W81K04-21-R-0004 Amendment 0002 - 12 Nov 2021.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE - SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 85

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Nov-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0421R0004

X 9B. DATED (SEE ITEM 11)

15-Oct-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Nov-2021

CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0421R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

The purpose of this amendment is as follows:

1. Update Contract Line Item Numbers (CLINS), 0034 and 0035 by removing Bldg.#’s, 7302 and 7305. CLINs 0034 and 0035 have been updated to RESERVED

2. Post Attachment 5, Questions and Answers

3. Update paragraph 4.1.2 of the Performance Work Statement

4. In Section 9 of the Performance Work Statement, Add, Exhibit M – Reserved for Contractor’s Mission Essential Continuity Services Plan

5. Provide the following revised documents:

a. Revision 1 – Attachment 1, MTF Description_Workload Data;

b. Revision 1 - Attachment 3, Price Matrix;

c. Revision 1 - Attachment 4, Staffing Chart;

d. Revision 1 - Exhibit C, Summary of Bldg Sq Ft_Service Type_Distance;

e. Revision 1 - Exhibit D, Detail_Building/Rooms/Sq Ft/Type Service;

f. Revision 1 - Exhibit E, Incidental Property and Services listing, and;

g. Revision 1 - Exhibit G, Snow and Ice Removal; Exhibit H, RMW Pickup Locations; and Exhibit K, Asbestos.

6. Update Federal Acquisition Regulation clause, 52.222-55

7. Revise Addendum to 52.212-1, paragraph D.2.c(1) to “Recent and relevant past performance information for this solicitation is described as past performance not more than 36 months of, but not less than six months (from the date established for submission of proposals) in a medical facility similar in size to or larger than WBAMC performing services similar in scope and complexity to those specified in this solicitation.”

8. All other terms and conditions remain unchanged. The POC for this amendment is Mr. Rey Salinas, Contract Specialist at rey.salinas.civ@mail.mil or Ms. Quinella M. Purks, Contracting Officer at quinell.m.purks.civ@mail.mil.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0034

The CLIN description has changed from Bldg. 7302 Admin I Call Appointment Ctr to RESERVED.

The CLIN extended description has changed from:

Ordering Period: 1 September 2022 - 30 June 2027. The contractor shall perform healthcare environmental cleaning and related services, Bldg. 7302 Admin I - Call Appointment Center, IAW PWS, Sections 1 - 8 and Exhibits A-H and K. Prices for this CLIN shall be included in Attachment 3, entitled, “Price Matrix”. Upon award, contractor prices will be incorporated into the contract as Exhibit L.

To:

RESERVED

The pricing detail quantity has decreased by 58.00 from 58.00 to 0.00.

The PSC code Q901 has been deleted.

The PROG code S10 has been deleted.

The NAICS code 561720 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

CLIN 0035

The CLIN description has changed from Bldg. 7305 Admin II - Human Resources to RESERVED.

The CLIN extended description has changed from:

Ordering Period: 1 September 2022 - 30 June 2027. The contractor shall perform healthcare environmental cleaning and related services, Bldg. 7305 Admin II - Human Resources, IAW PWS, Sections 1 - 8 and Exhibits A-H and K.

Prices for this CLIN shall be included in Attachment 3, entitled, “Price Matrix”. Upon award, contractor prices will be incorporated into the contract as Exhibit L.

To:

RESERVED

The pricing detail quantity has decreased by 58.00 from 58.00 to 0.00.

The PSC code Q901 has been deleted.

The PROG code S10 has been deleted.

The NAICS code 561720 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0034 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2022 TO

30-JUN-2027

N/A WILLIAM BEAUMONT ARMY MEDICAL

CENTE

WILLIAM BEAUMONT ARMY MEDICAL

CENTE

5005 N PIEDRAS ST

BLDG 7777

EL PASO TX 79920-5001

210-808-2837 FOB: Destination

W45NSV

The following Delivery Schedule for CLIN 0035 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2022 TO

30-JUN-2027

N/A WILLIAM BEAUMONT ARMY MEDICAL

CENTE

WILLIAM BEAUMONT ARMY MEDICAL

CENTE

5005 N PIEDRAS ST

BLDG 7777

EL PASO TX 79920-5001

210-808-2837 FOB: Destination

W45NSV

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0034 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination N/A

The Acceptance/Inspection Schedule for CLIN 0035 has been changed from:

Destination Government Destination Government

To:

Destination Government Destination N/A

The following have been added by full text:

EXHIBIT M

RESERVED FOR CONTRACTOR’S CONTINUATION OF MISSION ESSENTIAL SERVICES

Reserved. Upon award, document will be incorporated into the contract.

52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (NOV 2020)

(a) Definitions. As used in this clause--

"Seasonal recreational equipment rental'' means any equipment rental in connection with seasonal recreational services.

"Seasonal recreational services" means services that include: river running, hunting, fishing, horseback riding, camping, mountaineering activities, recreational ski services, and youth camps.

"United States" means the 50 states and the District of Columbia.

"Worker"--

(1) Means any person engaged in performing work on, or in connection with, a contract covered by Executive Order 13658, and --

(i) Whose wages under such contract are governed by the Fair Labor Standards Act (29 U.S.C. chapter 8), the Service Contract Labor Standards statute (41 U.S.C. chapter 67), or the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV);

(ii) Other than individuals employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541;

(iii) Regardless of the contractual relationship alleged to exist between the individual and the employer.

(2) Includes workers performing on, or in connection with, the contract whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(c).

(3) Also includes any person working on, or in connection with, the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship.

(b) Executive Order minimum wage rate. (1) The Contractor shall pay to workers, while performing in the United States, and performing on, or in connection with, this contract, a minimum hourly wage rate of $10.10 per hour beginning January 1, 2015.

(2) The Contractor shall adjust the minimum wage paid, if necessary, beginning January 1, 2016, and annually thereafter, to meet the applicable annual E.O. minimum wage. The Administrator of the Department of Labor's Wage and Hour Division (the Administrator) will publish annual determinations in the Federal Register no later than 90 days before the effective date of the new E.O. minimum wage rate. The Administrator will also publish the applicable E.O. minimum wage on www.wdol.gov (or any successor Web site), and a general notice on all wage determinations issued under the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, that will provide information on the E.O. minimum wage and how to obtain annual updates. The applicable published E.O. minimum wage is incorporated by reference into this contract.

(3)(i) The Contractor may request a price adjustment only after the effective date of the new annual E.O. minimum wage determination. Prices will be adjusted only for increased labor costs (including subcontractor labor costs) as a result of an increase in the annual E.O. minimum wage, and for associated labor costs (including those for subcontractors). Associated labor costs shall include increases or decreases that result from changes in social security and unemployment taxes and workers' compensation insurance, but will not otherwise include any amount for general and administrative costs, overhead, or profit.

(ii) Subcontractors may be entitled to adjustments due to the new minimum wage, pursuant to paragraph (b)(2).

Contractors shall consider any subcontractor requests for such price adjustment.

(iii) The Contracting Officer will not adjust the contract price under this clause for any costs other than those identified in paragraph (b)(3)(i) of this clause, and will not provide duplicate price adjustments with any price adjustment under clauses implementing the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute.

(4) The Contractor warrants that the prices in this contract do not include allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

(5) A pay period under this clause may not be longer than semi-monthly, but may be shorter to comply with any applicable law or other requirement under this contract establishing a shorter pay period. Workers shall be paid no later than one pay period following the end of the regular pay period in which such wages were earned or accrued.

(6) The Contractor shall pay, unconditionally to each worker, all wages due free and clear without subsequent rebate or kickback. The Contractor may make deductions that reduce a worker's wages below the E.O. minimum wage rate only if done in accordance with 29 CFR 10.23, Deductions.

(7) The Contractor shall not discharge any part of its minimum wage obligation under this clause by furnishing fringe benefits or, with respect to workers whose wages are governed by the Service Contract Labor Standards statute, the cash equivalent thereof.

(8) Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance establishing a minimum wage higher than the E.O. minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart.

(9) The Contractor shall pay the E.O. minimum wage rate whenever it is higher than any applicable collective bargaining agreement(s) wage rate.

(10) The Contractor shall follow the policies and procedures in 29 CFR 10.24(b) and 10.28 for treatment of workers engaged in an occupation in which they customarily and regularly receive more than $30 a month in tips.

(c)(1) This clause applies to workers as defined in paragraph (a). As provided in that definition--

(i) Workers are covered regardless of the contractual relationship alleged to exist between the contractor or subcontractor and the worker;

(ii) Workers with disabilities whose wages are calculated pursuant to special certificates issued under 29 U.S.C.

214(c) are covered; and

(iii) Workers who are registered in a bona fide apprenticeship program or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship, are covered.

(2) This clause does not apply to--

(i) Fair Labor Standards Act (FLSA)-covered individuals performing in connection with contracts covered by the E.O., i.e. those individuals who perform duties necessary to the performance of the contract, but who are not directly engaged in performing the specific work called for by the contract, and who spend less than 20 percent of their hours worked in a particular workweek performing in connection with such contracts;

(ii) Individuals exempted from the minimum wage requirements of the FLSA under 29 U.S.C. 213(a) and 214(a) and (b), unless otherwise covered by the Service Contract Labor Standards statute, or the Wage Rate Requirements (Construction) statute. These individuals include but are not limited to--

(A) Learners, apprentices, or messengers whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(a);

(B) Students whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(b); and

(C) Those employed in a bona fide executive, administrative, or professional capacity (29 U.S.C. 213(a)(1) and 29 CFR part 541); or

(iii) Seasonal recreational services or seasonal recreational equipment rental for the general public on Federal lands, except for lodging and food services associated with seasonal recreational services, in accordance with Executive Order 13838, Exemption from Executive Order 13658 for Recreational Services on Federal Lands (3 CFR, 2018 Comp., p. 831), as implemented by the U.S. Department of Labor regulations at 29 CFR 10.4(g).

(d) Notice. The Contractor shall notify all workers performing work on, or in connection with, this contract of the applicable E.O. minimum wage rate under this clause. With respect to workers covered by the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, the Contractor may meet this requirement by posting, in a prominent and accessible place at the worksite, the applicable wage determination under those statutes. With respect to workers whose wages are governed by the FLSA, the Contractor shall post notice, utilizing the poster provided by the Administrator, which can be obtained at www.dol.gov/whd/govcontracts, in a prominent and accessible place at the worksite. Contractors that customarily post notices to workers electronically may post the notice electronically provided the electronic posting is displayed prominently on any Web site that is maintained by the contractor, whether external or internal, and customarily used for notices to workers about terms and conditions of employment.

(e) Payroll Records. (1) The Contractor shall make and maintain records, for three years after completion of the work, containing the following information for each worker:

(i) Name, address, and social security number;

(ii) The worker's occupation(s) or classification(s);

(iii) The rate or rates of wages paid;

(iv) The number of daily and weekly hours worked by each worker;

(v) Any deductions made; and

(vi) Total wages paid.

(2) The Contractor shall make records pursuant to paragraph (e)(1) of this clause available for inspection and transcription by authorized representatives of the Administrator. The Contractor shall also make such records available upon request of the Contracting Officer.

(3) The Contractor shall make a copy of the contract available, as applicable, for inspection or transcription by authorized representatives of the Administrator.

(4) Failure to comply with this paragraph (e) shall be a violation of 29 CFR 10.26 and this contract. Upon direction of the Administrator or upon the Contracting Officer's own action, payment shall be withheld until such time as the noncompliance is corrected.

(5) Nothing in this clause limits or otherwise modifies the Contractor's payroll and recordkeeping obligations, if any, under the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, the Fair Labor Standards Act, or any other applicable law.

(f) Access. The Contractor shall permit authorized representatives of the Administrator to conduct investigations, including interviewing workers at the worksite during normal working hours.

(g) Withholding. The Contracting Officer, upon his or her own action or upon written request of the Administrator, will withhold funds or cause funds to be withheld, from the Contractor under this or any other Federal contract with the same Contractor, sufficient to pay workers the full amount of wages required by this clause.

(h) Disputes. Department of Labor has set forth in 29 CFR 10.51, Disputes concerning contractor compliance, the procedures for resolving disputes concerning a contractor's compliance with Department of Labor regulations at 29

CFR part 10. Such disputes shall be resolved in accordance with those procedures and not the Disputes clause of this contract. These disputes include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the Department of Labor, or the workers or their representatives.

(i) Antiretaliation. The Contractor shall not discharge or in any other manner discriminate against any worker because such worker has filed any complaint or instituted or caused to be instituted any proceeding under or related to compliance with the E.O. or this clause, or has testified or is about to testify in any such proceeding.

(j) Subcontractor compliance. The Contractor is responsible for subcontractor compliance with the requirements of this clause and may be held liable for unpaid wages due subcontractor workers.

(k) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (k) in all subcontracts, regardless of dollar value, that are subject to the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, and are to be performed in whole or in part in the United States.

(End of clause)

The following have been modified:

ADDENDUM TO 52.212-1

REVISION 1

Pursuant to FAR 12.302(a), FAR Provision 52.212-1, Instructions to Offerors (ITO) – Commercial Items, is tailored.

The basic provision paragraphs (a) and (f) through (k) of the Addendum to FAR 52.212-1 are not replaced. The basic provision paragraph (e) is deleted for this solicitation. The following paragraphs of specific instructions to offerors for this solicitation replace the basic provision paragraphs (b) through (d) and (l).

FAR Provision 52.212-1, Instructions to Offerors - Commercial Items is tailored by addendum to as follows:

D. Proposal Submission – Addendum to FAR Provision 52.212-1, Instructions to Offerors - Commercial Items.

1. General Instructions

a. This addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements.

Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

b. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussion of such proposals. However, if deemed necessary, and at its sole discretion, the Government may request additional information from offerors.

c. All required elements of the RFP shall be submitted by the offeror with their proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/ Contract/Order for Commercial Items.

The proposal shall be submitted as outlined in paragraph j. Facsimile offers are unacceptable. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the PWS, or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award.

d. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. Any proposal that modifies, or fails to conform, to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award. Any aspect of the proposal judged to be unacceptable may render the entire proposal unacceptable. If the proposal is determined to be unacceptable, upon completion of proposal evaluations, the offeror will be notified promptly of the basis of the determination.

e. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

f. Period for acceptance of offers. The offeror shall provide a statement that the offeror’s proposal and prices will remain in effect for 270 calendar days after solicitation closing date.

g. Product samples. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

h. Questions, Clarifications, or Discrepancies. Address all questions, clarifications, or concerns regarding this full proposal submission in writing to Mr. Rey Salinas, Contract Specialist via e-mail at rey.s.salinas.civ@mail.mil and Ms. Quinella M. Purks, Procuring Contracting Officer, via e-mail at quinella.m.purks.civ@mail.mil, referencing solicitation number W81K04-21-R-0004. Questions may be submitted up to 14 calendar days prior to full proposal submission date located in block 8 of the SF 1449 in the format at Attachment 5, “Question and Answer Template”.

In the event of solicitation discrepancies (e.g., errors, omissions, or is otherwise unclear or unsound), offerors shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “W81K04-21-R-0004, Healthcare Environmental Cleaning Services, William Beaumont Army Medical Center.” Note that e-mail filters at Fort Sam Houston are designed to filter e-mails without subject lines or with suspicious subject lines or contents (e.g., .exe, or .zip files); therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Fort Sam Houston. If sending packages via e-mail, ensure only .pdf, .doc(x), or .xls(x) documents are sent. The e-mail filter may delete any other form of attachments.

i. Debriefings. The KO will promptly notify unsuccessful offerors in accordance with procedures outlined in FAR Subpart 15.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes. Unsuccessful offerors may request and receive a debriefing in accordance with FAR Subpart 15.5.

j. Electronic Offers. The offeror shall submit Volumes I through IV on separate files, in electronic format via the DoDSafe Site at https://safe.apps.mil, indicating the name of the volume number and title on each file. The offeror shall email Mr. Rey Salinas at rey.s.salinas.civ@mail.mil and Ms. Quinella M. Purks at Quinella.m.purks.civ@mail.mil no earlier than 14 days, and no later than one day, prior to solicitation closing so that the offeror can be provided with two (2) DoDSafe Site codes to upload proposal files. The offeror shall use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any. As stated previously, each volume shall be on a separate file. If files are compressed, the necessary decompression program must be included. The offeror’s files shall be virus free. The electronic versions of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007/2010, MS Office Excel 2007/2010, MS Office Project 2007/2010, and MS Office Power Point 2007/2010, as applicable. The Government will accept .pdf files for the electronic version with the exception of the price proposal (MS Office Excel 2007/2010) which requires the formulas to be reviewed by the Government. The Government will also accept Excel 2003 version as long as it is compatible with the Excel 2007/2010 version. It will be the offeror’s responsibility to ensure the Excel 2003 version is compatible with the Excel 2007/2010 version.

k. Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k.

The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 1.k. – Proposal Organization

Volume ITO Paragraph Number

Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized 30* Section A 2.a.(1) Completed/signed SF 1449 Section B 2.a.(2) Acknowledged/signed amendments

Section C 2.a.(3) Completed Provisions

Section D 2.a.(4) Statement of Offerors

Section E 2.a.(5) Contractor Teaming Arrangement (if applicable)

II 2.b.(6) Factor 1 – Technical Approach

1 Unsanitized 1 Sanitized

149***

Section A 2.b.(6)(a)

General Requirements PWS Section:

1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13.

– 1.13.6.

Supplement A-

2.b.(6)(a)(1) CIMS-GB Certification 1

Supplement A-

2.b.(6)(a)(2) Quality Control Plan **See Below

Supplement A-

2.b.(6)(a)(3) Phase-In Plan 6

Section B 2.b.(6)(b) Contractor-Furnished Supplies/ Property Requirements, PWS Section 4: 4.3.3 and 4.3.14

Supplement B-

2.b.(6)(b) Supply and Equipment List

Section C 2.b.(6)(c) Specific Task Requirements, PWS Section 5

Supplement C-

2.b.(6)(c)(1) Sample Healthcare Environmental Cleaning Procedures Manual

Supplement C-

2.b.(6)(c)(2) Staffing Chart (Attachment 4)

**See Below

III 2.c.

Factor 2 – Past Performance (Attachment 6 and Narrative)

1 Unsanitized 6****

IV 2.d.

Factor 3 – Price (Attachment 3, Price Matrix)

1 Unsanitized No Limit

*30 Page limitation for Volume I, Administrative includes completed/signed SF 1449, statements of offerors, and contractor teaming arrangement (if applicable).

**Page limitations are exclusive of acknowledged/signed amendments, completed provisions, quality control plan supplement, staffing chart supplement, proposal cross referencing matrix, legible tables, charts, graphs, figures, and copies of non-governmental contracts (see 1.m. below).

***149 page limitation for Volume II, Technical Approach: General Requirements, PWS Section 1.6. – 1.6.6., 1.9.

– 1.9.4., and 1.13. – 1.13.5 (10 pages), CIMS-GB Certification supplement (one page), phase-in plan supplement (six pages), Contractor-Furnished Supplies/Property Requirements, PWS Section 4.3. and 4.3.14 (two pages), supply and equipment list supplement (five pages), and Specific Task Requirements, PWS Section 5 (25 pages), and Sample Healthcare Environmental Cleaning Procedures Manual (100 pages).

****6 page limitation for Volume III, Factor 2-Past Performance includes: Customer Reference Information Sheet(s) and Narrative(s).

l. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Each page shall be counted except the following: covers, tab dividers, title pages, glossaries, and tables of contents.

m. Page Size and Format.

(1) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and shall be no less than font size 12. Use at least one inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

(2) Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc.; however, they shall not be used to replace information required for each volume. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. The text shall be Times New Roman, shall be no less than font size 12, and shall not be condensed.

2. Proposal Content

a. Volume I – Administrative. Offerors shall submit one virus-free, unsanitized copy of the administrative proposal.

(1) Offerors shall include a copy of the completed SF 1449, with an original signature of a corporate officer authorized to negotiate for the company. Include proposed discount terms in Block 12 and the name of the company, address, phone and fax numbers in Block 17a.

(2) Offerors shall include acknowledged and original signed copies of amendments to the solicitation, if applicable.

(3) Offerors shall include completed provisions, as follows:

Provision Reference Title FAR 52.209-2 Prohibition on Contracting With Inverted Domestic Corporation FAR 52.209-5 Certification Regarding Responsibility Matters FAR 52.209-7 Information Regarding Responsibility Matters FAR 52.204-17 Ownership or Control of Offeror

FAR 52.212-3 (Alternate I)

Representations and Certifications – Commercial Items If the offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website at http://sam.gov/portal, the offeror shall indicate such on the FAR Provision 52.212- 3 (Alternate I), Representations and Certifications-Commercial Items

FAR 52.223-3

Hazardous Material Identification and Material Safety Data (offeror shall list all hazardous materials).

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.237-7024

Notice of Continuation of Essential Contractor Services (offeror shall include a written plan that meets the minimum requirements identified in the clause).

(4) Statements of Offeror.

(a) Offerors shall include a statement that the offeror and all subcontractors shall be in compliance with the Service Contract Labor Standard, as amended. For certain labor categories, the FAR Clause 52.222-42, Statement of Equivalent Rates for Federal Hires, provides the Government’s assessment of the corresponding titles and occupational codes from the Service Contract Labor Standards Directory of Occupations. The minimum qualification requirements set forth in the PWS allow the Offeror to propose either Service Contract Labor Standards or non-Service Contract Labor Standards covered personnel for certain labor categories. The Government is not making a predetermination of whether or not a particular labor category is Service contract Labor Standard;

or, if covered, which category from the Directory of Occupations applies. It is the responsibility of the offeror and the subsequent contract awardee to comply with the Service Contract Labor Standards.

(b) Offerors shall include a statement of the offeror’s appointed individual to make contractual decisions, and include the offeror’s Commercial and Government Entity (CAGE) code, DUNS number, Tax ID number, along with an email address, and telephone and facsimile (FAX) numbers.

(5) Contractor Teaming Arrangements. Offerors may propose under this solicitation through a contractor teaming arrangement as defined in FAR Section 9.601. In the event the offeror is a Joint Venture Agreement (JVA)/Teaming Arrangement, the offeror shall provide a copy of the JVA/Teaming Arrangement. The JVA/Teaming Arrangement shall specify the rights and responsibilities of each partner and shall identify the managing partner. In addition, the offeror shall provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract. The responsibilities of the managing partner are significantly more important than the responsibilities of all other partners combined. As such, a contractor teaming arrangement means an arrangement in which –

(a) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(b) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort. Offerors proposing a contractor team arrangement shall include a statement that fully discloses the contractor team arrangement and company relationships pursuant to FAR Section 9.603, Policy.

b. Volume II, Factor 1 – Technical Approach. Offerors shall submit one virus-free, sanitized electronic copy and one virus-free, un-sanitized electronic copy of the technical proposal.

(1) The offeror shall sanitize one copy by excluding any information that would identify their company (e.g., name, address, telephone numbers, employees’ names, CAGE Code, and DUNS Number). The sanitized Volume II proposal SHALL NOT contain the offeror’s CAGE code or DUNS number in the title name.

(2) Volume II shall be organized according to the following outline. The intent of this outline is to give the offeror a general format to facilitate a timely evaluation by the Government.

Factor 1 – Technical Approach

Section A General Requirements, PWS Section: 1.6 – 1.6.6., 1.9. – 1.9.4 and 1.13 – 1.13.5.

Supplement A-1 CIMS-GB Certification

Supplement A-2 Quality Control Plan Supplement A-3 Phase-In Plan

Section B Contractor-Furnished Supplies/ Property Requirements, PWS Section 4:

4.3. and 4.3.14

(3) All technical proposal information shall be confined to the appropriate volume, section and subfactor.

For example, only information included in the section labeled “Section A - General Requirements, PWS Section 1” will be evaluated for General Requirements, PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5. If General Requirements, PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5. information is included elsewhere in the proposal (e.g., within a different volume, section, or subfactor), it will not be evaluated as part of the Section A – General Requirements, PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5. The Government will not adapt their evaluation to comply with an offeror’s proposal submission or otherwise go in search of information that an offeror omitted or failed adequately to present. Proprietary information shall be clearly marked.

(4) The technical proposal (Volume II) shall not make reference to price data. The technical proposal will be evaluated strictly on technical approach.

(5) As the technical proposal will primarily describe how your company meets the solicitation requirements, it shall be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the solicitation is not acceptable. The technical proposal shall not merely offer to perform work in accordance with the solicitation but shall outline the actual methods proposed as specifically as possible. It is the offeror’s responsibility to ensure the completeness of the technical proposal; hence, the Government Source Selection Evaluation Board (SSEB) will evaluate on the basis of the information provided in the technical proposal.

The Government will not assume that an offeror understands, complies, or meets the solicitation requirements beyond what is described and specified in the technical proposal. All requirements specified in the solicitation are mandatory.

(6) Factor 1 – Technical Approach. The technical approach shall demonstrate how the offeror intends to meet the solicitation requirements. The offeror shall provide a technical approach detailing how it intends to meet the general requirements for PWS Section: 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.; the contractor-furnished supplies/property requirements PWS Section 4.3. and 4.3.14.; and, the specific task requirements PWS Section 5 for the performance of healthcare environmental cleaning services. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of general requirements PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.; contractor-furnished supplies/property requirements PWS Section 4.3. and 4.3.14.; and, specific task requirements PWS Section 5. In addition to the technical approach, the offeror shall submit supplements as supporting documents to the technical approach.

(a) Section A - General Requirements PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of PWS Section 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5. The technical approach shall demonstrate how the offeror intends to meet the general requirements in PWS Sections. The offeror shall submit the following supplements to support the offeror’s technical approach for general requirements (PWS Sections 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.):

(1) Supplement A-1, International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard – Green Building (CIMS-GB) Certificate. The offeror shall submit a copy of its current ISSA CIMS-GB certificate or submit supporting documentation of capability to obtain ISSA CIMS-GB certification within 30 calendar days of contract start date. The supporting documentation shall be of substantive, objective evidence (e.g., letter from ISSA) that the offeror will be ISSA CIMS-GB certified within 30 calendar days of contract's start date. A team member or major subcontractor’s ISSA CIMS-GB certification may not be used to satisfy the ISSA CIMS-GB certification for a prospective prime contractor.

Supplement B-1 Supply and Equipment List Section C Specific Task Requirements, PWS Section 5 Supplement C-1 Sample Healthcare Environmental Cleaning Procedures Manual

Supplement C-2 Staffing Chart, Attachment 4

(2) Supplement A-2, Quality Control Plan. The offeror shall provide a realistic Quality Control Plan (QCP) that includes specific quality control procedures or methods that demonstrates the offeror’s compliance and understanding of the quality control requirements (PWS paragraph 1.19.3.), Attachment 2 - Quality Assurance Surveillance Plan (QASP), and Exhibit A - Performance Requirements Summary (PRS). The QCP shall be sufficiently comprehensive as to demonstrate intensive knowledge of quality control procedures within the HSA of

WBAMC.

(3) Supplement A-3, Phase-In Plan. The offeror shall provide a realistic phase-in plan that includes specific phase-in procedures or methods that demonstrates the offeror’s compliance and understanding of the phase-in requirement, PWS paragraph, 1.20 (shall cover all outlying MTFs in the HSA of WBAMC) to include, at a minimum, the following: key milestones to reflect the phase-in period of 60 days; chronological sequence of events and actions that will be accomplished without disruption of services; activities necessary to transfer contract responsibilities from the incumbent to the Contractor (e.g., inventorying and inspecting incidental property);

personnel security clearances; and, issuance of Common Access Card (CAC) and WBAMC specific badges.

(b) Section B – Contractor-Furnished Supplies/Property Requirements PWS Section 4.3. and 4.3.14.

The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of contractor-furnished supplies/property requirements PWS Section 4.3. and 4.3.14. The technical approach shall demonstrate how the offeror intends to meet each of the contractor-furnished supplies/property requirements in PWS Section 4.3. and

4.3.14. The offeror shall submit Supplement B-1, Supply and Equipment List, to support the offeror’s compliance and understanding of the solicitation. The offeror shall provide a realistic, supply and equipment list that demonstrates the offeror’s compliance and understanding of the solicitation. As a minimum, the offeror shall include a list of proposed supplies, materials, and equipment sufficient in detail, as a minimum: quantities, product/brand names, unit of issue, quantity per unit of issue, and frequency of purchase to demonstrate compliance and understanding of the solicitation requirements in PWS Section 4.

(c) Section C – Specific Task Requirements (PWS Section 5). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of specific task requirements (PWS Section 5). The technical approach shall clearly demonstrate how the offeror intends to meet each of the specific task requirements in PWS Section 5. The offeror shall submit the following supplements to support the offeror’s technical approach for specific task requirements (PWS Section 5):

(1) Supplement C-1, Sample Healthcare Environmental Cleaning Procedures Manual. The offeror shall provide a realistic, sample healthcare environmental cleaning procedures manual that demonstrates the offeror’s compliance and understanding of the specific tasks requirements (PWS Section 5). The sample healthcare environmental cleaning procedures manual shall include industry-accepted (standardized) performance tasks, standards, and meaningful and measurable performance metrics that comply with commercial standards as stated in PWS paragraph 1.18, 5.12.3, and 5.12.3.1. The healthcare environmental cleaning procedures manual shall be sufficiently comprehensive as to demonstrate intensive knowledge of accepted cleaning procedures within the HSA of WBAMC for use by contractor employees in performing healthcare environmental cleaning services. For regularly scheduled services in patient and non-patient care areas, the healthcare environmental cleaning procedures manual shall illustrate the proposed method of cleaning to include a sampling of three specific task procedures of the offeror’s choosing for Types I, II, IV, and VI only, for accomplishing each specific cleaning task and the frequency at which each specific task will be accomplished. For non-recurring services, (e.g., floor stripping, waxing, and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning, exterior window cleaning, interior HVAC diffuser cleaning, blind cleaning, or snow/ice removal) the healthcare environmental cleaning procedures manual shall clearly illustrate a sampling of specific cleaning procedures which will be used to accomplish each task and the projected frequency or standard at which each specific task will be accomplished. The AHE guide shall be used as a guide only in developing the offeror’s Healthcare Environmental Cleaning Procedures Manual; however, the guide shall not be plagiarized.

(2) Supplement C-2, Staffing Chart. In Attachment 4, Staffing Chart, the offeror shall submit a realistic staffing chart that demonstrates the offeror’s compliance and understanding of the solicitation. The staffing chart shall address each type of healthcare environmental cleaning services (Types I – VI, RMW, etc.) required by building (see Exhibit C - List of Buildings) and include the number of employees (Full-Time Equivalent (FTE)) proposed by labor category for each shift by building. The chart shall include manning information for each type of healthcare environmental cleaning services (Types I – VI, RMW, etc.) for the duration of the period of performance.

At a minimum, the staffing chart shall include the following:

a. Productive hours proposed by type of services (e.g., Type III, RMW, etc.), labor category (e.g., healthcare environmental cleaning services technician, etc.), and shifts (1st, 2nd, and/or 3rd) for each building. The staffing chart shall also include the total productive hours and the proposed staffing levels based on FTEs of 1515 productive hours for the base year, 1838 for year 2 only and 1830 productive hours for ordering periods 3-5 (see Attachment 4 – Staffing Chart). The staffing chart shall be sufficient in detail to demonstrate the offeror’s compliance and understanding of the minimum PWS performance requirements. An example of the staffing chart is as follows:

Labor Category(s)

1st Shift Productive Hours

2nd Shift Productive Hours

3rd Shift Productive Hours

TOTAL

Productive Hours

TOTAL

FTE**

TYPE I

SERVICES

Bldg.

Location:

1234 MTF Title #,###.## ###.# ###.## #,###.## #.##

Title - ###.## ##.## ###.## #.##

Title ###.## ###.## ##.## #### #.##

4567 Outlying Building

Title #,###.## - - #,###.## #.##

Title - ##.## - ##.## #.##

Title ###.## ###.## - ###.## #.##

b. Pursuant to the Service Contract Labor Standards, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable Collective Bargaining Agreement as Exhibit L of this RFP and the applicable Wage Determination as Exhibit J of this RFP.

c. The staffing chart shall be accompanied with specific narrative details and/or descriptions of the basis of estimate (BOE) to include the offeror’s processes and methodologies used in estimating the productive hours for each shift, total productive hours, and total number of FTEs.

c. Volume III, Factor 2 – Past Performance. Offerors shall submit one virus-free, unsanitized file.

(1) The offeror shall submit past performance information for up to three contracts the offeror considers recent and relevant in demonstrating acceptable past performance. Recent and relevant past performance information for this solicitation is described as past performance not more than 36 months of, but not less than six months (from the date established for submission of proposals) in a medical facility similar in size to or larger than WBAMC performing services similar in scope and complexity to those specified in this solicitation. If an offeror submits more than three contracts, the Government will evaluate only the first three listed contracts for recency and relevancy. The three contracts may include the prime contractor and any major subcontractor(s) projected to perform on any resultant contract.