W900KK-17-R-0003_Final_Solicitation_13_Jan_2017.pdf.docx_V.docx

W900KK-17-R-0003

Section A - Solicitation/Contract Form

SUPPLIES SERVICES AND PRICE

This solicitation will result in a single award “C” type Cost Plus Fixed Fee Completion Contract. The period of performance is 3 years (36 months period).

Section B - Supplies or Services and Prices

NETCM PGS

CPFF

Nuclear Effects Test Capability Modernization (NETCM) Prompt Gamma Simulator (PGS) development to include activities from contract award through final Government acceptance with the exception of CLIN 0003, NETCM PGS Testing and Acceptance which is separately priced and in accordance with NETCM PGS Statement of Work, PEO STRI-15-W001 Attachment 1, Performance Specification, PRF-PT-000659, Attachment 2.

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NETCM PGS CDRLs

FFP

Contract Data Requirements Lists (CDRLs), in accordance with Section J, Exhibits A.

NET AMT

NETCM PGS Testing and Acceptance

CPFF

NETCM PGS testing and acceptance in accordance with NETCM PGS Statement of Work, PEO STRI-15-W001 Attachment 1, and Performance Specification, PRF-PT-000659, Attachment 2.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NETCM PGS Training

FFP

Training in accordance with applicable sections of NETCM PGS Statement of Work, PEO STRI-15-W001 Attachment 1, and Performance Specification, PRF-PT-000659, Attachment 2.

NET AMT

Section C - Descriptions and Specifications

C.1 REQUIREMENTS DOCUMENTS

C.1 The Statement of Work (PEO STRI-15-W001) and the Performance Specification (PRF-PT-00659) for the overall effort are attached in Section J of this document.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION

Inspection and acceptance of technical data and information will be performed by an authorized requiring activity representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be performed by the requiring activity representative and evidenced via execution of an electronic Receiving Report submitted by the contractor in the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) module within the Wide Area Work Flow e-Business suite.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

F.1 DELIVERY

All items shall be delivered by the Contractor, F.O.B. Destination, all transportation charges prepaid, to the destinations specified in the contract. The term "delivery" means successful completion of all requirements set forth in the individual Delivery Order, to include manufacturing/installation, inspection and acceptance, as specified. Delivery is considered complete upon execution of an unconditional DD Form 250, Material Inspection and Receiving Report for items requiring submission of a DD Form 250 through the Wide Area Work Flow (WAWF) system, and/or upon receipt of a second endorsement acceptance by the Procuring Contracting Officer on PEO STRI 4330/60, Data Item Transmittal/ Acceptance/Rejection Form, which is provided as an attachment to this contract.

The Government anticipates delivery to the following location:

White Sands Missile Range, Survivability, Vulnerability Assessment Directorate, ATTN: TEDTWSVN (Mr.Gustavo Sierra), White Sands Missile Range, NM 88002. Point of Contact: Mr. Gustavo Sierra (575) 678-2038. Building Number yet to be determined as is currently under design and construction.

TECHNICAL DATA AND INFORMATION

COR: Bob Arora, PM ITTS-IMO, 12211 Science Drive, Orlando, Florida 32826

PCO: Marnita R. Harris, ACC-ORL-OPB, via Contract Specialist (CS)

CS: Ramon Otero, ACC-ORL-OPB, ramon.otero10.civ@mail.mil

DELIVERY INFORMATION

GUSTAVO L. SIERRA

SHIPPING AND RECEIVING

BLDG 1

WHITE SANDS NM 880002

575.678.2038

W81C39

(SAME AS PREVIOUS LOCATION)

W81C39

W81C39

(SAME AS PREVIOUS LOCATION)

W81C39

Section G - Contract Administration Data

CONTRACTOR’S AUTHORIZED CONTRACT COORDINATOR AND TECHNICAL LIAISON

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

1. Ensure contractor personnel requiring access to the Government facilities adhere to the check-in and out procedures.

2. Work cooperatively with members of the acquisition team.

3. Review, comment, and report on the contractor's progress and ensure the contractor complies with reporting requirements.

4. Read and understand the COR’s role and responsibilities in the Contractor Performance Assessment Reporting Systems (CPARS) process to include maintaining documentation that supports the CPARS assessments.

5. Provide an independent government estimate of desired or ordered work.

6. Keep track of funds expended and remaining funds available so as not to overspend on the contract or order.

7. Accept services and/or deliverables when completed, unless otherwise specified in the contract or order, and certify when all deliverables have been accepted by the government.

8. Pay particular attention to the timely review of invoices (as applicable).

9. Obtain refresher training as required by reference a. or as required by the Contracting Officer.

10. Promptly notify and provide recommended corrective action to the Contracting Officer and the COR’s superior of any of the following:

a. Any violation of or deviation from the technical requirements of the contract.

b. Inefficient or wasteful methods in use by the contractor, including the contractor exceeding the requirements of the order or contract.

c. Any contractor request for changes to the contract.

d. Issues that require clarification or resolution.

e. Instances where funds may be insufficient to complete the contract or order.

f. Conditions requiring a replacement for you as COR.

g. Improper use of government material, equipment, or property.

11. Ensure the contract does not become a vehicle for personal services as described in reference 2.b.

12. Review engineering studies, design, or value engineering proposals submitted by the contractor to determine their feasibility.

13. When required, review, comment, and report on the annual and final performance assessment reports of the contractor as to compliance with technical instructions, timeliness, and any problems associated with the contract or order, in a timely manner.

14. Address contribution in the annual performance review.

DISCLOSURE, USE AND PROTECTION OF PROPRIETARY INFORMATION

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

CLAUSES INCORPORATED BY FULL TEXT

252.204-0002 LINE ITEM SPECIFIC: SEQUENTIAL ACRN ORDER. (SEP 2009)

The payment office shall make payment in sequential ACRN order within the line item, exhausting all funds in the previous ACRN before paying from the next ACRN using the following sequential order: Alpha/Alpha; Alpha/numeric; numeric/alpha; and numeric/numeric.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Cost Voucher/Stand Alone/Receiving Report

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Routing Data Table –Contract Data Requirements List (CDRL) Submittal via Stand-alone Receiving Report – Destination Inspection and Destination Acceptance (Inspection and Acceptance by PEO STRI)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table – Cost Voucher – (Cost Type, Labor Hours or T&M Line Items)

DCAA Auditor (DoDAAC) (for interim vouchers) TBD DoDAAC for cognizant DCAA office

Service Approver (DoDAAC) (for final voucher) DoDAAC of office responsible for signing/providing acceptance of final Cost Voucher: DCMA (if DCMA administers) or ACC-Orlando (W900KK)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contac

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

Section H - Special Contract Requirements

H.1 SMALL BUSINESS PARTICIPATION

Small Business Participation data shall be submitted on a quarterly basis in accordance with the Small Business Participation form as Attached in Section J. If, at any time during contract performance, the Contracting Officer determines that Small Business participation levels are not being maintained at or above the goal, the Contractor will be required to submit a plan for reallocating resources in a manner that will ensure the goal will be met. The reallocation plan shall be submitted no later than 15 days after notice from the Contracting Officer and implementation should begin within 20 days thereafter.

Awardees proposed Small Business Participation Plan and goals will be incorporated into the resulting contract as a Section J attachment. Small Business participation dollars and percentages shall be measured by comparing the total actual contract dollars performed by Small Business concerns to the total yearly obligated value of the contract. Failure to meet the overall Small Business Participation in each 12 months of performance beginning upon contract award will affect the assessment provided in the Contractor Performance Assessment Report under Utilization of Small Business.

H.2 GOVERNMENT INSTALLATION WORK SCHEDULE

H.3 AVAILABILITY OF DATA ITEM DESCRIPTIONS (DIDs)

All Data Item Descriptions (DIDs) are available online via the Acquisition Streamlining and Standardization Information System located at http://quicksearch.dla.mil.

H.4 LIABILITY INSURANCE

H.5 REIMBURSEMENT OF TRAVEL, PER DIEM, AND SPECIAL MATERIAL COSTS

(a) Area of Travel. Performance under this contract may require travel by contractor personnel. If travel, domestic or overseas, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances.

H.6 ALLOTMENT OF FUNDS - INCREMENTALLY FUNDED COST-REIMBURSEMENT CONTRACT OTHER THAN COST-SHARING CONTRACT

For the purposes of paragraph (b) of the “Limitation of Funds” Clause of this contract-

H.7 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Section I - Contract Clauses

CLAUSES INCORPORATED BY FULL TEXT

52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

(a) The Contractor shall make the following notifications in writing:

(1) When the Contractor becomes aware that a change in its ownership has occurred, or is certain to occur, that could result in changes in the valuation of its capitalized assets in the accounting records, the Contractor shall notify the Administrative Contracting Officer (ACO) within 30 days.

(2) The Contractor shall also notify the ACO within 30 days whenever changes to asset valuations or any other cost changes have occurred or are certain to occur as a result of a change in ownership.

(b) The Contractor shall--

(1) Maintain current, accurate, and complete inventory records of assets and their costs;

(2) Provide the ACO or designated representative ready access to the records upon request;

(3) Ensure that all individual and grouped assets, their capitalized values, accumulated depreciation or amortization, and remaining useful lives are identified accurately before and after each of the Contractor's ownership changes; and

(4) Retain and continue to maintain depreciation and amortization schedules based on the asset records maintained before each Contractor ownership change.

The Contractor shall include the substance of this clause in all subcontracts under this contract that meet the applicability requirement of FAR 15.408(k).

52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2013)

(a) Invoicing.

(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.

(2) Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act. Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25.

(3) The designated payment office will make interim payments for contract financing on the “30th” day after the designated billing office receives a proper payment request.

In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.

(b) Reimbursing costs. (1) For the purpose of reimbursing allowable costs (except as provided in subparagraph (b)(2) of the clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only--

(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for--

(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made--

(1) In accordance with the terms and conditions of a subcontract or invoice; and

(2) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government;

(B) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;

(C) Direct labor;

(D) Direct travel;

(E) Other direct in-house costs; and

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and

(iii) The amount of financing payments that have been paid by cash, check, or other forms of payment to subcontractors.

(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless--

(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor's indirect costs for payment purposes).

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.

(d) Final indirect cost rates. (1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.

(2)(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.

(ii) The proposed rates shall be based on the Contractor's actual cost experience for that period. The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor's proposal.

(iii) An adequate indirect cost rate proposal shall include the following data unless otherwise specified by the cognizant Federal agency official:

(A) Summary of all claimed indirect expense rates, including pool, base, and calculated indirect rate.

(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts).

(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) for each final indirect cost pool.

(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) and expense reallocation to final indirect cost pools.

(E) Claimed allocation bases, by element of cost, used to distribute indirect costs.

(F) Facilities capital cost of money factors computation.

(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by major cost element.

(H) Schedule of direct costs by contract and subcontract and indirect expense applied at claimed rates, as well as a subsidiary schedule of Government participation percentages in each of the allocation base amounts.

(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and subcontract.

(J) Subcontract information. Listing of subcontracts awarded to companies for which the contractor is the prime or upper-tier contractor (include prime and subcontract numbers; subcontract value and award type; amount claimed during the fiscal year; and the subcontractor name, address, and point of contact information).

(K) Summary of each time-and-materials and labor-hour contract information, including labor categories, labor rates, hours, and amounts; direct materials; other direct costs; and, indirect expense applied at claimed rates.

(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution.

(M) Listing of decisions/agreements/approvals and description of accounting/organizational changes.

(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect Costs).

(O) Contract closing information for contracts physically completed in this fiscal year (include contract number, period of performance, contract ceiling amounts, contract fee computations, level of effort, and indicate if the contract is ready to close).

(iv) The following supplemental information is not required to determine if a proposal is adequate, but may be required during the audit process:

(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal year and budgetary data.

(B) General organizational information and limitation on allowability of compensation for certain contractor personnel. See 31.205-6(p). Additional salary reference information is available at http://www.whitehouse.gov/omb/procurement_index_exec_comp/.

(C) Identification of prime contracts under which the contractor performs as a subcontractor.

(D) Description of accounting system (excludes contractors required to submit a CAS Disclosure Statement or contractors where the description of the accounting system has not changed from the previous year's submission).

(E) Procedures for identifying and excluding unallowable costs from the costs claimed and billed (excludes contractors where the procedures have not changed from the previous year's submission).

(F) Certified financial statements and other financial data (e.g., trial balance, compilation, review, etc.).

(G) Management letter from outside CPAs concerning any internal control weaknesses.

(H) Actions that have been and/or will be implemented to correct the weaknesses described in the management letter from subparagraph G) of this section.

(I) List of all internal audit reports issued since the last disclosure of internal audit reports to the Government.

(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when the final indirect cost rate submission is made.

(K) Federal and State income tax returns.

(L) Securities and Exchange Commission 10-K annual report.

(M) Minutes from board of directors meetings.

(N) Listing of delay claims and termination claims submitted which contain costs relating to the subject fiscal year.

(O) Contract briefings, which generally include a synopsis of all pertinent contract provisions, such as: Contract type, contract amount, product or service(s) to be provided, contract performance period, rate ceilings, advance approval requirements, pre-contract cost allowability limitations, and billing limitations.

(v) The Contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of final indirect cost rates.

(3) The Contractor and the appropriate Government representative shall execute a written understanding setting forth the final indirect cost rates.