Response_to_Vendor_Questions.docx

W81XWH-16-T-0236

QUESTIONS AND ANSWERS

TEMPERATURE SENSOR MONITORING

QUESTION: Is there any empty conduit available for use? If so, can the available conduit be located and identified by AFMES?

ANSWER: There are empty conduit located throughout the building however AFMES does not have their location documented

QUESTION: We use low voltage plenum rated wiring. Would wire molding be acceptable instead of conduit within the room to each monitored point?

ANSWER: Yes wire mold would be acceptable to deliver wiring to monitoring points along perimeter walls. Existing wire mold can be utilized by the vendor. Location of wire mold placement should be pre-approved by AFMES facilities personnel. Conduit and flex pipe will be required to for free standing laboratory work areas with devices to be monitored.

QUESTION: Is the vendor responsible for the conduit/wire molding or will this be provided by AFMES?

ANSWER: Vendor is responsible

QUESTION: If conduit is to be provided by the contractor, is there a specific material that must be used?

ANSWER: They should use electrical metallic tubing (EMT) if they are providing the conduit.

QUESTION: If contractor-provided conduit is required, are open wire runs (without conduit) allowable above ceiling tiles in drop ceiling?

ANSWER: YES but it must be secured to building structure (ex. Bridle rings/beam clamps). Open ceiling areas must be run in conduit.

QUESTION: If wall and/or room penetrations are required, who would be responsible for this work?

ANSWER: The Vendor is responsible for penetrations

QUESTION: Can AFMES provide a list of usable data drops and locations for contractor-provided devices?

ANSWER: Yes see attached documents (Network Ports.xlsx and TELECOM as-builts_v2.pdf)

QUESTION: Can additional data drops be provisioned by AFMES either in the lab areas or the data closets?

ANSWER: YES. Existing LAN drops should be used whenever possible.

QUESTION: Can you provide floor plans (with room numbers) where the monitored equipment is located?

ANSWER: Yes see attached documents (Floor Plan - Equipment location.pdf and AFMES equipment location Key.xlsx)

QUESTION: Is the contractor responsible for the server that their software runs on or will a server be provisioned by AFMES? If contractor is responsible for supplying, can AFMES provide the minimum specifications required for the server?

ANSWER: It is preferred that the system be virtualized within the AFMES VMWare vSphere. If the systems cannot be virtualized the contractor is responsible for providing server. The server should be covered under a maintenance agreement for a period no less than 3 yrs and me the vendors systems specifications.

QUESTION: Will this system be hanging on the DoD network? If yes, we are assuming a full DIACAP ATO is required?

ANSWER: AFMES has transitioned from DIACAP to Risk Management Framework (RMF). The systems will be placed within the AFMES accredited boundary and should comply with applicable STIG/SRG and security requirements. The system must have a certification of networthiness (CoN) to operate on a DoD network.

QUESTION: Is on site calibration of sensors required during installation?

ANSWER: (DoD DNA Registry requirement)They should supply certificate on calibration for all probes coming from the manufacture and then once they have installed they need to verify that the probes meet the manufactures calibration specifications.

QUESTION: Is there a Davis-Bacon wage schedule that applies? If so, please provide.

ANSWER: This requirement is a Firm Fixed Price contract, the Davis-Bacon wage sechdule does not apply.

QUESTION: Must sensor calibrations be performed on-site during initial installation? If so, are ISO 17025 calibrations required?

ANSWER: (DoD DNA Registry requirement)The probes coming from the manufactures should have an ISO17025 calibration certificate with measurement of uncertainty. While onsite, if the installers are not ISO17025 accredited for calibration and certification, they must perform a function verification to demonstrate that the probe is meeting the manufactures calibration tolerances. They must issue a function verification report with temperature recordings compared to the manufactures certification results. If probes fail, they will either need to be calibrated by an ISO17025 accredited entity or replaced with a new probe.

QUESTION: We understand you want 24/7/365 technical support and a once annual preventative maintenance visit with the option year renewals. Will re-calibration of all sensors be required? If so, will the calibrations have to be ISO 17025?

ANSWER: Yes yearly calibration by an ISO17025 accredited entity is required.

QUESTION: ITEM 0007 Door Ajar Detection and ITEM 0008 Door Switch for Door Ajar Alarm seem to be calling for the same thing - can clarification be provided?

ANSWER: Items are the same. The intent is to monitor door status of the devices indicated on the equipment list.

QUESTION: ITEM 0005 Oven Temperature Sensor and ITEM 0011 Thermocouple seem to be calling for the same thing - can clarification be provided?

ANSWER: The line items listed in the solicitation may be different than what the contractor is proposing. Line items outline in the solicitation are a Government’s estimate of what they anticipate that will meet their needs, the Contractor’s proposal shall outline their response to meeting the Government’s needs specific line items and equipment may not be exact. See equipment list for exact equipment needing monitored. Qty listed as estimated, exact qty total TBD, information IAW PWS and Equipment List

QUESTION: ITEM 0002 Room Temperature Sensors – what items on the equipment list are these for?

ANSWER: SAME AS ABOVE

QUESTION: ITEM 0004 Temperature Probes and ITEM 0004 Dual Thermistor Temperature Sensor seem to be calling for the same thing – can clarification be provided?

ANSWER: Item 0004 are for cold storage units which have both refrigerator and freezer. Need both the refrigerator and freezer portion monitored.

QUESTION: Quantity discrepancies between the Supplies/Services requested and equipment list:

· Total equipment list quantity comes to 420 points but it looks like the input total based on ITEM #’s is 410 – can clarification be provided?

· ITEM 0003 states 57 Temperature/Humidity sensors however the equipment list calls for 63 Temperature/Humidity sensors – can clarification be provided?

· ITEM0007 states 109 Door Ajar Detection, however the equipment list calls for 108 – can clarification be provided?

ANSWER: Qty listed as estimated, exact qty total TBD. information IAW PWS and Equipment List

QUESTION: US military usually has a preferred contractor to do work on base, will this be the case in this project? Will a preferred contactor do the prewiring for the monitoring system?

ANSWER: No. Existing LAN wiring should be utilized where applicable. Vendor shall install additional wiring as needed.

QUESTION: Do we need to run conduit for wiring?

ANSWER: Yes if conduit is needed it is the vendors responsibility to install.

QUESTION: Do we need to run conduit for wiring?

ANSWER: see above

QUESTION: Can we get a list of usable line drops detailed on a floor plan?

ANSWER: Yes see attached documents (Network Ports.xlsx and TELECOM as-builts_v2.pdf)

QUESTION: Will floor plans be available with details about the location of equipment to be monitored?

ANSWER: Yes see attached documents (Floor Plan - Equipment location.pdf and AFMES equipment location Key.xlsx)

QUESTION: Will re-calibration of all sensors be required

ANSWER: All probes for DoD DNA Registry will need to be calibrated yearly and by an ISO 17025 accredited calibration group. The bidder could use a teaming agreement between them and an ISO17025 calibration group. If using a teaming agreement they will need to supply the ISO17025 accreditation certificate along with the proposal. Other option is they chose to replace all probes yearly with calibrated sensors or probes.

QUESTION: Would AFMES be open to extending the due-date for the solicitation proposals?

ANSWER: The Final Proposal Due date is being exteneded

QUESTION: Is there a solicitation form 1449 to be signed?

ANSWER: No there is no 1449 to be signed, that statement has been removed.

QUESTION: Is Exhibit A required and does it need to be included in Volume II of the proposal? If so, do we need past-performance questionnaires filled out by government clients or will the information asked for in Volume II suffice?

ANSWER: Past Performance Questionaires are to be completed by your previous clients and shall be included in the soliciation response include in Volume II

QUESTION: Has a technical point of contact been assigned to this solicitation?

ANSWER: The technical point of contact will be assigned at time of award

QUESTION: Please clarify where you want your pricing filled in? Does it need to be filled-in on pages 1-10 of the solicitation documents and sent in with the contractor’s proposal?

ANSWER: Pricing can be submitted in the contactor’s proposal, it does not need to be included in the fill in area on the soliciation document. The line items listed in the solicitation may be different than what the contractor is proposing. Line items outline in the solicitation are a Government’s estimate of what will meet their needs, the Contractor’s proposal shall outline their response to needing the Government’s needs. Qty listed as estimated, exact qty total TBD. information IAW PWS and Equipment List

QUESTION: Section 7: Proposal, states “Volume 1 shall be broken up into four (4) sections: Executed Solicitation Documents and Technical”. This appears to only be two (2) sections. Can clarification be provided?

ANSWER: This is a typo and has been corrected. There are only two (2) sections.

QUESTION: ITEM 0017 CMR – can clarification be provided on what this means?

ANSWER: CMR- Contractor Manpower Reporting, PWS Number 5 for CMR details.