Industry Day Slides.pptx

Industry Day Regulated Medical Waste Services W81K04-20-R-0020

4 February 2020

Presented By:

Clifton Wells, Contacting Officer and Haley Hogue, Contract Specialist

Clarifications and Questions related to the RFP Must be submitted in writing

To be Posted on FedBizOpps after Conference:

Briefing Slides and Attendees List Official responses to clarifications and questions Company and authors’ names excluded

Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

Administrative Announcements

Rank Action Officer / e-mail / phone number 08 January 2016 Slide ‹#› of x

3 May 2018 Kathleen Henderson/kathleen.d.henderson2.civ@mail.mil Slide ‹#› of 20

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Introduction of Government Team

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The Defense Health Agency (DHA) is responsible for providing RMW disposal services at:

DHA medical treatment facilities (MTFs), U.S. Military Entrance Processing Command’s (USMEPCOM), Military Entrance Processing Stations (MEPS), Walter Reed Army Institute of Research (WRAIR) facilities, Armed Forces Medical Examiner System (AFMES)

These facilities are located throughout the 50 United States, Puerto Rico and Guam.

This totals approximately 170 activities and approximately 378 pick-up locations

OVERVIEW

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Medical Activities

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USMEPCOM LOCATIONS

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Overview

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OVERVIEW

Regulated medical waste disposal is considered a “Mission Essential Function” in which the service must be performed under all circumstances to achieve DHA component missions.

Failure to perform or sustain these functions will significantly affect the DHAs ability to provide vital services.

An effective National Contingency plan, operation and capability are essential to the performance of this contract.

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SERVICE OVERVIEW

The Contractor shall pick up (i.e., already packaged and labelled) RMW packages from a centrally-located or otherwise agreed-upon location at each site identified in Exhibit B and transported for final disposal.

The RMW, to include Department of Transportation (DOT) Category A infectious substances (i.e., Ebola virus, Hantaviruses causing hemorrhagic fever with renal syndrome, etc.), shall be handled in accordance with all Federal, State, and local laws, policies and regulations.

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REQUIREMENT OVERVIEW

The Contractor shall provide all required resources to perform RMW removal and disposal services in accordance with the PWS and its exhibits. Resources include all:

Required permits, licenses, and authorizations to perform RMW services DOT special permit(s) for the transport of DOT Category A Infectious Substances Labor Supervision Management from point of collection Transportation Equipment Packaging containers, boxes, and bags, and Employee training.

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QUESTIONS?

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CBA –

Wage Determination SSEB – Letter should be sign by the Chief of Logistic TECHNICAL Evaluation Factors – Phase-in/Phase-Out Plan, Healthcare Housekeeping Manual, Work Schedule, Staffing Chart, Quality Control

FAR 12 Commercial Terms and Standards

Contract Type Indefinite Delivery Indefinite Quantity (IDIQ), Single Award Task Order Contract (SATOC) issuing Firm Fixed Priced (FFP) Task Orders

Competitive, Trade-Off Source Selection Procedures

Instructions to Offerors (FAR 52.212-1)

Evaluation of Offers (FAR 52.212-2)

Solicitation Terms and Conditions

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Unclassified//FOUO Tradeoff Process, FAR 15.101-1 A tradeoff source selection approach The relative importance of cost or price may vary in relation to other evaluation factors as communicated by the Government to potential offerors in the solicitation per FAR Subpart 15.304(d) and (e).

For this solicitation, the Technical Approach factor is more important than the Present and Past Performance factor, which is more important than the Price factor. The Technical Approach factor and the Present and Past Performance factor, when combined, are significantly more important than the Price factor. Offerors are cautioned that the awards may not necessarily be made to the lowest-priced offers.

Best Value FAR 15.101

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Unclassified//FOUO General Instructions Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements.

Failure to submit all required documentation/information may result in a proposal being ineligible for award.

In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

FAR Provision 52.212-1

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Unclassified//FOUO General Instructions continued The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale methods, processes and procedures to address how the offeror intends to meet these requirements.

Offerors shall assume the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

FAR Provision 52.212-1

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Unclassified//FOUO Evaluation Approach. Each proposal received will be evaluated with the criteria outlined in the solicitation for the purpose of assessing the proposal and the offeror’s ability to perform the prospective contract successfully.

Technical factors will be assigned an adjectival rating using the combined technical/risk ratings from the DoD Source Selection Procedures dated 31 March 2016.

The Present and Past Performance factor, on the basis of “recent” past performance information, will be assigned a relevancy rating and a performance confidence assessment.

The Price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price and will not receive an evaluation rating.

All proposals shall be subject to evaluation by the Source Selection Team. The overarching evaluation approach for all factors is adequacy of response and feasibility of approach.

FAR Provision 52.212-2

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Unclassified//FOUO Combined Technical Risk Color Rating Adjectival Rating Description

Table 3. Combined Technical/Risk Rating Method

Combined Technical/Risk Rating Method

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Present and Past Performance Relevancy Ratings

Present and Past Performance Relevancy Ratings

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Table 4. Performance Confidence Assessments

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Unclassified//FOUO Performance Confidence Assessment

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Table 5. Performance Confidence Assessments Rating Method

Performance Confidence Assessments Rating Method

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Unclassified//FOUO Price Factor The contract will be an IDIQ contract under which Firm-Fixed Price task orders will be issued for required services.

The Government will evaluate price reasonableness for the fixed priced effort.

The entire five-year ordering period shall be included in the price calculation.

Adequate price competition pursuant to FAR 15.404-1(b)(2)(i) is anticipated to determine price reasonableness of the Price factor.

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Unclassified//FOUO Price Factor The Government may use any of the following price analysis techniques pursuant to FAR 15.404-1(b) to determine price reasonableness:

comparison of proposed prices received in response to the solicitation;

comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items or services;

comparison with competitive published price lists or market prices; comparison of proposed prices with independent Government cost estimates;

comparison of proposed prices with prices obtained through with market research; and/or, analysis of data other than certified cost or pricing data provided by the offeror.

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Unclassified//FOUO Given that FAR Clause 52.217-8 provides the Government may exercise the option to extend services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the option to extend services, the KO will consider the prices submitted for the one three-year ordering period as binding should the option to extend services be exercised.

In accordance with DFARS Clause 252.216-7006 Ordering (May 2011) - Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 01 March 2020 through 28 February 2023 (31 August 2023 if FAR 52.217-8 is exercised).

FAR Clause 52.217-8

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Unclassified//FOUO Offerors are to read and follow the solicitation and amendments.

Any Questions Reminder

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Guidance

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