Combined_Synopsis_and_Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR PROPOSAL (RFP)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. Issue Date: Fri, 7 Dec 2018 Close Date: Fri, 21 Dec 18 10:00 AM EST

2. Solicitation Number: W81XWH-19-R-0005

3. Requiring Activity: U.S. Army Public Health Command (USAPHC) 5165 Blackhawk Road Aberdeen Proving Ground, MD 21010

4. Contracting Office: U.S. Army Medical Research Acquisition Activity (USAMRAA) 1504 Porter Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Julie L. Burns at julia.l.burns3.civ@mail.mil

6. Subject/Description:

This is a non-personal services contract to provide Industrial Hygiene Assessments for U.S. Army Public Health Command (USAPHC)

This combined synopsis/solicitation is issued as a request for proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-101, effective: 26 Oct 2018.

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The NAICS code: 541620 “Environmental Consulting Services” and PSC: R428 “Industrial Hygienics” with a small business size standard of 15,000,000.00. The resulting contract is expected to be firm-fixed-price.

7. Federal Acquisition Regulation (FAR) Clauses & Provisions:

Please refer to FAR 52.212-1 “Instructions to Offerors” (page: 15) and addenda (page: 18) for submission instructions & FAR 52.212-2 “Evaluation-Commercial Items” (page 22) for details on proposal evaluation and.

Offerors shall include a completed copy of the provision at 52.212-3, Alt 3, entitled, “Offeror Representations and Certifications -- Commercial Items,” with its offer.

FAR clause 52.212-4, entitled, “Contract Terms and Conditions -- Commercial Items,” applies to this acquisition.

FAR clause 52.212-5, entitled, “Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items,” applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

Additional contract clauses, provisions, requirements and/or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices can be found, beginning on page 2 and 12.

KEY PERSONNEL

KEY PERSONNEL (June 2015) (USAMRAA)

a. The Contractor agrees to utilize the following Key Personnel on this contract (fill-in):

Program Manager Certified Industrial Hygienist Quality Assurance Manager

b. The above Key Personnel shall be utilized as necessary to fulfill the requirements of this contract.

c. The contractor must provide thorough and detailed documentation of the experience, abilities, and background for Key Personnel under this contract in the form of resumes or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

d. The contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (e) below.

e. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the Contracting Officer needed to approve or disapprove the proposed substitution(s). All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

f. If any of the listed Key Personnel are subcontractor personnel, the contractor shall include the substance of this clause in any subcontract which he awards under this contract.

CONTRACTOR MANPOWER REPORTING

CONTRACTOR MANPOWER REPORTING (CMR) (SEP 2017) (USAMRAA)

The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the U.S. Army Public Health Command (USAPHC) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019.

The four Service-specific CMRA systems have been merged into one combined application. All user accounts and system data were transferred to the new consolidated Enterprise Contractor Manpower Reporting Application (ECMRA) at www.ecmra.mil.

Contractors may direct questions to the new ECMRA Support Desk at dod.ecmra.support.desk@mail.mil or obtain detailed instructions from the CMR Contractor Manpower Reporting User Guide available on the new eCMRA website www.ecmra.mil.

The Order Data tab on the CMRA Contractor Data Entry website will ask for the “Requiring Activity Unit Identification Code” (UIC). The Unit Identification Code (UIC) of the Requiring Activity that would be performing the mission if not for the contractor. This is not necessarily the Contracting Office, Contracting Administrative Office, or Funding Source. The UIC is not the same as the Department of Defense Activity Address Code

(DODAAC).

The Unit Identification Code (UIC) of the Requiring Activity for this contract is W03HAA.

The Department of Defense Activity Address Code (DODAAC) is W23MWP.

(End of Instruction)

CPARS

Contractor Performance Assessment Reporting System (CPARS) (June 2015) (USAMRAA)

A CPARS assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. Performance evaluations are transmitted into the Past Performance Information Retrieval System (PPIRS) which is used by government agencies to assess contractor past performance for future acquisitions. The contractor shall appoint a Contractor Representative (CR) and provide this information to the Contracting Officer (KO) within 10 calendar days of award.

The contractor POC shall have the authority to comment on the CPAR assessment on behalf of their company and within the timeframes established.

A CPARS assessment must be completed within 120 calendar days after the evaluation. Evaluations are sent to PPIRS within 14 calendar days after the government Assessing Official (AO) has submitted the rating. If the CR has not concurred/non- concurred with the rating; PPIRS will show the government evaluation as “Contractor Comment Pending Review”. The CR has a total of 60 calendar days to concur/non- concur with the assessment.

After 60 days, the CR can either concur/non-cur. The CR has the authority to: access the Government evaluation;

review/comment/concur or non-concur with the assessment within 60 calendar days after notification of the government’s assessment. The CR has the right to request a meeting (in writing) with the government within 7 calendar days of notification of an assessment. Once the government and the CR complete the evaluation; an automatic update will be sent to PPIRS and visible for Source Selection. If the CR fails to respond within 60 days, the assessment will be finalized. Training for CPARS can be found on the CPARS website: https://www.cpars.gov/

To access CPARS, the contractor must have a Public Key Infrastructure (PKI). It is suggested an ECA certificate of Medium Assurance should be purchased. This should be a Department of Defense identity certificate, not an e-mail certificate.

CONTRACTOR IDENTIFICATION

CONTRACTOR IDENTIFICATION (June 2015) (USAMRAA)

When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company.

The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

While performing in a contractor capacity, contractor personnel shall refrain from using their retired or reserve component military rank or title in all written or verbal communications.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job* Base Yr - Industrial Hyg Assessments

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

PSC CD: R428

*NOTE: 1 Job is equal to 12 months

NET AMT

0002 1 Job Base Yr - Other Direct Costs (ODCs)

COST

Contractor shall propose Government estimate of $622,519.00 (includes the cost of G&A) annually for ODCs.

Travel (meetings/site visits) Travel (shipping) Supplies

ESTIMATED COST

0003 1 Job Base Yr Contractor Manpower Reporting

FFP

Contractor shall complete "Contractor Manpower Reporting" by 31 Oct annually.

Reference "CMR" local instruction for details.

**NOT SEPERATELY PRICED ** (NSP)

1001 1 Job* OPTION Op Yr 1 - Industrial Hyg Assessments

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

1002 1 Job OPTION Op Yr 1 - Other Direct Costs (ODCs)

COST

Contractor shall propose Government estimate of $638,385.00 (includes the cost of G&A) annually for ODCs.

Travel (meetings/site visits) Travel (shipping) Supplies

1003 1 Job OPTION Op Yr 1- Contractor Manpower Reporting

FFP

Contractor shall complete "Contractor Manpower Reporting" by 31 Oct annually.

Reference "CMR" local instruction for details.

**NOT SEPERATELY PRICED ** (NSP)

2001 1 Job* OPTION Op Yr 2 - Industrial Hyg Assessments

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

2002 1 Job OPTION Op Yr 2 - Other Direct Costs (ODCs)

COST

Contractor shall propose Government estimate of $654,251.00 (includes the cost of G&A) annually for ODCs.

Travel (meetings/site visits) Travel (shipping) Supplies

2003 1 Job OPTION Op Yr 2 - Contractor Manpower Reporting

FFP

Contractor shall complete "Contractor Manpower Reporting" by 31 Oct annually.

Reference "CMR" local instrution for details.

**NOT SEPERATELY PRICED ** (NSP)

3001 1 Job* OPTION Op Yr 3 - Industrial Hyg Assessments

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

3002 1 Job OPTION Op Yr 3 - Other Direct Costs (ODCs)

COST

Contractor shall propose Government estimate of $669,864.00 (includes the cost of G&A) annually for ODCs.

Travel (meetings/site visits) Travel (shipping) Supplies

3003 1 Job OPTION Op Yr 3 - Contractor Manpower Reporting

FFP

Contractor shall complete "Contractor Manpower Reporting" by 31 Oct annually.

Reference "CMR" local instruction for details.

**NOT SEPERATELY PRICED ** (NSP)

4001 1 Job* OPTION Op Yr 4 - Industrial Hyg Assessments

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

4002 1 Job OPTION Op Yr 4 - Other Direct Costs (ODCs)

COST

Contractor shall propose Government estimate of $685,759.00 (includes the cost of G&A) annually for ODCs.

Travel (meetings/site visits) Travel (shipping) Supplies

4003 1 Job OPTION Op Yr 4 - Contractor Manpower Reporting

FFP

Contractor shall complete "Contractor Manpower Reporting" by 31 Oct annually.

Reference "CMR" local instruction for details.

**NOT SEPERATELY PRICED ** (NSP)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 14-JAN-2019 TO

13-JAN-2020

N/A U.S. ARMY PUBLIC HEALTH CENTER

HEIDI TAYLOR

BLDG E5165, 5158 BLACKHAWK ROAD

ABERDEEN PROVING GROU MD 21010-

410-436-4336

W23MWP

0002 POP 14-JAN-2019 TO

13-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 14-JAN-2019 TO

13-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 14-JAN-2020 TO

13-JAN-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 14-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 14-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 14-JAN-2021 TO

13-JAN-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 14-JAN-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 14-JAN-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 14-JAN-2022 TO

13-JAN-2023

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 14-JAN-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 14-JAN-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 14-JAN-2023 TO

13-JAN-2024

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 14-JAN-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 14-JAN-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-16 Preventing Personal Conflicts of Interest DEC 2011 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.215-23 Limitations on Pass-Through Charges OCT 2009 52.217-5 Evaluation Of Options JUL 1990 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.223-6 Drug-Free Workplace MAY 2001 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-

Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7002 Payment For Subline Items Not Separately Priced DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.225-7048 Export-Controlled Items JUN 2013 252.227-7000 Non-estoppel OCT 1966 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7016 Rights in Bid or Proposal Information JAN 2011 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [ ___ ] is, [ ___ ] is not an inverted domestic corporation; and

(2) It [ ___ ] is, [ ___ ] is not a subsidiary of an inverted domestic corporation.

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (AUG 2018) **See Addendum to FAR 52.212-1 below**

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately. – NOT APPLICABLE

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 “Instructions to Offerors – Commercial Items”

1. SPECIFIC REQUIREMETS. This requirement will result in a Firm-Fixed Priced (FFP) commercial service contract. Performance requirements and objectives for this contract are provided in the Performance Work Statement of this solicitation.

2. PROPOSAL SUBMISSION INSTRUCTIONS:

a. POINT OF CONTACT (POC): Questions and proposals shall be sent via E-mail to the POC for this requirement, TO: Julia L. Burns via email at julia.l.burns3.civ@mail.mil. The Offeror is responsible for ensuring receipt by the POC.

b. PROPOSAL QUESTIONS: Questions may be submitted to the POC via email No Later than Thursday, 13 Dec 2018 12:00 PM Eastern Time. Follow-up/additional questions will not be accepted after this date. Answers to Contractor submitted questions will be provided via solicitation amendment. Questions shall be submitted in MS Word (only) in the following format; Solicitation Section, page number, and question (e.g. PWS Section 4.1, page 38, question). No tables please.

c. PROPOSAL DUE DATE: No Later Than: Friday, 21 Dec 2018 10:00 AM Eastern Time.

d. ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to:

julia.l.burns3.civ@mail.mil. Your submission should include two (2) separate parts:

(1) Non-Cost/Price proposal (i.e. Technical Approach, Experience and Past Performance) with a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Please include your DUNS Number and CAGE Code with your offer.

and

(2) Cost/Price proposal and Attachment #3 Pricing Sheet. A signed proposal and your non-cost/price proposal shall be submitted in MS Word or searchable PDF format. The cost/price proposal shall include proposed pricing filled out for CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, and 4002 and the supplemental excel pricing sheet (Attachment #3).

4. PROPOSAL CONTENT & FORMAT INSTRUCTIONS.

a. ADMINISTRATIVE FORMAT INSTRUCTIONS:

(1) PAGE LIMITS: Proposals are limited to 12 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation.

The following sections are NOT subject to page limits:

(a) Cover/title Page (including Contractor POCs and contact information)

(b) Signed Proposal (include DUNS and Cage Code)

(c) Excel Pricing Sheet (Attachment 3)

(d) Fill out pricing for all applicable CLINs

(e) Fill out and submit the requirement information for the following clauses and/or provisions:

- FAR 52.209-2

- FAR 52.209-11

- FAR 52.212-3 and FAR 52.212-3 Alt 1

(f) Resume(s) and signed letter(s) of commitment for EACH proposed Key Personnel

The following sections are limited to 12 single-side pages:

(a) Technical Approach

(b) Experience

(c) Past Performance

(2) FORMATTING: Proposal content shall be no smaller than Arial font 12 pitch. Exhibits, graphics, charts, captions, etc., shall be no smaller than Arial font 10 pitch.

b. NON-COST/PRICE PROPOSAL CONTENT & INSTRUCTIONS The Offeror’s non-cost/price proposal shall clearly reflect the Offeror’s approach to execute and comply with the performance requirements identified in the Performance Work Statement (PWS) and shall be clear and concise. The level of effort proposed shall be consistent with the proposed solution outlined in your non-cost/price proposal (i.e. Technical Approach). If you intend to use any labor categories that you feel are consistent in duties with the level of effort, but are titled differently, in accordance with your cost accounting procedures, you must cross map those labor categories to the Government’s PWS to ensure your proposal receives a proper evaluation. Any use of subject matter experts (SME) or other labor categories shall be explained in full as to why an existing labor category is impractical to use or the proposal shall be deemed noncompliant.

Contract POC(s) The Offeror shall include on the cover page/title page of the proposal the proposed POCs. The Offeror shall provide a POC authorized to hold discussions/negotiations with the Government who have the full authority to bind the Offeror to a contract. The Offeror shall also provide a POC for the Contract Manager. Information required includes: First name, last name, title, e-mail address, phone number, mailing address, and level of authority.

(1) TECHNICAL APPROACH: The Offeror shall submit a written technical approach which effectively demonstrates:

Offeror’s approach to overall understanding of industrial hygiene assessments at industrial, medical, and administrative facilities that shall include: Basic Characterization, Re-Baseline Survey, Ventilation System Evaluation, Noise Source Surveys, and Noise Dosimetry

Offeror’s clear understanding of the tasks, methodology and flexibility that will be used in accomplishing the tasks set forth in the PWS.

How Offeror’s approach is likely to yield the required results within the required timeframe of fifteen (15) business days for CONUS onsite assessments (not including travel time) and twenty (20) business days (not including travel time) for OCONUS onsite assessments.

(2) EXPERIENCE: The Offeror shall submit written Experience which effectively demonstrates:

Relevant corporate experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained in the PWS. Offeror’s relevant experience shall support and substantiate that the organization (to include subcontractors and business partners, if applicable), has current capabilities for assuring successful completion of this requirement, which includes but not limited to use of the Defense Occupational and Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH). Evidence of supporting subcontractors, consultants, and business partners will be considered.

Key Personnel experience that is identical to, similar to or related to that which shall reflect appropriate mix and balance of education and training.

Key Personnel experience:

(1) Program Manager - Demonstrated broad base experience in safety and occupational health in executing and managing performance/Industrial hygiene assessments.

(2) Certified Industrial Hygienist (CIH) – Demonstrated broad base experience in performing evaluation of work environments and industrial processes and shall be currently certified by the American Board of Industrial Hygiene (ABIH).

(3) Quality Assurance Manager – Demonstrated broad base experience in performing industrial hygiene and industrial processes.

For any individual proposed to fill the Key Personnel position, Offeror shall submit resume(s) and a signed letter(s) of commitment. Resumes shall include a list of relevant training, education, and license/certifications (where applicable). Resumes and letters do NOT count against the page totals.

NOTE: Experience limited to one (1) specific industrial hazard (e.g. Asbestos abatement) shall NOT meet the definition of broad scope industrial hygiene experience. Additionally, environmental health experience (e.g. air pollution, water pollution, soil sampling) shall NOT be a substitute for industrial hygiene experience.

(3) PAST PERFORMANCE REFERENCES: The Offeror shall submit no more than 2 references of relevant contracts within the past three years for its own performance. The contracts may be past or current as long as the performance did not end more than three years ago and the contracts may have been with Federal, State and/or City agencies and commercial customers.

(a) PAST PERFORMANCE REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work

(b) INFORMATION FROM OTHER SOURCES: The Government may consider information obtained through other sources.

c. PRICE PROPOSAL CONTENT

** Contractor shall ensure mathematical computations are correct. **

Offerors’ price proposals shall include proposal price assumptions and include the following documents:

Labor - The Offer shall submit proposed pricing for the following CLINs:

CLIN 0001

CLIN 0002

CLIN 1001

CLIN 1002

CLIN 2001

CLIN 2002

CLIN 3001

CLIN 3002

CLIN 4001

CLIN 4002

ODCs - The Offer shall propose the Government’s estimate for Other Direct Costs (ODCs) (Travel &

Supplies/Consumables) as follows:

CLIN 0002 - $622,519.00 (includes G&A) CLIN 1002 - $638,385.00 (includes G&A) CLIN 2002 - $654,251.00 (includes G&A) CLIN 3002 - $669,864.00 (includes G&A) CLIN 4002 - $685,759.00 (includes G&A)

Excel Pricing Sheet (Attachment 3) - The Offeror shall fill out and submit with proposal package. The Offeror shall indicate which labor categories will be performed by a subcontractor(s) (if applicable) and if applicable include the subcontractor’s company name, DUNS, Cage Code, and address.

Contractor Manpower Reporting (CMR) - CMR is shall be Not Separately Priced (NSP). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAPHC via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil.

CLIN 0003 - Not Separately Priced (NSP) CLIN 1003 - Not Separately Priced (NSP) CLIN 2003 - Not Separately Priced (NSP) CLIN 3003 - Not Separately Priced (NSP) CLIN 4004 - Not Separately Priced (NSP)

d. ADDITIONAL INFORMATION

Alternate Proposals -Alternate proposals will NOT be evaluated by the Government.

Prime and subcontractor - An offeror shall NOT submit a proposal as a Prime contractor and also be proposed as a subcontractor on another prime contractor‘s proposal, responding to this RFP, UNLESS they are proposed as a subcontractor under multiple Offeror’s submitting a proposal to this RFP.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Order of Importance (in acceding order):

Factor (1) Technical Approach Factor (2) Experience Factor (3) Past Performance Factor (4) Price

Basis for Award: Award of this requirement will be made on a competitive best value basis, using “best value tradeoff” among cost/price and non-cost/price factors. A best value tradeoff process will be used, thus, the Government may elect to award to other than the lowest priced offeror, or other than the offeror with the highest rated non-cost/price proposal. Past Performance will be evaluated independently from the other non-cost/price evaluation factors using different standards.

Government evaluators will not assume that the Offeror possesses any capability or knowledge unless it is specified in the proposal. After each of the non-cost/price factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non-cost/price evaluation factors receives an individual rating of “Unacceptable,” the collective overall rating will also be “Unacceptable.” Only proposals receiving an overall rating of “Acceptable” or higher will be considered for award.

The non-cost/price factors are more important than cost/price. However, as Offeror’s non-cost/price factors are rated similar or equal, cost/price becomes more important.

Non-Cost/Price Evaluation Criteria:

The following criteria will be used to evaluate the non-cost/price aspects of the proposal.

(1) Technical Approach: The technical approach shall be evaluated to the degree to which the Offeror’s technical approach demonstrates:

Offeror’s approach to overall understanding of industrial hygiene assessments at industrial, medical, and administrative facilities that shall include: Basic Characterization, Re-Baseline Survey, Ventilation System Evaluation, Noise Source Surveys, and Noise Dosimetry.

Offeror’s clear understanding of the tasks, methodology and flexibility that will be used in accomplishing the tasks set forth in the PWS.

How Offeror’s approach is likely to yield the required results within the required timeframe of fifteen (15) business days for CONUS onsite assessments (not including travel time) and twenty (20) business days (not including travel time) for OCONUS onsite assessments.

(2) Experience: The Offeror’s proposal will be evaluated to the degree to which the Offeror’s proposal effectively demonstrates the Offeror’s relevant corporate experience identical to, similar to or related to performing services contained within the PWS. The Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed processes and procedures; the amount of relevant corporate experience the Offeror possesses, as well as demonstrate the amount of relevant experience possessed by the proposed Key Personnel; and that the organization has current capabilities for assuring performance of this requirement, which includes but not limited to use of the Defense Occupational and Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH). Evidence of supporting subcontractors, consultants, and business partners will be considered. The Offeror will be evaluated to the degree to which the Offeror demonstrates Key Personnel’s experience that is identical to, similar to or related to that reflects appropriate mix and balance of education and training.

Key Personnel experience:

(1) Program Manager - Demonstrated broad base experience in safety and occupational health in executing and managing performance/Industrial hygiene assessments.

(2) Certified Industrial Hygienist (CIH) – Demonstrated broad base experience in performing evaluation of work environments and industrial processes and shall be currently certified by the American Board of Industrial Hygiene

(ABIH).

(3) Quality Assurance Manager – Demonstrated broad base experience in performing industrial hygiene and industrial processes.

For all individuals proposed to fill Key Personnel positions, Offeror shall submit resumes and signed letter(s) of commitment. Resumes of Key Personnel do not count against the page totals. These resumes shall include a list of relevant training, education, and certifications.

NOTE: Experience limited to one (1) specific industrial hazard (e.g. Asbestos abatement) shall NOT meet the definition of broad scope industrial hygiene experience. Additionally, environmental health experience (e.g. air pollution, water pollution, soil sampling) shall NOT be a substitute for industrial hygiene experience.

(3) Past Performance: The Government will conduct an evaluation of the Offerors Past Performance as well as that of its subcontractors. Past Performance consists of two aspects for evaluation, past performance relevancy and performance confidence; thus, the Offeror will be assigned two ratings for past performance. First, the Government will evaluate the Offeror’s past performance references to determine how relevant a recent effort accomplished by the Offeror is to the requirement to be acquired through this source selection. Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type.

Second, the Government will evaluate the Offeror’s past performance references to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

Cost/Price Evaluation Criteria:

Price will be evaluated separately from non-price/cost and past performance factors. A price analysis will be performed in order to evaluate the fairness and reasonableness of the proposed…