EXHIBIT C Package Info for PP.pdf
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- W901UZ-11-R-0001
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Exhibit C Package Infromation for Past Performance
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IDIQ MATOC RFP W9O1UZ-11-R-0001
EXHIBIT C
SAMPLE TRANSMITTAL LETTER
AND
PAST PERFORMANCE EVALUATION QUESTIONNAIRE
Your Company Letterhead
Date: _________________
To: ______________________________________
We have listed your firm as a reference for the work we have performed for you as listed below. Our firm has submitted a proposal under a project advertised by the USPFO for North Dakota. In accordance with
Federal Acquisition Regulations (FAR), they will evaluate our firm's past performance. Your candid response to the attached questionnaire will assist the evaluation team in this process. We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Understand that while the responses to this questionnaire may be released to the offeror, FAR 15.306 (e)(4) prohibits the release of the names of the persons providing the responses. Complete confidentiality will be maintained.
Only one response from each office is required.
Please send your completed questionnaire to the following address to arrive NOT LATER THAN May 13, 2011. Do not return them to our company.
USPFO for North Dakota
NGND-PFO-PC
P.O. Box 5511
Bismarck, ND 58506-5511 or dallas.eckholm@us.army.mil or Fax – 701-333-2230
If you have questions regarding the attached questionnaire, or require assistance, please contact Dallas
Eckholm, 701-333-2225, dallas.eckholm@us.army.mil Thank you for your assistance. E-Mail is preferred.
Signature and Title mailto:dallas.eckholm@us.army.mil
SOURCE SELECTION SENSITIVE WHEN COMPLETED*****NOT TO BE RELEASED OUTSIDE
GOVERNMENT CHANNELS***** RETURN THIS PAGE WITH QUESTIONAIRE
RATING DESCRIPTIONS: Use the following descriptions as guidance in providing ratings.
(Exhibit C2) RESPONDENT IDENTIFICATION AND RATINGS
(Part 1 Contractor submitting Proposal fill-in)
Reference is provided for: ____________________________________
Contract Number or Project Title______________________________________________________
Date of Award/Completion Date______________________________________________________
Location_________________________________________________________________________
Dollar Amount____________________________________________________________________
Brief Description of work and your role in the referenced contract:___________________________
(Part 2 Person providing Reference) Reference is provided by: ____________________________
Company/Agency:_________________________________________________________________
Business Address;________________________________________________________________
Telephone Number: _______________________________________________________________
E-Mail Address: __________________________________________________________________
Relationship to Contract: ___________________________________________________________
If information in Part 1 is not accurate please indicate.
To obtain an electronic version of the form please contact: Dallas Eckholm, 701-333-2225, dallas.eckholm@us.army.mil .
THE QUESTIONNAIRE SHOULD BE SUBMITTED BY THE FOLLOWING MEANS: Return via FAX
Commercial 701-333-2230 or DSN 373-2230 or via email to the email address shown above. Forms may be mailed to USPFO for North Dakota, NGND-PFO-PC, P.O. Box 5511, Bismarck, ND 58506-5511
Mark cover sheet: (Attention: RFP W901UZ-11-R-0001“Source Selection Sensitive Information”)
RATING DEFINITION
Outstanding (O) Indicates the contractor’s performance record within the area of evaluation
Exceeded that required by the contract.
Above Average (AA) Indicates the contractor’s performance record within the area of evaluation
Met All contractual requirements.
Satisfactory (S) Indicates the contractor’s performance record within the area of evaluation
Met Essentially All contractual requirements.
Marginal (M) Indicates the contractor’s performance record within the area of evaluation
Met Some of the contractual requirements. However, changes to the contractor’s existing processes may be necessary in order to achieve contract requirements.
Unsatisfactory (U) Indicates the contractor’s performance record within the area of evaluation
Failed to Meet the minimum Government requirements.
Unknown or Not Applicable (N/A) The question does not apply. No performance record identifiable within the area of evaluation.
Quality- Management and Workmanship
(1) How well did the Offeror utilize quality control process that ensured conformance to scope and quality requirements?
O A
A S M U
N
A
REMARKS: ____________________________________________________________________________________
(2) Adequacy of Submittals. Were submittals well researched and did they clearly identify the proposed item?
O
A
A S M U
(3) Did reports / records submitted completely and accurately satisfy requirements?
O
A
A S M U
Timeliness and adherence to schedule: Rate how well the Offeror met the following:
(4) Timeliness in completing the project O
A
A S M U
(5) Did the contractor provide timely notices of delays/schedule revisions?
A
A S M U
(6) Timeliness in submitting submittals and reports and responding to agency inquiries, RFP's, etc.
A
A S M U
Offeror’s business practices/Customer Relationship and Ability to Perform
(7) Did the contractor provide adequate, competent and qualified management, key personnel and technical personnel capable of meeting contract requirements throughout the performance period of the contract?
O A
A S M U
(8) How well did the contractor work independent of Government guidance, oversight and assistance?
A
A S M U
(9) Did contractor maintain a good relationship with agency contracting and technical/project mgt.
personnel?
O
A
A S M U
(10) How effective was the contractor in meeting Cost/Price performance targets and controlling costs
(i.e. changes, etc.)? Did they demonstrate reasonableness in modifications scope and costs?
A S M U
(11) Were Subcontractors / tradesmen adequately managed and coordinated? Explain any subcontracting issues (positive or negative) that impacted the performance of your contract(s).
O
A
A S M U
(12) How flexible, cooperative, and reasonable was the contractor in meeting mission requirements, particularly when faced with short-notice mission changes?
O
A
A S M U
(13) How timely and effective were the contractor’s responses to and resolution of Technical problems?
Did the Site Manager have sufficient authority to make decisions or take actions during project performance? ( ) yes ( ) no
O A
A S M U
(14) How effective was the offeror’s environmental program, oversight, project management and QC staff?
A S M U
(15) Was the Site Manager consistently present on site when work was performed?
A
A S M U
(16) Did the contractor demonstrate the ability to execute multiple projects at the same time?
A
A S M U
(17) How effective was the contractor’s safety program to ensure compliance with federal, state and local regulations? Did the contractor implement and follow their safety plan? Did they run a “safe jobsite”?
O A
A S M U
REMARKS:
(18) Applicable to Federal Contracts – How well did the contractor comply with applicable Federal
Laws and Regulations such as Davis Bacon Act – timely payrolls and compliance; Drug-Free
Workplace; Environmental Regulations and Use of Recovered Materials; Executive Order 13101 and or
Executive Order 13423?
O A
A S M U
(19) Applicable to Federal Contracts - How well did the contractor comply with Utilization of Small
Business Concerns requirements? For Large Businesses: Were Small Business goals met in the Small
Business Subcontracting Plan? ( Y____ N____)
O A
A S M U
(20) Applicable to Design Build- How well did the contractor and designer comply with the terms of the contract?
O AA S M U NA
REMARKS:
(21) How would you rate the Contractor’s overall performance? Given the opportunity, would you select this offeror again? (Y____N____)
O AA S M U NA
(22) What were the contractor’s top documented strengths, if any, in performing the contract requirements?
(23) What were the contractor’s top documented weaknesses, if any, in performing the contract requirements?
(24) Please Provide Any Additional Information You Feel Is Important Not
Covered Elsewhere:
Thank you for your remarks. Be sure to return to the Contracting Agency and not to the Contractor you are providing a reference for.
OFFEROR NAME___________________________
Respondent Signature ______________________________________Date Completed:______________________
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