Amendment 0002 - Attachment 5 - Questions and Answers WBAMC W81K04-21-R-0004.docx
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- Solicitation number
- W81K04-21-R-0004
- Issued by
-
Department of the Army Medical Command
About this file
This document contains questions and answers related to solicitation number W81K04-21-R-0004 for healthcare environmental cleaning and related services at William Beaumont Army Medical Center in Fort Bliss, Texas. The solicitation requires cleaning services for the main hospital as well as outlying medical treatment facilities, and involves various tasks such as routine cleaning, linen services, regulated medical waste handling, and window cleaning for over 477,000 square feet of buildings. The incumbent contractors are Teya Services for the main hospital and Terra Klean Solutions for the outlying clinics. The response date for proposals was extended to December 3, 2021 by amendment. Clarification was provided on staffing calculations, price matrices, Collective Bargaining Agreement details, and other contractual elements.
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ATTACHMENT 5
W81K04-21-R-0004
HEALTHCARE ENVIRONMENTAL CLEANING SERVICES
WILLIAM BEAUMONT ARMY MEDICAL CENTER
QUESTION AND ANSWER
| Page and Paragraph |
| Offeror’s Questions |
| Governments Response |
#1 Page 47, FAR Clause 52.222-55
| Please confirm the referenced FAR Clause 52.222-55 (DEC 2015) is the most updated reference. It appears FAR Clause 52.222-55 was updated in November 2020 (NOV 2020). |
| The clause was updated as part of Amendment 1. See the attached Amendment 1. . |
#2 Exhibit J – CBA
| The lower right hand corner of each page, including the Supplemental Agreement shows "Food Service". Please confirm that this is the right CBA agreement. |
| Yes, this is the correct CBA agreement. |
#3 Page 101, PWS 5.13.17
| In reference to collecting recycling from the recycle bins…at all facilities listed in Exhibit C and transport to the designated centralized recycling collection point, where is the centralized recycling collection point for McAfee (WSMR) and TMC McGregor Range? |
| Recycle bins are collocated with trash bins behind or beside each building. Exhibit C is used for the Summary of Building Rooms/SF/Type Service and shows distance from Main MTF in Miles to each building. |
#4 Page 118, Exhibit A, Paragraph 8.
| Paragraph 8 states, "The equitable adjustment reduction for nonconforming services will be calculated as follows: Multiply the square feet of the area involved by the established equitable adjustment price per square foot for that area." How does the government determine the "equitable adjustment price per square foot?" It also states, "The established equitable adjustment price per square foot is located in the applicable CLIN description." Could the government indicate where in the CLIN description is the equitable adjustment price? |
| The equitable adjustment price per square foot is located in Attachment 3, column F, which is the Average Weighted Price and determined from the proposed unit price for each stepladder. Attachment 3 will turn into the Contractor’s Price List after award and the equitable adjustment price per square foot as located in column F will be used in any equitable adjustments. Information will also be included in the Extended CLIN description for each line item at time of award. |
#5 Page 118, Exhibit A, Paragraph 9, Performance Requirements Summary
| Paragraph 9, PRS Table, could the government confirm there are no performance requirements for linen services, PWS 5.15? Also, could the government confirm that RMW, PWS 5.14 is applicable to the performance objective, "Provide healthcare environmental cleaning services in Type...areas" or should it be a separate performance objective? |
| The offeror is responsible for all tasks as listed in the Performance Work Statement. The customer has decided that RMW and linen are not critical enough tasks that they have to be listed on the Performance Requirements Summary, but that does not mean the offeror does not have to perform all required tasks and meet the PWS standards. |
#6 Page 130, Attachment 1, Paragraph 2.5
| Paragraph 2.5 states, ,"McAfee US Army Health and Dental Clinic located in White Sands Missile Range (WSMR), New Mexico…" However, on Exhibit C, McAfee Health/Dental (Bldg 1363) is listed as 5 miles from main MTF, would the government confirm Exhibit C is correct? |
| An amendment will be posted with correction to Exhibit C for distance from Bldg. 1363 to main MTF. Distance is 45 miles. |
#7 Page 133, Attachment 1, Paragraph 3
| Paragraph 3, Healthcare Statistics (Monthly Average), the FY 2019 data is close to three years old. Also, some of the data appears copied such as "Admissions" which shows the same amount of admissions for 2017, 2018, 2019 and same for outpatient visits for 2017, 2018, and 2019. This data integrity is important for staffing purposes. Would the government update the information to at least FY 2020 and correct the statistics? |
| This data is an average that has been consistent. |
#8 Page 133, Attachment 1, Paragraph 4
| Paragraph 4, Environmental Services Statistics, could the government please provide the name brands for the toilet paper, paper towel dispenser, hand sanitizer, and soap dispensers so offerors may price supplies? |
| See Amendment 0002 for brand product list on ATACHMENT 1 REVISION 1. Hospital has Scott products, Dial soap. Outlying facilities are outfitted with Kimberly Clark products, Purell soap, some folding towel dispensers in certain clinics. |
#9 Page 138, QASP, Paragraph 3.2.1
| Paragraph 3.2.1, PRS Table, could the government confirm there are no performance requirements for linen services, PWS 5.15? Also, could the government confirm that RMW, PWS 5.14 is applicable to the performance objective, "Provide healthcare environmental cleaning services in Type...areas" or should it be a separate performance objective? |
| See the answer for #5 |
#10 Page 171, Attachment 4, Staffing Chart The staffing chart is absent of linen services, how should an offeror provide staffing information for linen services on the staffing chart?
See the attached Amendment 1. Attachment 4, Base Ordering Year and Years 2-5 has been revised to include Linen.
#11 Exhibit C - Summary of Bldg SQ FT
| Building L10735, CBMH Rio Bravo Health Clinic, the distance from main MTF in miles states, "906," which appears to be in error? |
| An amendment will be posted with correction to Exhibit C for distance from Bldg. L10735 to main MTF. Distance is 15 miles. |
#12 Exhibit C - Summary of Bldg SQ FT
| Building 18511, MILCON - Future William Beaumont AMC, could the government provide the anticipated completion date? |
| New build; should not say future or MILCON. |
#13 Exhibit K - Asbestos
| The majority of Exhibit K shows building 7777. Is this building part of the contract? |
| See the attached Amendment 1. Exhibit K has been revised to remove Building 7777. |
#14 Instructions to Offerors, Page 182 of 231
| The instructions indicate that the sanitized version of the proposal should not contain any identifiers including the Cage Code and DUNS number. Can the Government please advise how, or if, the contractor should replace the DUNS and Cage? |
| No suggestions. |
#15 Exhibit E - Incidental Property and Services Listing, Page 126 of 231
| Rooms BH 322 & HB 323 are indicated as "APPL CUB". Can the Government clarify what this means? |
| This means Appliance Cubicle. This has been corrected on Revised Exhibit E as a part of Amendment 0002. |
#16 General Question
| Would it be possible for the Government to provide Post access credentials for a short period prior to the proposal due date in order for our window cleaning subcontractor to view the scope of work? |
| No, we are not allowed to give post access. |
#17 Attachment 1, Page 133 of 231 Environmental Service Statistics
| With respect to toilet paper, paper towels, hand sanitizer dispensers and soap dispensers can the Government please provide any additional information on these items? Specifically, dispenser brand names, types of paper towels, sizes of sanitizers in use, etc. |
| See answer for #8 |
#18
NA
Is this a new requirement?
If not, who’s the incumbent and what’s the current total contract value?
No, This requirement is currently being served by two bridge contracts, one for the main hospital and one for the outlying buildings. The incumbent contractor for the main hospital is Teya Services and the incumbent contractor for the outlying buildings is Terra Klean. The total current contract value of the two bridge contracts will not be provided.
#19 185 & 186
c. (1)
| If a team has a JV and Mentor Protégé Agreement with our partner, are 3 references provided by the Mentor acceptable? |
| Yes |
#20 (1) Supplemental C-1
| Please clarify what is required by performance metrics. |
| Please look at PWS and Section C-1. |
#21 Supplement A-3
| Does the phase in start on 01 July 2022? |
| Yes, 60 day phase in. |
#22 5th paragraph
| Does the Offeror meet the Past Performance Relevancy requirement if our submittal is equal or greater than the WBAMC Hospital’s 477,031 sq/ft size? |
| Yes |
#23 K - Proposal Organization
| Section A requires a lot of information but is limited to 10 pages. Is it permissible to exceed 10 pages in this section as long as long as we stay within the 149 page limit? |
| No, volume 2 section A general requirements PWS sections 1.6 thru 1.6.6, 1.9 thru 1.9.4 and 1.13 thru 1.13.6 maximum page limit is 10 pages. |
#24 K - Proposal Organization
| Please confirm that the Quality Control Plan is not included in the 149 page limit. |
| The Quality Control Plan is not included in the 149 page limit. |
#25 ITO 2b(6)(c)(1) Since a full handbook is due after award, will the Govt consider deleting the request from the Technical or modify the requirement to 20 pages maximum?
No
#26 Pg. 90; 4.1.7
| How many vehicles are currently in use? |
| This a performance base contract and it is up to each offer to propose the number of vehicles to meet the scope of this requirement. |
#27 Pg, 3; Section B
| Are we to put $0 under CLIN 0001 Contractor Manpower Reporting in Section B? |
| This CLIN is not separately priced. |
#28 Attachment 3 Price Matrix
| Can you provide guidance on what to input for the following cells: "Avg Weighted Price," "Max SF for CLIN," and "Max Qty"? For instance, are we to input anything in cells F4, G4, and H4?Are there formulas? |
| Those fields are automatically populated once the monthly unit price is filled in. And yes there are formulas. |
#29 Attachment 3 Price Matrix
| CLIN 0006 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment. |
#30 Attachment 3 Price Matrix
| CLIN 0007 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment. |
#31 Attachment 3 Price Matrix
| CLIN 0019 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment |
#32 Attachment 3 Price Matrix
| CLIN 0021 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment |
#33 Attachment 3 Price Matrix
| CLIN 0030 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment |
#34 Attachment 3 Price Matrix
| CLIN 0031 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment |
#35 Attachment 3 Price Matrix
| CLIN 0039 tab - the sum of unit of prices cell for all years does not capture all monthly unit prices. Can you confirm this is correct? |
| This has been corrected with a revised price matrix and is a part of this amendment |
#36 Pg. 165; Attachment 4
| Attachment 4 - how are the productive hours 1515, 1920, and 1818 calculated? |
| The productive hours are calculated by reviewing and subtracting holiday hours, vacation, sick time and bereavement time as listed in the current collective bargaining agreement from a standard 2080 year. |
#37 Pg. 165; Attachment 4
| What does SCLS stand for? |
| Service Contract Labor Standard |
#38 Pg 72; Paragraph 5
| Will the old hospital be open concurrently with WBAMC or will it be phased out once WBAMC opens? |
| The old hospital will be phased out. |
#39 Exhibit D
| Primary cleaning shifts are listed for each facility, but under "# of Operational Shifts per Day," some are 2 or 3. Can you confirm those cleaning shifts? For example, Facility #18508, room U1107 with service type III has an Evening primary shift, but there are 2 shifts per day. What is the 2nd shift - day or night? |
| Shifts are presently; |
D=Day 0730-1530 E = Evening 1530-2330 N = Night 2330-0730 (Adjust shift times to MTF)
#40 Exhibit J
| It is our understanding that the current employees in Buildings 18508, 18509, 18511H, A, E, and W are covered by a different Collective Bargaining Agreement with different pay rates and different benefits than those employees covered by Attachment J. Please clarify what rates apply in which locations. |
| Same rate on same collective agreement under current contractor. |
#41 RFP Pages 165, 171, and 177 of 231
| 1920 Productive Hours = 1 FTE (Non-SCLS) does not appear to be correct for a base period of 10 months. This would normally be the Productive Hours for a base period of 12 months. Please clarify if this should be 1600 Productive Hours = 1 FTE (Non-SCLS) for the base period of 10 months. |
| See Amendment 2. Attachment 4 has been corrected for the Base Ordering Year to reflect 1600 Productive Hours=1 FTE (Non-SCLS) |
#42 PWS Section 5.15 (RFP Page 103 of 231)
| It is our understanding that Government employees presently operate the Linen Department in Buildings 18511H, A, E, and W. Under this contract, will contractor employees be replacing the government employees? If so, how many government employees are currently performing this function? At what hourly rate are they currently paid? Would they be eligible for re-hire as “incumbent” employees under the Collective Bargaining Agreement? |
| There are presently 14 contractor employees performing linen distribution throughout the hospital. They are from the current linen services contractor. 1 Government employee is the Linen manager overseeing linen operations. Salaries are inclusive in the bulk weight, only contractor can divulge salary of employees. They are eligible for rehire. |
#43 Addendum to 52.212-1 Paragraph D.2.c(1) (RFP Page 185 of 231)
| Recent and relevant past performance information for this solicitation is described as past performance within the previous 36 months (from the date established for submission of proposals) in a medical facility similar in size to or larger than WBAMC performing services similar in scope and complexity to those specified in this solicitation. Does this mean any relevant performance within 36 months regardless of length of contract? If an offeror performed a relevant contract that started on October 1, 2021 and therefore has only 1 month and 16 days of past performance as of current submission date, does this count the same as an offeror who had 36 months of continuous relevant performance? Does the Offeror need to have performed a minimum number of months within the previous 36 months to be considered relevant (e.g. 12 months out of the previous 36 months)? |
| No: This information has been revised in the Addendum to 52.212-1, Paragraph D.2.c(1), to state, “Recent and relevant past performance information for this solicitation is described as past performance not more than 36 months of, but not less than six months (from the date established for submission of proposals) in a medical facility similar in size to or larger than WBAMC performing services similar in scope and complexity to those specified in this solicitation.” |
#44 Attachment 3 Price Matrix
| There is a CLIN missing for Building 2497. Can you please confirm this is correct? |
| The tab at the bottom of the price matrix was labeled wrong. Building 2497 is CLIN 0028 as listed on the price matrix and the square footage is listed correctly within the sheet of that CLIN. The name of the tab has been corrected with a Revised Price Matrix as attached with this amendment to reflect Bldg. 2497 |
#45 Pg, 3; Section B
| CLIN 28 of Section B is for Building 2497 Child, Adol, & Fam Behavl HLT but CLIN 28 of the Pricing Matrix is for Building 11148. Can you confirm which is correct? |
| See the answer above for Question #44. This has been corrected with a Revised Price Matrix as attached with this amendment. |
#46 Page 133 of 231 - Healthcare Statistics (Monthly Average)
| Can the Government please confirm that the figures in the table are "Monthly Averages"? |
| See answer for #7. |
#47 Page 36 of 231. 52.208-9 Contractor Use of Mandatory Sources of Supply or Services. Paragraph c
| Paragraph c says that, "Price and delivery information for the mandatory supplies is available from the contracting officer…." Can the Government please supply a list of the mandatory items and their prices? |
| This information has been updated in paragraph 4.1.2 of the Performance Work Statement and is revised as a part of this Amendment, Amendment 0002. |
#48 Exhibit J - CBA
| It seems that a company called Teya is cleaning WBAMC but Exhibit J shows a company called Terra Klean Solutions. Are these two companies the same? If not, is there a CBA for the company called Teya? |
| No, Teya is cleaning the new hospital and Terra Klean is cleaning the outlying clinics. This contract will bring all of those under one. |
#49 Page 75, 1.10.5, 1.10.5.1., 1.10.5.2.; Page 78, 1.14.4.; Page 121 Exhibit B 4. i., 5. m. and n
| The government has removed General Requirements references to: SHARP, sexual harassment and assault incident reporting, and SHARP training completion; and Deliverables submittal requirements for annual SHARP Training and as required for sexual assault and harassment incident reporting and SHARP Training. Does the government intend to amend the solicitation to include revised requirements for SHARP reporting and Training? Or does the government intend to omit all SHARP requirements? |
| Correct there is no SHARP requirements. |
#50 Pages 88-90, 3.4.3., 3.5.2.10.
| The government does not include a statement to provide scales to weigh linen/laundry, but explicitly states government provision of RMW scales. Does the government intend to amend the solicitation to specify an alternate method for the contractor to weigh linen/laundry, such as a floor scale? Or does the government intend for contractor to provide scale for weighing of linen/laundry? |
| Scales for the linen and RMW are in place and are furnished by the Government. |
#51 Page 93, 4.3.17.
| The government states that “the contractor shall furnish disinfection solution technologies, where required,” but does not state in Section 5 Specific Tasks and Standards any specific task or standard describing a requirement for which disinfection solution technologies are the standard for performance; nor does the government state in Exhibit B Deliverables 5. As Required a contractor deliverable describing the submittal to COR upon request of a “written log and/or reports,” “written log containing date of vendor testing/calibration, results, and corrective actions,” or “reports of key metrics, disinfection analysis, and test results” for disinfection solution technologies. Does the government intend to amend the solicitation to specify for which Type Service areas(s) and tasks disinfection solution technologies are required, and to describe the performance standard for the use of required disinfection solution technologies? |
| Both HK contractors do not utilize Automatic Machine dispensers, they use the RTD. Contractor will need to perform within standards or above if new technology is used, COR and Infection Control must approve. |
#52 Pg. 42 of Solicitation 52.222-26 Equal Opportunity CBA Provided Agreement
Main Topic – Full Time Equivalent Calculation Sub-Topic – Vacation and Seniority of Current work force Description/Concern: The USG has directed the bidders to calculate Productive Hours based on 1,515 Hours for base year and 1,818 for years 2 thru 5.
The CBA provides for Two (2) weeks vacation after (1) year of service and Three (3) weeks vacation after (5) years of service. “Length of service includes the whole span of continuous service with the present (Successor) contractor wherever employed, and with predecessor contractor on the performance of similar work at the same Federal facility” The WD provides for two (2) weeks vacation after (1) year, Three (3) weeks vacation after (10) years and Four (4) weeks vacation after 15 years.
Question(s):
a). Within the USG calculation of a Full Time Equivalent, what was the average years of seniority b). Will the USG provide the average years of seniority for base year allowing the bidders to extend to option years?
The calculation was based off the average per employee based on the vacation time given for all years of service.
#53 Pg. 46-48 CBA Provided Agreement
Main Topic – Prevailing Labor Rates Sub-Topic – Wage Determination versus CBA Description/Concern: Under Section 52.222-42(9), The contractor shall pay the E.O. minimum wage rate whenever it is higher than any applicable collective bargaining agreement(s) wage rate.
Question: Will the USG provide the applicable Wage Determination for wage rate comparison?
A wage determination is provided with amendment; see Exhibit M.
#54 Pg. 46-48 CBA Provided Agreement
Main Topic – Request for Equable Adjustment Sub-Topic – CBA Description/Concern: Under Section 52.222-42(3)(i), The contractor may request a price adjustment only after the effective date of the new annual E.O. minimum wage determination.
Question: Understanding this effort will utilize labor from the “Industrial, Technical & Professional, Employees Union, AFL-CIO (ITPEU)”, will the USG revise the solicitation to include changes to the CBA?
Yes as the CBA is revised, it will either be provided via an amendment if before award or by the Administrative Contracting Officer after award.
#55 Pg. 73 of Solicitation Para. 1.8 Holidays CBA Provided Agreement Main Topic – Holidays Sub-Topic – Conflict - Solicitation vs CBA Description/Concern: The Solicitation list 11 Holidays, however the provided CBA includes 10 Holidays.
The extra Holiday listed within the Solicitation will impact the “All-in” hourly labor rate, productive hours and FTE Calculation.
Question: Does the USG directed FTE hours include 10 or 11 Holidays? Is the CBA going to be updated to reflect “Legal Federal Holidays”?
The government was obligated to list all Federal Holidays in the solicitation. The holiday will be added to the CBA during the annual renewal.
#56 Pg. 88, Para 3.2 Pg. 125-126, Exhibit E Exhibit D PWS states “The USG will provide adequate administrative space for the contractor to use as office, supply, and equipment storage including lockable housekeeper’s closets. The spaces provided under the provision of this contract are identified in Exhibit E.”
Page 126, Exhibit E. list HB316 and HB317 as the only areas as office space for lead and supervisor but no management space. A closer look at Exhibit D also does not show a HB323.
Will the USG please confirm Contractor space to be used on contract?
The buildings and rooms on Exhibit D are only the spaces that a contractor will clean and charge the government for. Government provided spaces as listed on Exhibit E are for contractor use and shall not be charged to the government.
#57 Pg. 89, Section 3.5.2.8
| Is there a list of receptacles throughout the MTF and size of receptacles? Alternately, can the USG provide the sizes of receptacle liners needed within supplies? |
| No the government does not provide a list of receptacles and size throughout the MTF. |
#58 Pg. 90, Section 3.5.2.9
| Can the USG provide a type of cubicle curtains utilized – are these cloth laundered items within linen to be collected and weighed, or are they paper disposable types? |
| As stated in paragraph 3.5.2.9, The government is responsible for replacing soiled cubicle curtains. |
#59 Pg. 98, Section 5.11.7.1
| Can the USG confirm if the dining areas have carpet? During previous tour, the dining areas and areas in front of the serving line all appeared to be vinyl low maintenance floors. |
| The type of flooring for the dining room is listed on “EXHIBIT D Bliss Cleaning Requirement Report Main MTF 1 of 2 - 19 January 2021.” |
#60 Pg. 100, Section 5.13.3.4
| Can the USG provide the manufacturers of vinyl low maintenance floors in each area, in order to ensure contractor meets manufacturers approved methods? According to method, this can affect productivity times. |
| Flooring throughout hospital areas include; Epoxy, Nora flooring, Terrazzo, hospital flooring installed 2019. |
#61 Pg. 102, Section 5.14.3
| Can the USG provide an annual approximate number of training holidays for the clinics? |
| Normally there is a training holiday with the major holiday. |
#62 Pg. 133, Table 4
| Can the USG provide the brand, size and type for each dispenser? i.e., paper towels – roll or fold product, hand sanitizer and soap size in ounces or milliliters. |
| See answer for #8 |
#63 Pg. 133 Item #3 Health Care Statistics (Monthly Average) Main Topic – Table – Healthcare Statistics (Monthly Average) Sub-Topic – Description/Concern: Many of line items appear to be annual, example as:
Total Births – 1,173 Total Surgical Cases – 17,867 Question: Will the USG consider revising this table to clearly articulate values based on Yearly, Monthly, daily etc.
The healthcare statistics as listed in attachment 1 are monthly averages.
#64 Pg. 133, Table 4
| Can the USG identify which dispensers require batteries? |
| All data has been provided at this time. |
#65 Pg. 134 of Solicitation Main Topic – Window Cleaning Sub-Topic – Interior versus Exterior Description/Concern: Page 134 of the solicitation provides a quantity of window cleaning of 143,730 Sf. In order to properly price this scope, the bidders will need this broken out by: Building/Location, interior and exterior Question: Can the USG provide a greater level of detail as to the location/building, interior and exterior?
All data has been provided at this time.
#66 Solicitation Pg. 165, 185 Main Topic – Attachment #4 – Staffing Charts Sub-Topic – Missing Documents Description/Concern: Attachment #4 reference on page 165 appears to be missing from the available download.
Question: Will the USG provide (or confirm the location of) this document?
There is no separate attachment to download. Offerors need to copy and paste attachment 4 out of the solicitation and insert into your own word document or excel document.
#67 Pg. 171 of Solicitation, Pg. 177 of Solicitation, Pg. 185 of Solicitation, Attachment 4 Main Topic – Leap Year – Feb. 29, 2024 Sub-Topic – Effort Hours and Full Time Equivalent for Year 2 Description / Concern: The USG directs the bidder to utilize 1,818 Productive hours (SCLS) for Years 2-5, however year 2 includes a Leap year day (a Thursday). This leap day will add additional effort /productive hours to the yearly calculation.
Attachment 4 assumes hours and FTE’s for years 2-5 are consistent, however year 2 will require additional hours and impact FTE Calculation.
Question: Please provide direction on how to populate attachment 4 for year 2.
The productive hours have been re-calculated and a Revised Attachment 4 for Year 2 is included as part of Amendment 1.
#68 Pg. 171 of Solicitation, Pg. 177 of Solicitation, Pg. 185 of Solicitation, Attachment 4 CBA Provided Agreement Main Topic – Full Time Equivalent Calculation Sub-Topic – Sick Leave Description/Concern: The USG has directed the bidders to calculate Productive Hours based on 1,515 Hours for base year and 1,818 for years 2 thru 5.
The CBA provides for one (1) sick day for each two (2) months worked up to a maximum six (6) days per contract year. (Excluding probationary employees) Executive Order (EO) 13706 – Contractor must provide one (1) of paid sick leave for every thirty (30) hours worked up to 56 hours of paid sick leave per year.
Question(s):
a). Within the USG calculation of a Full Time Equivalent, what was the average annual sick time per employee?
b). Will the USG provide the average years of service for base year?
See Amendment 0002. Attachment 4, Productive Hours have been revised to include 56 hours of paid sick leave per the Executive Order and as listed on the CBA Addendum.
#69 Pg. 171 of Solicitation, Pg. 177 of Solicitation, Pg. 185 of Solicitation, Attachment 4 CBA Provided Agreement Main Topic – Full Time Equivalent Calculation Sub-Topic – Bereavement Leave Description/Concern: The USG has directed the bidders to calculate Productive Hours based on 1,515 Hours for base year and 1,818 for years 2 thru 5.
The CBA provides for up to three (3) days to enable an employee to attend a family member funeral.
Question(s):
a). Within the USG calculation of a Full Time Equivalent, what was the average annual bereavement time per employee?
Bereavement Time was calculated at 3 hours average per employee based on the fact that only 10% of employees actually take Bereavement Time.
#70 Page 184, Section C, Supplemental C-1 Procedures Manual
| The RFP asks for sample procedures manual “to include a sampling of three specific task procedures of the offeror’s choosing for Types I, II, IV, and VI only,” along with listed nonrecurring services. What services are nonrecurring and how many do you want us to sample? |
| As listed on page 184 (1) Supplemental C-1 Sample Healthcare Environmental Cleaning Procedures Manual, non- recurring services are floor stripping, waxing and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning and exterior window cleaning, etc. The guidance says you are to illustrate a sampling of specific cleaning procedures to accomplish each task and the project frequency or standard at which each specific task will be accomplished. |
#71 Pg. 184, paragraph 5
(1) Supplement C-1 - The Government states:
"For non-recurring services, (e.g., floor stripping, waxing, and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning, exterior window cleaning, interior HVAC diffuser cleaning, blind cleaning, or snow/ice removal) the healthcare environmental cleaning procedures manual shall clearly illustrate a sampling of specific cleaning procedures which will be used to accomplish each task and the projected frequency or standard at which each specific task will be accomplished."
Background: Non-recurring services are not defined within the PWS. The instructions to offerors do not define which or how many of these non-recurring services should be included in the sample manual.
Question: Can the government define the specific non-recurring service task procedures they would like sampled from the offeror's cleaning manual?
See the answer above
#72 Attachment 4 CBA Provided Agreement Executive Order 14026 Main Topic – Full Time Equivalent (FTE) Sub-Topic – Variations to provided FTE Description/Concern: The USG has directed the bidders to calculate Productive Hours based on 1,515 Hours for base year and 1,818 for years 2 thru 5. In many cases, the final FTE/Productive Hours vary, in part to CBA benefits, employees’ health situation and family matters, etc.
Question: Upon award, will the USG allow a REA to adjust the proposed price for actual current work population dynamics?
Per the CBA, the calculation of the productive hours took into account the number of vacation days, holidays, sick hours, bereavement time and jury time. As this is an Indefinite-Delivery, Indefinite-Quantity contract under which firm-fixed price task orders will be issued, any equitable adjustments would only be allowed in extreme cases, such as contingency situations. The Administrative Contracting Officer in coordination with the contractor would determine what constituted as a contingency and adjust as necessary.
#73 Attachment 4 CBA Provided Agreement Wage Determination Executive Order 14026
| The current CBA wages for the employees are below $15.00 an hour. Since this will be a new contract/base year, will the contracting command recognize that all employee salaries have to be at least $15.00 to comply with the applicable Executive Order? |
| The Executive Order takes effect January 30th 2022 and annually thereafter. The CBA will be revised to comply with the Executive Order. |
| #74 |
| Main Topic – Incumbent Un-fair Competitive Advantage |
Sub-Topic – Taxes Paid Under Current Contract Description/Concern: Under the current contract the incumbent will have paid for and met the maximum cost of State Unemployment Insurance (SUI) and Federal Unemployment Tax (FUI) for FY 2022. The SUI is based on employees’ first $9,000 of payroll and FUI is based on employees’ first $7,000 of payroll.
Depending on the company’s SUI rate, this sum of these statutory requirements equates to approximately $950.00 per employee or approximately $150,000 of un-fair advantage in FY 2022.
Question: Will the USG consider removing this un-fair advantage within FY2022 for the incumbent?
This is a Department of Labor issue and is not something that contracting has control over.
#75 General Question
| To adequately incorporate the USG’s response to questions, would the USG extend the due date by two weeks after the sending answers to questions? |
| An amendment has been posted on SAM.gov extending the due date for proposals to 12:00 p.m. CST on 3 Dec 2021. |
#76 Solicitation No. W81K0421R0004
| After review of the solicitation, we do not see any reference to a pre-proposal conference or site visit that would allow potential offerors to view actual site conditions. Does the Government intend to schedule a site visit? |
| No a site visit will not take place. |
#77 Solicitation No. W81K0421R0004 posting on sam.gov
| In the solicitation posting on SAM.gov, the attachment section notifies bidders that there are controlled attachments in this opportunity and offerors need to request a role to access them. The link takes you to request a role for the posting agency. Please confirm that all documents for this solicitation are posted with public access in SAM? |
| All documents for this solicitation are posted with public access in Sam.gov. |
#78 Past Performance Question
We have a question about the WBAMC requirements for square footage in regards to past performance. WBAMC currently does not provide this information in regards to what specific square footage meets the relevancy requirements. What is the minimum square foot requirement? Is it the size of the main building, or is it all of the buildings under the contract?
This information is stated in the solicitation on page 211 paragraph b.(1)(ii) Relevant: Past Performance in a medical facility similar in size to or larger than WBAMC performing services similar in scope and complexity to those specified in the solicitation requirements.
File details come from the government source that posted it. Updated .