MATOC Pre-proposal conf slides for FBO.pptx

NORTH DAKOTA MATOC

PRE-PROPOSAL CONFERENCE

27 April 2011

USPFO-ND

Module 4 2008

MULTIPLE AWARD TASK

ORDER CONTRACT “MATOC”

COMPETITIVE

MULTIPLE AWARD

INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ) CONTRACT

CONTRACTORS WILL BE PROVIDED THE OPPURTUNITY TO COMPETE FOR FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

MATOC PERIOD

OF PERFORMANCE

5 YEARS

BASE 2 YEAR PERIOD PLUS

3 ONE YEAR OPTIONS

CONTRACTORS WILL BE PROVIDED THE OPPURTUNITY TO COMPETE FOR FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

SCOPE (WORK) OF A MATOC CONTRACT

“SCOPE”

COVERS A BROAD RANGE OF MAINTENANCE, REPAIR &

CONSTRUCTION SERVICES

TO INCLUDE OPTIONAL DESIGN BUILD SERVICES

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

AWARD OF TASK ORDERS

FEDERAL CONTRACTING OFFICERS FOR THE ARMY AND AIR NATIONAL

GUARD UNITS IN THE STATE OF NORTH DAKOTA MAY AWARD TASK ORDERS

Adjust if you are allowing other agencies, etc to use

AREAS OF CONSIDERATION

AREAS OF CONSIDERATION are:

STATEWIDE, PRIMARILY HERE AT THE NORTH DAKOTA AIR NATIONAL GUARD

List locations- if any are required so state

DOLLAR LIMITS OF A MATOC CONTRACT

$20M AGGREGATE TO ANY ONE CONTRACTOR

$5M FOR EACH INDIVIDUAL TASK ORDER

$200.00 MINIMUM ORDER WILL BE ISSUED AT THE TIME OF BASIC CONTRACT AWARD

MASTER QUALITY CONTROL AND SAFETY PLANS DUE 30 DAYS AFTER AWARD

NUMBER OF BASIC MATOC AWARDS

A Minimum Of Six (6) Awards Anticipated A Minimum Of Two (2) Awards Will Be To:

8(a) HUB ZONE Contractors Service Disabled Veteran Businesses Woman Owned Small Business Concerns (if sufficient qualified proposal received) All Other Awards Will Be Total Small Business Set Aside (size standard - $33.5M)

$31M average annual revenue over past 3 years

8(A) CONTRACTOR REQUIREMENTS

NOTE: 8(A) CONTRACTORS MUST HAVE APPROVED BUSINESS PLANS ON FILE AND SERVICED BY SBA.

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

WHAT TO SUBMIT

SECTION 00110 OF THE RFP DETAILS REQUIRED INFORMATION AND FORMAT

3 VOLUMES IN 2 BINDERS ARE REQUIRED

BINDER 1

VOLUME 1 - PRICE/COST, PRO FORMA DOCUMENTS

BINDER 2

VOLUME 2 - PAST PERFORMANCE REQUIREMENTS

VOLUME 3 - TECHNICAL REQUIREMENTS

VOLUME 1

EXHIBIT E and E1

PRICE PROPOSAL FOR PROTOTYPICAL PROJECT – ORIGINAL AND 3 COPY

Self Performance Forms

REPS & CERTIFICATIONS - 00600

SF 1442 - Signed AREAS of CONSIDERATION

VOLUME 2

Volume 2 - Past Performance Proposal

ORIGINAL AND 3 COPIES

Complete Exhibit A- Performance Relevancy Form Parts 1 and 2 Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form If Requesting Design Build A&E Complete Exhibit B AND SF 330

VOLUME 2

(Exhibit C Package) Send Questionnaires to References (Introduction Letter, Exhibit C and Questionnaire are provided on the web-site) References must return NLT the Closing Date to KO - Not to You Email and Fax addresses available

VOLUME 3

Volume 3 -TECHNICAL PROPOSAL

ORIGINAL & 3 COPIES TECHNICAL

READ 6 SUB FACTOR REQUIREMENTS CAREFULLY AND COMPLY

Complete Exhibit D Answer questions carefully Include required Attachments

NO PRICE INFORMATION IN BINDER 2

6 factors: compatability and experience organization specific personnel scheduling methodology quality control safety design build (optional)

SECTION 00800- SPECIAL CONTRACT PROVISIONS

OFFERORS SHOULD CAREFULLY READ SECTION 00800- 01700 BEFORE PREPARING PROPOSAL

IMPORTANT BASIC CONTRACT REQUIREMENTS AND CONDITIONS ARE CONTAINED IN THESE SECTIONS

THE PROTOTYPICAL PROJECT

REPRESENTS A TYPE OF PROJECT THAT MAY BE AWARDED UNDER THIS CONTRACT.

MEASURES CONTRACTORS ESTIMATING SYSTEM.

PROPOSAL EVALUATION

DETAILED IN SECTION 00120 OF THE RFP

CAREFULLY REVIEW SECTIONS 00100, 00110 & 00120 and 00800 THROUGH 01700 WHEN PREPARING PROPOSAL

COMPLY WITH SECTION 00100 AND 00110 REQUIREMENTS

INQUIRE BY EMAIL IF YOU HAVE QUESTIONS

PROPOSAL EVALUATION CONTINUED

FAILURE TO FURNISH A COMPLETE PROPOSAL MAY RESULT IN ELIMINATION FROM CONSIDERATION

YOU MAY RECEIVE A MATOC AWARD WITH OR WITHOUT THE DESIGN BUILD OPTION

BEST VALUE

AWARD DECISION

BEST VALUE IS DEFINED AS AN AWARD BASED ON THE GREATEST OVERALL BENEFIT IN RESPONSE TO THE REQUIREMENT. AWARD IS BASED ON OTHER FACTORS IN ADDITION TO PRICE

BEST VALUE

AWARD BASIS

PAST PERFORMANCE AND TECHNICAL WHEN COMBINED ARE SIGNIFICANTLY MORE IMPORTANT THAN PRICE

MATOC AWARDS

THE CONTRACTORS WHOSE PROPOSALS PROVIDE THE BEST VALUE TO THE GOVERNMENT, PRICE AND OTHER NON-COST FACTORS CONSIDERED WILL BE AWARDED CONTRACTS

TASK ORDER AWARD

FAIR OPPORTUNITY

EVERY CONTRACTOR WHO IS AWARDED A MATOC CONTRACT WILL BE GIVEN A FAIR OPPORTUNITY TO COMPETE FOR THE AWARD OF TASKS OR PROJECTS UNLESS AN EXEMPTION APPLIES

FAIR OPPORTUNITY EXEMPTIONS

URGENT OR EMERGENCY REQUIREMENTS

SERVICES ARE UNIQUE OR HIGHLY SPECIALIZED

SATISFY THE MINIMUM GUARANTEE

NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

These are the Exceptions to fair opportunity to compete found in FAR Part 16.505 and detailed in Section 00800 SC4 Ordering in the solicitation (FAR LANGUAGE FOLLOWS-GIVE ENTIRE EXCEPTION WHEN STATING)

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee

OTHER TIMES YOU MAY NOT BE GIVEN AN OPPORTUNITY TO COMPETE

KO MAY LIMIT COMPETITION OR EXCLUDE A CONTRACTOR FOR THE FOLLOWING REASONS

SATISFY AGENCY SMALL BUSINESS PROGRAM GOALS

Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB and/or Woman Owned MATOC Contractors

FAILURE TO PROSECUTE THE WORK DILIGENTLY ON A CURRENT TASK ORDER AWARD

ORDER OUTSIDE YOUR AREA OF CONSIDERATION

Pursuant to FAR 16.505(b)(ii) the Contracting Officer will exercise broad discretion in determining if a contractor is eligible for the award of a project. To determine eligibility the Contracting Officer will consider the areas of consideration applicable to each individual MATOC award. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a) and HUB Zone goals/targets.

Additional factors on prior Task Orders under the MATOC contract, such as past performance, quality, timeliness, special expertise or other factors the Contracting Officer determines are relevant to award of a particular Task Order may be considered. Timely performance by a TOC contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity pool for future task orders. When the contractor’s delinquency has been cured, they will be considered for competition in future task orders.

MASTER SPECIFICATION

THE MASTER SPECIFICATION, ALSO REFERRED TO AS THE DEFAULT SPECIFICATION

ESTABLISHES A INDUSTRIAL AND/OR COMMERCIAL STANDARDS FOR MAINTENANCE AND REPAIR OF GOVERNMENT FACILITIES IF SOW DOES NOT ADDRESS A SPECIFICATION FOR AN ELEMENT OF WORK, THE MASTER/DEFAULT SPECIFICATION APPLIES.

Master specifications start at section 01001 of the solicitation and at Attachment 1

CONTRACTORS LOCATION

AVERAGE RESPONSE TIME IS 2-5 DAYS FOR SITE VISIT AND 10 DAYS TO 30 DAYS FOR PROPOSAL DEPENDING ON COMPLEXITY CONTRACTORS MUST BE ABLE TO RESPOND WITHIN 120 MINUTES (2 HOURS) IN THE EVENT OF AN EMERGENCY TO VIEW A SITE AND POSSIBLY GIVE A PRICE

Adjust time in yellow if necessary for your location – be reasonable!!!!

DAVIS BACON WAGES & BONDS

MOST CURRENT DAVIS BACON WAGE RATES WILL APPLY TO EACH MATOC REQUEST FOR PROPOSAL- Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order

PERFORMANCE AND PAYMENT REQUIREMENTS ARE ESTABLISHED BY EACH TASK ORDER

PAYMENT BOND - T.O.>$30K

PERFORMANCE BOND - T.O.>$150K

TASK ORDER AWARD

EXECUTION PROCEDURES

KO ESTABLISHES SITE VISIT & NOTIFIES MATOC CONTRACTORS BY EMAIL

PROVIDES MATOC PROJECT SYNOPSIS, OFFERING LETTER AND BASIS FOR AWARD & WHEN AVAILABLE SOW/PLANS/WAGE RATES ETC.(RFQ/RFP) (Note in some instances this will be provided at the site visit) KO & ENGINEER CONDUCTS SITE VISIT WITH MATOC CONTRACTORS (This is mandatory for each task order)

KO VALIDATES PROPOSAL DUE DATE WITH CONTRACTORS

KO or CO means Contracting Officer Usually Offering letter is emailed with Synopsis or SOW- Plans (Drawings are usually distributed at Site visit, unless electronic

TASK ORDER AWARD

EXECUTION PROCEDURES

CONTRACTOR SUBMITS QUESTIONS TO KO WHO WILL PROVIDE ANSWERS TO ALL

IF NECESSARY, ENGINEER MAKES CHANGES VIA ADDENDUM AND FORWARDS TO KO WHO ISSUES AMENDMENT CONTRACTOR SUBMITS PRICE OR BEST VALUE PROPOSAL BY HAND CARRIED, E-MAIL OR FAX AS APPLICABLE

KO DOES EVALUATION AND MAKES AWARD UPON RECEIPT OF FUNDS

KO EMAILS AWARD NOTICE TO AWARDEE

NOTIFIES ALL OTHERS OF AWARD ONLY

PLANS AND SPECIFICATIONS

Normal method of distribution will be via email.

When issued in paper or CD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

PROPOSALS ARE DUE NOT LATER THAN

4:00 p.m. 19 May 2011

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

IMPORTANT REMINDER

AWARD IS CONTEMPLATED TO BE MADE WITHOUT DISCUSSIONS- DO NOT ANTICIPATE A CHANCE TO MAKE CORRECTIONS OR CHANGES

YOUR FIRST PROPOSAL WILL PROBABLY BE YOUR ONLY PROPOSAL!!

READ THE SOLICITATION REQUIREMENTS CAREFULLY !!

IMPORTANT REMINDER

All Amendments Will be noted on The Web Site Check Site Regularly For Changes Be Sure To Register – This Is The “Bidders Mailing List” And You Will Get Automatic Notices Of Changes After Closing No Information Will Be Available Until Award Awards Will Be Posted To The Web Results should be announced in Approximately 90 Days

QUESTIONS

Questions Must Be Submitted In Writing Via Email to- dallas.eckholm@us.army.mil SUBMIT QUESTIONS NLT COB 13 May 2011 Submit Questions To KO Only. Do Not Call Other Government Personnel Questions Received Late May Be Held And Addressed After RFP Closing With Those Who Submitted Offerors Questions And Answers Will Be Posted To The Web Site Only

Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site http://www.fbo.gov If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page

Helpful Websites http://www.nationalguardcontracting.org/ www.ccr.gov/ https://www.fbo.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/all states.html

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