ATTACHMENT_1_-_PWS.pdf

Attachment 1 ‐ PWS

PERFORMANCE WORK STATEMENT

for

Industrial Hygiene Program Assessments

1.0. BACKGROUND.

The mission of the Army Industrial Hygiene Program is to provide support to the Warfighter, conserve resources, enhance readiness, and preserve health by anticipating, recognizing, evaluating, and controlling health hazards where military and civilian personnel work and serve. The industrial hygiene program works cooperatively with other Army programs to:

Ensure regulatory compliance with applicable Federal, state, and local laws and Department of the Army (DA) regulations pertaining to occupational health.

Accurately identify, characterize, and assess potential workplace health hazards.

Recommend appropriate engineering and administrative controls and/or personal protective equipment (PPE) to prevent occupational related illnesses, injuries, or deaths to service members and civilian workers.

Recommend personnel for exposure‐based medical surveillance.

Integrate established IH (Industrial Hygiene) principles, concepts, and functions in support of related programs, such as safety, occupational medicine, biosurety, chemical surety, vision conservation and readiness, respiratory protection, indoor air quality, asbestos control, lead abatement, and environmental compliance.

A primary function of the program is use of the Defense Occupational and Environmental Health Readiness System‐Industrial Hygiene (DOEHRS‐IH). The DOEHRS–IH is a web‐based, comprehensive management information system for assembling, comparing, evaluating, storing, and extracting occupational personnel exposure information. Data such as workplace environmental monitoring, engineering and administrative controls, personal protective equipment (PPE), observation of work practices, employee health hazard education, and training are all collected in DOEHRS–IH. DOEHRS‐IH is the foundation for the federally mandated Department of Defense (DoD) longitudinal exposure record.

DOEHRS‐IH is an unclassified web‐based system that requires a Government‐issued Common Access Card (CAC) for access (reference section 5.3.).

The U.S. Army Medical Command (MEDCOM) through its subordinate activity, the U.S. Army Public Health Center (APHC), consolidates the data from all Army installation industrial hygiene offices into the DOEHRS‐IH data warehouse. APHC extracts and analyzes the data for many purposes including, risk assessment information, resource allocation, and the calculation of metrics.

2.0. SCOPE OF WORK.

The Contractor shall conduct and execute industrial hygiene workplace site visits/inspections at various CONUS and OCONUS Army installations worldwide. This includes industrial hygiene baseline/re‐baseline surveys, ventilation system evaluations, noise source surveys, and noise dosimetry. The Army locations for which the Contractor shall provide services are referenced in section 4, table 1. The Contractor shall collect, evaluate, and accurately record data into DOEHRS‐IH in accordance with standard industrial hygiene practices and qualifications (reference section 6.2).

NOTE 1: This requirement is based on USAPHC current mission, as the mission changes, the needs for Industrial Hygiene Assessments may increase or decrease.

NOTE 2: The scope of work does NOT include other industrial hygiene sampling such as personal or general air sampling, wipe sampling, or ergonomic assessments.

2.1. Non‐Personal Services. This Performance Work Statement (PWS) identifies services that are strictly non‐personal in nature, as defined by FAR Part 37. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to or prepare work schedules for, contractor employees. This shall be the responsibility of the contractor employer to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that the Government acted in a way that constitutes, or is perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (KO) immediately.

3. PERFORMANCE PERIOD.

The period of performance shall be for a 12‐month base period plus four 12‐month renewable option periods. The estimated period of performance is:

Base Year: 14 Jan 2019 – 13 Jan 2020 Option Year 1: 14 Jan 2020 – 13 Jan 2021

Option Year 2: 14 Jan 2021 – 13 Jan 2022 Option Year 3: 14 Jan 2022 – 13 Jan 2023

Option Year 4: 14 Jan 2023 – 13 Jan 2024

4. PLACE OF PERFORMANCE AND HOURS OF OPERATION.

4.1. Planned Installations Industrial Hygiene Site Visits (10 CONUS, 2 OCONUS). Each line item listed below is considered an individual installation for Industrial Hygiene site visit purposes and will consist of a not to exceed amount of 200 shops surveys, 400 ventilation evaluations, 100 sound level measurements, and 100 noise dosimetry measurements (reference section 6.2).

Some locations may have restricted hours for access.

NOTE: Site visit location is subject to change to another location with comparable travel costs. If such a change occurs, the Government will notify the contractor immediately, or no later than 10 calendar days prior to scheduled date of initial site visit. tThe Government will make every effort to maintain the number of surveys per quarter, however the actual date of a site visit is subject to change. If such a change occurs, the Government will notify the contractor immediately, or no later than 10 calendar days prior to the original scheduled date.

TABLE 1: SITE VISITS

4.2. Installation Closures. Contractor shall not report to work on the days the Government or installation is closed. Examples of closures include, but are not limited to, safety conditions, inclement weather conditions, national emergencies, energy conservation, by the direction of the Installation Commander, federal holiday, etc. In each instance when the on‐site location is closed or unavailable to contract personnel, the contractor shall direct its staff to take the necessary actions for alternate work locations, such as reporting to contractor facility, an off‐site(s) location, and/or taking appropriate leave consistent with contractor’s internal business practices, procedures, and/or policies.

PROPOSED

SCHEDULE

No. of

SITE

VISITS

INSTALLATION NAME & LOCATION

NOTE CONUS OCONUS

CY19 – 1st Quarter

1 Fort A.P. Hill (Bowling Green, VA)

2 West Point Military Academy (West Point, NY) & Fort Hamilton (Brooklyn, NY)

EACH location will consist of an estimated minimum of 200 shops surveys, 400 ventilation evaluations, 100 sound level measurements, and 100 noise dosimetry measurements.

1 Fort Sam Houston (San Antonio, TX)

CY19 – 2nd

2 Fort Benning (Columbus, GA) Tripler Army Medical Center, to include Schofield Barracks (Honolulu, HI)

EACH location in Hawaii will consist of an estimated minimum of 200 shops surveys, 400 ventilation evaluations, 100 sound level measurements, and 100 noise dosimetry measurements.

1 White Sands Missile Range (White Sands, NM)

1 Corpus Christi Army Depot (Corpus Christi, TX)

CY19 – 3rd

2 Crane Army Ammunition Activity (Crane, IN)

Public Health Command Europe – Regional Health Command (includes Grafenwoehr, Ansbach, and Hohenfels, Germany)

EACH location in Germany will consist of an estimated minimum of 200 shops surveys, 400 ventilation evaluations, 100 sound level measurements, and 100 noise dosimetry measurements.

1 Picatinny Arsenal (Wharton, NJ)

1 Fort Carson (Colorado Springs, CO)

CY19 – 4th Quarter

0 No site visits scheduled this quarter. Contractor shall use this time to ensure support is closed out by the end of performance period.

4.3. Hours of Work. The Contractor shall accomplish the minimum workload at each location as defined in this PWS, which may require modified work hours and/or schedules outside the typical M‐F 8:00am – 5:00pm work day, to include shift work and overtime. However, this must be pre‐approved by the Contracting Officer’s Representative (COR) prior to such work commencing. Overtime is not reimbursable.

4.4. Holidays. Federal holidays falling on a Saturday will be observed on the preceding Friday; federal holidays falling on a Sunday will be observed on the following Monday. Days declared a federal holiday as the result of Presidential Executive Order shall be observed in the same manner. Federal holidays are:

New Year’s Day, 1 January

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, last Monday in May

Independence Day, 4 July

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, 11 November

Thanksgiving Day, 4th Thursday in November

Christmas Day, 25 December

5.0. GENERAL REQUIREMENTS.

All contractor provided work products and services are to be furnished and completed within the specific timeframe designated in the PWS. Any changes to the delivery date must be discussed with COR and documented before moving forward.

5.1. Contract Management and Administration.

5.1.1. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement as set forth in this PWS. The Contractor shall respond to Government requests for contractual actions in an accurate, timely fashion and in accordance with the deliverable schedule. The Government’s contract administration team will consist of the following members:

5.1.1.1. Contracting Officer. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

5.1.1.2. Contracting Officer’s Representative. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract‐level coordination of administration and technical performance matters.

5.1.1.2.1. The COR will assist in resolving performance issues; initiate and coordinate contract‐level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

5.1.1.2.2 The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contract for coordination for the contract;

approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; ensure Contractor completes Contractor Manpower Reporting (CMR); conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; complete Contractor Performance Assessment Review System (CPARS), and conduct other activities as may be specified by the COR appointment letter.

NOTE: THE COR DOES NOT HAVE THE AUTHORITY TO CHANGE THE TERMS AND

CONDITIONS OF THE CONTRACT, SUPERVISE CONTRACT EMPLOYEES, CHANGE

CONTRACT AWARD VALUE, NOR OBLIGATE FUNDS.

5.1.1.3. Technical Monitor (TM). The TM will assist the COR in monitoring the Contractor’s performance and perform the duties of liaison between the Government Industrial Hygiene Program Offices and the Contractor staff in relation to the execution of the requirement set forth in the PWS.

5.1.2. All physical records, files, documents, and work papers, provided and/or generated by the Government and/or generated for the Government in performance of this PWS, maintained by the Contractor which are to be transferred or released to the Government or successor contractor, shall become and remain Government property and shall be maintained and disposed of IAW 44 USC 36 CFR and DoD directive 5015.2; Army AR 25‐1 Records Management; Records Disposition ‐ Procedures and Responsibilities; and the Federal Acquisition Regulation (FAR), and/or the Defense Federal Acquisition Regulation Supplement (DFARS), and/or the Army Federal Acquisition Regulation Supplement (AFARS), as applicable.

5.1.3. The Contractor shall follow applicable information protection, Health Insurance Portability and Accountability Act of 1996 (HIPAA) and privacy act data requirements to include similar host nation agreements and requirements. The HIPAA privacy rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically. The rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. The rule also gives the patient rights over their health information, including rights to examine and obtain a copy of their health records, and to request corrections. The privacy rule is located at 45 Code of Federal Regulations part 160 and part 164 subparts A and E.

5.1.4. Non‐Disclosure Statement. (Attachment 4, Deliverable 1).

The Contractor shall sign the Non‐Disclosure Statement and ensure all its employees, subcontractors, and consultants assigned to or performing work under the contract, execute, sign, and adhere to the terms of the Non‐Disclosure Statement.

5.1.5. Transition Out (Deliverable 2). The Contractor shall provide a transition‐out plan for 45 calendar days of transitioning work from the contract to a follow‐on contract or Government entity. This transition may be to a Government entity, another Contractor or to the incumbent Contractor under a new contract. In accordance with the Government approved plan, the Contractor shall assist the Government in planning and implementing a complete transition from this contract issued under this Contract to a successful provider. This shall include formal coordination with Government staff and successor staff and management. It shall also include delivery of copies of existing policies and procedures, and delivery of required metrics and statistics. This transition plan shall include, but is not limited to:

Coordination with Government representatives, Review, evaluation and transition of current support services, Transition of historic data to new Contractor system, Government‐approved training and certification process, Transfer of hardware warranties and software licenses (if applicable), Transfer of all necessary business and/or technical documentation, Transfer of compiled and uncompiled source code, to include all versions, maintenance updates and patches (if applicable), Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes, Disposition of Contractor purchased Government owned assets, including facilities, equipment, furniture, phone lines, computer equipment, etc., Transfer of Government furnished equipment (GFE) and Government furnished information (GFI), and GFE inventory management assistance.

Applicable USPHC debriefing and personnel out‐processing procedures.

Turn‐in of all government keys, ID/access cards, and security codes.

5.2. Contractor Travel. The COR is the CONUS travel order approval authority as designated in writing by the KO. All CONUS travel requirements (including plans, agenda, itinerary, and/or dates) shall be pre‐ approved by the COR 20 calendar days prior to travel and is on a strictly cost reimbursable basis. The KO is the travel order approval authority for OCONUS travel and is on a strictly cost reimbursable basis. All OCONUS travel requirements (including plans, agenda, itinerary, costs, and/or dates) shall be coordinated thru the COR and approved by the KO 45 calendar days prior to travel.

The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), FAR 31.205‐46 “Travel Costs” and the limitation of funds specified in this contract. Contractors may use Government lodging at CONUS and OCONUS locations, if available.

Contractors will be provided Government escorts while onsite in Government installations, if required.

Some locations may have restricted hours for access.

5.2.1. Travel Arrangements. Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. The Contractor shall remain current on applicable regulations, policies, and procedures that may impact processes for travel and modify their processes accordingly. No later than 20 calendar days prior to scheduled CONUS travel date (45 calendar days for OCONUS), the Contractor shall prepare the estimate in an official memorandum format. The estimate shall include airline ticket costs, car rental, per diem, registration fees and any other allowable costs associated with the travel request. All travel and transportation shall utilize commercial sources and carriers provided the method used for the appropriate geographical area that results in reasonable charges to the government. The Government will not reimburse for economy plus, business class or first‐class travel. The COR will provide the Contractor a signed approval of Government Contractor Official Travel Letter of Identification before the Contractor is authorized to travel either CONUS or OCONUS. Also see “Other Direct Costs (ODCs), Section 6.2”.

5.2.2. Contractor Vehicles. The Contractor shall comply with facility access requirements for vehicles.

All contractor vehicles operating on Government worksite, including those used in performance of the contract and the privately owned vehicles (POV) of contractor employees, shall be properly licensed by the state where registered and be registered as required by installation policy.

5.2.3. Trip Reports (Deliverable 3). The Contractor shall keep a summary of all travel, to include, at a minimum, the name of the employee, location of travel, duration of trip and Points of Contact (POCs) at travel location. Include the trip reports to the monthly progress report (section 8.3.1).

5.3. Common Access Card. Before the Government issues CAC, the contractor employee shall, at a minimum, be able to obtain a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six months or more. At the discretion of the Government, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

Within 30 calendar days of contract award, the Contractor shall complete the process for personnel to obtain a CAC. The COR will be the Trusted Agent (TA) for contract employees and facilitate the process of issuing CAC cards. The process includes:

Submitting a TASS Form 1 and Security Screening Questionnaire to the COR

Registering for an Army Knowledge On‐Line (AKO) account (sponsored by the COR).

Completing the Information Assurance/DoD Cyber Awareness Challenge available on‐line (https://ia.signal.army.mil/dodiaa/default.asp).

If the Contractor hires additional personnel during the contract Period of Performance (PoP), the Contractor shall be responsible for ensuring CACs are obtained and training requirements are completed in a timely manner.

5.3.1. Non‐CAC holders. The Contractor shall comply with Army Regulation (AR) 190‐13, paragraph 8‐2.c. entitled, “Screening and vetting personnel records.”

(1) A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army’s minimum baseline background check for entrance onto Army installations for non‐CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.

(2) A similar records check will be conducted at OCONUS locations per Status of Forces Agreement (SOFA) and other theater regulations; and Directive Type Memorandum (DTM) 09‐012, Attachment 3, paragraph 2.b.(4) which states installation government representatives shall query the following government authoritative data sources to vet the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number:

(a) The National Crime Information Center (NCIC) database.

(b) The Terrorist Screening Database.

(c) Other sources as determined by the DoD Component or the local commander and/or director. These can include, but are not limited to:

1. Department of Homeland Security (E‐Verify)

2. Department of Homeland Security (U.S. VISIT)

3. Department of State Consular Checks (non‐U.S. citizen)

4. The Foreign Visit System – Confirmation Module (FVS‐CM) (used for foreign visitors accessing Defense Information Systems Agency/DISA)

5.4. Key Personnel. (See Attachment 5 “Labor Categories”)

Program Manager Certified Industrial Hygienist (CIH) Quality Assurance Manager

6.0. PERFORMANCE REQUIREMENTS/TASKS.

6.1. Industrial Hygiene Assessment Team Composition. The Government estimates that EACH assessment team will be comprised of four (4) to six (6) contractor personnel for CONUS travel and six

(6) to eight (8) contractor personnel for OCONUS travel. EACH assessment team shall have a minimum one (1) Certified Industrial Hygienist and one (1) Industrial Hygienist on location for the duration of EACH assessment.

6.2. Industrial Hygiene Services. The following industrial hygiene support services shall be required to perform at location. The installation Industrial Hygiene Program Office will select any combination of the services listed in sections 6.2.1‐6.2.5. The Contractor shall collect, evaluate, and record all data into DOEHRS‐IH as instructed in user training.

6.2.1. Basic Characterization. A basic characterization, or baseline survey, is an initial site visit to a work environment (shop). This includes shops not documented in DOEHRS‐IH and existing shops in DOEHRS‐IH without a completed baseline survey. The Contractor records the shop demographics, identifies the processes and any related hazards for which there is potential exposure, hazard controls, and worksite equipment. For example: the evaluator visits Building 1395‐Motorpool. In building 1395 are four distinct processes: welding, vehicle maintenance, battery storage and brake repair. Each process is recorded with the associated hazards (e.g. noise, asbestos, carbon monoxide, lasers), equipment, controls, and the personnel that perform the process. This counts as one baseline survey regardless of the number of distinct processes.

6.2.1.1. Shop Demographics. Document shop organization, personnel, and Unit Identification Code (UIC).

6.2.1.2. Process. Document processes; processes are defined as a set of tasks with a corresponding set of potential hazards and associated controls.

6.2.1.3. Hazard. Document stressors present in the workplace with sufficient duration and frequency to cause injury, illness, or death to personnel. This includes chemical, biological, physical, and ergonomic hazards. This is not a hazardous material inventory of every chemical substance found in the workplace.

6.2.1.4. Hazard Control. Document action or method used to eliminate or mitigate hazards to reduce risk of injury, illness, or death. Documented controls include engineering, administrative, and personal protective equipment.

6.2.1.5. Equipment. Document industrial equipment inherent to the process. This is generally large, fixed equipment that produces a hazard (e.g. X‐Ray machine, metal punch, paint booth).

6.2.2. Re‐Baseline Survey. Similar to basic characterization, however baseline survey has already been completed in DOEHRS‐IH. Another survey is needed because the original data is either insufficient or inaccurate enough to make decisions and schedule air sampling or other activities. Information will be collected as described in sections 6.2.1 – 6.2.1.5.

6.2.3. Ventilation System Evaluation. All ventilation system evaluations will be conducted in accordance with procedures provided in the most current editions of the American Conference of Governmental Industrial Hygienists (ACGIH) Industrial Ventilation Manual; United Facilities Criteria (UFC); American National Standards Institute (ANSI)/American Society for Heating, Refrigeration and Air‐ Conditioning Engineers (ASHRAE) (e.g. ASHRAE 110‐1995 Method of Testing Performance of Laboratory Fume Hoods; and US Army Technical Guide 144‐Guidelines for Controlling Health Hazards in Painting Operations).

6.2.3.1. All Contractor instruments used to support this PWS will be calibrated per National Institute of Standards and Technology (NIST) standards and manufacturer’s guidelines and field calibrated before and after use as applicable. Intrinsically safe instruments may be required depending on the workplace. Instruments will have data logging capabilities and easily access points of measurement (e.g., bending probe).

An example. Hotwire/thermoanemometer meeting these requirements are the TSI 7575 with either the 966 or the 962 (articulating) probe.

6.2.3.2. A ventilation evaluation includes measuring face velocities, duct velocities, capture velocities, static pressure differential, air balance information (negative, positive, equal), and/or air changes per hour (ACH) depending on the type of system. A ventilation evaluation is counted per ventilation system. Typically ventilation systems are grouped by the associated fan.

For example:

Lab Hoods. A lab hood counts as one component even though several measurements are needed to determine average face velocity. If multiple lab hoods were connected to a single fan, is one ventilation system, with multiple components (lab hood 1, lab hood 2, etc.);

Motor Pool Vehicle Exhausts. A five‐drop motor‐pool vehicle exhaust system operating off of one fan is one system with five components, with separate measurements per component.

6.2.3.3. In addition to measuring ventilation system components, the evaluator identifies and records the air handler/fan, but does not take any measurements of fan performance.

6.2.3.4. The Contractor will attach a diagram in DOEHRS‐IH documenting the location of the ventilation system, (orientation of the system in relation to the shop/building), components, individual readings (note where readings were taken), and ventilation calculations.

6.2.4. Noise Source Surveys. A noise source survey is performed when the evaluator uses professional judgment to identify a source of elevated noise levels and uses a sound level meter (SLM) to measure sound pressure level in A‐weighted decibels (dBA) and C‐weighted decibels (dBC) when applicable, of the noise source.

6.2.4.1. All SLMs will meet ANSI Standard S1.4‐1971 (R1976) or S1.4‐1983, "Specifications for Sound Level Meters". A type 2 SLM with fast response is sufficient for general‐purpose noise surveys. The SLM will be calibrated per NIST standards and manufacturer’s guidelines, and field calibrated before and after use. The SLM will be responsive and efficient at collecting readings (i.e., no significant lag time to slow down surveys). Intrinsically safe instruments may be required depending on the workplace.

6.2.4.2. A noise source survey is counted per noise source. For example: A machine shop has four grinders, two lathes, one abrasive blasting cabinet, and one punch press. Even with multiple SLM measurements per noise source, the evaluator counts eight noise source surveys.

6.2.5. Noise Dosimetry. Noise dosimetry is performed when noise source surveys and/or professional judgment indicate potential for elevated daily noise levels. Noise dosimetry may also be performed as requested by the Government. The Contractor will use personal noise dosimeters to measure full‐shift time‐weighted average, dose, and peak noise levels in dBA and dBC (when applicable).

6.2.5.1. All noise dosimeters will meet ANSI Standard S1.25 (1991) and will be set to the 3dB time‐intensity exchange rate. The noise dosimeter will be calibrated per NIST standards and manufacturer’s guidelines, and field calibrated before and after use. Intrinsically safe instruments may be required depending on the workplace.

6.2.5.2. Noise dosimetry is counted per individual measured per day. For example: Noise dosimetry was performed on the same six workers for two consecutive days. This counts as twelve noise dosimetry measurements.

6.2.5.3. Hazard assessments for noise will be completed in DOEHRS‐IH where noise dosimetry was performed by the Contractor.

6.3. Work Load and Site Visit Expectations. The Contractor shall perform the services listed in PWS section 6 at the Army installations listed in PWS section 4.1. For each installation, the number of surveys will NOT exceed the following:

200 shop surveys, consisting of baseline and/or re‐baseline surveys. Baseline and/or re‐baseline surveys that result in a location or sublocation will count as 0.25 shop survey.

400 ventilation system evaluations, regardless of the number of components (i.e., a motor pool ventilation system with 20 ventilation components/drops still counts as ONE ventilation system evaluation)

100 noise source surveys, counted per noise source

100 noise dosimetry measurements

All required work shall be completed during the single site visit. Site visits shall not exceed 15 business days of onsite work (not including travel time) for CONUS locations and 20 business days of onsite work (not including travel time) for OCONUS locations. Less days of onsite work are acceptable as long as the established workload for the installation is complete (i.e., site visit could range from five business days to 15 business days for CONUS sites, or 10 to 20 business days for OCONUS sites). Any deviation during the site visit shall be immediately communicated to and addressed by the COR. Pre‐planning meetings with the Government and the Contractor assist with determining the size of the team required to complete the survey in a specific time frame. The Contractor shall plan on managing multiple teams so that visits may be planned simultaneously at multiple locations, and when not on‐site, the team members shall complete DOEHRS‐IH data entry.

6.3.1. Site Visit Protocol and Timeline. For each site visit, the Contractor shall follow the steps detailed below:

a. Step 1. Pre‐Survey. The Contractor participates in planning meetings via teleconference with the local Industrial Hygiene Program Manager (IHPM) and the Government TM. The purpose of these meetings is to establish lines of communication and address any issues and/or unique circumstances before on‐site support. To prepare for the on‐site surveys, the Contractor reviews all site‐specific data provided by the Government including access to the DOEHRS‐IH data for the installation being surveyed. The Contractor schedules worksite surveys with the points of contact provided by the IHPM. In the event the Government work plan for the installation is delayed, the Contractor will proceed with travel arrangements and preparations per the work load expectations.

b. Step 2. On‐Site Kick‐Off Meeting. Before survey work begins, the Contractor participates in a kick‐off meeting with the local IHPM and the Government TM. The Government will provide escorts when necessary. At some locations, access to some areas may be restricted to certain times. Installation‐specific DOEHRS‐IH data entry requests will be provided by the Government to the Contractor at or before this meeting.

c. Step 3. On‐Site Survey Work. The Contractor conducts walk through baseline and/or re‐ baseline surveys, ventilation system evaluations, noise source surveys, and noise dosimetry at the locations selected by the local IHPM. CIH shall remain on‐site for the duration of each survey. At the end of each survey day, the Contractor provides a daily summary of all activities in a format provided by the Government. At the end of the installation visit, the Contractor conducts an exit brief for the Government (i.e., IHPM and the Government TM). Installation‐ specific DOEHRS‐IH data entry requests will be reviewed at the end of the on‐site visit and refined as needed based on on‐site discussions between the Government and Contractor. At this point, the DOEHRS‐IH data entry requests will be considered final. (NOTE: If a change in the DOEHRS‐IH requests is made after this point, the Contractor is only responsible for following the updated guidance moving forward.)

d. Step 4. Survey completion and DOEHRS‐IH Data Entry (Deliverable 4). Within thirty (30) calendar days of the last on‐site survey, the Contractor enters all data collected to DOEHRS‐IH as instructed in the current APHC DOEHRS‐IH Guidance Document, installation DOEHRS‐IH entry request file or other document provided by the installation IH office, standard industrial hygiene best practices (i.e., calibration information, legally defensible information, etc.), and DOEHRS‐IH training. Data entry also includes the creation, closing, and deletion (as requested by the IHPM) of Master Schedule tasks to ensure items have been documented appropriately and there are not outstanding surveys for items included in the work plan. The Contractor provides the Government with a list of work completed and entered to DOEHRS‐IH.

e. Step 5. The Government has 30 calendar days following the DOEHRS‐IH data entry deadline to perform data quality assurance in DOEHRS‐IH.

f. Step 6. The Contractor addresses any corrective actions (Deliverable 5) , identified by the

Government, during the data quality assurance process within ten (10) business days. The Contractor will perform a 100% review of data if repeat systemic errors are identified during the data quality assurance process. The expectation is that corrective actions will be resolved after first round; however, multiple rounds of corrective actions may be required until all items have been resolved.

g. Step 7. The Contractor team lead provides feedback in a post‐survey questionnaire specific to the onsite activities at each location.

7.0. PERFORMANCE ELEMENTS.

7.1. Meetings

7.1.1. Kick‐off Meeting/Periodic Meetings. Upon contract award, the Contractor shall participate in a kick‐off meeting (preferably in person) or via teleconference which will consist of an overview of the contract document, administrative matters, requirements, and overall performance.

The KO, COR, and other Government personnel, as appropriate, may meet periodically (estimated biannually) with the Contractor to review the contractor’s performance, address any outstanding issues, resolve any discrepancies, etc. This would only take place when performance dictates the need for a meeting. The Contractor shall be responsible for preparing draft meeting minutes and distributing Government.

7.1.2. Annual Interim Program Review (IPR)/Documentation of Review & Meeting Minutes (Deliverable 6). An annual IPR will be held between the Government and the Contractor to discuss current and past performance, cost issues, and any critical points or recommendations. This IPR shall be held either at the Government or the Contractor’s headquarters facility, whichever is mutually agreeable to all parties. IPRs will tentatively be conducted by the last week in August annually.

Meeting minutes shall be prepared by the Contractor and sent to attendees within five calendar days of IPR completion. Documents including, graphics, charts etc., shall be prepared and handed out before each IPR by the Contractor.

7.1.3. Contractor Identification. The Contractor shall ensure that Contractor personnel identify themselves as Contractors when attending meetings, providing any type of written correspondence and/or working in situations and/or locations where their actions could be construed as official Government acts (i.e. site visits).

7.3 Reports.

7.3.1. Monthly Progress Reports (Deliverable 3). The Contractor shall prepare and submit to the Government a report, by the 8th of each month, which describes the contract project's progress against the proposed schedule and resources as addressed in the PMP. The Contractor shall submit the report to the Government in electronic format using Microsoft Office (or a compatible system) and shall ensure that the report specifically contains the following information:

Schedule, technical, travel and invoice submission status;

Status of all tasks and work breakdown structure (WBS) elements;

Highlights of work planned by the Contractor for the next reporting period;

Discussions of any problems or obstacles encountered and the actions taken to remedy the situation;

Actual vs. planned travel expenditures for the period; and

Any other recommendations.

7.3.2. Final Report (Deliverable 7). The Contractor shall provide a final report before the end of the

PoP on all inspections performed under this contract. The Contractor shall submit a final report to the

Government in electronic format using Microsoft Office (or a compatible system) and shall ensure that the report specifically contains the following information. This report is a summary of all work completed for the PoP.

Highlights of the Contractor’s accomplishments for the year;

Highlights of work planned by the Contractor for the next Option Year;

Actual vs. planned travel expenditures for the year;

Summary of all work completed per site/quarter;

List of ODC expenditures ;

Highlights of the Contractor’s applicable of their Quality Control Plan throughout contract performance;

Any other recommendations for the next year.

7.3.3. Program Management Plan (PMP) (Deliverable 8). The Contractor shall prepare and submit a Program Management Plan (PMP) for the assigned contract that describes the management and technical approach for controlling the services to be provided at the worksite. The PMP shall address the project's resources and project subtasks based upon a Work Breakdown Structure (WBS). The WBS shall serve as the basis for program and technical planning, scheduling, cost estimating, corresponding levels of effort and resource allocation, performance management, configuration management, and status reporting. The Contractor shall:

Ensure that the PMP includes a detailed Gantt chart defining each subtask, overall program layout, schedule, project milestones, projected start and completion dates, and deliverables.

Include projected expenditure curves or spend plans for each subtask to help program managers determine if they are overspent or underspent at any time during the PoP.

Address PM efforts within this plan, by including how subcontractors shall interface with this project, and how the Contractor shall manage the subcontractors.

Include an organizational chart identifying the names of personnel and their expertise, plus subcontractors and their involvement in the task.

Submit the draft PMP per Table 1: Contract Deliverables, to the Government in electronic format using Microsoft Office (or a compatible system).

Submit the final PMP after addressing Government comments per Table 1: Contract Deliverables.

Revise the PMP if the PWS is changed through contract modifications, as required to correspond with necessary changes in the program execution, in coordination with the Government.

7.3.4. Trip Reports (Deliverable 3). See section 5.2.3.

7.4. Quality Assurance Surveillance Plan (QASP) (Attachment 2). The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the contract and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term.

Further, the QASP provides the COR and TOCOR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

7.5. Performance Evaluation Process – CPARS. The Contractor Performance Assessment Reporting System (CPARS) is the DoD mandatory system to electronically capture assessment data and manage the evaluation process. CPARS is used to assesses a Contractor’s performance and provide a record, both positive and negative, on a given contract during a specific period of time. The CPARS process is designed with a series of checks and balances to facilitate the objective and consistent evaluation of Contractor performance. Both Government and Contractor program management perspectives are captured on the CPAR form and together make a complete CPAR. Once the Assessing Official completes the proposed assessment for the period of performance, the CPARS is released to the appropriate Government Contractor Representative for their review and comments. User ID and password will be provided to the designated Government Contractor Representative upon issuance of the contract. The Contractor has 30 calendar days after the Government's evaluation is completed to comment on the evaluation. The Government Contractor Representative must either concur or nonconcur to each CPAR.

If the Contractor concurs with the proposed assessment and the Reviewing Official does not wish to see the CPAR, the Assessing Official may close out the CPAR. Otherwise, they must forward the CPAR to the Reviewing Official for them to review, enter comments if appropriate, and close out. The Reviewing Official may at their option direct the Assessing Official to forward every CPAR to them for review.

CPARs is an annual requirement that will be completed at end of each performance period.

7.6. Quality Control Plan (Deliverable 10). The contractor shall provide a Quality Control Plan (QCP) no later than 30 calendar days after contract award for COR approval. The contractor shall prepare and adhere to a QCP describing how the contractor intends to manage the contract to achieve the established standards set forth in the Quality Assurance Surveillance Plan (QASP) and timely receipt of deliverables. At a minimum, the QCP must include a self‐inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction.

8.0. REQUIRED TRAINING

8.1 DOEHRS‐IH Training (Deliverable 11). Contractor personnel shall successfully complete, by examination, the DOEHRS‐IH course provided by the Government prior to beginning any work described in section 8.5.1. The Government will provide DOEHRS‐IH training to Contract personnel after a CAC card has been issued to the contract personnel. The course includes eight (8) hours distance learning to be completed before the three (3) day classroom training. Those contract employees with documented course completion within the past three (3) years shall be allowed to waive the eight (8) hours distance learning portion of the course only, subject to the approval of the COR. DOEHRS‐IH classroom training will be offered only once in the 1st quarter of CY (Jan‐Mar) and only once in 2nd quarter of CY (Apr‐Jun).

The training will take place at Aberdeen Proving Ground, Maryland. Each class can accommodate 20 students. The Government will make no accommodation for training contractor personnel after the second training opportunity.

NOTE: The DOEHRS‐IH course provided to contract personnel (i.e. Eight hours distance learning and three day classroom training) is an abbreviated version of the full Army DOEHRS‐IH course. This abbreviated training shall be only valid and useable for performance performed under this PWS .

8.2. Antiterrorism Level I Training (Deliverable 12). All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Antiterrorism (AT) Level I Awareness training within 30 calendar days after contract award. The Contractor shall submit certificates of completion to the COR within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

8.3. AT Awareness Training for US Based Contractor Personnel Traveling Overseas (Deliverable 13). The Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). Forty five (45) days in advance of OCONUS travel, the Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by the DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.4. iWATCH Training (Deliverable 14). The Government will provide the Contractor with an iWATCH training presentation. The Contractor and all associated subcontractors shall brief all employees on the iWATCH program which is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TM. This training shall be completed within 30 calendar days of contract award, and within 15 calendar days of new employees commencing performance. The

Contractor will report completion status to the COR no later than 45 calendar days after contract award and 15 calendars days after new employees have been hired. The Contractor will complete additional iWATCH training requirements for each location visited as needed.

8.5. Operations Security Training (Deliverable 15). Per AR 530‐1, new contractor employees must complete Level I Operations Security (OPSEC) training within 30 calendar days of their reporting for duty. All contractor employees must complete on‐line OPSEC Security Awareness training annually.

http://cdsetrain.dtic.mil/opsec/index.htm

8.6. OPSEC Program (Deliverable 16). The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

9.0. OTHER DIRECT COSTS (ODCs).

9.1. ODCs shall be billed on a cost reimbursable basis. Costs are defined as the purchase price of materials or service plus General and Administrative charges (G&A) or material and handling charges (M&H).

9.2. All ODCs shall be fully supported in compliance with all competition requirements of the FAR PART 6.

9.3. All ODCs shall be reported as stated section 7.3.1.

TABLE 2: ESTIMATED ODC

Year ODC Cost

Base Travel (meetings/site visits) 482,884

Travel (training) 28,035

Supplies 111,600 subtotal $622,519 (includes G&A/M&H)

Op Yr 1 Travel (meetings/site visits) 494,696

Travel (training) 28,741

Supplies 114,948 subtotal $638,385(includes

Op Yr 2 Travel (meetings/site visits) 506,508

Travel (training) 29,447

Supplies 118,296 subtotal $654,251(includes

Op Yr 3 Travel (meetings/site visits) 518,319

Travel (training) 30,153

Supplies 121,392 subtotal $669,864(includes

Op Yr 4 Travel (meetings/site visits) 529,908

Travel (training) 30,859

Supplies 124,992 subtotal $685,759 (includes

TOTAL

$3,270,778 (includes

10.0 SECURITY & SPECIAL REQUIREMENTS.

10.1. Identification of Contractor Employees (Deliverable 17). Within 14 calendar days of contract award, the Contractor shall provide the COR a listing of employees and associated contact information to include full name, phone number, and email address. All contractor/ subcontractor personnel shall be required to wear approved or provided picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Direct any Government personnel to COR for questions.

Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

Where practicable, contractor/subcontractors occupying co‐located space with their Government program customer should identify their work space area with their name and company affiliation.

10.2. Security and Safety. The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each assessment or survey, Government facilities, equipment, and materials shall be secured.

10.3. Access and General…