Amendment_to_Combined_Synopsis-Solicitation_for_W81XWH20Q0002.pdf

W81XWH20Q0002

COMBINED SYNOPSIS/SOLICITATION

Amendment to the Solicitation

1. Issue Date: 10/16/2019 Close Date: 10/28/2019 12:00 PM EST

2. Solicitation Number: W81XWH20Q0002 / P00001

3. Requiring Activity: Walter Reed Army Institute of Research (WRAIR)

4. Contracting Office: US Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Brenda Mena

(301) 619-1013 brenda.i.mena.civ@mail.mil

6. Subject/Description:

Amendment: This amendment is a result of Questions and Answers. The amendments to this RFQ are highlighted in the packages and are addressed in the Questions and Answers attachment to the revised package.

This is a non-personal services contract to perform maintenance and repairs to the Integrated Commercial Intrusion Detection System (ICIDS) at WRAIR. The contractor shall provide all necessary personnel and services as outlined in the Performance Work Statement (PWS).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06.

This a restricted procurement for 100% small business only. The relevant NAICS code is 561621 with a small business size standard of $22M.

SOLICITATION QUESTIONS AND CLOSING DATE:

Questions should be addressed to Brenda Mena at brenda.i.mena.civ@mail.mil and are due no later than 10:00 a.m. Eastern Time on 21 October 2019. Answers will be posted via amendment. Questions will not be accepted by telephone. The proposal due date is 28 October 2019 at 12:00 p.m.

Please include your DUNS Number and CAGE Code with your offer.

The resulting contract is expected to be firm-fixed-price.

Offers shall be prepared in accordance with FAR 52.212-1 Instructions to Offerors as outlined in this solicitation.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Scheduled and Preventative Maintenance

FFP

The contractor shall perform scheduled and/or preventative maintenance as defined in the Performance Work Statement (PWS) in section 6.2.1., as well as software maintenance as defined in 6.2.6 and 6.2.7.

FOB: Destination

PSC CD: J099

NET AMT

0002 24 Job Unscheduled Maintenance

FFP

The contractor shall perform unscheduled maintenance as defined in the Performance Work Statement (PWS) in sections 6.2.2..

0003 8 Job Emergency Repairs

FFP

The contractor shall perform emergency repairs as defined in the Performance Work Statement (PWS) in sections 6.2.3.

0004 1 Each Inventory Management

FFP

The contractor shall perform inventory management as defined in the Performance Work Statement (PWS) in section 6.2.4.

0005 2 Job OPTION Optional System upgrades / New Work

FFP

The contractor shall perform upgrades or new work as defined in the Performance Work Statement (PWS) in section 6.2.5.

0006 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Maintenance Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx. UIC W03KAA

1001 12 Months OPTION Scheduled and Preventative Maintenance

FFP

The contractor shall perform scheduled and/or preventative maintenance as defined in the Performance Work Statement (PWS) in section 6.2.1., as well as software maintenance as defined in 6.2.6 and 6.2.7.

1002 24 Job OPTION Unscheduled Maintenance

FFP

The contractor shall perform unscheduled maintenance as defined in the Performance Work Statement (PWS) in sections 6.2.2.

1003 8 Job OPTION Emergency Repairs

FFP

The contractor shall perform emergency repairs as defined in the Performance Work Statement (PWS) in sections 6.2.3..

1004 1 Each OPTION Inventory Management

FFP

The contractor shall perform inventory management as defined in the Performance Work Statement (PWS) in section 6.2.4.

1005 2 Job OPTION Optional System upgrades / New Work

FFP

The contractor shall perform upgrades or new work as defined in the Performance Work Statement (PWS) in section 6.2.5.

1006 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Maintenance Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx. UIC W03KAA

2001 12 Months OPTION Scheduled and Preventative Maintenance

FFP

The contractor shall perform scheduled and/or preventative maintenance as defined in the Performance Work Statement (PWS) in section 6.2.1., as well as software maintenance as defined in 6.2.6 and 6.2.7

2002 24 Job OPTION Unscheduled Maintenance

FFP

The contractor shall perform unscheduled maintenance as defined in the Performance Work Statement (PWS) in sections 6.2.2.

2003 8 Job OPTION Emergency Repairs

FFP

The contractor shall perform emergency repairs as defined in the Performance Work Statement (PWS) in sections 6.2.3.

2004 1 Each OPTION Inventory Management

FFP

The contractor shall perform inventory management as defined in the Performance Work Statement (PWS) in section 6.2.4.

2005 2 Job OPTION Optional System upgrades / New Work

FFP

The contractor shall perform upgrades or new work as defined in the Performance Work Statement (PWS) in section 6.2.5.

2006 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Maintenance Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx. UIC W03KAA

3001 12 Months OPTION Scheduled and Preventative Maintenance

FFP

The contractor shall perform scheduled and/or preventative maintenance as defined in the Performance Work Statement (PWS) in section 6.2.1., as well as software maintenance as defined in 6.2.6 and 6.2.7

3002 24 Job OPTION Unscheduled Maintenance

FFP

The contractor shall perform unscheduled maintenance as defined in the Performance Work Statement (PWS) in sections 6.2.2. and 6.2.3.

3003 8 Job OPTION Emergency Repairs

FFP

The contractor shall perform emergency repairs as defined in the Performance Work Statement (PWS) in sections 6.2.3.

3004 1 Each OPTION Inventory Management

FFP

The contractor shall perform inventory management as defined in the Performance Work Statement (PWS) in section 6.2.4.

3005 2 Job OPTION Optional System upgrades / New Work

FFP

The contractor shall perform upgrades or new work as defined in the Performance Work Statement (PWS) in section 6.2.5.

3006 1 Months OPTION Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Maintenance Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx. UIC W03KAA

4001 12 Months OPTION Scheduled and Preventative Maintenance

FFP

The contractor shall perform scheduled and/or preventative maintenance as defined in the Performance Work Statement (PWS) in section 6.2.1., as well as software maintenance as defined in 6.2.6 and 6.2.7

4002 24 Job OPTION Unscheduled Maintenance

FFP

The contractor shall perform unscheduled maintenance as defined in the Performance Work Statement (PWS) in sections 6.2.2.

4003 8 Job OPTION Emergency Repairs

FFP

The contractor shall perform emergency repairs as defined in the Performance Work Statement (PWS) in sections 6.2.3.

4004 1 Each OPTION Inventory Management

FFP

The contractor shall perform inventory management as defined in the Performance Work Statement (PWS) in section 6.2.4.

4005 2 Job OPTION Optional System upgrades / New Work

FFP

The contractor shall perform upgrades or new work as defined in the Performance Work Statement (PWS) in section 6.2.5.

4006 1 Months OPTION Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Maintenance Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx. UIC W03KAA

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 3006 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government 4006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-NOV-2019 TO

14-NOV-2020

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

W74MYF

0002 POP 15-NOV-2019 TO

14-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 15-NOV-2019 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

0004 POP 15-NOV-2019 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

0005 POP 15-NOV-2019 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

0006 POP 15-NOV-2019 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

1001 POP 15-NOV-2020 TO

14-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 15-NOV-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 15-NOV-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 15-NOV-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 15-NOV-2020 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

1006 POP 15-NOV-2020 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

2001 POP 15-NOV-2021 TO

14-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 15-NOV-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 15-NOV-2021 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

2004 POP 15-NOV-2021 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

2005 POP 15-NOV-2021 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

2006 POP 15-NOV-2021 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

3001 POP 15-NOV-2022 TO

14-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 15-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 N/A N/A N/A N/A

3004 POP 15-NOV-2022 TO

14-NOV-2023

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

3005 POP 15-NOV-2022 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

3006 POP 15-NOV-2022 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

4001 POP 15-NOV-2023 TO

14-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 15-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 15-NOV-2023 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

4004 POP 15-NOV-2023 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

4005 POP 15-NOV-2023 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVE. BLDG.500

SILVER SPRING MD 20910

301-319-9478

4006 POP 15-NOV-2023 TO

N/A WALTER REED ARMY INSTITUTE OF

RESEA

WALTER REED ARMY INSTITUTE OF

RESEA

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7010 Critical Safety Items AUG 2011 252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.227-7000 Non-estoppel OCT 1966 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7024 Notice and Approval of Restricted Designs APR 1984 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERORS

ICIDS Maintenance

1.0 GENERAL INSTRUCTIONS AND NOTICES

1.1 Size Standard

This contract will be a full and open competition on the open market. The NAICS code and small business size standard for this acquisition is 561621, and there is no size standard.

1.2 Point of Contact

The Contract Specialist (CS) is the point of contact for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to Brenda Mena - brenda.i.mena.civ@mail.mil

1.3 Questions Submission

Offeror's who have questions pertaining to the solicitation requirements shall submit questions no later than 21 October 2019 at 10:00 AM Eastern Standard Time to the Contract Specialist at brenda.i.mena.civ@mail.mil.

Offeror's shall submit one set of questions only; multiple e-mails will not be accepted. Questions not submitted electronically will not be answered. Answers to all relevant and appropriate questions will be issued via amendment to the solicitation.

1.4 Proposal Due Date

No Later Than: 28 October 2019 at 12:00 PM Eastern Time submitted to brenda.i.mena.civ@mail.mil

1.5 Submission of Offers

The Offeror’s proposal shall be electronically submitted as set forth below. Failure to submit all documents concurrently and in accordance with these instructions may be a reason to reject the proposal. The Offeror’s proposal shall consist of three (3) volumes. The Volumes are:

Volume I – Technical (Technical Approach/Past Performance) Volume II- Price Analysis

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Proprietary information shall be clearly marked.

1.6 Proposal Content and Format Instructions

The Offeror’s submission shall be submitted electronically and include four volumes: a Technical Volume, a Past Performance Volume, and a Price Analysis Volume. Any pages that are changed, as a result of negotiations or proposal revisions, should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

1.6.1 Proposals shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Times New Roman font is required. Tables and illustrations may use a reduced font size no less than 10-point and may be landscape.

1.6.2 Format: The submission shall include a table of contents and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom Left, Right - 1" Gutter - 0" From Edge - Header, footer - 0.5" Page Size, Width - 8.5" Page Size, Height - 11"

NOTE: 11x17 Folded pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two (2) pages.

1.6.3 Electronic File Packaging: All of the proposals files shall be separate uploads in their native format, i.e. doc, xls, Adobe etc. Files shall be in read-only format. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2010. Each file shall be labeled with the volume number, date and the offer’s name. Note: Self extracting exe files are not acceptable.

1.6.4 Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner to permit a complete and accurate evaluation of each proposal. Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Each file of the proposal shall consist of a Title page, Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

Page Limits: Proposal are limited to 12 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

(1) Table of Contents

(2) Title page

(3) Contractor POC Cover Page

(4) Resumes and letters of intent for key personnel

The following shall be included in the Narrative discussion:

VOLUME I - Technical: The volume shall include the following sections:

(1) Technical Approach: The Offeror shall submit a written technical approach which effectively demonstrates:

• Offeror’s clear understanding of the all tasks required in the Performance Work Statement

(PWS)

• The Offeror shall clearly demonstrate how the approach is likely to yield the required time frames identified in the PWS for maintenance and repair specifically as follows:

Weekly Preventive Maintenance: Perform scheduled support to WRAIR one (1) day during each work week Monday-Friday between 0600-1600 Eastern Time to conduct preventive maintenance on any and all IDS components. This includes parts management and software updates.

Unscheduled Maintenance: Perform unscheduled repairs, defined as critical maintenance visits for component and system failures that cause significant security risks to personnel or property. Respond to unscheduled repair requests within 48 hours of notification.

Emergency Repair: Perform emergency repairs, defined as premium services provided outside of regular work hours, which includes Saturdays, Sundays, holidays or other than regular work hours, where the ICIDS system has experienced a catastrophic failure and is not operational. Respond to emergency repair requests within four (4) hours of notification.

• Offeror’s methodology and flexibility that will be used in accomplishing the tasks set forth in the PWS.

(2) Past Performance: The Offeror shall submit no more than 2 references of relevant contracts within the past three years for its own performance. The contracts may be past or current as long as the performance did not end more than three years ago and the contracts may have been with Federal, State and/or City agencies and commercial customers.

(a) PAST PERFORMANCE REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work

(b) INFORMATION FROM OTHER SOURCES: The Government may consider information obtained through other sources.

VOLUME II— Price Quote: The volume shall contain the following section documentations:

(1) Company Cover Letter

(2) Contractor POC Cover Page

(3) Acknowledgment of Solicitation Amendments

(4) Contract Administration Data

Representations and Certifications at FAR 52.212-3

Dun & Bradstreet Number (DUNS), CAGE Code, and Tax Identification

Number (TIN).

Price Quote: The Offeror shall provide in its price quote a statement of the methodology and assumptions utilized as the basis for pricing the services. The price quote must be sufficiently detailed to evaluate the reasonableness of price.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government intends to award a single award. Offerors shall provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer. A Technical Evaluation Panel will evaluate all proposals based on the proposals/documentation provided. The evaluations will be based on the evaluation criteria set forth below.

a. Basis for Award: The award of this requirement will be made on a competitive best value basis, using "best value tradeoff" among cost/price and non-cost/price factors. A best value tradeoff process will be used, thus, the Government may elect to award to other than the lowest priced offeror, or other than the offeror with the highest rated non-cost/price proposal. Past Performance will be evaluated independently from the other non-cost/price evaluation factors using different standards. The non-cost/price evaluation factors (numbered in descending order of importance) are as follows:

(1) Technical Approach

(2) Past Performance

Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal. After each of the above non-cost/price factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non-cost/price evaluation factors receives an individual rating of "Unacceptable", the collective overall rating will also be "Unacceptable". Only proposals receiving an overall rating of "Acceptable" or higher will be considered for award.

The non-cost/price factors are more important than cost/price.

(1) Technical Approach: The technical approach shall be evaluated to the degree to which the Offeror's technical approach demonstrates:

• Offeror’s clear understanding of the all tasks required in the Performance Work Statement

(PWS)

• The Offeror demonstrated how the approach is likely to yield the required time frames identified in the PWS for maintenance and repair specifically as follows:

Weekly Preventive Maintenance: Perform scheduled support to WRAIR one (1) day during each work week Monday-Friday between 0600-1600 Eastern Time to conduct preventive maintenance on any and all IDS components. This includes parts management and software updates.

Unscheduled Maintenance: Perform unscheduled repairs, defined as critical maintenance visits for component and system failures that cause significant security risks to personnel or property. Respond to unscheduled repair requests within 48 hours of notification.

Emergency Repair: Perform emergency repairs, defined as premium services provided outside of regular work hours, which includes Saturdays, Sundays, holidays or other than regular work hours, where the ICIDS system has experienced a catastrophic failure and is not operational. Respond to emergency repair requests within four (4) hours of notification.

• Offeror’s methodology and flexibility that will be used in accomplishing the tasks set forth in the PWS.

(2) Past Performance:

The Government will conduct a Past Performance evaluation of the Offerors Past Performance as well as that of its subcontractors. Past Performance consists of two aspects for evaluation, past performance relevancy and performance confidence; thus, the Offeror will be assigned two ratings for past performance. First, the Government will evaluate the Offeror's past performance references to determine how relevant a recent effort accomplished by the Offeror is to the requirement to be acquired through his source selection. Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type. Second, the Government will evaluate the Offeror's past performance references to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

(3) Price: Price will be evaluated separately from non-price and past performance factors. A price analysis will be performed in order to evaluate the fairness and reasonableness of the proposed price. The proposed price will be evaluated to ascertain consistency with the level of effort described in the offeror’s technical proposal. Pricing is for a base year and four 1-year options.

The Government will evaluate offers by establishing a Total Evaluated Cost/Price which will consist of the total cost/price proposed for all base contract line items, option contract line items, and the amount associated with FAR 52.217-8. The amount evaluated under FAR 52.217-8 will be calculated using the rates proposed for the last option period, prorated six months.

As the collective non-cost factors begin to reach equality in the technical evaluation, cost becomes a more important factor in the trade off analysis.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).