Combined_Synopsis.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation number is W81XWH16T0236. The solicitation is issued as a request for quotation (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2005-89 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses https://acquisition.gov/far/index.html and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 334516, with a small business size of 1,000 employees. This requirement is unrestricted; all qualified vendors are encouraged to submit a quote.

USAMRAA on behalf of the Air Force Medical Examiner System (AFMES), requests responses from qualified sources capable of equipment and supplies that are brand name or equal to the Temperature Sensor Monitoring and Alering System and accessories or equivalent with the Brand Name or Equal in accordance with (IAW) the PWS and Equipment list (Appendix A) included in this document. This requirement does require a Site Vist.

Delivery and Installation: On-site

Armed Forces Medical Examiner System 115 Purple Heart Drive Dover AFB, DE 19902.

INSPECTION: Unless otherwise specified in the order, the offeror is responsible for the performance of all inspection requirements and quality control.

Cryogenic Temperature Sensors

FFP

Qty listed as estimated, exact qty total TBD.

Information IAW PWS and Equipment List FOB: Destination

NET AMT

Room Temperature Sensors

Qty listed as estimated, exact qty total TBD.

NET AMT

Temp/ RH Sensors

Qty listed as estimated, exact qty total TBD.

NET AMT

Dual Thermistor Temperature Sensor

Qty listed as estimated, exact qty total TBD.

NET AMT

Oven Temperature Sensor

Qty listed as estimated, exact qty total TBD.

NET AMT

Wide Range Temperature Sensors

Qty listed as estimated, exact qty total TBD.

NET AMT

Door Ajar Detection

Qty listed as estimated, exact qty total TBD.

NET AMT

Door Switch for Door Ajar Alarm

Qty listed as estimated, exact qty total TBD.

NET AMT

Modular Cord with RJ45 Plug

Qty listed as estimated, exact qty total TBD.

NET AMT

Temperature Probes

Qty listed as estimated, exact qty total TBD.

NET AMT

Thermocouple

Qty listed as estimated, exact qty total TBD.

NET AMT

Calibration of Temperature/Humidity Sens

Qty listed as estimated, exact qty total TBD.

NET AMT

LAN Based Monitoring Station for CT Sens

Qty listed as estimated, exact qty total TBD.

NET AMT

Server Software for up to 500 points

Qty listed as estimated, exact qty total TBD.

NET AMT

Onsite-Install,Configur,Program,Test

Qty listed as estimated, exact qty total TBD.

NET AMT

System Configuration Plans

To include complete system draiwng, diagrams, all inter connections of panels, sensors, relays, point to point wiring between devices and wire types.

NET AMT

CMR

Contractor Manpower Reporting

NET AMT

Extended Warranty

3 year extended warranty

NET AMT

Maintenance - Technical Support

Maintenance and Technical Support to include:

Hardware and Software Telephone Support; All software revisions and updated; On-Site Repair to include parts and labor; Annual on-site preventative maintenance

NET AMT

FFP

Maintenance and Technical Support to include:

Hardware and Software Telephone Support; All software revisions and updated; On-Site Repair to include parts and labor; Annual on-site preventative maintenance

NET AMT

FFP

Maintenance and Technical Support to include:

Hardware and Software Telephone Support; All software revisions and updated; On-Site Repair to include parts and labor; Annual on-site preventative maintenance

NET AMT

FFP

Maintenance and Technical Support to include:

Hardware and Software Telephone Support; All software revisions and updated; On-Site Repair to include parts and labor; Annual on-site preventative maintenance

NET AMT

FFP

Maintenance and Technical Support to include:

Hardware and Software Telephone Support; All software revisions and updated; On-Site Repair to include parts and labor; Annual on-site preventative maintenance

NET AMT

Performance Work Statement (PWS)

PROCUREMENT OF NEW TEMPERTURE MONITORING AND ALERTING SYSTEM

AND YEARLY MAINTENANCE

1. General: This is a non-personnel services contract to provide AFMES with a new Temperature Monitoring and Alerting System and four years of Maintenance and 3 year extended warranty of the new monitoring systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to install the new temperature monitoring and alerting system as defined in this Performance Work Statement except for those items specified as government furnished property or services. The contract shall perform to these standards in this contract.

1.1.1 The contractor shall incorporate IPv6 requirements as outlined in DoD Internet Protocol Version 6 (IPv6) (Exhibit B), into procurment, design, configuration, implementation, operation, and management of DoD IT acquisitions and procurement, as applicable. The IPv6 requirements only apply to IT infrastructure, networks, systems and programs using internet protocol. The Contractor shall provide a migration and transition path to Upv6 give the existing IPv4 infrastructure. The Contractor shall develop the needed documentation for its respective products and services to support the DoD’s implementation of IPv6, and/or update exisiting documentation to reflect IPv6 implementation; if applicable to this procurement. The contractor shall acknowledge review and provide outlined applicability as it applied to this requirement.

The installed system must be 100% wired. Wireless devices are not permitted within AFMES. The contractor shall, to the greatest extent possible, use existing LAN cabling infrastructure and power, however if necessary, the contractor shall submit for approval to the government providing for the installation of additional LAN cable runs and power as needed. All cabling must be run through existing or new conduit. AFMES operates continuously 24 hours per day, 365 days per year. Normal business hours are considered to be 8:00 AM to 5:00 PM Monday through Friday, excluding Federal Holidays

1.2 Background: The Armed Forces Medical Examiner System is responsible for the identification as well as the determination of cause and manner of death for all US service members. The AFMES and its supporting divisions and missions rely on a sophisticated computer network to rapidly complete the identification and process and return the remains of US service personnel to family members for interment.

1.3 Scope: AMFES requires the installation of a temperature monitoring system for environmentally sensitive equipment, rooms and walk-in refrigerators/freezers. The system must monitor temperature, humidity, airborne contaminants, water quality, laboratory equipment, energy and water consumption, weather instruments and production information. The system shall record measurement data as well as hourly statistics analysis. The system is critical to the missions of AFMES and is required to comply with the MEDCOM’s Temperature Sensitive Medical Products (TSMP) monitoring program as well as specific laboratory certifications and accreditations (ISO 17025), National Association of Medical Examiners (NAME), American Board of Forensic Toxicology (ABFT), etc. The contractor shall provide all staffing, materials, and supplies, as necessary to properly install equipment, test and commission the system, to include on-site training of AFMES Personnel on the new system, 4 year maintenance (to include parts and labor) and a 3 year extended warranty. See (Appendix A) for an itemized list of equipment and points that need monitoring.

1.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.5. Period of Performance: Delivery of the temperature monitoring system shall occur no later than 90 days after the date of the contract. Installation shall be completed no later than 45 days after delivery of equipment. Maintenance for the temperature monitoring system is anticipated to start after installation until the Option Period begins. Below is an estimated Period of Performance for the Maintenance Periods:

Base Period: 30 September 2017 – 29 August 2018 Option Period 1: 30 September 2018 – 29 August 2019 Option Period 2: 30 September 2019 – 29 August 2020 Option Period 3: 30 September 2020 – 29 August 2021 Option Period 4: 30 September 2021 – 29 August 2022

1.6. Place of Performance: The work to be performed under this contract will be performed at the following address:

Armed Forces Medical Examiner System (AFMES)

DAFB, DE 19902

1.7 Hours of Operations: The contractor shall conduct business during Normal Duty hours. Normal Duty Hours are defined as the hours of 8:00am to 5:00pm, Monday through Friday, except Federal Holidays when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8. Security Requirements: The Contractor shall be escorted during onsite visits by Government personnel. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall ensure the labor categories, labor rates, and man-hours (if applicable) utilized in the performance of contract will be the minimum necessary to accomplish the tasks. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work week period, government facilities, equipment, and materials shall be secured.

1.8.2 Identification of Contractor Employees: Contractor personnel shall comply with all Fort Detrick and local installation instructions regarding personal identification (ID) badge/access/security directives. Contractors are required to wear and display their Government issues Facility Access Badge in accordance with assigned facility procedures.

1.8.3 Anti-Terrorism / Operations Security (AT/OPSEC) Requirement:

1.8.3.2 Access and General Protection Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.3.3 For Contractors That Do Not Require CAC, But Require Access to a DoD Facility or Installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.9 Travel: Travel shall be used to satisfy the requirements of this Contract. The Vendor shall coordinate with the Technical POC the dates and times for traveling to accomplish the task described in this PWS. Travel shall be in coordination with the Government and rates should be comparable to the Joint Travel Regulation (JTR) and reimbursable as outlined in the Federal Acquisition Regulations (FAR) Part 31.205-46.

1.10 Inherently Government Functions: This PWS does not contain services that are inherently governmental functions as defined in FAR 7.5 – Inherently Governmental Functions.

1.11 Type of Contract: The Government intends to award a Firm-Fixed Price Contract.

1.12 Organizational Conflict of Interest (OCI). If any OCI arises during the Period of Performance, the vendor shall notify the KO in writing within 10 business days that the OCI is identified. Please be advised that the Government may not make an award that would result in a prohibited OCI. Therefore, Offerors shall identify any and all potential OCI that arises from performing any aspects of the requirement as detailed in the SON and MECs, and include proposed means of preventing, avoiding or mitigating each OCI identified.

1.13 Personal Services: This PWS provides for services that are strictly non-personal in nature as defined by FAR Part 37.104 – Personal Service Contracts. The Contractor is responsible for the management of all staff performing under this contract.

2. Specific Tasks:

2.1 The contractor shall provide the non-personal onsite professional and/ or technical services as required in this section of the PWS. The Government shall neither supervise Contractor employees nor control the methods by which the contractor performs the required tasks. Under no circumstances should the government assign tasks to, or prepare work schedules, for individual Contractor employees. It shall; be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the KO immediately. The following specifies the performance tasks required.

2.2 The Contractor shall deliver and install all components of the Temperature Monitoring and Alerting System to AFMES, 115 Purple Heart Drive, Dover AFB, DE 19902. The Contractor shall contact the Government Technical Point of Contact within 3 business days after award to confirm delivery date and installation. Please see the attached Minimum Essential Characteristics for detailed requirement for the temperature monitoring system and accompanying hardware/software. (Appendix A)

2.3 Installation: The Contractor shall deliver and install the Temperature Monitoring and Alerting System to AFMES. The installed system must be 100% wired. Wireless devices are not permitted within AFMES. The contractor shall, to the greatest extent possible, use existing LAN cabling infrastructure and power, however if necessary, the contractor shall submit for approval from the government providing for the installation of additional LAN cable runs and power as needed. All cabling must be run through existing or new conduit. AFMES operates continuously 24 hours per day, 365 days per year.

2.4 Training: The contractor shall provide on-site training and familarization with the system to AFMES personnel upon completition of installation.

2.5 The Contractor shall perform Installation Qualification (IQ)/Operational Qualification (OQ) Performance Qualification (IQ/OQ) during initial install for validation purposes of the temperature monitoring system. The Contractor shall contact the Government Technical Point of Contact within 3 business days after award to confirm the dates for the IQ/OQ.

2.6 The contractor shall provide 1 year manufacturer warranty on all equipment. The contractor shall offer an extended warranty option upon expiration of the 1 year manuracturer warranty.

2.7 The Contractor shall provide maintenance and support for the temperature monitoring system for the base period and four option periods to include the following items below. The Contract shall provide a brief description of their Maintenance Plan with their proposal and the detailed Maintenance document within 15 days after award.

· The contractor shall provide technical support via telephone and email during normal business hours (8AM to 5PM EST). Our initial response time is guaranteed to be within one business day. You will be provided with a special telephone number and email address to obtain technical support.

· The contractor shall configure the system to automatically send AFMES IT staff an email describing any system level problems that have been detected. AFMES IT staff will evaluate the issue and contact the contractor via the support mechanism above.

· The contractor shall provide emergency on-site support. All on-site responses shall be within 48hrs of notification of the emergency.

· The contractor shall provide yearly on-site system review to identify and correct any system level problems. The contractor shall coordinate any corrective actions with the designated AFMES IT system administrator and provide a report to the COR within 30 days of review.

· Annual onsite preventative maintenance

· 24/7 Technical Support

· 4hr. Hardware replacement service

3. Quality Control: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performance in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of the surveillance, and the minimum acceptable defect rate(s). The QASP is attached to this PWS.

4. Inspection and acceptance: The Technical Point of Contact is a Government official who has been delegated specific technical, functional and oversight responsibilities for this contract, and is responsible for inspection and acceptance of all services, incoming shipments, and documents. The Technical Point of Contact for this requirement is:

To be Determined Telephone:

Email:

5. CONTRACTOR MANPOWER REPORTING (CMR) - (ACCOUNTING FOR CONTRACT SERVICES) (APR 2011) (USAMRAA) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

6. Quality Assurance Surveillance Plan (QASP)

6.1 Purpose. This QASP is a government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

6.1.1 What will be monitored?

6.1.2 How monitoring will take place

6.1.3 Who will be conduct the monitoring

6.1.4 How monitoring efforts and results will be documented

6.1.5 The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan (QCP). The QASP provides the structure for the government's surveillance of the contractor's performance to assure that it meets contract standards. It is the government's responsibility to be objective, fair and consistent in evaluating contractor performance.

6.1.6 The QASP is not part of the contract nor is it intended to duplicate the Contractor's QCP. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

6.1.7. The government will provide a copy of the QASP to the Contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

6.2 Authority. Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provide for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

6.3. Roles and Responsibilities. The following personnel shall oversee and coordinate surveillance activities.

6.3.1. Contracting Officer (KO). The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. Determine and document the final assessment of the contractor's performance in the governments past performance tracking system.

Assigned KO:

Organization or Agency: US Army Medical Research Acquisition Activity (USAMRAA) Telephone: 301-619-8802

Assigned Contract Administrators:

US Army Medical Research Acquisition Activity (USAMRAA) Primary: Kimberly Hannan Telephone: 301-619-3490 Email: kimberly.s.hannan.civ@mail.mil

6.3.2 Technical Point of Contact. The Technical POC is responsible for providing technical oversight of the contractor's performance. The Technical POC uses the QASP to conduct the oversight/surveillance process.

Assigned Contract Technical POC: TBD

6.3.3 Contracting Officer's Representative (COR). The COR is responsible for providing continuous technical oversight of the contractor's performance. The COR uses the QASP to conduct the oversight/surveillance process. The COR shall keep a Quality Assurance file that accurately documents the contractor's actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The QASP is the primary tool for documenting contractor performance. The COR is not empowered to many any contractual commitments or to authorize any contractual change on the Government's behalf.

Assigned Contract COR: TBD

6.3.4 Contractor Representatives. The following contractor employee serves as the contractor's Program Manager for this contract.

Contractor Representative: TBD Organization or Agency:

Telephone:

6.4 Performance Requirements and Method of Surveillance. This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.4.1 Contract Surveillance. The goal of the QASP is to ensure that Contractor performance is effectively monitored and documented. The Tech POC’s contribution is their professional, non-adversarial relationships with the KO, and Contractor, which enables positive, open and timely communications. The foundation of this relationship is built upon objective, fair, and consistent evaluations of contractor performance against contract requirements. The Tech POC uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements

6.4.2 Performance Surveillance Summary: The below Surveillance Matrix is the list of performance objectives and standards that shall be performed by the Contractor. This summary details the method of surveillance the Technical POC will use to validate and inspect these performance elements. Inspection of each element will be documented in the file.

Surveillance Matrix

Per this PWS, paragraph 2.3, the Contractor shall install temperature monitoring system

Per PWS paragraph 2.7. The Contractor shall provide a service contract for Temperature Monitoring System.

1.1.1 DoD Internet Protocol Version 6 (IPv6) The contractor shall acknowledge review and provide outlined applicability as it applies to this requirement. (Exhibit B)

7. Applicable Regulations

Army Regulation 25.2, Section V, Information Assurance, 23 March 2009

Army Regulation 40-61, Medical Logistics Policies and Procedures, 28 January 2005

Army Regulation 380-67, Personnel Security Program, 17 October 1988

Army Regulation 735-5, Policies and Procedures for Property Accountability, 28 February 2005

AI No. 26, “Information Security Supplement to DoD 5200.1-R,” April 1987 Director of Central Intelligence Directive 6/4, Personnel Security Standards and Procedures for Governing Access to Sensitive Compartmented Information (SCI)

ISO 1702.5 General Requirements for The Competence of Testing and Calibration Labs

Health Information Portability Privacy Act (HIPPA) 1996

AR 40-61 Medical Logistics Policies and Procedures dated 28 January 2005

SB 8-75-11 Department of the Army Supply Bulletin dated 20 November 2010

OMB No 01-05 Operations Management Bulletin dated 4 February 2005

OMB M-05-22 Operations Management Bulletin dated 2 August 2005

Physical Inspection of Refrigerated Medical Assets dated 29 Nov 2005

U.S. Army Medical Materiel Agency (USAMMA)/Distribution Operations Center (DOC) Packing Protocols for Temperature Sensitive Medical Products requiring Storage and Transportation Temperatures between 2C and 8C (36F and 46F)

USAMMA/DOC Packing Protocols for Frozen Medical Products requiring Storage and Transportation Temperatures between 0C and -35C (32F and -31F)

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OF CONTROL OF OFFEROR (NOV 2014)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NCAGE code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [ ___ ] is, [ ___ ] is not an inverted domestic corporation; and

(2) It [ ___ ] is, [ ___ ] is not a subsidiary of an inverted domestic corporation.

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must--

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by--

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.