W81XWH-17-R-0009_FINAL_07-07-2017.pdf

Solicitation No. W81XWH-17-R-0009 USAMRICD / AFMES

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. Issue Date: 7 July 2017

2. Close Date: 7 August 2017 10:00 AM EST

3. Requiring Activity: The United States Army Research Acquisition Activity (USAMRAA), Fort Detrick, MD, on behalf of the United States Army Medical Research Institute of Chemical Defense (USAMRICD) located at Aberdeen Proving Ground, MD and the Armed Forces Medical Examiner System (AFMES) located at Dover AFB, DE is issuing a solicitation for General Laboratory Supplies, Chemicals, Scientific and Laboratory Equipment, and Animal Supplies.

4. Description of Requirement: The USAMRICD and AFMES has a requirement for general laboratory supplies to include: (1) scientific equipment; (2) glassware and plastics;

(3) chemicals and reagents; (4) general laboratory expendables; (5) general laboratory equipment; (6) miscellaneous laboratory expendables; and (7) animal supplies. The supplies will support USAMRICD’s medical chemical defense research and AFMES’ laboratory for performing toxicological testing. See Statement of Need (SoN) for a full description of the requirement.

5. Solicitation Number and Title: W81XWH-17-R-0009, USAMRICD and AFMES General Laboratory Supplies, Chemicals, Scientific and Laboratory Equipment, and Animal Supplies.

5.1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

5.2. This combined synopsis/solicitation is issued as a Request for Proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95; 19 January 2017.

5.3. This acquisition is full and open competition in accordance with FAR 6.1. The North American Industry Classification System (NAICS) code is 339113 – Surgical Appliance and Supplies Manufacturing with a size standard of 750 employees.

5.4. This acquisition is a Multiple-Award (MA) Blanket Purchase Agreement (BPA).

5.5. The anticipated ordering period for the BPA is five (5) years.

5.6. See the Attachments A through G for a list of the required supplies.

file://///FSPIH_NT/regs$/Working/far_doc/FAR12.DOC%23s126

Solicitation No. W81XWH-17-R-0009 USAMRICD / AFMES

5.7 The Federal Acquisition Regulation (FAR) provision at 52.212-1, Instructions to Offerors – Commercial Items including the Addendum applies to this acquisition and the attached RFP.

5.8 The FAR provision at 52.212-2, Evaluation – Commercial Items applies to this acquisition including the Addendum.

5.9 The Offerors shall include a completed copy of the FAR provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal.

5.10 The FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition including the terms and conditions identified in the RFP.

5.11. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and marked which are applicable to this acquisition.

5.12. Additional BPA requirements and terms and conditions are identified in the attached

RFP.

6. The primary point-of-contact for this acquisition is Ms. Maribel Fratina, Contract Specialist, maribel.c.fratina.civ@mail.mil and secondary point-of-contact is Ms. Evelyn Stephenson, evelyn.k.stephenson.civ@mail.mil. No telephone calls will be accepted.

7. Instructions for the Preparation and Submission of Proposals

7.1. Proposals shall be prepared in accordance with this solicitation and FAR provision 52.212-1, Instructions to Offerors – Commercial Items including the Addendum which is included in the Contract Clauses Section.

7.2. All proposals shall be evaluated in accordance with this solicitation and FAR 52.212- 2.

7.3. The Government reserves the right to accept proposals and to award no BPA at all, depending on the quality of the proposal(s) submitted and the availability of funds.

7.4. Questions shall be submitted to the primary point-of-contact, Ms. Maribel Fratina, maribel.c.fratina.civ@mail.mil no later than 14 July 2017 at 10:00 AM EST. Questions received after this date will not be accepted. Proposals are due no later than 7 August 2017 at 10:00 AM EST.

mailto:maribel.c.fratina.civ@mail.mil mailto:evelyn.k.stephenson.civ@mail.mil mailto:maribel.c.fratina.civ@mail.mil

W81XWH-17-R-0009

Section SF 1449 - CONTINUATION SHEET

SUPPLIES AND PRICES

1. BLANKET PURCHASE AGREEMENT

1.1. This acquisition is issued as unrestricted and full and open competition in accordance with (IAW) Federal

Acquisition Regulation (FAR) Part 6.1 – Full and Open Competition.

1.2. The Government intends to award multiple Blanket Purchase Agreements (BPAs) IAW FAR 13.303 on a competitive basis, using the best value Lowest Price Technically Acceptable (LPTA) source selection procedures among price and non-price factors IAW FAR 15.101-2. The Government may award up to five (5) Multiple-Award

(MA) BPAs to the lowest priced technically acceptable Offerors; however, the Government reserves the right to make the final determination on the number of BPAs to award based on the Offerors' ability to provide the required supplies, mission requirements, and the Government’s administrative costs to efficiently administer each BPA awarded as a result of this solicitation. The Government intends to evaluate and award without discussions;

however, the Government reserves the right to conduct discussions. If discussions are required, they will be conducted with Offerors IAW Federal Acquisition Regulation (FAR) 15.306.

1.3. The resultant BPAs will be issued on a DD 1155 and will not include Contract Line Item Numbers (CLINs).

As a result, no CLINs are included in this solicitation.

1.4. The resultant Call Orders from the BPAs will be Firm-Fixed Price (FFP).

1.5. The North American Industry Classification System (NAICS) code of 339113, Surgical Appliance and

Supplies Manufacturing.

1.6. The ordering period for the BPAs awarded as a result of this solicitation is for five (5) years. IAW FAR

13.303-6(b) the Contracting Officer shall review at least annually the resultant BPAs and, if necessary, updated at that time and maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements.

2. EXTENT OF OBLIGATIONS

2.1. The Government is obligated only to the extent of authorized purchases/Call Orders ordered and received under the resultant BPAs.

2.2. The maximum amounts identified in Section 9 below shall not be construed as a commitment on the part of the

Government for guaranteed Call Order value.

3. ISSUANCE OF CALL ORDERS

3.1. All required supplies provided under the BPAs shall be set forth in individual Call Orders. A Call Order

Request for Quote (CORFQ) shall be released to all BPA holders on a competitive basis using best value LPTA source selection procedures. All Call Orders will be awarded IAW the Statement of Need (SoN) and the terms and conditions of the resultant BPA.

3.2. Issuance of verbal or oral Orders is authorized under the resultant BPAs for the Government Purchase Card

(GPC) Ordering Officers and the USAMRAA Contracting Officer. Call Orders issued by the USAMRAA

Contracting Officer will be on the DD 1155 or SF 1449.

4. CALL ORDER TYPES

Call Orders issued under this BPA shall be Firm-Fixed Price (FFP).

5. COMPETITION REQUIREMENTS

Requirements under this BPA will be competed in accordance with FAR 6.1 – Full and Open Competition for all

Call Orders. Requirements to be fulfilled through FFP Call Orders awarded as a result of fair opportunity competition among all MA-BPA holders IAW Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.216-7006 Ordering.

6. SUBCONTRACTS

6.1. Subcontractors

Subcontractors are authorized IAW FAR 19.702. The prime Contractor shall manage all subcontract arrangements.

All subcontractor arrangements must be presented in enough detail to allow the Government to understand conceptually how the General Laboratory Supplies, Chemicals, Scientific and Laboratory Equipment, and Animal

Supplies are to be provided by the Offeror and what will be provided by each subcontractor.

6.2. Additional Subcontractors

6.2.1. Prime Contractors shall obtain Contracting Officer approval of any new subcontractors proposed under this

BPA after the base BPA award within 30 days of the signed agreement. The prime Contractor must ensure the

Contracting Officer is provided the necessary documentation to justify the inclusion of a newly proposed subcontractor on an individual order. This justification documentation, as delineated below, shall be provided to the

Contracting Officer within a reasonable amount of time prior to Call Orders award in order for the Government to conduct proper due diligence. The Government may require a minimum of ninety (90) days, or more, to conduct any needed price or technical analysis.

6.2.2. The prime Contractor must submit justification for proposing new subcontractors. The following documentation shall be included with this justification:

a. Technical Justification – The prime Contractor must explain what value will be added by the newly proposed subcontractor either for a specific individual Call Order or the base award Contract for future Call Orders.

b. Organizational Conflicts of Interest (OCI) Certification – The prime Contractor must verify the proposed subcontractor does not perform other work in support of USAMRICD and AFMES that may create an OCI situation.

The prime Contractor must inform the Contracting Officer whether or not there are any potential OCI issues with the proposed subcontractor and, if there are OCI issues, how the OCI issues will be mitigated.

c. Price Analysis – The prime Contractor must conduct a thorough review of the subcontractor’s proposed prices and determine whether those prices are fair and reasonable for this BPA or for the specific individual Call Orders.

The prime Contractor must provide documentation of the price analysis that discusses the steps taken during the analysis to conclude the prices are fair and reasonable.

6.2.3. All newly proposed subcontractor(s) must also include signed subcontracting agreement(s). The new subcontractor(s) shall not perform under this BPA or Call Orders until the Contracting Officer has explicitly approved the inclusion of that new subcontractor in writing to the prime Contractor.

6.3. Small Business Subcontracting Program

IAW FAR 19.702 any Contractor receiving a contract with a value greater than the simplified acquisition threshold must agree in the Contract that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small businesses, small disadvantaged businesses, and women-owned small business concerns will have the maximum practicable opportunity to participate in Contract performance consistent with its efficient performance. It is further the policy of the United States that is prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business, veteran-owned small business, service disabled veteran owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

6.3.1. Subcontracting Plan. IAW FAR 19.702(a)(1), a solicitation of offers to perform a contract that indiviudally is expected to exceed $700,000.00 and has subcontracting possibilities, the Offeror is required to submit a

Subcontracting Plan. Subcontracting Plans are not required from small businesses. If the Offeror is other than a small business, the Offeror’s proposal shall include a Subcontracting Plan IAW FAR 19.704.

7. PERFORMANCE EVALUATION PROCESS

The USAMRAA will use the Contractor Performance Assessment Reporting System (CPARS) to electronically capture assessment data and manage the performance evaluation process. CPARS is used to assesses a Contractor’s performance and provide a record, both positive and negative, on a given Contract during a specific period of time.

The CPARS process is designed with a series of checks and balances to facilitate the objective and consistent evaluation of Contractor performance. Both Government and Contractor program management perspectives are captured on the CPARS and together make a complete assessment performance report. Once the Assessing Official completes the proposed assessment for the period of performance, the CPARS is released to the appropriate

Government Contractor Representative for their review and comments. User ID and Password will be provided to the designated Government Contractor Representative upon issuance of a Call Order. The Contractor has 30 days after the Government's evaluation is completed to comment on the evaluation. The Government Contractor

Representative must either concur or non-concur to each report in CPARS. If the Contractor concurs with the proposed assessment and the Reviewing Official does not wish to see the report, the Assessing Official may close out the report in CPARS. Otherwise, the Assessing Official must forward the report to the Reviewing Official for them to review via CPARS, enter comments if appropriate, and close out. The Reviewing Official may at their option direct the Assessing Official to forward every report in CPARS to them for review.

8. CONTRACTOR PROPOSALS FOR CALL ORDERS

Offerors submitting Call Orders proposals shall submit the proposal in accordance with the CO RFQ. The proposal shall be submitted electronically in Microsoft Office, Microsoft Excel, or PDF format via e-mail to the Contract

Specialist assigned to the requirement as identified in the competitive CO RFQ issued for individual Call Orders.

9. MAXIMUM BPA CALL ORDER VALUES

9.1. IAW the Army Federal Acquisition Regulation Supplement (AFARS) 5113.303-5(b)(2), individual Call Orders shall not exceed $7,000,000.00.

9.2. GPC Ordering Officers are limited to purchases with a maximum dollar value of $25,000.00. All orders above

$25,000.00 must be issued by a Call Order.

10. BPA CEILING

10.1. The cumulative ceiling amount of all Call Orders and GPC orders issued against the resultant BPAs for the five (5) year ordering period shall not exceed $68,000,000.00. The Offeror agrees the orders placed under the resultant BPAs shall be accomplished within the specified ceiling. Unless the Contracting Officer has notified the

Offeror in writing of an increase in the cumulative ceiling amount, any costs incurred in excess of the ceiling amount shall be borne by the Offeror. The cumulative ceiling amount is a placeholder value assigned to facilitate the issuance of Call Orders and shall not be construed as a commitment on part of the Government for guaranteed

Call Order values.

11. FEDERAL SUPPLY CODES

11.1 The Federal Supply Codes (FSCs) for this BPA include:

6640 – Laboratory Equipment and Supplies

6550 – In Vitro Diagnostic Substances, Reagents, Test Kits and Sets

BPA ADMINISTRATION

1. PAYMENT

Payment procedures will be indicated on each Call Order.

2. CONTRACTING OFFICER’S REPRENSETATIVE (COR)

The COR for the resultant BPAs shall be assigned (in writing) via a separate appointment letter at BPA award.

3. CALL ORDER COR

The Contracting Officer will designate a Call Order COR when the total value of the Call Order exceeds

$150,000.00. The Call Order COR could potentially be the same COR as the Base BPA and will serve as the primary point-of-contact for all activities and issues that occur under each Call Order. The Contracting Officer shall assign (in writing) via a separate appointment letter at the time Call Order award.

4. BPA MANAGEMENT

4.1. It is the Contractor’s responsibility to notify the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the BPA. The Government will not reimburse the Contractor for any supplies the Contracting Officer or the GPC Ordering Officers did not authorize.

4.2. The Contractor shall notify the Contracting Officer in writing if there are any administrative changes to the

Base BPA.

4.3. The Contractor shall immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the BPA.

For additional information, see SoN, Section 2.2, BPA Administration and Management.

5. INTERPRETATION OR MODIFICATION

No verbal or written statement by any person other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation and the BPA. All requests for amendments/modifications shall be made in writing to the Contracting

Officer or Contract Specialist.

6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will review quarterly performance with the Contractor to survey compliance with the Call Orders received for that period according to the QASP. Note the QASP is a living document and the Government may review and revise the QASP on a regular basis to ensure that it remains a valid, useful, and enforceable document.

However, the Government will coordinate changes with the Contractor. Copies of the original QASP and revisions will be provided to the Contractor and Government officials implementing surveillance activities.

A Draft QASP has been included in this solicitation as Attachment H.

7. CALL ORDERS

7.1. The Contractor shall provide the required General Laboratory Supplies, Chemicals, Scientific and Laboratory

Equipment, and Animal Supplies in accordance with the Call Order(s).

7.2. The DD 1155 or SF 1449 will be used to award Call Orders and to signify Contracting Officer notification to commence work under the individual Call Orders. The Contractor shall not proceed with the Call Order assignments until notification is received from the Contracting Officer or authorized GPC Ordering Officers.

7.3. The Call Orders, and modifications to Call Orders, will be numbered by the issuing office. Modifications to the

Call Order will be designated by the modification number and contain the original Call Order number.

7.4. The Contractor shall identify all correspondence, reports, and other pertinent papers in connection with the

BPA by imprinting thereon the Call Order and the BPA number, plus any other references furnished by the

Contracting Officer. Note that the BPA number will follow this format: W81XWH-17-A-XXXX.

7.5. The total of all completed and outstanding Call Orders will at no time exceed the current amount obligated.

7.6. Orders identified for Government Purchase Card (GPC) exceeding $3,500.00 but less than $25,000.00 will be competed among the BPA holders.

7.7. The Competition Advocate for the U.S. Army Medical Research Materiel Command, Fort Detrick, Maryland has been designated as the Ombudsman for this BPA.

7.8. Procedures:

7.8.1. Prior to issuance of a Call Order and upon definition of the Government requirement, either

a. the Contract Specialist will, in writing, issue a Call Order (CO) Request for Quote (RFQ), or

b. an authorized GPC Ordering Officer will, in writing or verbally, issue a CO RFQ

7.8.2. The Contractor shall provide its Call Order proposal to the Contract Specialist or authorized GPC Ordering

Officer no later than five (5) working days after receipt of the CO RFQ, unless otherwise specified.

7.8.3. The Government will award a Call Order to the Offeror whose proposal is determined by the Government meeting the evaluation criteria as defined in the CO RFQ.

8. ACCOUNTING AND APPROPRIATION DATA

The accounting and appropriation data corresponding to this BPA will be set forth at Call Order level, and in any subsequent Call Order modification(s).

STATEMENT OF NEED

Statement of Need

General Laboratory Supplies, Chemicals, Scientific and Laboratory Equipment, and Animal Supplies for the

U.S. Army Medical Research Institute of Chemical Defense (USAMRICD)

Armed Forces Medical Examiner System (AFMES)

STATEMENT OF NEED

1. Introduction

As the Department of Defense's (DoD) lead laboratory for the development of medical countermeasures against chemical threat agents, the U.S. Army Medical Research Institute of Chemical Defense (USAMRICD) is increasingly called upon to provide expert analytical and consultative services related to medical chemical defense research and to the medical management of chemical casualties. The Institute’s growing national and international customer base includes other Government agencies, academia, pharmaceutical companies and commercial enterprises. The Armed Forces Medical Examiner System (AFMES) provides worldwide comprehensive medico-legal services and investigations. Board-certified forensic pathologists, forensic anthropologists, medical-legal death investigators and photographers are available 24 hours a day to conduct forensic investigations into military deaths throughout the world. The Armed Forces Deoxyribonucleic Acid (DNA) Identification Laboratory provides scientific consultation, research and education services in the field of forensic DNA analysis to the DoD and other agencies. In addition, the medical examiner system has DoD's centralized laboratory for performing routine toxicological testing.

1.1. Background

1.1.1. Past efforts in contracting for the general laboratory supplies, chemicals, scientific and laboratory equipment, and animal supplies to USAMRICD and AFMES have been provided through five (5) Firm-Fixed Priced (FFP)

Indefinite Delivery Indefinite Quantity (IDIQ) contracts identified in Table 1. This multiple award Blanket

Purchase Agreement (BPA) will encompass all the laboratory supplies and equipment provided under the five (5) contracts.

Table 1: Prior USAMRICD and AFMES Contracts

Contract # Expires Contractor

1. W81XWH-11-D-0003 (USAMRICD) Expired Government Scientific Source, Inc.

2. W81XWH-11-D-0004 (USAMRICD) Expired Fisher Scientific Company, LLC

3. W81XWH-11-D-0005 (USAMRICD) Expired Life Technologies Corporation

4. W81XWH-11-D-0044 (AFMES) Expired Edge Biosystems, Inc.

5. W81XWH-12-D-0003 (AFMES) Expired Affymetrix, Inc.

1.2. Scope

This is a non-personal supply BPA. The Statement of Need (SoN) has been reviewed and contains no supplies or services that are inherently governmental functions, as defined in Federal Acquisition Regulation (FAR) Part 2.1.

The scope of the USAMRICD and AFMES’s requirements is to provide the following:

1.2.1. Supply 1: Scientific Equipment. The Contractor shall provide quality scientific grade equipment in accordance with the Minimum Essential Characteristics (MECs) to be defined at the Call Order (CO) Request for

Quote (RFQ) level and in Attachment A. This list is not all inclusive and is a representation of the typical scientific required by USAMRICD and AFMES.

1.2.2. Supply 2: Glassware and Plastics. The Contractor shall provide quality scientific grade glassware and plastics in accordance with the MECs to be defined at the CO-RFQ level and in Attachment B. This list is not all inclusive and is a representation of the typical scientific required by USAMRICD and AFMES.

1.2.3. Supply 3: Chemicals and Reagents. The Contractor shall provide quality scientific grade chemicals and reagents in accordance with the MECs to be defined at the CO-RFQ level and in Attachment C. This list is not all inclusive and is a representation of the typical chemicals and reagents required by USAMRICD and AFMES.

1.2.4. Supply 4: General Laboratory Expendables. The Contractor shall provide general laboratory expendables in accordance with the MECs to be defined at the CO-RFQ level and in Attachment D. This list is not all inclusive and is a representation of the typical laboratory equipment required by USAMRICD and AFMES.

1.2.5. Supply 5: General Laboratory Equipment. The Contractor shall provide general laboratory equipment in accordance with the (MECs) to be defined at the CO-RFQ level and in Attachment E. This list is not all inclusive and is a representation of the typical laboratory expendables required by USAMRICD and AFMES.

1.2.6. Supply 6: Miscellaneous Laboratory Expendables. The contractor shall provide miscellaneous laboratory equipment in accordance with the MECs to be defined at the CO-RFQ level and in Attachment F. This list is not all inclusive and is a representation of the typical miscellaneous laboratory equipment required by USAMRICD and

AFMES.

1.2.7. Supply 7: Animal Supplies. The Contractor shall provide the animal supplies in accordance with the MECs to be defined at the CO-RFQ level and in Attachment G. This list is not all inclusive and is a representation of the typical l animal supplies required by USAMRICD and AFMES.

1.2.8. Organizational Conflicts of Interest (OCI)

The Contractor shall perform a thorough comparative analysis of the potential new work against all current and previous work performed in support of the USAMRICD and AFMES organization and provide a comprehensive

Organizational Conflicts of Interest (OCI) Mitigation Plan if necessary. The USAMRMC has categorized all service/supply procurements into one of the following three as defined below, for purpose of identifying, avoiding or mitigating against OCIs in accordance with (IAW) FAR Subpart 9.5. These categories are defined as follows:

Category 1 - Program and/or Administrative Support. Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other Contractors’ proprietary information, or put the Contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

Category 2 – Program Management Support. Services which assist in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate

Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3 - Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other then the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.2.8.1. The USAMRICD and AFMES general laboratory supplies, chemicals, scientific and laboratory equipment, and animal supplies BPA is identified as OCI Category 3 – Product Support. The Contractor shall perform a thorough comparative analysis of the potential new supply effort against all current and previous supply efforts performed in support of USAMRICD and AFMES and ascertain whether there is a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the Contractor shall provide a OCI Mitigation

Plan (Deliverable 1) as a means of preventing, avoiding, and mitigating each OCI identified.

2. General Requirements

a. Delivery. The Call Orders placed against the BPA shall identify the delivery address for the required general laboratory supplies, chemicals, scientific and laboratory equipment, and animal supplies by USAMRICD and

AFMES. The delivery addresses are as follows:

3100 Ricketts Point Road

Aberdeen, MD 21010-5400

115 Purple Heart Drive

Dover Air Force Base, DE 19902

b. Ordering Periods. The ordering periods for this BPA are proposed in Table 2.

Table 2: Ordering Periods

Ordering Period Fiscal Year

August 2017 – August 2018 FY 2017/18

August 2018 – August 2019 FY 2018/19

August 2019 – August 2020 FY 2019/20

August 2020 – August 2021 FY 2020/21

August 2021 – August 2022 FY 2021/22

2.1. Business Relations

The Contractor shall successfully coordinate all activities needed to execute the requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide timely identification of issues and effective management of subcontractors (as applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel providing support the resultant BPAs to include the Call Orders.

2.2. BPA Administration and Management

The following subsections specify requirements for BPA management and administration.

2.2.1. BPA Management

The SoN provides two distinct activities and functions: (1) Base BPA activities and (2) Individual Call Order activities. The Contractor shall appoint a single point-of-contact with the overall responsibility for BPA management including all Call Orders.

2.2.2.1. BPA Management Activities

a. Government Management of the BPA. The Contracting Officer will officially designate (in writing) a

Contracting Officer’s Representative (COR) to oversee the Base “BPA.” The Government’s BPA COR will have responsibility for:

(1) Ensuring evaluations are developed for performance of delivery for Call Orders.

(2) Providing advice and assistance in resolving any delivery issues that may arise from the award of the Call

Orders.

(3) Initiating and coordinating global BPA changes such as changes in the paying office.

(4) Conducting other activities as specified in the COR appointment memorandum.

(5) Elevating to the Contracting Officer any problems that cannot be addressed by the COR.

b. Contractor Management of the BPA. The Contractor shall designate a single point-of-contact between the

Government and the Contractor to oversee the Base BPA. The Contractor’s designated single point-of-contact shall be responsible for addressing BPA issues, quality issues, and overall Contractor performance. This may include coordination with the Contracting Officer, Contract Specialist, and the COR to resolve any issues that may arise, trends relating to the Base BPA or proposed changes or modifications to the BPA.

2.2.2.2. Call Order Management Activities

a. Government Management of the Call Order. The Contracting Officer will designate a Call Order COR when the total value of the Call Order exceeds $150,000.00. This Call Order COR could potentially be the same COR as the

Base BPA and will serve as the primary point-of-contact for all activities and issues that occur under each Call

Order. The Call Order is responsible for:

(1) Serving as the primary technical point-of-contact for the Call Order, as required.

(2) Identifying the need for and sending Call Order modification requirements to the Contracting Officer, as required.

(3) Reviewing, and accepting or rejecting all Contractor deliveries provided under the Call Order.

(4) Serving as the approval and disapproval authority for receiving reports and invoices.

(6) Conducting Call Order surveillance activities.

(7) Conducting other activities as specified in the Call Order COR appointment memorandum.

(8) Elevating to COR any problems that cannot be adequately addressed by the Call Order COR.

2.3.1. BPA Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The Contractor shall respond to Government requests for contractual actions in a timely fashion. The BPA

Administration Team will consist of the following members:

2.3.2.1. The Contracting Officer will have overall responsibility for administering the BPA. The Contracting

Officer is the only person authorized to obligate the Government and make changes to the BPA. The Contracting

Officer will manage BPA administration and performance delivery surveillance supported by BPA administrators and the COR.

2.3.2.2. The COR will be appointed in writing and will be directly responsible to the Contracting Officer. The COR serves as the Government’s point-of-contact for BPA-level coordination of administration and performance matters.

The COR will assist the Call Order COR in overseeing the administrative and performance of Call Orders as appropriate; assist the Call Order COR in resolving performance issues; initiate Call Order-level changes; notify the

Contracting Officer of any disputes, performance issues, or contractual issues that cannot be resolved at the Call

Order-level; and conduct other activities as specified by appointment.

2.3.2.3. The Call Order COR will be appointed in writing by the Contracting Officer and has specific technical, functional and oversight responsibilities for individual Call Orders. The Call Order COR will serve as the official point-of-contact for coordination for the Call Order; approve or disapprove Contractor invoices; approve executed invoices and receiving reports to the paying office designated in the Call Order; and conduct other activities as may be specified by the Contracting Officer.

2.4. Subcontractor Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this

BPA and shall be responsible and accountable for subcontractor performance. The prime Contractor will manage the supply requirement to ensure there are no OCI considerations. Contractors may add subcontractors to their team and notification must be sent to the Contracting Officer and COR within 30 days of the agreement.

2.5. Federal Holidays

The following Federal holidays are observed and no supply deliveries shall occur on the dates specified. Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

a. New Years Day, 1 January

b. Martin Luther King’s Birthday, 3rd Monday in January

c. President’s Day, 3rd Monday in February

d. Memorial Day, last Monday in May

e. Independence Day, 4 July

f. Labor Day, 1st Monday in September

g. Columbus Day, 2nd Monday in October

h. Veteran’s Day, 11 November

i. Thanksgiving Day, 4th Thursday in November

j. Christmas Day, 25 December

3. Delivery Objectives

The Contractor shall use FOB Destination in accordance with FAR 52.247-34 to the Government’s authorized locations. The Contractor shall meet the following objectives:

3.1 Objective 1: The Contractor shall provide the supplies as specified in the Call Orders issued under this BPA.

The required supplies are critical to meeting the mission of USAMRICD and AFMES .

3.1.1. The Government will provide a complete list of the required supplies for each Call Order via the CO-RFQ.

The CO-RFQ will include the MECs for the required supplies.

3.2 Objective 2: The Contractor shall ensure the Government receives 100% of the required supplies within the time and delivery requirements of the Call Order.

3.2.1. In circumstances when the Contractor is unable to ship 100% of the required supplies, thereby unable to meet the Required Delivery Date (RDD), the Contractor shall provide notification via an email to the COR within 72 hours from the date of the Call Order. The notification shall identify the supplies that will not be shipped by the

RDD and the actual date the Government will receive the supplies.

3.3 Objective 3: The Contractor shall meet or exceed standards for special handling, packaging, temperature sensitive medical products during the shipment of the supplies to the Government authorized locations.

3.3.1. The Contractor shall ship the supplies IAW the RDD specified in each CO issued under this BPA.

3.3.2. The Contractor shall ensure the proper process for marking, preparing temperature sensitive medical products for safety, packaging, handling, shipment and storage utilizing approved equipment, alarm systems and procedures so that required temperatures are maintained throughout the supply chain until the Government access the shipment.

3.3.3. Shipment of the supplies shall take place as defined in the Call Order. The Contractor shall ensure the

Packing List is readily available to the receiving facility and personnel, along with the supplies.

3.3.4. The Contractor shall develop and implement a Draft Quality Control Plan (QCP) (Deliverable 2). The Draft

QCP details the methods and procedures the Contractor will employ to ensure compliance with BPA. The

Government Quality Assurance and Surveillance Plan (QASP) will be used to evaluate the Contractor’s ability to control quality and performance through the proper administration of the QCP. The Draft QCP cannot exceed five

(5) pages and must address the following:

(a) A description of internal review procedures that facilitate high-quality standards (i.e., inspection, identifying and correcting deficiencies) to ensure compliance with BPA requirements.

(b) Identification of individuals responsible for ensuring quality control.

(c) Whether or not subcontractors are used and, if so, the quality control measures used to ensure acceptable subcontractor performance.

(d) How potential problem areas and solutions are handled.

(e) The procedures for ensuring quality performance when meeting urgent requirements.

(f) How quality control will be managed when completing multiple projects for multiple agencies simultaneously.

4. Inspection and Acceptance

4.1. The Government shall provide certification of satisfaction upon receipt the general laboratory supplies, chemicals, scientific and laboratory equipment, and animal supplies in accordance with the terms and conditions of the base BPA and all Call Orders issued against the BPAs. If the delivery fails to meet the specifications defined in the Call Orders, the delivery will be returned to the Offeror.

4.2. The COR or Call Order COR may reject or require correction of any deficiencies found in the invoice or receiving report. In the event of a rejected invoice or receiving report, the Offeror will be notified in writing with the specific reasons for rejection.

5. Government Purchase Card

The Contracting Officer and Government Purchase Card (GPC) Ordering Officer(s) are the only authorized buyers under this multiple award BPA. The position titles of the appointed GPC Ordering Officers will be defined at the time of BPA award. Call Orders issued by anyone other than the Contracting Officer and GPC Ordering Officer(s) will not be honored without prior written approval from the Contracting Officer.

6. Contractor Monthly GPC Order Report

The Contractor shall deliver a Monthly GPC Order Report (Deliverable 3) via e-mail to the Contracting Officer of all GPC Orders within five (5) calendar days after the close of each month. The reports shall include all GPC orders placed from the first day of the month to the last day of the month. Reports shall reflect, at a minimum, the following information:

Unique Order Number

Date of Order

Item Description(s)

Total Dollar Amount of Each Order

Authorized Ordering Official’s Name

7. Deliverables

The Contractor shall provide electronic copies of the deliverables as identified in Table 3 for the Base BPA.

Deliverables shall be specified by the Government.

Table 3: Base BPA Deliverables

E: Electronic H: Hard Copy TBD: To be determined

Del # SoN Reference Title Distribution E H Initial Subsequent

1 1.2.8. OCI Mitigation Plan Contract

Specialist 1 0 Reference Section 1.2.8.1.

2 3.3.4. QCP COR 1 0

Initial with submission of proposal and subsequent as changes occur.

3 6.

Monthly GPC Order

Report

COR and

Contract

Specialist

1 0 Monthly, within 5 calendar days after the close of each month.

ATTACHMENT A-SCIENTIFIC EQUIP

ATTACHMENT A – SCIENTIFIC EQUIPMENT

A. Scientific Equipment: The Contractor shall provide quality scientific grade equipment in accordance with the

Minimum Essential Characteristics (MECs) to be defined at the Call Order (CO) Request for Quote (RFQ) level to include but not limited to:

1. Accelerometer, physical, acceleration

2. Ammeter, electrical, Amperage, current

3. Anemometer, wind speed

4. Adaptive Optics Scanning Laser Ophthalmoscope (AOSLO), retinal imaging

5. Caliper, distance

6. Calorimeter, heat

7. DNA sequencer, molecular biology

8. Dynamometer, torque

9. Electrometer, electric charge, potential difference

10. Electroscope, electric charge

11. Electrostatic analyzer, Kinetic energy of charged particles

12. Ellipsometer, optical refractive indices

13. Gravimeter, gravity

14. Hydrometer

15. Inclinometer, slope

16. Interferometer, optics, infrared light spectra

17. Magnetograph, magnetic field

18. Magnetometer, magnetic flux

19. Manometer, air pressure

20. Mass spectrometer, compound identification/characterization

21. Micrometer, distance

22. Microscope, optical magnification

23. NMR spectrometer, chemical compound identification, medical diagnostic imaging

24. Ohmmeter, electrical resistance/impedance

25. Oscilloscope, electric signal voltage, amplitude, wavelength, frequency, waveform shape/pattern

26. Seismometer, acceleration

27. Spectrogram, sound frequency, wavelength, amplitude

28. Spectrometer, light frequency, wavelength, amplitude

29. Telescope, light magnification (astronomy)

30. Thermometer, temperature measurement

31. Time-of-flight mass spectrometer, see mass spectrometee

32. Theodolite, angles, surveying

33. Thermocouple, temperature

34. Voltmeter, voltage

35. Aerodynamic Particle Sizer (APS) Spectrometer - CAS

36. Mass flow controllers - CAS

37. Handheld transponder Scanner – CAS

38. Washer, microplate

39. Incubator, shaking

40. Cytometer, automated

41. Sampler, laboratory, automated (HTS unit for cytometer)

42. Analyzer, laboratory, immunoassay, photometric (plate reader)

43. Microplate stacker (robot, samples transport; plate stackers listed as both IDs) https://en.wikipedia.org/wiki/Accelerometer https://en.wikipedia.org/wiki/Acceleration https://en.wikipedia.org/wiki/Ammeter https://en.wikipedia.org/wiki/Electric_current https://en.wikipedia.org/wiki/Anemometer http://www.bostonmicromachines.com/aoslo.htm https://en.wikipedia.org/wiki/Caliper https://en.wikipedia.org/wiki/Calorimeter https://en.wikipedia.org/wiki/Heat https://en.wikipedia.org/wiki/DNA_sequencer https://en.wikipedia.org/wiki/Dynamometer https://en.wikipedia.org/wiki/Torque https://en.wikipedia.org/wiki/Electrometer https://en.wikipedia.org/wiki/Electric_charge https://en.wikipedia.org/wiki/Potential_difference https://en.wikipedia.org/wiki/Electroscope https://en.wikipedia.org/wiki/Electrostatic_analyzer https://en.wikipedia.org/wiki/Kinetic_energy https://en.wikipedia.org/wiki/Ellipsometer https://en.wikipedia.org/wiki/Gravimeter https://en.wikipedia.org/wiki/Gravity https://en.wikipedia.org/wiki/Hydrometer https://en.wikipedia.org/wiki/Inclinometer https://en.wikipedia.org/wiki/Interferometer https://en.wikipedia.org/wiki/Magnetograph https://en.wikipedia.org/wiki/Voltage

44. Microscope, inverted

45. Microscope, light

46. Analyzer, Liquid Chromatography

47. Analyzer, Gas Chromatography

48. Reader, Microplate

49. Generator, Gas

50. Refractometer, Lab

51. Vacuum Degasser

52. Diode Array Detector

53. Autosampler

54. Analyzer, Atmospheric-Pressure Chemical Ionization

55. Sonic Washer, for Labware

56. Automated Production System

57. Thermal Cycler (DNA Amplification Instrument)

58. Thermomixer

59. PCR Hood

60. Ductless Chemical Fume Hood

61. Microplate Sealer

62. Liquid handling bio-robot

63. DNA Library Preparation Automated Instrument

64. DNA Capture Automated Instrument

65. Ultraviolet Crosslinker

66. Mixer Mill

67. Vacuum Centrifuge

68. DNA Bioanalyzer

69. DNA Fragment Analyzer

70. Gel Electrophoresis Photography Equipment

71. Forensic Evidentary Photography Equipment

72. Human DNA Identification Forensic Equipment

ATTACHMENT B-GLASSWARE & PLAST

ATTACHMENT B – GLASSWARE / PLASTIC WARE

B. Glassware/Plastic Ware: The Contractor shall provide quality scientific grade glassware/plastic ware in accordance with the Minimum Essential Characteristics (MECs) to be defined at the Call Order (CO) Request for

Quote (RFQ) level to include but not limited to:

1. Beakers

2. Flasks

3. Graduated Cylinders

4. Sampling Tubes

5. Specimen Containers

6. Funnels

7. Petri Dishes

8. Tissue Culture Plates

9. Microtiter Plates

10. Immunoassay Plates

11. Vials

12. Watch Glasses

13. Pipets

14. Droppers

15. Dishes and Bottles

ATTACHMENT C-CHEMICALS & REAGE

ATTACHMENT C – CHEMICALS AND REAGENTS

C. Chemicals and Reagents: The Contractor shall provide quality scientific grade chemicals and reagents in accordance with the Minimum Essential Characteristics (MECs) to be defined at the Call Order (CO) Request for

1. Laboratory Chemicals Products

1. High Purity Solvents

2. Acids

3. Molecular Biology Products

4. Solutions, Stains and Dyes

5. Salts, Minerals and Sugars

6. Elemental Analysis

7. Chromatography Columns, Media and Consumables

8. Cell culture Medium

9. Antibodies and Antigens

10. Immunoassay kits (ELISA kits, Luminex kits, MSD kits, etc.)

11. Bacteriological media/plates

12. Modified Eagle Medium (MEM) (2X), liquid

a. Must be 2X concentrated liquid at a 500ml volume

b. Must contain 870mg/L L-Glutamine

c. Must not contain phenol red, HEPES buffer, or sodium pyruvate

d. Must contain glucose at a concentration of 9000mg/L

e. Must contain 4mg/L of Coline chloride, D-calcium pantothenate, folic acid, niacinamide, and thiamine hydrochloride

f. Must contain amino acids including 96mg/L of L-Cystine, 208mg/L of L-Tyrosine disodium salt dehydrate, 155mg/L of L-valine, 504mg/L of L-Arginine hydrochloride, and 208mg/L of L-Leucine

g. Must contain 285mg/L of calcium chloride (CaCl2) anhydrous, 1mg/L of ferric nitrate, 195mg/L of magnesium sulfate, and 800mg/L of potassium chloride

13. MEM α, nucleosides, GlutaMAX™

a. Must be manufactured in a cGMP compliant facility

b. Can be used with a variety of suspension and adherent mammalian cells, including keratinocytes, primary rat astrocytes, and human melanoma cells

c. Modification of Minimum Essential Medium (MEM) that contains non-essential amino acids, sodium pyruvate, lipoic acid, vitamin B12, biotin, and ascorbic acid

d. Uses a sodium bicarbonate buffer system (2.2 g ⁄ L), but no HEPES buffer

e. Contains phenol red

f. Must contain a stable Glutamine substitute, such as dipeptide, L-alanine-L-glutamine, which is more stable in aqueous solutions and does not spontaneously degrade

14. Heat Inactivated Fetal Bovine Serum, 100ml

a. Origin must be the United States

b. Must have an endotoxin level ≤5 EU/ml and a hemoglobin level ≤10 mg/dl

c. Must be already heat inactivated for 30 minutes at 56°C

d. Must be manufactured in compliance with the Food and Drug Administration’s (FDA) Quality System

Regulation (cGMP) at a certified facility

e. Must have quality control tests performed on each production lot including the following:

(1) Relative Plating Efficiency Assay

(2) Relative Growth Promotion Assay

(3) Biochemical Profile

(4) Electrophoretic Profile

(5) Hormone Profile

(6) Osmolalitu (mOsm)

f. Must have a pH between 6.9-7.8

g. Must have a total protein level between 3.0-5.0 gm/dl

h. Must be confirmed to be free of viruses, mycoplasma, bacteriophages, bacteria, and fungi

15. Antibiotic-Antimycotic (100X), liquid

a. Must contain 10,000 units of penicillin, 10,000 µg of streptomycin, and 25 µg of amphotericin B/ml in

0.85% saline

16. GlutaMAX™-I;

a. Must be a stable Cell culture substitute for L-glutamine in cell culture media

b. Must not degrade or generate ammonia and pryyolidone carboxylic acid as byproducts

c. Must be stable at room temperature and stable in aqueous solutions

d. Must be suitable for both adherent and suspension mammalian cell cultures with little or no adaptation required

17. TrypLE Select CTS

a. Recombinant enzyme alternative for porcine Trypsin in cell culture for dissociation of multiple cell lines, including strongly attached cell lines

b. Must be non-animal, non-human origin

c. Should have reduced risk of viral or prion contamination

d. Must be gentle enough on cells to maintain cell health for reproducible results

e. Must be room-temperature stable for 6 months

f. Must not contain phenol red

g. Must be manufactured in a cGMP compliant facility using dedicated, autoclaved or disposable equipment

18. Countess Test Beads

a. Should be latex beads suspended to a concentration of 1 × 10^6 beads⁄mL ± 10%

b. Should be compatible with automated cell counting instruments utilizing trypan blue stain

c. Should be supplied with harmonized documentation such as Certificates of Analysis, Certificates of Origin, and access to authorization letters for Drug Master Files, as appropriate

d. Must be at a 1X concentration

19. TSA Kit #2 with HRP-goat anti-mouse IgG and Alexa Fluor 488 tyramide – 50 to 150 slides

20. Alcohols

21. Mass Spectrometry Columns, Media & Consumables

22. Extraction Columns, Media & Consumables

23. Forensic Calibrator Standards

24. PCR Reagents and Kits

25. Human Identifications Reagents and Kits

26. DNA Sequencing Reagents and Kits

27. Human DNA Identification Reagents and Kits

28. Human DNA Identification Forensic General Laboratory Reagents and Consumables

ATTACHMENT D-GENERAL LAB EXPEN

ATTACHMENT D – GENERAL LABORATORY EXPENDABLES

D. General Laboratory Expendables: The Contractor shall provide quality general laboratory expendables in accordance with the Minimum Essential Characteristics (MECs) to be defined at the Call Order (CO) Request for

1. Accessories for Electrophoresis Equipment

2. Agarose Electrophoresis Equipment

3. All Electrophoresis Equipment

4. Bacterial Incubator's

5. Centrifuge's

6. Electrophoresis Equipment

7. Hotplate's / Stirrer's

8. Labnet’s MultiGene…