RFI RMW W81K0420R0020_19 DEC 2019.pdf

19 December 2019

REQUEST FOR INFORMATION

RFI # W81K0420R0020

RMW Services

PREVIOUSLY POSTED UNDER RFI # W81K04-20-R-0008

INDUSTRY DAY NOTICE: The Government anticipates holding an Industry Day to gather Industry feedback in support of the Regulated Medical Waste requirement in early February 2020 in San Antonio, TX. Updates and specific details of the Industry Day, date/time, location, one-on-one meetings, etc. will be provided in the near future on https://beta.SAM.gov.

REQUEST FOR INFORMATION: The U.S. Army Health Contracting Activity (USAHCA), Health Readiness Contracting Office (HRCO), U.S. Army Medical Command (MEDCOM) on behalf of the Defense Health Agency (DHA), has developed this Request for Information (RFI) to solicit market research information from industry to assist the Government with the analysis of a Government requirement and provide commercial insight on performance-based solutions, best practices, possible contractual arrangements, and potential issues.

THIS IS A REQUEST FOR INFORMATION ONLY. This is not a Request for Proposal, a Request for Quotation, an Invitation for Bids, a Solicitation, or an indication that HRCO will contract for the items contained in the RFI. This RFI is part of a Government market research effort to determine the scope of industry capabilities and interest and will be treated as information only. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI are strictly voluntary and the Government will not pay respondents for information provided in response to this RFI. Responses to this RFI will not be returned and respondents will not be notified of the result of the review. If a solicitation is issued, it will be announced on the Federal Contract Opportunities website https://beta.SAM.gov at a later date, and all interested parties must respond to that Solicitation announcement separately from any response to this announcement. This RFI does not restrict the Government’s acquisition approach on a future Solicitation.

Please reference the attached documents for details and respond to all items (1-18) under the RFI (Capability) Response Section.

Background/Purpose: The DHA is considering an enterprise-wide non-personal services contract for Regulated Medical Waste (RMW) Services. The intent of this consolidated requirement is to support the continued implementation of the Military Health System (MHS) organizational reform required by 10 U.S.C. § 1073c, and sections 711 and 712 of the John S.

McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, effective 25 October 2019, which eliminated separate silos of military healthcare and officially integrated healthcare under the authority, direction, and control (ADC) of the DHA, consistent with the direction provided by the Secretary of Defense. The Medical Logistics Division supports the DHA’s transitioning the ADC of the military medical treatment facilities (MTF’s) from the

Military Departments to the DHA. The DHA is responsible for providing RMW disposal services for MTFs, as defined in the attached DRAFT PWS. MTFs are the collective term that refers to the integrated medical, dental, veterinary, research, and other healthcare services facilities at a specified installation. Services will be provided throughout all fifty (50) United States, Guam and Puerto Rico.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise reimburse your company for the information provided in response here to.

In accordance with FAR 52.215-3 Request for Information or Solicitation for Planning Purposes:

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of: determine the scope of industry capabilities and interest in Regulated Medical Waste Services.

A DRAFT Performance Work Statement (PWS) 3 December 2019 is attached to this announcement for reference.

RFI (Capability) Response: Interested parties should provide feedback/input to this RFI by submitting the following information via email to the HRCO POCs no later than 1700 Central, 10 January 2020:

1. Company name

2. Company address

3. Company DUNS and CAGE codes

4. POC information (name, title, phone number, email address, etc.)

Brief company response statement addressing the following items:

5. Provide feedback regarding the DRAFT PWS posted with this announcement.

6. Provide optimal process/business perspective regarding creation of an enterprise-wide

Regulated Medical Waste contract. Feedback should describe how the contract will be managed as contemplated in the DRAFT PWS.

7. Describe current experience with handling RMW services on an enterprise-wide basis. If no experience, discuss plan on how the enterprise-wide requirement could be met (i.e. team or joint venture, etc.).

8. If the enterprise wide requirement were to be broken down into regions (for example, West, Central and Eastern), how many regions would be recommended and why?

9. Provide comment on the corrective action plan procedures to address immediate correction (24 Hours) of noncompliance of (Federal, State, etc.) in DRAFT PWS Paragraph 4.4.

10. Provide comment on the corrective action plan procedures to address performance based issues in a timely manner (5 business days) in DRAFT PWS Paragraph 4.4.

11. Provide comment on commercial weighing system certification process, if system is owned.

11.1. If not owned, provide comment on how a certified weighing system(s) is accessed.

11.2. If owned, provide comment on who certifies the commercial weighing system(s).

11.3. If owned, provide comment on the commercial weighing system(s) certification period and frequency.

11.4. Provide comment on company’s ability to weigh RMW at pick-up location(s)?

12. Provide comment on the company’s transport and disposal process, to include use of autoclave and incinerator in support of the attached DRAFT PWS.

12.1. Provide comment if company owns the autoclave and or incinerator or if it subcontracts the use of an autoclave or incinerator.

12.2. Provide comment on the location of autoclave and incinerator the company currently has access to.

13. Provide comment on the company’s ability to obtain and maintain certifications specified in the DRAFT PWS to cover one or more regions.

13.1. Identify the risks in the business approach, and how they would need to be mitigated in order to successfully perform enterprise-wide RMW services.

13.2. Describe prior experience providing similar services for a medical organization. Please provide contract numbers for experience with military and government medical organizations.

13.3. What is the minimum labor mix (e.g. administrative personnel, key personnel) that would be required to successfully complete performance as expressed in the PWS?

14. Are there any additional RMW subgroups, not currently defined as Regulated Medical Waste in Section 2 of the DRAFT PWS, which need to be identified?

15. Provide business size/description, based upon Federal Acquisition Regulation (FAR) clause

52.212-3(a)-(c), “Offeror Representations and Certifications.” Please predicate your response on North American Industry Classification System (NAICS) code 562211 “Medical waste treatment facilities, hazardous” and Product Service Code (PSC) E1PD Purchase of Waste Treatment and Storage Facilities.

16. Do subcontracting opportunities exist, and if not, why?

17. Provide comment on company’s ability to provide services is Guam.

18. Provide comment on company’s ability to provide services in Puerto Rico.

Please limit your documentation to the following page size, font type and size, spacing and page numbering. Responses shall be submitted using a Microsoft Word document with page size 8.5 by 11 inches. Font type shall be Times New Roman, size 12 using standard tabs and indent software features with no less than single spacing between lines. Responses are limited to no more than ten (10) pages for the entire RFI response statement.

All transmitted information marked proprietary shall be treated as such. Therefore, business firms should identify any proprietary information in their responses. Proprietary materials will neither be distributed, nor discussed with, any other firms. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts.

Health Readiness Contracting Office POCs

Contracting Officer: Mr. Clifton M. Wells clifton.m.wells.civ@mail.mil

Contract Specialist: Mr. Matthew T. Robey matthew.t.robey.civ@mail.mil

Enclosures:

“DRAFT” Performance Work Statement (PWS) (Separately Attached) MTF Locations (Separately Attached)