Attachment 5.5 - RTOP W900KK-23-R-TS02 Small Business Lot Questions and Answers Rev 2.pdf

Questions and Answers U.S. Army Training Support Systems - Enterprise

RTOP W900KK-23-TS02 - Small Business Lot Q # RFP or PWS Reference Question Answer 1 Attachment 5 -RTOP Small Business Lot

Section: RTOP Para # 3.2 States Technical 15 page limit or is the page limit correct in section RFP Section L.2.1 states 35 page limit? Pleae provide the corret page limit for the Small Business RTOP/TOEP.

The Page limit on Attachment 5 has been changed to 35.

2 RFP, Volume VI Cost/Price, Instructions Will the Government please confirm that the Task Order rate table is a subset selection of each offeror’s choice, from the IDIQ rate table, for the Labor Categories that each offeror believes to be necessary to perform the Tasking?

That is correct. The Task Order rate table is a subset selection from the Offeror's MAIDIQ rate table consisting of labor categories that the offeror deems necessary to perform the task order.

3 RFP, Volume VI Cost/Price, Instructions Not knowing the nature of any future Taskings, how are offerors to determine the Labor Categories for the IDIQ rate table?

All future taskings will be inclusive of the 5 taskings. The offeror is to propose the labor categories and should include labor categories for those types of tasks.

Position descriptions should be based on the vendor's internal positions. Labor categories not originally included included may be added at a later time.

4 RFP, Volume VI Cost/Price, Instructions Are offerors to determine their own Position Descriptions for the Labor Categories they propose in the IDIQ rate table?

Yes - the position descriptions should be based on the vendor's internal positions.

5 RFP, Volume VI Cost/Price, Instructions Does the Government have a list of Labor Categories, with Position Descriptions, that it is directing offerors to use for the IDIQ rate table?

No - the position descriptions should be based on the vendor's internal positions.

6 RFP, Volume VI Cost/Price, Instructions How does the Government intend to evaluate offerors with regard to labor rates, or prices, if all offerors are able to bid any Labor Category and any corresponding Position Description of their own choosing?

The Government will evaluate the total price of each offeror. In regards to labor categories, IAW Section 3.3 of Attachment 5, "The Government will evaluate the Offeror's Attachment 3 - Pricing Worksheet to determine if the Offeror's total prosed price is complete and balance, fair and reasonable." IAW Section 3.2, "The Government will evaluate the adequacy of the Offeror's Staffing Plan (labor category, hours per labor category, and qualifications) to meet requirements and ensure it mees the throughput requirement sin accordance with the Attachment 1 - PWS."

7 RFP, Volume VI Cost/Price, Instructions For future Taskings, what is the mechanism for adding Labor Categories in the event the ones used for the IDIQ rate table are inapplicable to the future Taskings?

In order to add labor categories in the future, please refer to Section L.8.11.1 Tab A - Contractor Pricing for MAIDIQ. "If the Offeror deems it necessary to propose another labor category when pricing the TO or a future task order, they shall provide an explanation as to how the proposed labor category relates to the Government listed categories.

8 Attachment 5.3 (as related to Attachment 7) "Total Evaluated Price" is stated in this Attachment 5.3, "Small Business Pricing Workbook", on Tab 2.

Does the Government intend to use only this Tab of only this Attahchment when comparing prices among Offerors, and that the Government will not use the Attachment 7 "Cost Pricing Workbook", except to the extent that the Attachment 7 may be used by the Government to confirm the rates used this Attachment 5.3?

That is correct. Attachment 7 will be used to confirm the rates used in Attachment 5.3.

9 PWS 1.6.11 Key Personnel Does the Government expect key personnel to perform duties on site? YES the government expects key personnel to perform duties on site with all the required credentials and/or certifications.

10 PWS 1.6.11 Key Personnel Are Key Personnel resumes required? If they are, will the Government allow them to be outside the 15 page limitation in an Appendix?

Key personnel resumes are required. The resumes are not included in the page count. However, the page count has been increased to 35 pages.

11 PWS 5.1 Basic Services What is the average number of inquiries regarding utilization and expenditure of all classes and categories of training ammunition are fielded by the incumbent contractor currently?

35 per day

12 PWS 5.1 Basic Services How many on site personnel are currently supporting the Instructor Operator Support at JBLM? 2 13 PWS 5.1 Basic Services Is the Government requiring on site support or is virtual and geographically dispersed support for validated operations permitted?

On Site support with occasional telework

14 PWS 5.1 Basic Services What is the average umber of requests for the issue of training, operational, test, new equipment training, and combat load ammunition by the ASP to units are fielded by the incumbent contractor currently?

50 per day

JBLM

15 PWS 5.1.1 The Contractor shall instruct the JBLM Ammunition Handler Certification Course to between 24 to 50 students, as often as required but no less than twice per month and Total Ammunition Management Information System Course to between 10 to 24 students, as often as required but no less than once per month.

In order to properly staff our support on this FFP Task Order, we respectfully request more information about the size and frequency of required courses:

1. Please provide a historical workload for both courses that contains the number of students per class and number of classes conducted over the past 12 months.

2. Please provide the Government's desired and required instructor-student ratios for these courses.

5 classes per month with 50 students

16 PWS 5.1.1 The Contractor shall instruct the JBLM Ammunition Handler Certification Course to between 24 to 50 students, as often as required but no less than twice per month and Total Ammunition Management Information System Course to between 10 to 24 students, as often as required but no less than once per month.

1. Does the Government have sufficient classroom space to allow for simultaneous instruction of both the Ammunition Handler Certification Course and the Total Ammunition Management Information System Course?

2. Are there any Government policies or procedures which would prevent (or encourage) simultaneous courses ?

1. Yes

2. No

17 PWS 5.1.3 Basic Services What is the average number of requests daily for issue of training, operational, Test, NETT, and combat load ammunition by unit fielded by the incumbent contractor currently? 50 per day

18 PWS 5.1.7 The Contractor shall schedule through ITB, the classrooms and provide the TAMIS Certification Course to all soldiers and civilians who have a requirement to access TAMIS IAW AR 5-13.

Please provide a total expected number of "all soldiers and civilians who have a requirement to access TAMIS" or, at a minimum, the historical volume of trained soldiers and civilians for the past 12 months (or longer if available).

301 trained in TAMIS for FY 22 2,184 trained in AHCC for FY22

PWS 5.1.8 Basic Services

What is the average number of 1687s submitted by units, battalions, and brigades fielded by the incumbent contractor currently?

25 per day

20 TORP Section 2.4 Page limits According to the TORP Section 2.4 the Technical write up is limited to 15 pages, however, the MAIDIQ states that Volume III is limited to 35 pages. Can the Government please clarify that the page limitation for this volume is 15 pages? And can the Government please adjust the MAIDIQ with the 15 page limitation?

The Page limit on Attachment 5 has been changed to 35.

21 TORP Section 3.3 "Pricing for this RTOP will be evaluated by the Government IAQ Section M.14, Volume VI: General."

Volume VI is the Cost/Price volume and VII - General. Can the Government correct "Volume VI:

General" to read Volume VI: Cost/Price?

Section 3.3 corrected to Attachment VI Cost/Price

22 Attachment 5.3 (as related to Attachment 7) "Total Evaluated Price" is stated in this Attachment 5.3, "Small Business Pricing Workbook", on Tab 2.

Does the Government intend to use only this Tab of only this Attahchment when comparing prices among Offerors, and that the Government will not use the Attachment 7 "Cost Pricing Workbook", except to the extent that the Attachment 7 may be used by the Government to confirm the rates used this Attachment 5.3?

That is correct. Attachment 5.3 "Small Bsuiness Pricing Workbook" will be used to evaluate pricing on the task order level.

23 Refs. L.2.2 Proposal Format, “(b) Digital copies shall be provided in Microsoft Word 2007 or newer, PowerPoint, .pdf and/or Excel, in Times New Roman 12 pt font…”, and “(i) …Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable…”

Times New Roman is effectively a text font. For the sake of “easy readability” and simplicity, would it be acceptable to produce illustrations for this proposal in a sans-serif font (e.g., Arial)?

No

24 RFP M.10.1 The RFP states: "The Government intends to award a single task order to an Unrestricted Business and a single task order to a Small Business whose proposal represents the Best Value proposal, with appropriate consideration given to the two Evaluation Factors: Technical, Price." Please clarify if TO#1 and TO#2 are awardable task orders.

That is correct. Both TO#1 and TO#2 are awardable.

25 RFP M.10.1; Attachment 5, 4.1 The evaluation criteria for Volume III/TOEP consists of all evaluation criteria factors. Attachment 5, 4.1 states: A single task order will be awarded to the Offeror whose proposal represents the Best Value proposal, with appropriate consideration given to the two Evaluation Factors: Technical, Price. Please clarify the evaluation criteria for TO#2.

The evaluation criteria is the same for both task orders.

26 Attachment 5, 2.4; RFP L.2.1 Attachment 5, Section 2.4 states: "Volumes and number of copies each are identified below. The evaluators will read only up to the maximum number of pages specified." The table listing the Volume, Document, File Name, Limitations, RTOP Para # lists three (3) required documents - 1. Cover Letter (3 pages); 2. Technical (15 pages), 3. Price (Attachment 3) (limited to XLSX file). RFP Section L.2.1 states: Volume III, Task Order #1 or Task Order #2 Execution Plan (TOEP) (Factor 3); Tab A, Staffing & Key Personnel (Subfactor 1); Tab B, Technical Approach (Subfactor 2). RFP Section L.2.1 states that Volume III/TOEP page limit is 35 pages. Please clarify the response instructions for Volume III (Tabs or sections required), number of separate files, and page limitations for technical document (15 or 35 pages).

The Page limit on Attachment 5 has been changed to 35.

27 Attachment 5, 2.4; RFP L.2.1 Attachment 5, Section 2.4 states: "Volumes and number of copies each are identified below. The evaluators will read only up to the maximum number of pages specified." The table listing the Volume, Document, File Name, Limitations, RTOP Para # lists 3 req lists for Price document Attachment 3.

Attachment 3 does not exist. Please clarify the correct attachment.

Attachment 3 is changed to Attachment 5.3

28 Attachment 5, 3.3 Attachment 5, Section 3.3 states: "The Offeror shall follow the proposal instructions below when developing their Price Volume: The Offeror shall submit their completed Attachment 3 - Pricing Worksheet. The Offeror shall follow the instructions listed in the Attachment. The Offeror’s Pricing Worksheet shall be directly traceable/correlate to the Offeror's Staffing Plan. The Government will evaluate the Offeror's Attachment 3 - Pricing Worksheet to determine if the Offeror’s total proposed price is complete and balanced, fair and reasonable." Attachment 3 does not appear to be the correct attachment to reference. Please clarify the correct attachment.

Attachment 3 is changed to Attachment 5.3

29 Attachment 5, 2.5; RFP L.1.4 Attachment 5, Section 2.5 states: "The Offeror shall submit their TOP (which is inclusive of their completed pricing Attachment 3) to the Contract Specialist listed in paragraph 2.1 via email. Section L.1.4. lists Contract Specialist as donna.j.wessel.civ@army.mil and states that: Proposals shall be submitted via email, in the formats and quantities noted below, to the email addresses listed below. Attn:

Mr. Michael Son (Primary), Attn: Ms. Donna Wessel (Alternate)." Please clarify if the Volume III/TO#1/TO#2 files are to be submitted to Ms. Donna Wessel or Ms. Donna Wessel and Mr. Michael Son.

Files are to be submitted to Mr. Michael Son and Ms. Donna Wessel

30 Attachment 5, 3.2 Section 3.2 states: "The Government will evaluate the adequacy of the Offeror's Staffing Plan (labor category, hours per labor category, and qualifications) to meet requirements and ensure it meets the throughput requirements in accordance with the Attachment 1 – PWS." Please clarify the PWS should be Attachment 5.1.

Attachment 1 changed to Attachment 5.1

31 Attachment 5, 5.1 Attachment 5, Section 5.1 states "Post-award notices and debriefings will be conducted in accordance with (IAW)FAR 16.505(b)(4)." As this task order will be evaluated along with the overall RFP and associated source selection, we believe that FAR 15.506 should apply to the evaluation and post-award notices and debriefings. Will the Government relook at this statement? We recommend referring instead to the RFP L.1.12.

Attachment 5, Section 5.1 revised.

32 RFP, Section L.2.2 Please confirm a cover page for proposal volumes are outside the page limits of each volume. The cover page is not included in the page limit.

33 Attachment 5.1 RTOP W900KK-23-R-TS02

Small Business Lot PWS Instructor Operator Support JBLM

Is there a CBA in place currently that would apply to the Instructor/Operator Support Joint Base Lewis- McChord, WA for Directorate of Plans Training Mobilization, and Security Joint Base Lewis-McChord (JBLM), WA set of requirements?

There is no CBA currently in place at JBLM.

34 General There was no workload data provide with the Small Business Lot 2 Task Order. Will the Government provide this information inorder to allow offerors to best develop staffing with the optimal labor categories?

The offeror is to propose the labor categories and should include labor categories for those types of tasks. Position descriptions should be based on the vendor's internal positions. Labor categories not originally included included may be added at a later time.

35 Attachment 5 - RTOP W900KK-23-R-TS02 Small Business Lot, Pg. 4, Para. 3.2

The Offeror shall provide its Staffing Plan (In Contractor Format) to meet the throughput requirements.

The Offeror shall provide detailed rationale to support its staffing plan. The Offeror's rationale shall demonstrate how they will meet or exceed the throughput requirements identified in the PWS.

No where in the PWS is there data provide to describe the throughput requirements. Can the Government provide this information?

No - the Offeror is to provide the throughput requirements based on their expertise.

36 PWS 1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Ammunition Technician/Instructor Support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

The Contractor shall perform to the standards in this TO.

What facilities does the Government expect that the contractor will need to provide in support of this effort? We are asking since there was no opportunity for a site survey.

Each individual task order performance work statement will specify any Government Furnished Property.

37 1.2 Background Can the Govervment tell us what and how many FORSOM and IMCOM units are managed under this effort?

20+ Brigades, one Division HQ, one Corps HQ.

38 1.2 Background Can the Govt provide the trhough-put data for the United States Army Reserve, Army National Guard, United States Marines Corps under this PWS?

We support approximately 125 units based in the region. Support levels vary.

39 PWS 1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Ammunition Technician/Instructor Support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

The Contractor shall perform to the standards in this TO.

Since the Govt did not allow for onsite site survey due to COVID restrictions, can the Govt provide a layout or floor plan of the facilities in which the Contractor is responsible for managing?

Contractor is not responsible for managing the facility. Desk space for contract employees will be provided.

40 PWS 1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Ammunition Technician/Instructor Support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this TO.

Can the Govt call out what is Govt furnished property and services?

Refer to Section 3.1 and 3.2 of the PWS

41 RTOP RFP: 8. PROPERTY

ADMINISTRATION

8.1 Property Management System. Within

ten (10) days of the task order start date, the contractor shall provide a Property Management System to the Contracting Officer.

The contractor shall ensure that the Property Management System includes the requirements of this contract and meets property requirements contained in FAR Clause

45.5 - Management of Government Property in the Possession of Contractors.

Does the Government require access to the contractors Property Management System? No.

42 RTOP RFP: 8. PROPERTY

ADMINISTRATION

8.1 Property Management System. Within

ten (10) days of the task order start date, the contractor shall provide a Property Management System to the Contracting Officer.

The contractor shall ensure that the Property Management System includes the requirements of this contract and meets property requirements contained in FAR Clause

45.5 - Management of Government Property in the Possession of Contractors.

Can the Government give a list of property that the incumbent Contractor manages with their Property Management Systems?

Property is managed under the government property management system.

Equipment signed to individuals includes a laptop computer, desktop computer, computer monitors, keys to building and office.

43 PWS 1.1 & 1.4 - 1.1 Contractor is responsible for all transportation required in support of Ammunition Technician/Instructor Support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

and

1.4 As shortages of ammunition

authorizations occur, the contractor shall assist units with the cross-levels (adjusts) authorizations among units to meet critical training.

Is the Contractor expected to provide transportation of the Ammunitions to assist units to meet critical training objectives?

No.

44 Attachment 5.1 PWS Instructor Operator Support JBLM

Would the Government provide the historical or anticipated instructor to student ratio for the JBLM Ammunition Handler Certification Course and TAMIS Certification Course?

Typical ratios:

AHCC - 1:40

TAMIS - 1:20

45 Attachment 5.1 PWS Instructor Operator Support JBLM

PWS 1.6.1.1 - are the TO Supervisor and Alternate TO Supervisor expected to be corporate resources or dedicated billable resources supporting this task order?

PWS Section 1.6.11 Key personnel indicates that the two Key Personnel positions - TO Supervisor and Alternate TO Supervisor. These positions are to be dual positions as Ammunition Technician/Instructors thus making them billable positions and not corporate resources.

46 Attachment 5.1 PWS Instructor Operator Support JBLM

5.1 - Would the Government provide the labor categories expected to support the section 5. Specific Tasks?

The offeror is to propose the labor categories and should include labor categories for those types of tasks. Position descriptions should be based on the vendor's internal positions. Labor categories not originally included included may be added at a later time.

47 Attachment 5.1 PWS Instructor Operator Support JBLM

5.1 - Would the Government provide the education and experience qualifications for the instructors and other labor categories expected to support the section 5. Specific Tasks?

,-Army ammunition management experience -TAMIS user experience (battalion level or higher) -ammunition handling experience -Classroom instruction experience

48 RTOP QASP The QASP purpose states, to acquire/provide technical support and recommendations necessary for operations support of the Live Training Environment (LTE) Instrumentation System Effectiveness which serves as the Combat and Training Developer (CTD) for Maneuver Combat Training Center (CTC) Instrumentation and Training Aids, Devices, Simulators, and Simulations (TADSS) and as defined in this Performance Work Statement (PWS), section five (5). The Scope of Work states, The Contractor shall coordinate with the MD and the CTCs on all aspects of fielding of CTC-IS equipment. This is the Draft RTOP purpose. The current RTOP is JBLM Ammunition Technician/Instructor Support. Is this the right QASP for the Final RFP RTOP?

The QASP has been updated for the appropriate task order.

49 RTOP Pricing Worksheet The pricing worksheet is for the CTC Fielding Support, which was the Draft RTOP task. Is this the right worksheet for the Ammunition Technician/Instructor RTOP in the final RFP?

The correct pricing worksheet has been corrected to the Instructor/operator Support, Joint Base Lewis-McChord, WA.