B08_-_W81XWH19Q0003_combined_synopsis_solicitation_FINAL.pdf

COMBINED SYNOPSIS/SOLICITATION

1. Issue Date: 04/03/2019 Close Date: 04/19/2019 11:00 AM EST

2. Solicitation Number: W81XWH19Q0003

3. Requiring Activity: US Army Research Institute of Environmental Medicine (USARIEM)

4. Contracting Office: US Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Ashley Atkins

(301) 619-2297 ashley.n.atkins.civ@mail.mil

6. Subject/Description:

This is a non-personal services contract to provide Engagement Skills Trainer (EST) 2000 upgrades to all hardware and software requiring replacement associated with the system to perform on Windows 10. The EST 2000 is the system used to conduct all simulated marksmanship activities, and the original hardware provided with the system is regularly malfunctioning and requires replacement. In addition, the software (currently at Windows 7) will have to be upgraded to perform on Windows 10 to conform to DoD standards. Once all components are installed, the system will require quarterly Windows 10 updates and/or patches during the base year and through option years.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

This an Unrestricted procurement. The relevant NAICS code is 541512 with a small business size standard of $15M.

Questions should be addressed to Ashley Atkins at ashley.n.atkins.civ@mail.mil and are due no later than 11:00 a.m. EST on 09 April, 2019. Answers will be posted via amendment. Questions will not be accepted by telephone.

Please include your DUNS Number and CAGE Code with your offer.

The resulting contract is expected to be firm-fixed-price.

mailto:ashley.n.atkins.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Hardware, Manuals, Engineering, Install

FFP

Hardware, System Manuals, Software Engineering, and Installation: This effort requires the contractor to upgrade all hardware requiring replacement and to upgrade all software associated with the system to perform on Windows 10.

Services include replacing existing hardware and upgrading software for the EST 2000. These items are to be performed in accordance with (IAW) the performance work statement (PWS).

FOB: Destination

PSC CD: D302

NET AMT

0002 2 Job WIN 10 Software Licenses

FFP

WIN 10 Software Licenses to upgrade two systems.

0003 1 Job Warranty

FFP

Warranty is for one year and covers all upgraded hardware.

0004 1 Job Contractor Manpower Reporting (CMR)

FFP

Contractor Manpower Reporting. Price associated with the input of the Accounting for Contract Services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in the Performance Work Statement for this requirement for specific reporting information.

1001 1 Job OPTION Software and Installation

FFP

Option year 1: Software Engineering and Installation. Software maintenance requires the contractor to install quarterly updates to the EST systems to keep Windows 10 up-to-date. The software shall include Windows 10 security patches.

These items are to be performed in accordance with (IAW) the performance work statement (PWS).

1002 2 Job OPTION WIN 10 Software Licenses

FFP

Option year 1: WIN 10 Software Licenses to upgrade two systems.

1003 1 Job OPTION Warranty

FFP

Option year 1: Warranty is for one year and covers all upgraded hardware.

1004 1 Job OPTION Contractor Manpower Reporting (CMR)

FFP

Option year 1: Contractor Manpower Reporting. Price associated with the input of the Accounting for Contract Services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs).

See the "Contractor Manpower Reporting" paragraph in the Performance Work Statement for this requirement for specific reporting information.

2001 1 Job OPTION Software and Installation

FFP

Option year 2: Software Engineering and Installation. Software maintenance requires the contractor to install quarterly updates to the EST systems to keep Windows 10 up-to-date. The software shall include Windows 10 security patches.

These items are to be performed in accordance with (IAW) the performance work statement (PWS).

2002 2 Job OPTION WIN 10 Software Licenses

FFP

Option year 2: WIN 10 Software Licenses to upgrade two systems.

2003 1 Job OPTION Warranty

FFP

Option year 2: Warranty is for one year and covers all upgraded hardware.

2004 1 Job OPTION Contractor Manpower Reporting

FFP

Option year 2: Contractor Manpower Reporting. Price associated with the input of the Accounting for Contract Services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs).

See the "Contractor Manpower Reporting" paragraph in the Performance Work Statement for this requirement for specific reporting information.

3001 1 Job OPTION Software and Installation

FFP

Option year 3: Software Engineering and Installation. Software maintenance requires the contractor to install quarterly updates to the EST systems to keep Windows 10 up-to-date. The software shall include Windows 10 security patches.

These items are to be performed in accordance with (IAW) the performance work statement (PWS).

3002 2 Job OPTION WIN 10 Software Licenses

FFP

Option year 3: WIN 10 Software Licenses to upgrade two systems.

3003 1 Job OPTION Warranty

FFP

Option year 3: Warranty is for one year and covers all upgraded hardware.

3004 1 Job OPTION Contractor Manpower Reporting

FFP

Option year 3: Contractor Manpower Reporting. Price associated with the input of the Accounting for Contract Services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs).

See the "Contractor Manpower Reporting" paragraph in the Performance Work Statement for this requirement for specific reporting information.

4001 1 Job OPTION Software and Installation

FFP

Option year 4: Software Engineering and Installation. Software maintenance requires the contractor to install quarterly updates to the EST systems to keep Windows 10 up-to-date. The software shall include Windows 10 security patches.

These items are to be performed in accordance with (IAW) the performance work statement (PWS).

4002 2 Job OPTION WIN 10 Software Licenses

FFP

Option year 4: WIN 10 Software Licenses to upgrade two systems.

4003 1 Job OPTION Warranty

FFP

Option year 4: Warranty is for one year and covers all upgraded hardware.

4004 1 Job OPTION Contractor Manpower Reporting

FFP

Option year 4: Contractor Manpower Reporting. Price associated with the input of the Accounting for Contract Services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs).

See the "Contractor Manpower Reporting" paragraph in the Performance Work Statement for this requirement for specific reporting information.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2019 TO

30-APR-2020

N/A USARIEM

USARIEM

10 GENERAL GREENE AVE

NATICK MA 01760

W561UG

0002 POP 01-MAY-2019 TO

30-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAY-2020 TO

30-APR-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAY-2021 TO

30-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAY-2022 TO

30-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAY-2023 TO

30-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-MAY-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-MAY-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-MAY-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-25 Affirmative Action Compliance APR 1984 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-11 Extras APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-13 Bankruptcy JUL 1995 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.215-7008 Only One Offer OCT 2013 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.227-7000 Non-estoppel OCT 1966 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7009 Representation of Use of Cloud Computing SEP 2015 252.239-7017 Notice of Supply Chain Risk FEB 2019 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of Contracting Officer and shall not be binding until so approved.

(End of clause)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 541512 and $27.5 M. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM to 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017):

The U.S. Army Medical Research Acquisition Activity (USAMRAA) is the sole point of contact for this acquisition for addressing any questions or concerns. The Contract Specialist is the point of contact for this acquisition.

US Army Medical Research Acquisition Activity

ATTN: Ashley Atkins, ashley.n.atkins.civ@mail.mil 820 Chandler Street Fort Detrick, MD 21702-5014 https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

Proposal Questions: Questions regarding this solicitation shall be submitted electronically via e-mail no later than Tuesday, 09 April 2019 by 11:00 a.m. Eastern Standard Time to Ashley Atkins, ashley.n.atkins.civ@mail.mil. No telephone calls will be accepted. Follow-up/additional questions will not be accepted after this date. An amendment to the solicitation will be posted providing the Government’s responses.

Proposal Content: The Offeror’s submission shall include two separate parts: a Non-Cost/Price proposal and a Cost/Price proposal.

Proposal DUE DATE: Thursday, 19 April 2019 11:00 AM

Volume 1. Non-Cost/Price proposal: The Offeror’s non-cost/price proposal shall clearly reflect the offeror’s approach to execute and comply with the Performance Work Statement.

The non-cost/price proposal shall include the following:

Factor 1 – Technical Approach: The offer shall submit a written technical approach which effectively demonstrates:

• The Offeror’s clear understanding of the requirement and of the functional and technical tasks to be performed.

• The offeror’s proposal shall also demonstrate how the proposed technical approach will yield the required results in the required timeframe.

• The offeror should describe the methodology and flexibility that will be used in performing the requirements within the timeframe allotted.

• The offeror shall demonstrate their solution to implementing a new auto-tracker system and specifications of the equipment.

• The offeror shall demonstrate how they will modify and the permissions to access the EST 2000 source code to function on Windows 10, while maintaining current USARIEM capabilities.

• The offeror shall demonstrate how the upgrade is verified before installation at USARIEM, results verification provided to USARIEM, and that the system is not out of commission for upgrades that are not successful.

• The offeror shall demonstrate the ability to complete the quarterly updates and software patches to the Windows 10 operating system.

Factor 2 - Experience: The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant experience identical to, similar to or related to performing services contained within the PWS. The proposal shall provide evidence of the Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed processes and procedures of replacing existing hardware and upgrading software for the EST 2000; shall demonstrate the amount of relevant corporate experience the Offeror possesses, as well as demonstrate the amount of relevant experience possessed by the proposed Key Personnel; and shall provide evidence that the organization has current capabilities for assuring performance of this requirement. Evidence of supporting subcontractors, consultants, and business partners will be considered. The Offeror shall show: (a) Appropriate mix and balance of education and training of key personnel and (b) Quality and effectiveness insofar as the allocation of personnel and resources.

Factor 3 - Past Performance: Past performance shall be evaluated on the basis of the offeror’s demonstrated recent and relevant record of performance in services that meet the contract’s requirements. The Government will conduct a past performance risk evaluation and confidence assessment of the offeror that will be based on the relevance, recency, and quality of the offeror’s past performance on projects of similar size, scope, and complexity within similar periods of performance.

a. Offeror’s shall submit a list of two (2) references familiar with the offeror’s performance on relevant contracts within the past three (3) years. It is the offeror’s responsibility to provide valid, current, and verifiable references.

References must include the following information:

Name of the organization that will be providing the reference Name of the point of contact (POC) familiar with contract performance

i. POC telephone number

ii. POC email address

iii. Contract number

iv. Period of performance

v. Summary of the scope of work performed

b. The Government will review the relevant and recent past performance information to determine the risks associated with an offeror’s probability of successfully performing the required efforts.

c. The Government may elect to consider data obtained from other sources. Other sources available to the Government include, but are not limited to, the Federal Awardee Performance and Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS).

d. In the case of an Offeror who has no recent/relevant performance record available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror will be determined to have “Unknown Confidence” for its past performance evaluation factor.

Volume 2. The Price proposal shall include the following:

Address 52.212-1 paragraph (b) (1) – (9) above.

Price: Offeror shall provide a price proposal to meet the firm fixed price nature of the contract. The Offeror shall provide a statement of the methodology and assumptions used as the basis for the pricing of the effort. The price must be sufficiently detailed to evaluate the fair and reasonableness. All prices shall be rounded to two decimal places. The Offeror shall ensure mathematical computations are correct.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

**INCLUDES ADDENDUM STARTING AT SECTION “1” BELOW**

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. BASIS FOR AWARD

1.1 The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1.2. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

1.3. Award of this contract will be made on a competitive best value basis, using best value tradeoff among price and non-price factors. A best value tradeoff process will be used, thus, the Government may elect to award to other than the lowest priced offeror, or other than the highest technically rated offeror. Past Performance will be evaluated independently from the other non-price evaluation factors using different standards. The evaluation factors are listed below in descending order of importance.

Factor 1. Technical Approach Factor 2. Experience Factor 3. Past Performance

Factor 4. Price

1.4. All evaluation factors other than price, when combined, are significantly more important than price.

1.5. The Government will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal.

1.6. Factors 1 and 2 are rated individually, an overall rating will be assigned to these factors collectively. If Factor 1 or 2 receives an individual rating of “Unacceptable,” the overall rating will also be “Unacceptable.” Proposals that receive a rating of “Marginal” for Factor 1 or 2 will not be considered in the tradeoff process. Only proposals receiving an overall rating of “Acceptable” or higher will be considered for award.

1.7. Factor 3 – Past Performance is assessed for relevance/recency and the quality of past performance on prior contract efforts is evaluated, a single consensus performance confidence rating will be determined for the past performance factor for each offeror.

1.8. Factor 4 – Price is the least important factor, it becomes a more important factor in the tradeoff process as the collective non-price factors begin to reach equality in the evaluation.

2. EVALUATION CRITERIA

2.1. Factor 1 - Technical Approach: The offeror’s technical approach shall be evaluated to the degree to which the Offeror’s technical approach demonstrates:

• The Offeror’s clear understanding of the requirement and of the functional and technical tasks to be performed.

• The offeror’s demonstration on how the proposed technical approach will yield the required in the required timeframe.

• The offeror’s described the methodology and flexibility that will be used in performing the requirements within the timeframe allotted.

• The offeror’s demonstrated solution to implementing a new auto-tracker system and specifications of the equipment (such as brand and components).

• The offeror’s demonstration of how they will modify and the permissions to access the EST 2000 source code to function on Windows 10, while maintaining current USARIEM capabilities.

• The offeror’s demonstration how the upgrade is verified before installation at USARIEM, results verification provided to USARIEM and that the system is not be out of commission for upgrades that are not successful.

• The offeror’s demonstrated ability to complete the quarterly updates and software patches to the Windows 10 operating system.

2.2. Factor 2 - Experience: The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant experience identical to, similar to or related to performing services contained within the PWS. The proposal shall provide evidence of the Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed processes and procedures of replacing existing hardware and upgrading software for the EST 2000; shall demonstrate the amount of relevant corporate experience the Offeror possesses, as well as demonstrate the amount of relevant experience possessed by the proposed Key Personnel; and shall provide evidence that the organization has current capabilities for assuring performance of this requirement. Evidence of supporting subcontractors, consultants, and business partners will be considered. The Offeror shall show: (a) Appropriate mix and balance of education and training of key personnel and (b) Quality and effectiveness insofar as the allocation of personnel and resources.

2.3. Factor 3 - Past Performance: The Government will conduct a Past Performance evaluation of the Offerors Past Performance as well as that of its subcontractors. Past Performance consists of two aspects for evaluation, past performance relevancy and performance confidence; thus, the Offeror will be assigned two ratings for past performance.

First, the Government will evaluate the Offeror’s past performance references to determine how relevant a recent effort accomplished by the Offeror is to the requirement to be acquired through this source selection. Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type. Second, the Government will evaluate the Offeror’s past performance references to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

2.4. Factor 4 - Price: Price will be evaluated separately from non-price and past performance factors. A price analysis will be performed in order to evaluate the fairness and reasonableness of the proposed price. The proposed price will be evaluated to ascertain consistency with the level of effort described in the offeror’s technical proposals.

(a) Options. The Government will evaluate offers by establishing a Total Evaluated Cost/Price which will consist of the total cost/price proposed for all base contract line items, option contract line items, and the amount associated with FAR 52.217-8. The amount evaluated under FAR 52.217-8 will be calculated using the rates proposed for the last option period, prorated six months.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. EVALUATION RATING STANDARDS

3.1. Factor 1 & 2 - Technical Approach and Experience:

Combined Technical/Risk Ratings Table Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

3.2. Factor 3 - Past Performance:

Past Performance Relevancy Ratings Table

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Table Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror shall successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror shall successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offer shall successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror shall successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4. DEFINITIONS

Term Definition

Clarifications Limited exchanges between the Government and offerors that may occur when award without discussions is contemplated.

Communications Exchanges, between the Government and offerors, after receipt of proposals, leading to establishment of the competitive range.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weakness in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Discussions Negotiations conducted in a competitive acquisition. Discussions take place after establishment of the competitive range.

Performance Confidence Assessment

An evaluation of the likelihood (or Government’s confidence) that the offeror will successfully perform the solicitation’s requirements; the evaluation is based upon past performance information.

Recency As it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant.

Relevancy

As it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Risk

The potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost (not applicable to firm-fixed-price contract) for degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Significant Weakness A flaw that appreciably increases the risk of unsuccessful contract performance.

Significant Strength An aspect of an Offeror’s proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Term Definition Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

https://www.sam.gov/

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C.

1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned…