Amendment_0001.pdf

Combined Synopsis Solicitation No. W81XWH19R0005

Amendment 1

Vendor Questions / Government Responses

Reference: Section ADDENDUM TO FAR 52.212‐1 “Instructions to Offerors – Commercial

Items”; Subsection 4. PROPOSAL CONTENT & FORMAT INSTRUCTIONS; paragraph a(1) Page

Limits on page 19.

Question 1: Paragraph a(1) Page Limits on page 19 states that “Proposals are limited to 12 single‐sided pages” for the Non‐Cost/Price Proposal. Later in this paragraph (bottom of page 19

– top of page 20) the RFP provides that:

“The following sections are limited to 12 single‐side pages:

(a) Technical Approach

(b) Experience

(c) Past Performance”

Please clarify if proposal sections (a), (b) and (c) above when combined are limited to 12 pages, or if sections (a), (b) and (c) above are individually limited to 12 pages, for a combined total of

36 pages.

GOVERNMENT RESPONSE: Sections (a), (b) and (c) when combined are limited to 12 pages.

Items”; Subsection 4. PROPOSAL CONTENT & FORMAT INSTRUCTIONS; paragraph a(1) Page

Limits on page 19.

Question 2: Paragraph a(1) Page Limits on page 19 also establishes that offerors are required to provide:

“(f) Resume(s) and signed letter(s) of commitment for EACH proposed Key Personnel:

Program Manager

Certified Industrial Hygienist

Quality Assurance Manager”

Please clarify if offerors are limited to 1 resume for the Certified Industrial Hygienist Key

Personnel Position or if offerors may provide multiple resumes for this Key Personnel Position?

GOVERNMENT RESPONSE: For EACH Key Personnel position, Offers SHALL submit at least 1 signed letter of commitment and resume. However, multiple individuals may be proposed to fill Key Personnel positions.

Items”; Subsection 4. PROPOSAL CONTENT & FORMAT INSTRUCTIONS; paragraph b(3) Past

Performance References on page 21.

Question 3: Paragraph b(3) PAST PERFORMANCE REFERENCES provides that “The Offeror shall submit no more than 2 references of relevant contracts within the past three years for its own performance.” The Evaluation Criteria on page 23 provides that “(3) Past Performance: The

Government will conduct an evaluation of the Offerors Past Performance as well as that of its subcontractors.” Could an offeror team submit 1 past performance reference from the prime contractor and 1 reference from the subcontractor, or are past performance references requested only from the prime contractor?

GOVERNMENT RESPONSE: Yes, Offerors may submit 1 past performance reference from the prime contractor and 1 reference from their subcontractor.

Reference: Attachment 1 ‐ PWS; Section 10.4.2 ‐ Contractor Security Clearance; page 18 of 21.

Question 4: Section 10.4.2 ‐ Contractor Security Clearance established that “The Contractor shall maintain a Department of Defense (DoD) Industrial/Facility Clearance Level of Secret throughout the period of performance of this contract.” Please clarify if an SDVOSB small business joint‐venture bidding on this opportunity will be eligible for award where all joint‐ venture partners have active DoD Facility Clearance Level of Secret, however, the specific joint‐ venture is not yet cleared. For example, many procurements stipulate that the joint‐venture is not required to have a secret facility clearance at time of proposal submission; however, each company participating in the joint‐venture must have an active facility clearance at proposal submission.

GOVERNMENT RESPONSE: No, The Joint Venture itself must have the Facility clearance at a

Secret Level.

Question 5: Attachment 3, Pricing sheet: This file requires pricing for the base period and the four option periods. Should the offeror utilize the same locations in table 1 Site Visits from the

PWS be utilized to calculate the cost for the Option Period(s)?

GOVERNMENT RESPONSE: Yes, same locations for assessment/site visits apply to each year.

Question 6: Attachment 3, Pricing Sheet: There is a column for ‘discounted hourly rate’ in this file. A discounted hourly rate is usually applied for a BPA or GSA Schedule Contract when rates are already in place. What is the Government’s intent for completing this discounted rate column?

GOVERNMENT RESPONSE: If the Offeror is not proposing a discounted hourly rate, this column should be marked as N/A.

Question 7: As per PWS, Section 2, the contractor will be utilizing DOEHRS‐IH to perform the survey and assessments at the facilities. Will the contractor be utilizing the parameters included in the DOEHRS‐IH for perform these activities? Will the contractor be required to create any new programs/parameters for the surveys and assessments inside or outside of the DOEHRS‐IH program?

GOVERNMENT RESPONSE: The contractor shall be trained for use of DOEHRS‐IH, allowing the contractor to know what data elements are required when conducting surveys and assessments. The contractor shall use professional industrial hygiene practice to perform surveys and assessments (e.g. ventilation assessment of a laboratory hood). The contractor will not be required to create any new programs/parameters.

Question 8: PWS Section 5.2.1, can the ODCs for travel be used for lodging/boarding charges for the personnel for the training time and for the survey and assessments?

GOVERNMENT RESPONSE: ODC’s for travel are strictly for travel expenses associated with per diem hotel, flights, and meals/incidentals.

Question 9: PWS Section 5.2.1, can the ODCs for travel be used for billing the time for the personnel for the training time and for the survey and assessments?

GOVERNMENT RESPONSE: ODCs CANNOT be billed for any labor expenses associated with traveling, training, or survey/assessments or otherwise. They are strictly for travel expenses associated with per diem hotel, flights, and meals/incidentals.

Question 10: PWS Section 5.2.1, does the contractor need or require to surrender any supplies bought for the project (tablets, instruments etc.) at the conclusion of the project for that period? Can the contractor reorder new supplies at the start of every CLIN?

GOVERNMENT RESPONSE: The Contractor shall order the supplies/consumables items needed at the start of each CLIN as required to perform the tasks listed in the PWS. Any supplies bought for the project that remain at the conclusion of the project performance period shall be used in the next period.

Question 11: PWS Section 5.2.1, can the ODCs amounts be moved between different categories as long as the total cost does not exceed the ODC amount for the year?

GOVERNMENT RESPONSE: Total costs for ODCs shall not exceed the Government’s estimate per year. NOTE: All ODCs expenses shall be include receipts and/or back‐up documentation at time of invoice submission.

Question 12: PWS Section 5.4, can the Program Manager act as the Quality Assurance Manager too for the project?

GOVERNMENT RESPONSE: Yes

Question 13: Attachment 3, Pricing Sheet, Does the pricing sheet should include time for training and all support or secondary activities (fixing issues, practice runs etc.) or should the sheet be used only to estimate the hours for the field activities and reports?

GOVERNMENT RESPONSE: The Excel Pricing Sheet (Attachment 3) shall include all labor associated with the requirements set forth in the PWS, this includes all support and secondary activities (fixing issues, practice runs etc).

Question 14: PWS Section 4.1, can a list of installations that require assessment at each location be provided prior to the submittal of proposals? Will all installations at a location require surveys and assessments or will it be performed only at locations performing specific activities (e.g. welding shop, moto pool garage etc.)?

GOVERNMENT RESPONSE: No, this is not finalized until later in the process. The regions are provided for proposal purposes to gauge per diem and cost estimates. An installation is a

‘location’. Assessments will be required for various shops at each Installation to be identified by the Government.

Question 15: PWS Section 6.3.1, can the contractor perform the on‐site kick‐off meeting on the same day or a day prior to commencing field activities at an installation?

GOVERNMENT RESPONSE: The kick‐off meeting is the morning of the first day of the start of the on‐site survey.

Question 16: PWS Section 4.1, can the contractor perform assessments at the installations in consecutive order. i.e. contractor finishes assessment at a location prior to starting the assessment at another location?

GOVERNMENT RESPONSE: As long as the schedules of the installations can accommodate the consecutive approach, that would be acceptable. There are often instances where there are overlapping installations requiring support so they would be happening simultaneously, not consecutively.

Question 17: PWS Section 6.0, is the contractor required to use a designated set of instruments and methods for performing tasks set in the section?

GOVERNMENT RESPONSE: Instruments include, but is not limited to: identification and assessment of occupational hazards in work processes and of controls available to reduce/eliminate employee exposure to hazards; use of standard industrial hygiene equipment to measure ventilation systems and take noise measurements. Simple recording of chemicals used in the work place (chemical inventory) is NOT proficiency.

Question 18: PWS Section 6.0, will the contractor be responsible for identifying the processes in use in the Work Environment (Shop) or the process have been identified in the DOEHRS‐IH based on the Shop designation and work performed in the Shop?

GOVERNMENT RESPONSE: Yes, the contractor will also be trained in naming and defining common work processes in DOEHRS‐IH.

Question 19: PWS Section 6.0, will the contractor be responsible for identifying the hazards and

Controls in use in the Work Environment (Shop) at the time of the assessment or is the contractor required to identify hazards and recommend hazard controls to rectify the hazards?

GOVERNMENT RESPONSE: The contractor shall identify hazards and controls inherent to the work process, and may make recommendations for controls if requested by the client

(installation under survey).

Question 20: Combined Synopsis and Solicitation, Section 4, part b, does the contractor only need to identify and submit resumes for the Program Manager, CIH and Quality Assurance

Manager at the time of submission of proposal and can identify the field personnel later after the award of the contract?

GOVERNMENT RESPONSE: Yes, resumes and letter of commitment shall be submitted for all personnel proposed to fill Key Personnel positions (i.e. Program Manager, CIH and Quality

Assurance Manager). However, COMPLETE pricing (including all labor) shall be proposed at time of proposal submission.