UAS_IMS_Draft_EvalCriteria_10_APR_17.docx

Section L

Section L Factor 1 Go/No-Go-Government Flight Operations Procedures: The Offeror shall provide flight and ground operation procedures in accordance with Chapter 3 of AR 95-20. The Offeror’s Flight Operations Procedure submitted shall be in accordance with Attachment 10, Required Procedures Outline, as referenced in Chapter 3 of AR 95-20.

Section L Factor 2 Contract Management: Recruitment/Retention Plan: The offeror shall provide a recruitment/retention plan which describes how the offeror will: (1) attract and provide qualified personnel with the requisite clearances, knowledge, skills, and experience to support the requirements (as defined in the PWS), (2) retain the qualified personnel (minimize personnel turnover) and (3) use innovative strategies for recruitment/retention. At a minimum, the plan shall address: how your firm’s recruitment/hiring practices meet or exceed the needs of this specific requirement; processes/procedures for addressing performance issues; processes/procedures for personnel development/training; and processes/procedures for ensuring continuity of quality services during personnel absences due to leave, terminations, and/or resignations such that impact to the Government is minimal.

Staffing: The offeror shall describe the processes/procedures for staffing levels to meet base requirement fluctuations in accordance with the PWS. The offeror’s processes/procedures shall demonstrate the offeror’s understanding of the PWS.

Transition Plan: The offeror shall provide a detailed transition plan to ensure no interruption in services between WFF and the UAS nor between the UAS and the follow-on contract.

Resume of Program manager: The offeror shall provide two versions of the proposed UAS Program Manager’s resume. One version shall not include the Program Manager’s name and one shall include it.

The offeror shall provide a detailed technical approach that will satisfy the requirements set forth in the PWS. The offeror shall identify any risks related with implementing the proposed technical approach and describe the risk mitigation strategy for each risk. The offeror shall provide the labor categories and the number of hours proposed for each category. The allocation of hours must match the hours proposed within the Proposal Price Workbook. No price information shall be included within this volume.

Section L Factor 3 Performance Confidence Assessment: The offeror shall provide descriptions for at least two and no more than four projects that are within the past six years from date of solicitation issuance for projects that are similar to this project in scope. The offeror may include projects of subcontractors.

Similar in scope is defined as contracts with substantial efforts for self-performed tasks involving UAS Flight Instruction.

For the purpose of this solicitation “self-performed” is defined as tasks that the offeror performed by their own personnel. For example, if the offeror or subcontractor is part of a Joint Venture for a submitted project, the offeror or subcontractor can only submit tasks they performed under that Joint Venture contract.

The offeror shall submit written consent of its proposed major subcontractors to allow the disclosure of its subcontractor’s past performance information. Additionally, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This commitment shall acknowledge a teaming arrangement for contract performance.

All information identified below is required for evaluation for each project submitted:

· Project Name and Location

· Detailed Scope of Services Related to Solicitation

· Offeror’s Role (prime, joint venture, subcontractor)

· Type and percentage of work self-performed

· Extent and Type of Work Subcontracted

· Additional Detail: should include work conditions and/or challenges overcome

· Percentage of Work Complete

· Dollar Value at Award

· Final Cost (if applicable)

· Reason for the Cost Growth (if applicable)

· Award Date

· Scheduled Completion Date

· Actual Completion Date

· POC for Reference (Name, Company, and Telephone Number)

References should be provided for all past performance submitted on a Project Detail Sheet or its equivalent. The Offeror may identify past or current contracts (including Federal, State, local government and private) for recent and relevant work by submitting completed Past Performance Questionnaires on Form PPQ-0 (“PPQ”) included at the end of this section.

The PPQ included in the solicitation is provided for the offeror and its team members to submit to the client for each project the offeror includes in its proposal for this factor. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. Questionnaires shall be submitted directly to usarmy.orlando.peo-stri.list.uas@mail.mil prior to proposal closing date. Failure to provide at least the first page of a PPQ, specifically block 1-6 completed, for each project submitted may result in a weakness. Therefore, offerors are reminded to include complete information on past efforts, including demonstrated corrective actions, in their proposals.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

If the offeror represents the combining of two or more companies, a joint venture, (JV) for the purpose of this RFP, the JV will be evaluated as a single offeror. The experience of each joint venture partner will be evaluated based on each partner’s role in cited past work and in the proposed JV role for this project.

Section L Factor 4 Cost/Price:

L. VOLUME V – COST/ PRICE.

L.1 General Instructions Offerors shall prepare and submit a Cost/Price Volume containing the amount of copies and format as identified under section L.X of the solicitation.

L.1.2. Total Evaluated Price Excel Workbook

L.1.2.1 All Offerors are required to complete and provide as [Appendix A] to their Price Volume, the Total Evaluated Price Excel Workbook, which is provided as [Attachment X] to this solicitation. All instructions needed to complete the Total Evaluated Price Excel Workbook are included in the workbook. The Total Evaluated Price Excel Workbook submissions must be consistent within your proposal and must strictly conform to the requirements of the workbook.

The Total Evaluated Price will consist of the sum of the proposed FFP and CPFF CLIN prices, subject to the cost realism adjustments for evaluation.

L.1.3 Cost Realism

L.1.3.1 The offeror shall provide a Cost Breakdown Excel Workbook (editable and executable with formulas for all subtotals and totals) that contains all elements of cost according to each WBS element listed by CLIN, with all burdens identified for all CPFF CLINs for the prime and all proposed subcontractors as Appendix B to the Cost/Price Volume of the offeror’s proposal. The format and content will be in accordance with the instructions in FAR Table 15-2 (located at the end of FAR 15.408).

L.1.3.2 All CPFF CLINS shall be supported with detailed data in support of the efforts proposed. The offeror shall identify the Basis of Estimate.

L.1.3.3 An offeror’s proposal is presumed to represent the offeror’s best efforts to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price should be explained in the proposal. For example, if the intended use of new and innovative production techniques is the basis for an abnormally low price, the nature of these techniques and their impact on price should be explained.

L.1.2.3 Any narrative regarding the Price Volume may be submitted in MS Word 2013 format; however, all MS Excel spreadsheets included as exhibits supporting the Price Volume (e.g., supporting basis of estimates, etc.) must be in MS Excel 2013 format that is editable and executable by the Government evaluator(s), clearly showing the calculations and formulas used in each cell. There shall be no hidden formulas or protected cells. Spreadsheets shall show the formulas used to calculate the rates/factors for each entry and shall not be included as an un-executable, un-editable or flat file such as an embedded picture (Enhanced Metafile). Mathematical explanations shall be provided for any embedded macro/extended formula utilized, clearly describing the functioning of the macro or extended formula.).

L.1.2.4 It is anticipated that adequate price competition exists for this solicitation. Therefore, in accordance with the FAR, certified cost or pricing data is not required to be submitted with the proposal. If the Government determines adequate competition was not obtained, the Government reserves the right to request certified cost and pricing data. Other than certified cost and pricing data may be submitted in the offeror’s own format. However, to ensure that proposed costs are consistent with the technical proposal, a Cost Realism Analysis will be performed on all CPFF CLINs. The following information is required to be submitted in the cost/price proposal, to include subcontract costs:

Cost:

0. Labor

0. Category

0. Hours

0. Rate

0. Indirect Rates

0. Material

0. Description

0. Cost

0. Material Overhead & Amount

0. Other Direct Charges

0. Description

0. Cost

0. Data

0. Description

0. Cost

0. Fee L.1.2.5 Summary Estimating Methodology.

The offeror shall provide an estimating overview section of their cost proposal for all CPFF CLINs that provides the Government evaluation team with the following information:

0. Summary of Cost Proposal: The offeror shall provide a cost estimating summary describing the process used to develop the estimate. This section shall include, at a minimum, a summary of the approach used to estimate labor hours and a description of the process used to obtain vendor quotes for purchased equipment and/or material.

0. Ground Rules and Assumptions: The offeror shall provide an explanation of all ground rules and assumptions that affect the cost estimates. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

L.1.2.6 Subcontracts. If the offeror’s proposal includes subcontracts, a cost breakdown (as described above) is also required for any/all cost reimbursable subcontracts. The subcontractors' costs must be traceable to the Prime's proposal (by CLIN, by WBS, by year and by labor category).

L.1.2.7 The subcontractor proposal shall be submitted in the same level of detail as the Prime proposal, to include labor build-up, indirect rate information and material/other direct costs compositions, when required. If the subcontractor's proposal contains company proprietary data, the subcontractor can elect to provide a "redacted" proposal copy to the offeror and submit their FAR 15.404 compliant proposal directly to the POCs identified in [Section L] of this solicitation.

The offeror will provide a schedule of all proposed subcontracts and interdivisional work orders or inter/intra-company transfers of cost. As a minimum, the schedule will contain the following seven columns (with explanatory footnotes):

0. Company Name (footnote[s] to the schedule will contain DCMA ACO and Defense Contract Auditing Agency (DCAA) supervisory auditor POC info [name, telephone number and email address]);

0. City and State;

0. Cage Code;

0. DUNS Number;

0. Subcontract Price/Estimated Amount (explanatory footnote if the work is proposed to be done by another division of your company or another subsidiary of your global parent corporation);

0. Type (FFP, T&M, Cost, etc.);

0. Competitive or Non-competitive ([1] if competitive, include footnote[s] to schedule with competitor info [as a minimum, name, city/state and amount], most recent analysis/negotiation document and basis for selection or [2] provide your cost or price analysis of all that are classified as Non-competitive);

0. Period of Performance (beginning mo/yr and ending mo/yr); and

0. Applicable CLINs (with footnote[s] to identify the subcontracted work scope and the WBS paragraphs).

L.1.2.8 Cost Rates

The offerors shall specifically provide supporting data and rationale for performance period rates and factors, including labor rate development methodologies, disclosure statements, basis for estimate, escalations applied, overhead, fringe benefit and G&A expenses, etc. The proposed base for indirect rates shall include the presumption that the Offeror will win the award. Offerors shall provide labor rates based on a 40 hour work week and a standard man-year of 1920 hours per year. Should Offerors not have a standard 40 hour work week, the offeror shall be required to document and provide rationale as such in the Cost/ Price Volume. In addition, if rates proposed are in accordance with an approved FPRA with DCMA, the offeror shall provide those approved rates in the Cost/Price Volume of the proposal. The offeror shall provide sufficient information to support the reasonableness of their proposed direct labor rates and indirect rates. The order of preference is:

Forward Pricing Rate Agreement

Forward Pricing Rate Recommendation by their cognizant ACO

If none of the above is available (or, if they do not include direct labor rates), the offeror will provide the following:

c. Direct labor rates: Offeror will submit the most recent actual average rate for each and every proposed category. Offeror will submit the actual average rate, as of the end of each of the last two completed fiscal years, for each and every proposed category. The "as of" date must be shown for each calculation. For each category and each year, the offeror will identify the number of employees in each calculation. The timing of wage/salary increases will be identified in the offeror's proposal (i.e., employee's anniversary date, yearly during [month], or other [with explanation]). If the above is not available, the offeror will provide sufficient justification for the proposed direct labor rates through the most appropriate means available. Note that the supporting justification will be reviewed for Cost Realism Analysis purposes. The direct labor rate information will be submitted for both the offeror and all subcontractors.

d. Indirect rates (for each and every proposed indirect rate): offeror will identify the start and end of their fiscal year and the allocation/application base for each indirect rate. Offeror will provide actuals for the most recent year-to-date period (base, pool and calculated rate) and the last two completed fiscal years (base, pool and calculated rate). Offeror will state whether or not the prior years' actuals have been audited by DCAA. Offeror will submit forecasted rates for each fiscal year covered in the solicitation (base, pool and calculated rate). If the offeror does not have a budget or detailed forecast for all fiscal years covered in the solicitation, only the calculated rate information will be required for those fiscal years. Offeror will submit actual sales for each of the last two completed fiscal years and year-to-date actual sales. Offeror will submit forecasted sales (for the current fiscal yearend and each fiscal year covered by this solicitation). The identified indirect rate information will be submitted for both the offeror and all subcontractors.

L.1.2.9 Firm Fixed Price (FFP) CLINs. A price analysis will be performed on all FFP CLINs listed in Section B of the solicitation. Offerors shall avoid presenting unbalanced pricing information. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more price element is significantly over or understated, as indicated by the application of cost or price analysis techniques per FAR 15.404(g). Offerors are cautioned that a proposal may be rejected, if unbalanced pricing exists and the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

L.1.2.10 Total Compensation Plan

The Offeror shall submit a single, comprehensive Total Compensation Plan, in MS Word and Excel format, setting forth base salaries and fringe benefits proposed for the professional employees who will work under the contract in accordance with Federal Acquisition Regulation (FAR) 52.222-46. The Total Compensation Plan shall include details regarding the prime contractor, subcontractors, and joint venture partners as applicable. The Offeror shall provide the assumptions used in developing the Total Compensation Plan and explain the market research and indicators used to validate these assumptions in developing its Total Compensation Plan. The Offeror shall provide sufficient information to enable the Government to evaluate that the plan reflects a sound management approach and understanding of the contract requirements. The supporting information provided shall be consistent and traceable with the fully burdened labor rates proposed in the Price Workbook. Quantitative data shall be submitted in MS Excel format while narratives and other qualitative information shall be submitted in MS Word format.

Business Volume below example:

L.6.6 VOLUME VI – BUSINESS.

Certifications and Representations - Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33, any amendments, and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

L.6.6.1 Responsibility Determination.

L.6.6.1.3 Financial Responsibility.

Unless the offeror's global parent files with the U.S. Securities and Exchange Commission, the following will be provided: Financial statements (with notes) for the most recently completed fiscal year and status of any/all loans and lines-of-credit (used and unused amounts). Additional financial data may be required by the PCO prior to contract award.

L.6.6.2 The offeror shall submit contact information (name, telephone number and email address) for their cognizant DCMA Administrative Contracting Officer (ACO) and cognizant DCAA supervisory auditor. If the offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the offeror will identify their cognizant federal agency or agencies (and include the individual contact information).

L.6.6.3 Offerors shall certify whether they are or are not foreign owned, foreign controlled, or foreign influenced.

Section M

Section M Factor 1 Go/No-Go-Government Flight Operations Procedures: A Government Flight Representative (GFR) will evaluate the Offeror’s flight and ground operations/ flight safety procedures, and shall determine whether the Offeror “can” comply with the safety requirements of the contract, not “is” the offeror in compliance in accordance with Chapter 3 of AR 95-20. A GFR’s evaluation shall result in a Go/No-Go recommendation. Failure to receive a recommendation from a GFR will result in elimination from award. The Procedure Review Checklist, Attachment 11 as referenced in Chapter 3 of AR 95-20 shall be utilized to evaluate Offeror’s Flight Operations procedures.

Section M Factor 2 Program Management: The government will evaluate the completeness and innovation of the Offeror’s Program Management approach as follows:

The government will evaluate the Recruitment/Retention Plan. The plan should clearly substantiate:

-The offeror’s ability to attract and hire qualified personnel with the requisite clearances, knowledge, skills and experience to support the UAS requirements.

-How the offeror intends to minimize turnover of qualified personnel.

-The identification and use of innovative strategies for recruitment/retention.

The Government will evaluate the offeror’s proposed staffing to ensure appropriate labor resources (qualifications, levels of effort, and labor categories) are commensurate to the tasks outlined in the PWS. The Government will evaluate the offeror’s proposed staffing approach to how they will manage the volatility of changing customer needs and requirements.

The Government will evaluate the Transition Plan. The Offeror’s transition plan will clearly substantiate its ability to effectively phase-in. [PWS sections 2.2]

The Government will evaluate the resume(s) of proposed UAS Program Manager’s and any additional key personnel. The resume(s) will clearly substantiate experience and qualifications. The resume(s) will also clearly substantiate the ability to effectively lead/manage, based on previous experience. [PWS section 2.4.3.1 and 1.6.1]

The Government will evaluate the offeror’s approach to satisfy the requirements set forth in the PWS.

The Government will evaluate the offeror’s identification of potential performance risks and the offerors’ associated mitigation approaches.

Factor 3 Performance Confidence Assessment: The Government will evaluate the Offerors’ past performance for relevancy and assign a Performance Confidence rating.

Relevancy

For the purposes of evaluation, the Government will first evaluate the past performance to determine how relevant a recent effort is to the effort to be acquired. Recent is defined as current work or work completed within the past six years from date of solicitation issuance.

To be considered relevant, past performance shall be similar in scope. Similar in scope is defined as contracts with substantial efforts for self-performed tasks involving UAS Flight Instruction.

For the purpose of this solicitation “self-performed” is defined as tasks that the offeror performed by their own personnel (as a prime, subcontractor, or within a partnership).

Projects that include UAS Flight Instruction Experience equal to or greater than DoD UAS group 3 (Maximum weight is less than 1,320 lbs., Operating Altitude is less than 18,000 Mean Sea Level, Air Speed is less than 250 knots) will be evaluated as more relevant.

Confidence

The Government will then evaluate the past performance information to determine a performance confidence assessment. To determine performance confidence, the Government will consider quality of service (record of compliance with previous contract requirements, accuracy of reports, technical excellence, and quality awards/certificates) and timeliness of performance (record of meeting milestones and delivery schedules, reliability, and responsiveness to technical direction). The Government reserves the right to check any or all cited references to verify supplied information and to assess customer satisfaction.

The Government may also use other tools such as CPARS, PPIRS, contacting references, etc., to gather information regarding an offeror’s qualifications and past performance.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be rated as unknown confidence (neutral), having no favorable or unfavorable impact on the evaluation.

Section M – Cost/Price

M.X.1 FACTOR V – Cost/Price

M.X.2 No Cost/Price information shall be included in any volume other than the Price Volume.

M.X.3 FFP CLIN Evaluation.

The Government will conduct a price analysis for all FFP CLINs. All FFP CLINs will be evaluated for reasonableness in accordance with FAR 15.404-1.

M.X.4 Total Evaluated Price (TEP). The TEP will consist of the sum of [the proposed FFP and CPFF CLIN prices in Task Order 1]. Attachment X, Total Evaluated Price Excel Workbook will be used to calculate the Total Evaluated Price.

M.X.5 CPFF CLIN Evaluation.

The Government will conduct a Cost Realism Analysis on the proposed costs for all cost type CLINS. The Government will evaluate the cost realism of each offeror's proposed costs for all cost type CLINs in relation to the offeror's specific technical approach. The offeror's proposed costs will be evaluated by determining what the Government estimates the offeror's approach would most probably cost the Government when the work performed under the contract is completed for the cost CLINs only. To the degree that the Government's most probable cost estimate differs from the offeror's proposed cost, the cost will be adjusted upward or downward for the purposes of evaluation only.

M.X.6 Labor Rates.

Direct labor rates submitted as a part of the Total Evaluated Price Workbook will be incorporated as ceiling rates for the duration of the resulting contract. The Government will perform a comparative analysis of the historical pricing information submitted by the Offeror to assist in determining the reasonableness of the Offeror’s proposed fully burdened ceiling rates and to verify that the proposed rates have a historically proven basis. The information reviewed will consist of one of the following:

Current FPRA

OR

Current FPRR (provided by the Offeror’s cognizant ACO)

OR

Direct labor rates, indirect labor rates and sales data as specified below:

M.X.7 The Government will perform a comparative analysis of the historical actual average direct labor rates submitted for the contractor’s last two completed fiscal years for each and every proposed labor category’s direct labor rate. If the Offeror does not possess any historical information for a proposed rate, the Government will evaluate the reasonableness of the supporting evidence (methodology and source references) the Offeror utilized to develop the proposed rate.

M.X.8 The Government will perform a comparative analysis of the historical actual indirect rates (to include the base, pool and calculated actual rate) submitted for the Offeror’s last two completed fiscal years to assist in determining the reasonableness of the Offeror’s proposed indirect rates applied to develop the Offeror’s fully burdened ceiling rate schedule (Price Workbook). The Government will utilize the Offeror’s supporting evidence (allocations, applications, calculations, and methodologies) used to develop the rate to assist in determining the reasonableness of the proposed indirect rates.

If the Offeror does not possess any historical actuals for a proposed rate, the Government will evaluate the Offeror’s supporting documentation (allocations, applications, calculations, and methodologies) associated with the proposed rate to ensure reasonableness, The Government will evaluate the Offeror’s estimation methodologies (to include, but not limited to, future projected sales data) utilized to develop the indirect rates identified in the Price Workbook and the proposed annual UAS IMS fully burdened ceiling rates for each out year. The Government will compare the Offeror’s proposed rates and supporting evidence to the Offeror’s Disclosure Statement or Established Practices Documentation to ensure consistency.

M.X.9 Section IV –Section III – Total Compensation Plan The Government will evaluate the Total Compensation Plan IAW FAR 52.222-46, Evaluation of Compensation for Professional Employees. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the Offeror’s ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.