response to this solicitation.

Offerors are cautioned that “parroting” of the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

In preparing its Technical Proposal, the offeror is required to demonstrate its understanding, knowledge, experience and ability to perform under this contract by providing a detailed technical description including specific, relevant examples in each section of its Technical Proposal. The responsibility is on the offeror to develop a Technical

Proposal that fully demonstrates the quality of its understanding, knowledge, experience and ability to perform under this contract.

L.8. RESTRICTION ON DISCLOSURE AND USE OF DATA

Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall --

(A) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(B) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

L.9. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award.

L.10. CONTENT

L.10.1. Introductory Letter The first page of the proposal must show --

a. The solicitation number;

b. Name, address, and telephone and facsimile numbers, and webpage address (if available) of the offeror

c. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

d. Names, titles, mobile, telephone numbers and emails of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

e. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

f. Provide TIN, CAGE/NCAGE Codes and Data Universal Numbering System (DUNS). If not available, please provide status of request. Contracting Officer will not make award without valid TIN/CAGE/NCAGE Codes and

DUNS.

L.10.2. Proposal

The offeror shall structure its Proposal to include a section for each of the following factors and subfactors addressed below. The proposal shall demonstrate your ability to provide requirements for PWS Sections C.1 through C.10 and its subparagraphs. Offerors shall review Section M, Evaluation Factors to ensure the requirements are met.

Factor 1 – Technical Approach

SubFactor 1: Transition Plan SubFactor 2: Workforce Management Plan SubFactor 3: Quality Management Plan

Factor 2 – Experience Factor 3 – Price

L.10.2.1 Factor 1 Technical Approach (75 pages)

A. SubFactor 1: Transition Plan

The Transition Plan shall detail how the offeror will prepare their company to become fully operational. The transition plan shall identify any technical or management issues that may impact transition and provide a mitigation plan for those technical or management issues. The transition plan shall include schedules and milestones which support a transition period not exceeding 60 days from the date of award to be fully operational by.

B. SubFactor 2: Workforce Management Plan

The Workforce Management Plan shall be specific, detailed and complete enough to clearly and fully demonstrate that the offeror has the resources and the ability to recruit and retain the necessary staffing levels to respond simultaneously to service call and maintenance requirements for various types of vehicles equipment and systems at various locations and buildings throughout the installation and supporting annexes, and manage competing priorities in order to support customer demand needed to meet the requirements at PWS Sections C.1 through C.10 and its subparagraphs.

C. SubFactor 3: Quality Management Plan

The Quality Management Plan shall summarize Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in the Performance Requirements Summary (PRS). The quality management plan shall include the methodology to be implemented to accomplish the performance requirements and details how the proposed approach will effectively achieve each performance objective and standards.

L.10.2.2. Factor 2 – Experience

Using Attachment 1: Recent, Relevant Experience Data Sheet, offerors shall submit a minimum of two (2) recent, relevant projects (as the prime offeror) that are similar in size and scope three (3) years preceding the date of issuance of the RFP within the period of performance stated for the projects. Size and scope are further defined below:

Size: A maintenance service contract with a yearly value of at least $1,000,000 or greater per year for recurring services. Individual Indefinite Quantity/Indefinite Delivery task orders for infrequent work will not be considered similar in size.

Scope: Provides facilities and operations, housing, supply, renovation, transportation recreation that may be typical of an operation and maintenance service contract as well as government liaison services and security services.

If the Offeror is a Joint Venture (JV), relevant project experience shall be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. For a JV, the offeror shall provide a signed Joint Venture Agreement that demonstrates the parties are registered to do business within Saudi Arabia. Failure to submit an approved Agreement will result in the relationship being considered as Prime/Subcontractor, and the prime contractor will not be found acceptable on the basis of the subcontractor’s experience only. Offerors are still limited to a total of five (5) projects combined.

If an Offeror is using experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF33), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract.

The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP.

L.10.2.3. Factor 3: Price (No page limit)

The Offeror shall use the Price Evaluation Sheet (Attachment 2) to provide all price information with sufficient documentation to evaluate price. The Price Evaluation Sheet shall be in Microsoft Excel, .xls format, with all formulas and calculations intact/unlocked and font size (12) Arial or Times New Roman required. Prices shall be provided in both Saudi Riyals (SAR) and United States (US) Dollars and in WHOLE Numbers.

Contract Line Items Numbers (CLINs) 0001, 1001, 2001, 3001, 4001 (Facilities and Operations Services), 0002, 1002, 2002, 3002, 4002 (Housing Services), 0005, 1005, 2005, 3005, 4005 (Supply Services), 0006, 1006, 2006, 3006, 4006 (Transportation Services), 0007, 1007, 2007, 3007, 4007 (Saudi Government Liaison Services), 0008, 1008, 2008, 3008, 4008 (KKA Security Services), 0009, 1009, 2009, 3009, 4009 (Recreation Services), 0010, 1010, 2010, 3010, 4010 (Recreation Services Shop Option), CLINs 0014 (Computerized Maint. Mgt. System (CMMS)), 1013, 2013, 3013 and 4013 (CMMS Maintenance) are firm-fixed price and required to be priced and completed.

CLIN 0013 is a proposed value for O&M services during the transition period. The transition period is scheduled for 60 days from the award of the contract. The contractor may adjust the transition period to make it shorter or longer depending on the contractors’ ability to staff the workforce. The unit price for the transition period shall be the total price of the transition, divided by the total months of the transition period.

CLINs 0003, 1003, 2003, 3003 and 4003 (Unscheduled Services) and CLINs 0004, 1004, 2004, 3004, and 4004 (Renovation) are Cost Reimbursable and a plug-in/surrogate number and therefore, no action by the offeror is necessary. Plug figure is being provided for CLINs 0003, 1003, 2003, 3003 and 4003 (Unscheduled Services) at $40,000.00 per period. Plug figure is being provided for CLINs 0004, 1004, 2004, 3004, and 4004 (Renovation) at $150,000.00. Offeror shall indicate the labor categories and estimated monthly rates for all workers proposed to fulfill the requirements of the PWS. The Offeror shall use the CLIN X003_4 Labor Rates (Attachment 3)

CLINs 0011, 1011, 2011, 3011, and 4011(Defense Base Act (DBA) Insurance) are Cost Reimbursable. Estimated cost shall be provided.

CLINs 0012, 1012, 2012, 3012, 4012 (Value Added Tax - VAT) are Cost Reimbursable and 5% of the total of applicable service CLINs. VAT cost shall be provided.

The Government reserves the right to require the submission of any data (i.e other than cost or pricing data) necessary to validate the reasonableness of a proposal.

Information beyond that required by this instruction shall not be submitted unless the offeror considers it essential to document or supports the offeror’s price position. All information relating to the proposed prices, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.11. FORMAT:

L.11.1. Email Submission: All proposal information shall be submitted via e-mail in Microsoft Word, Excel format, or searchable Adobe Acrobat (.pdf) format. WINZIP (.zip) files cannot be accepted as they are routinely blocked by the domain firewall. It may be necessary to send multiple emails to keep the e-mail within the firewall size of 5MB. Proposals sent in multiple emails shall be numbered to include the total sent, for example “Email 2 of 6.”

L.11.2. Presentation: The proposal submission shall be clearly indexed, logically assembled and clearly identified.

A page, for purposes of this request for proposal (RFP), is defined as one side of standard 8 ½” x 11” or A1 sheet of paper, font size (12) Arial or Times New Roman Required, proportional spacing permissible, 1 inch margin on all sides, single spaced. All pages of each volume shall be appropriately numbered and identified by solicitation number in the header and/or footer. Each paragraph shall be separated by at least one blank line. A Table of Contents shall be created, which outlines the offerors proposal submission. Information printed on charts and graphs may be a smaller font; however, the information must be legible.

L.11.3. Volume I – Technical Approach shall not exceed 75 pages in length, excluding Cover Page/Table of Contents and all Appendices. The Government will not read or evaluate any pages submitted greater than 75 pages.

L.11.4. Volume II – Please refer to Section L.10.2.2, Experience, Solicitation Submittal Requirements.

L.11.5. Volume III: Cost/Price shall contain price information. All other proposal parts shall be void of price information. Pages without information (blank pages), used as a means to separate sections of the proposal submission, do not need to be numbered and shall not be reflected as page count. The price of the intended contract will be denominated in both Saudi Arabian Riyals (SAR) and United States Dollars ($) at the exchange rate of SAR

3.75 / $1.00. In the event of a different exchange rate at the time of payment, the value of the US dollar will take precedence.

L.12. PRE-PROPOSAL CONFERENCE AND SITE VISIT

Offeror(s) are urged and expected to inspect the site where work is to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

Site Visit: There will be only one (1) comprehensive site visit and it will be held immediately following the preproposal conference. Pre-proposal conference attendees will be escorted to and from site areas in relation to the requirement. Upon completion of the site walk, attendees will be escorted to the Visitor Control Center (VCC) entrance depart the complex. Attendance at the site visit is strongly encouraged. Personal Protective Equipment (PPE) is not required for this site visit. All personnel must be capable of walking approximately ½ mile. Attendees, please wear comfortable walking shoes.

Site Access: Person(s) attending the pre-proposal site visit conference are requested to arrive at the Eskan Village, Visitor Control Center (VCC), 0700 hrs local time, Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3) to go through the visitor entrance. Upon entrance through the visitor center, government personnel will escort all offerors to and from site areas in relation to the requirement.

Please email the POCs listed in Section L.2.1 the following:

1. Name(s) of the attendees (not to exceed three (3) attendees per offeror)

2. Iqama (document must have the same sponsor stamp as the company)

3. Company’s commercial registration

4. Copy of the company’s corporate ID

Documents must be received no later than 20 December 2018, 1630 hrs local time, Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3).

Date of the Conference and Site visit will be provided to those whose pass the screening process.

L.13. PRE-PROPOSAL QUESTIONS (REQUESTS FOR INFORMATION)

Offerors must submit all questions concerning this solicitation by email to the POCs listed in this solicitation.

OPM-SANG must receive the questions NLT 16:30, 16 January, 2019, local time Riyadh, Kingdom of Saudi Arabia, Middle East (GMT +3).

Questions must be in writing in order to receive an official response. Questions during the site visit will not be answered. OPM-SANG will answer questions which may affect proposals in an amendment to the solicitation.

OPM-SANG will not reference the source of the questions.

L.14. DEFENSE BASE ACT (DBA) INSURANCE

The Offeror shall provide DBA insurance before commencing performance under this contract IAW FAR 52.228- 13.

(End of Summary of Changes)