PD_Mod.docx

W81XWH-16-T-0236

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Aug-2016 02:00 PM to 09-Sep-2016 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

PROCUREMENT OF NEW TEMPERTURE MONITORING AND ALERTING SYSTEM

AND YEARLY MAINTENANCE

1. General: This is a non-personnel services contract to provide AFMES with a new Temperature Monitoring and Alerting System and four years of Maintenance and 3 year extended warranty of the new monitoring systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to install the new temperature monitoring and alerting system as defined in this Performance Work Statement except for those items specified as government furnished property or services. The contract shall perform to these standards in this contract.

1.1.1 The contractor shall incorporate IPv6 requirements as outlined in DoD Internet Protocol Version 6 (IPv6) (Exhibit B), into procurment, design, configuration, implementation, operation, and management of DoD IT acquisitions and procurement, as applicable. The IPv6 requirements only apply to IT infrastructure, networks, systems and programs using internet protocol. The Contractor shall provide a migration and transition path to Upv6 give the existing IPv4 infrastructure. The Contractor shall develop the needed documentation for its respective products and services to support the DoD’s implementation of IPv6, and/or update exisiting documentation to reflect IPv6 implementation; if applicable to this procurement. The contractor shall acknowledge review and provide o Internet Protocol version 6 (IPv6) outlined applicability as it applied to this requirement.

1.1.1.a. The Contractor shall provide COTS solutions that are IPv6 capable. An IPv6 capable system or product shall be capable of receiving, processing, transmitting and forwarding IPv6 packets and/or interfacing with other systems and protocols in a manner similar to that of IPv4. Specific criteria to be deemed IPv6 capable are:

* Conformance to the DoD Information Technology Standards Repository (DISR) developed DoD IPv6 Standards Profile. Systems being developed, procured or acquired shall comply with the Global Information Grid Architecture and DISR standard IPv6 Capable definition. An IPv6 Capable system must meet the IPv6 base requirements defined in the “DoD IPv6 Standards Profile v1.0” dated June 1, 2006 available from the DISR.

* Maintenance of interoperability with IPv4. Systems being developed, procured or acquired shall maintain interoperability with IPv4 systems/capabilities. Systems should implement IPv4/IPv6dual-stack and should also be built to determine which protocol layer to use depending on the destination host it is attempting to communicate with or establish a socket with. If either protocol is possible, systems should employ IPv6.

* Evidence of a migration path and commitment to upgrade all applications and product features to IPv6.

* Availability of Contractor/vendor IPv6 technical support for system development, implementation and management.

DoD IPv6 security guidelines, standards, and solutions shall be utilized and adhered to when available. Currently, DoD IPv6 Information Assurance (IA) guidance is available from the DoD IPv6 Transition Office (DITO).

The installed system must be 100% wired. Wireless devices are not permitted within AFMES. The contractor shall, to the greatest extent possible, use existing LAN cabling infrastructure and power, however if necessary, the contractor shall submit for approval to the government providing for the installation of additional LAN cable runs and power as needed. All cabling must be run through existing or new conduit. AFMES operates continuously 24 hours per day, 365 days per year. Normal business hours are considered to be 8:00 AM to 5:00 PM Monday through Friday, excluding Federal Holidays

1.2 Background: The Armed Forces Medical Examiner System is responsible for the identification as well as the determination of cause and manner of death for all US service members. The AFMES and its supporting divisions and missions rely on a sophisticated computer network to rapidly complete the identification and process and return the remains of US service personnel to family members for interment.

1.3 Scope: AMFES requires the installation of a temperature monitoring system for environmentally sensitive equipment, rooms and walk-in refrigerators/freezers. The system must monitor temperature, humidity, airborne contaminants, water quality, laboratory equipment, energy and water consumption, weather instruments and production information. The system shall record measurement data as well as hourly statistics analysis. The system is critical to the missions of AFMES and is required to comply with the MEDCOM’s Temperature Sensitive Medical Products (TSMP) monitoring program as well as specific laboratory certifications and accreditations (ISO 17025), National Association of Medical Examiners (NAME), American Board of Forensic Toxicology (ABFT), etc. The contractor shall provide all staffing, materials, and supplies, as necessary to properly install equipment, test and commission the system, to include on-site training of AFMES Personnel on the new system, 4 year maintenance (to include parts and labor) and a 3 year extended warranty. See Appendix A for an itemized list of equipment and points that need monitoring.

1.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.5. Period of Performance: Delivery of the temperature monitoring system shall occur no later than 90 days after the date of the contract. Installation shall be completed no later than 45 days after delivery of equipment. Maintenance for the temperature monitoring system is anticipated to start after installation until the Option Period begins. Below is an estimated Period of Performance for the Maintenance Periods:

Base Period: 01 September 2017 – 31 August 2018 Option Period 1: 01 September 2018 – 31 August 2019 Option Period 2: 01 September 2019 – 31 August 2020 Option Period 3: 01 September 2020 – 31 August 2021 Option Period 4: 01 September 2021 – 31 August 2022

1.6. Place of Performance: The work to be performed under this contract will be performed at the following address:

Armed Forces Medical Examiner System (AFMES) 115 Purple Heart Drive

DAFB, DE 19902

1.7 Hours of Operations: The contractor shall conduct business during Normal Duty hours. Normal Duty Hours are defined as the hours of 8:00am to 5:00pm, Monday through Friday, except Federal Holidays when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8. Security Requirements: The Contractor shall be escorted during onsite visits by Government personnel. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall ensure the labor categories, labor rates, and man-hours (if applicable) utilized in the performance of contract will be the minimum necessary to accomplish the tasks. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work week period, government facilities, equipment, and materials shall be secured.

1.8.2 Identification of Contractor Employees: Contractor personnel shall comply with all Fort Detrick and local installation instructions regarding personal identification (ID) badge/access/security directives. Contractors are required to wear and display their Government issues Facility Access Badge in accordance with assigned facility procedures.

1.8.3 Anti-Terrorism / Operations Security (AT/OPSEC) Requirement:

1.8.3.2 Access and General Protection Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.3.3 For Contractors That Do Not Require CAC, But Require Access to a DoD Facility or Installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8.3.4 Information Assurance Vulnerability Management (IAVM) The Contractor shall implement a vulnerability management program for this system. The DOD IAVM program provides protections against known threats and vulnerabilities. The IAVM program requires the registration of DoD IS assets, which allows for the timely dissemination of critical vulnerability information. It also assists in the documentation and tracking of compliance, providing increased cybersecurity to AFMES systems and applications. As part of the program, the Contractor shall provide a primary and secondary point of contact to the AFMES Information Assurance Vulnerability Alert (IAVA) Monitor. The point of contact shall provide, upon receipt of a vulnerability message, an acknowledgment of receipt. The contactor shall thoroughly test all mitigations for the vulnerability, and upon applying the mitigation to the system, report compliance. Receipt and compliance messages to the Government shall occur within the stipulated time window, as stated in the vulnerability message.

The Contractor shall ensure that all applicable vulnerability fixes/patches are available to be issued to the field within a scheduled build or, when necessary, as a standalone release package. If a vulnerability fix or patch is determined to be applicable, the Contractor shall provide notification to the AFMES IA so that it can be coordinated and tracked in accordance with the AFMES Configuration Management and Release Management process. The Contractor shall ensure that the release packages addressing vulnerability notices include test results, installation instructions, configuration changes, and any other information needed to ensure the successful implementation of the vulnerability notice.

1.9 Travel: Travel shall be used to satisfy the requirements of this Contract. The Vendor shall coordinate with the Technical POC the dates and times for traveling to accomplish the task described in this PWS. Travel shall be in coordination with the Government and rates should be comparable to the Joint Travel Regulation (JTR) and reimbursable as outlined in the Federal Acquisition Regulations (FAR) Part 31.205-46.

1.10 Inherently Government Functions: This PWS does not contain services that are inherently governmental functions as defined in FAR 7.5 – Inherently Governmental Functions.

1.11 Type of Contract: The Government intends to award a Firm-Fixed Price Contract.

1.12 Organizational Conflict of Interest (OCI). If any OCI arises during the Period of Performance, the vendor shall notify the KO in writing within 10 business days that the OCI is identified. Please be advised that the Government may not make an award that would result in a prohibited OCI. Therefore, Offerors shall identify any and all potential OCI that arises from performing any aspects of the requirement as detailed in the SON and MECs, and include proposed means of preventing, avoiding or mitigating each OCI identified.

1.13 Personal Services: This PWS provides for services that are strictly non-personal in nature as defined by FAR Part 37.104 – Personal Service Contracts. The Contractor is responsible for the management of all staff performing under this contract.

2. Specific Tasks:

2.1 The contractor shall provide the non-personal onsite professional and/ or technical services as required in this section of the PWS. The Government shall neither supervise Contractor employees nor control the methods by which the contractor performs the required tasks. Under no circumstances should the government assign tasks to, or prepare work schedules, for individual Contractor employees. It shall; be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the KO immediately. The following specifies the performance tasks required.

2.2 The Contractor shall deliver and install all components of the Temperature Monitoring and Alerting System to AFMES, 115 Purple Heart Drive, Dover AFB, DE 19902. The Contractor shall contact the Government Technical Point of Contact within 3 business days after award to confirm delivery date and installation. Please see the attached Minimum Essential Characteristics for detailed requirement for the temperature monitoring system and accompanying hardware/software. (Appendix A)

2.3 Installation: The Contractor shall deliver and install the Temperature Monitoring and Alerting System to AFMES. The installed system must be 100% wired. Wireless devices are not permitted within AFMES. The contractor shall, to the greatest extent possible, use existing LAN cabling infrastructure and power, however if necessary, the contractor shall submit for approval from the government providing for the installation of additional LAN cable runs and power as needed. All cabling must be run through existing or new conduit. AFMES operates continuously 24 hours per day, 365 days per year.

2.4 Training: The contractor shall provide on-site training and familarization with the system to AFMES personnel upon completition of installation.

2.5 The Contractor shall perform Installation Qualification (IQ)/Operational Qualification (OQ) Performance Qualification (IQ/OQ) during initial install for validation purposes of the temperature monitoring system. The Contractor shall contact the Government Technical Point of Contact within 3 business days after award to confirm the dates for the IQ/OQ.

2.6 The contractor shall provide 1 year manufacturer warranty on all equipment. The contractor shall offer an extended warranty option upon expiration of the 1 year manuracturer warranty.

2.7 The Contractor shall provide maintenance and support for the temperature monitoring system for the base period and four option periods to include the following items below. The Contract shall provide a brief description of their Maintenance Plan with their proposal and the detailed Maintenance document within 15 days after award.

· The contractor shall provide technical support via telephone and email during normal business hours (8AM to 5PM EST). Our initial response time is guaranteed to be within one business day. You will be provided with a special telephone number and email address to obtain technical support.

· The contractor shall configure the system to automatically send AFMES IT staff an email describing any system level problems that have been detected. AFMES IT staff will evaluate the issue and contact the contractor via the support mechanism above.

· The contractor shall provide emergency on-site support. All on-site responses shall be within 48hrs of notification of the emergency.

· The contractor shall provide yearly on-site system review to identify and correct any system level problems. The contractor shall coordinate any corrective actions with the designated AFMES IT system administrator and provide a report to the COR within 30 days of review.

· Annual onsite preventative maintenance

· 24/7 Technical Support

· 4hr. Hardware replacement service

3. Quality Control: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performance in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of the surveillance, and the minimum acceptable defect rate(s). The QASP is attached to this PWS.

4. Inspection and acceptance: The Technical Point of Contact is a Government official who has been delegated specific technical, functional and oversight responsibilities for this contract, and is responsible for inspection and acceptance of all services, incoming shipments, and documents. The Technical Point of Contact for this requirement is:

To be Determined Telephone:

Email:

5. CONTRACTOR MANPOWER REPORTING (CMR) - (ACCOUNTING FOR CONTRACT SERVICES) (APR 2011) (USAMRAA) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

6. Quality Assurance Surveillance Plan (QASP)

6.1 Purpose. This QASP is a government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

6.1.1 What will be monitored?

6.1.2 How monitoring will take place

6.1.3 Who will be conduct the monitoring

6.1.4 How monitoring efforts and results will be documented

6.1.5 The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan (QCP). The QASP provides the structure for the government's surveillance of the contractor's performance to assure that it meets contract standards. It is the government's responsibility to be objective, fair and consistent in evaluating contractor performance.

6.1.6 The QASP is not part of the contract nor is it intended to duplicate the Contractor's QCP. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

6.1.7. The government will provide a copy of the QASP to the Contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

6.2 Authority. Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provide for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

6.3. Roles and Responsibilities. The following personnel shall oversee and coordinate surveillance activities.

6.3.1. Contracting Officer (KO). The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. Determine and document the final assessment of the contractor's performance in the governments past performance tracking system.

Assigned KO:

Organization or Agency: US Army Medical Research Acquisition Activity (USAMRAA) Telephone: 301-619-8802

Assigned Contract Administrators:

US Army Medical Research Acquisition Activity (USAMRAA) Primary: Kimberly Hannan Telephone: 301-619-3490 Email: kimberly.s.hannan.civ@mail.mil

6.3.2 Technical Point of Contact. The Technical POC is responsible for providing technical oversight of the contractor's performance. The Technical POC uses the QASP to conduct the oversight/surveillance process.

Assigned Contract Technical POC: TBD

6.3.3 Contracting Officer's Representative (COR). The COR is responsible for providing continuous technical oversight of the contractor's performance. The COR uses the QASP to conduct the oversight/surveillance process. The COR shall keep a Quality Assurance file that accurately documents the contractor's actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The QASP is the primary tool for documenting contractor performance. The COR is not empowered to many any contractual commitments or to authorize any contractual change on the Government's behalf.

Assigned Contract COR: TBD

6.3.4 Contractor Representatives. The following contractor employee serves as the contractor's Program Manager for this contract.

Contractor Representative: TBD Organization or Agency:

Telephone:

6.4 Performance Requirements and Method of Surveillance. This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.4.1 Contract Surveillance. The goal of the QASP is to ensure that Contractor performance is effectively monitored and documented. The Tech POC’s contribution is their professional, non-adversarial relationships with the KO, and Contractor, which enables positive, open and timely communications. The foundation of this relationship is built upon objective, fair, and consistent evaluations of contractor performance against contract requirements. The Tech POC uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements

6.4.2 Performance Surveillance Summary: The below Surveillance Matrix is the list of performance objectives and standards that shall be performed by the Contractor. This summary details the method of surveillance the Technical POC will use to validate and inspect these performance elements. Inspection of each element will be documented in the file.

Surveillance Matrix

Per this PWS, paragraph 2.3, the Contractor shall install temperature monitoring system

Per PWS paragraph 2.7. The Contractor shall provide a service contract for Temperature Monitoring System.

1.1.1 DoD Internet Protocol Version 6 (IPv6) The contractor shall acknowledge review and provide outlined applicability as it applies to this requirement. (Exhibit B)

7. Applicable Regulations

In order to safeguard against inappropriate use and disclosure of sensitive information, the following references and guidance are used by AFMES as source documents:

· Privacy Act of 1974

· Health Insurance Portability and Accountability Act (HIPAA) of 1996

· DoD 6025.18-R, “DoD Health Information Privacy Regulation, January 2003

· DoD 5200.2-R, “DoD Personnel Security Program, January 1987

· DoD 5400.11-R, “Department of Defense Privacy Program, May 14, 2007)

· DoDI 8500.1, “Information Assurance (IA)”, October 24, 2002

· Homeland Security Presidential Directive 12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004

· Federal Information Processing Standards Publication 201 (FIPS 201-1), Personal Identify Verification (PIV) of Federal Employees and Contractors, March 2006

· Directive Type Memorandum (DTM) 08-006, DoD Implementation of Homeland Security Presidential Directive -12 (HSPD-12), November 26, 2008

· Request for Waiver to Grant Interim Access to DoD Information Systems for TRICARE Contractor Employees, May 14, 2009

Army Regulation 25.2, Section V, Information Assurance, 23 March 2009

Army Regulation 40-61, Medical Logistics Policies and Procedures, 28 January 2005

Army Regulation 380-67, Personnel Security Program, 17 October 1988

Army Regulation 735-5, Policies and Procedures for Property Accountability, 28 February 2005

AI No. 26, “Information Security Supplement to DoD 5200.1-R,” April 1987 Director of Central Intelligence Directive 6/4, Personnel Security Standards and Procedures for Governing Access to Sensitive Compartmented Information (SCI)

ISO 1702.5 General Requirements for The Competence of Testing and Calibration Labs

Health Information Portability Privacy Act (HIPPA) 1996

AR 40-61 Medical Logistics Policies and Procedures dated 28 January 2005

SB 8-75-11 Department of the Army Supply Bulletin dated 20 November 2010

OMB No 01-05 Operations Management Bulletin dated 4 February 2005

OMB M-05-22 Operations Management Bulletin dated 2 August 2005

Physical Inspection of Refrigerated Medical Assets dated 29 Nov 2005

U.S. Army Medical Materiel Agency (USAMMA)/Distribution Operations Center (DOC) Packing Protocols for Temperature Sensitive Medical Products requiring Storage and Transportation Temperatures between 2C and 8C (36F and 46F)

USAMMA/DOC Packing Protocols for Frozen Medical Products requiring Storage and Transportation Temperatures between 0C and -35C (32F and -31F)

The requirements above must be met by contractors and subcontractors who have access to DoD IS containing information protected by the Privacy Act of 1974 and Protected Health Information (PHI) under HIPAA

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

SUBJECT: Request for Quote (RFQ) – Temperature Monitoring and Alerting System You are being requested to submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) on behalf of the Armed Forces Medical Examiner System (AFMES) to provide a temperature monitoring and alerting system according to specifications listed in the Request for Quote. The technical documentation for offerors proposal of “equal” models must meet the minimum essential characteristics described as attached. “Equal” models are required to provide sufficient descriptive literature in accordance with FAR Clause 52.211-6, Brand Name or Equal, to allow for thorough evaluation of “equal” proposals

1. SITE VIST ATTENDEES INFORMATION REQUIREMENTS AND DUE DATE

All personnel planning on attending the site visit must submit the information no late that 03August 2016 at 1:00 PM Eastern Time. Site vist participation is highly recommended in order to compete in this requirement. Only two (2) attendees per Contractor are authorized to attend. This is a Mandatory Site Visit required in order to be considered for bid.

Any preliminary questions after review of the soliciation should be submitted with attendees information. No direct questions will be addressed at the site visit.

Email requests for Vendor badges must include the following information of the specific person for which the badge is being requested:

1. Full Name

1. Social Security Number

1. Date of Birth

1. Place of Birth

1. Driver's License Number

1. Driver's License State

1. Company Name

1. Duration of Visit

1. Access Privileges: 24/7

1. Badge Color: Red (requires approved AFMES escort) Green (can actually escort other co-workers {assistants} onto base).

2. SITE VIST

The manadatory site vist is scheduled for 11th August 2016 at 10:30 AM Eastern Time. In order to attend the site visit the above referenced information must be submitted no later than the due date in order to attend. If you do not respond with the attendees information you cannot attend the site vist.

Site Visit Instructions:

To get on base, you will need to enter through the commercial gate which is located on the northbound side of Rt.1. To get to the gate from the south bound direction, you will have to drive past the Dover AFB main/visitor gate and make, essentially, a U-Turn on the 2nd exit past the main gate. You will see signs for the commercial gate under the exit sign.

Armed Forces Medical Examiner System, DNA Identification Laboratory 115 Purple Heart Drive Dover AFB, DE 19902

When you make the turn around, please call my cell phone so I can have a POC meet you at the gate to escort you on.

Please be sure to:

1.Have a valid US driver’s license 2.Current and valid vehicle registration card 3.Current insurance card.

4. If they are renting a car, please be sure to have the rental agreement with them to get on base.

3. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION

Questions concerning the solicitation are due no later than 16 August 2016 at 2:00 P.M Eastern Time. Questions shall be submitted electronically to kimberly.s.hannan.civ@mail.mil; An amendment to the solicitation will be posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of question will be accepted by the Government. Questions will not be addressed at the site visit all questions must be submitted in writing after the site visit.

4. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALS

FINAL PROPOSAL DUE DATE:

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. Proposals are due As specified on the cover page of this SF1449 solicitation. The proposal shall be submitted electronically via email to kimberly.s.hannan.civ@mail.mil no later than Friday, 9 September 2016 at 2:00 PM Eastern Time.

5. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished.

7. THE PROPOSAL

The overall proposal shall consist of three (3) separate volumes, individually titled. Each volume shall be appropriately titled, as follows:

Volume I shall be broken up into four (4) sections: Executed Solicitation Documents and Technical. The entirety of Volume I, should not exceed thirty (30) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement. The Table of Contents, Solicitation, tabs and index sheets will not be counted towards the page limits listed above. Any pages exceeding the page limitation or any pages containing materials not legible to the evaluators will be disregarded and will not be evaluated.

There are no page limitations for Volume II of the proposal. However, an electronic copy of the Offeror’s Commercial Published Price List, including any additional discounts off of their current pricing, shall be submitted as part of Volume II.

7.1. Contents of the Technical Proposal (Volume I)

All sections of the Offeror’s Technical Proposal shall make direct reference to thePWS section paragraph numbers, if applicable. The Proposal shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes, section paragraph numbers, if applicable.

Section 1 – Executive Summary The Executive Summary shall not exceed one (1) page and should briefly summarize the content and identify the key points of the Offeror’s Technical Proposal Volume.

7.2. Contents of the Past Performance Proposal (Volume II)

Past Performance Component. In accordance with file submission requirements given in this section, the offeror shall submit the following:

The offeror shall describe its past performance on up to three (3) similar contracts it has held within the last three (3) years that are for the same or similar equipment to that which is detailed in this solicitation or affirmatively state the offeror possesses no relevant past performance directly related to or similar past performance. Offerors who present similar contracts shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. Offerors shall demonstrate (1) the functional performance of the proposed or similar pharmacy automation systems that the offeror has delivered to previous customers, and (2) the quality and timeliness of the technical assistance, hardware and software updates/upgrades that the vendor has supplied to its customers following the initial fielding of those systems.

The Government reserves the right to contact any references.

The offeror shall provide the following information regarding its past performance:

Contract number(s), award date and dates of performance.

Name, phone number, and e-mail address of a point of contact at the federal, state, local government or commercial entity for which the contract was performed. Contractor shall verify the validity of the contact information provided.

Dollar value of the contract.

Description of the equipment provided under the contract.

The number, type and severity of any quality or delivery problems in performing the contract, the corrective action taken and the effectiveness of the corrective action (if applicable).

Any other relevant information.

Answer “Has the POC agreed to be to be contacted as a reference?”

The government reserves the right to consider other past performance information at its disposal, in addition to any information…