W81K0418R0003_0001_17Aug18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to post Attachment 1, Question and Answ er Document and make a minor change to Attachment 2, Proposal Naming Convention and Addendum to 52.212-1. See Summary of Changes. All changes w ill be in red.

2. Under Attachment 2, Proposal Naming Convention, third block under 3 CD-R, Sanitized, "Management and Technical Approach" and "Scheduling Capabilities" is changed from 'Company Name" in the document title to 'CAGE Code'.

3. Under Addendum to 52.212-1, Volume III, Performance Risk Proposal (Past and Present Performance) (Factor2), paragraph 2, 'Subcontractor Teaming Partner Consent Letter', 3rd sentence, reference is changed from 'Attachment 4' to 'Attachment 3'. Change is highlighted in red.

4. All other terms and conditions remain the same. POC for this action is Quinella M. Purks at 210-221-3699; email-quinella.m.purks.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K04-18-R-0003

X 9B. DATED (SEE ITEM 11)

26-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2018

CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K04-18-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

Addenda to 52.212-1(b), Submission of Proposals. The paragraph is tailored as follows:

Paragraph (b), the second sentence is deleted and replaced with the following: “Proposals must be submitted on the SF 1449 and accompanied by all requested items elsewhere specified in the solicitation.

Paragraph (b) (10) is deleted and replaced by information required to be submitted in Volume III of the proposal.

Addenda to 52.212-1(c), Period for Acceptance of Proposals. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of proposals.”

Addenda to 52.212-1(e), Multiple Proposals. This paragraph is deleted in its entirety.

Addenda to 52.212-1(g), the following paragraph is added to the end of the current paragraph as follows: "After evaluating proposals, if discussions are deemed necessary, the contracting officer may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. In this event, the contracting officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals."

Addenda to 52.212-1 (m) Organizational Conflict of Interest. For those Offerors planning to engage in a teaming arrangement or to use subcontractors, a conflict of interest may be created if a company is identified as a prime Offeror, teaming partner/subcontractor, or as a member of a Joint Venture on more than one proposal. Each participating company shall only submit one proposal. If the contracting officer concludes during proposal evaluation that a potential conflict of interest exists because one or more companies have participated in more than one proposal as a prime Offeror, teaming partner/subcontractor, or as a member of a Joint Venture, the contracting officer reserves the right to require a conflict of interest mitigation plan from the prime Offerors of those proposals.

If an Offeror fails to submit a plan, or submits an inadequate plan, the Offeror may not be considered.

INSTALLATION ACCESS. Effective 1 May 2013, access to Fort Sam Houston (FSH) Main is closed except for pre-vetted and approved credential holders IAW Air Force Federal Acquisition Regulation Supplement 5352.242-9000 (Contractor Access to Air Force Installations); AFI 31-101 (Integrated Defense); AFI 31-113 (Installation Perimeter Access Control); and AFI 31-502 (Defense Biometric Identification Systems (DBIDS) Operations. Therefore, the US Government (USG) is not responsible for delays at the gate when proposed Offerors are in the process of delivering proposals to the Health Readiness Contracting Office (HRCO) office at Bldg 4197 by the due date and time annotated on the Request for Proposal. As Visitor Control Centers become operational, the proposed Offeror must stop by one of the Visitor Control Centers prior to entry to be vetted and issued a pass. The Visitor Control Centers at the FSH Main Entrance through Walters Street and Harry Wurzbach-East off Scott Road.

The proposed Offeror must present a valid photo ID at the Visitor Control Center to be vetted and issued a pass. Any proposed Offeror found to have derogatory information during the vetting process will be denied access.

(A) PROPOSAL SUBMISSION

1. INTRODUCTION.

a) The Offeror shall submit its proposal to the office indicated in block 9 of the Standard Form (SF) 1449, Solicitation/Contract Award. To be considered for evaluation, proposals must be received no later than the date and time (Central Standard Time) specified in Block 8, SF 1449. The Offeror shall mark the exterior of their package and each CD-R with the solicitation number specified in Block 5, SF 1449 (See Proposal Table of Contents for further instructions). Proposals shall be submitted in the format stated in the “Proposal Table of Contents” listed below in Section 2 “Proposal Files”. Each volume of the Offeror’s proposal shall be submitted in electronic form on a separate CD-R as specified in the table below entitled, “Proposal Table of Contents.” Telegraphic, electronic mail, and facsimile proposals will not be accepted. Files shall not contain classified data. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Margins: Top, Bottom, Left, Right – 1” Page Size, Width – 8.5” Page Size, Height – 11”. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

b) Electronic Files (CD-Rs). Offerors shall submit their proposal on CD-Rs that are clearly labeled with the Offeror’s name, cage code, volume number and volume title. Electronic files shall not contain classified data.

Each CD-R shall be made read only and “burned” at a minimum 8x speed. In addition, each CD-R must be made “final.” “Final” is a recording option that renders the CD totally used so that no other data tracks can be added. Do not use compressed file formats. Submissions shall be virus free. Electronic files shall be submitted in a format that is compatible with Microsoft Office 10 applications. Each CD-R shall be submitted in a separate CD package (i.e.

die-cut jacket, plastic case, CD sleeve, CD bag) clearly marked with the volume number and volume title and shall be submitted as a set.

(1) Submit price proposals on Attachment 9 entitled “Fee Base Price Matrix & Compensation Plan”. The

Price Matrix/Compensation Plan must remain in Excel format and all pre-loaded formulas shall remain intact. The USG will not correct errors created due to changes by the Offeror of pre-loaded formulas. Such errors may render the Offeror’s proposal ineligible for award. The Offeror may submit with their price proposal pricing rationale in Microsoft Word format.

(2) Each volume of the Offeror’s proposal (Business proposal, Technical Quality proposal, Performance Risk proposal (Past & Present Performance), and Price proposal) shall be submitted on a separate CD-R.

c) Additional Restrictions.

(1) Technical Quality Proposal (Volume II) is limited to 50 pages and shall be one complete word document. Pages and paragraphs shall be numbered.. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. If there are more than 45 lines of text on any page, the additional lines will not be evaluated. Headers, footers and page numbers are not included in the line count.

(2) Each page shall be counted except the following:

Master Table of Contents Volume Cover Pages Table of Contents Summary Section Glossaries of Abbreviations and Acronyms Dividers Blank pages Online Representation and Certifications Attachment 9 entitled “Fee Basis Providers Price Matrix & Compensation Plan” Consent Letters/Client Authorization Letters Past Performance Risk Assessment Questionnaires Points of contacts list completing past performance questionnaires

(3) Questions and Answers. Offerors may submit questions regarding this solicitation to the attention of Ms. Quinella M. Purks, at e-mail: quinella.m.purks.civ@mail.mil, within 15 calendar days of release of the RFP in the format at Attachment 1 entitled “Question and Answer Template.”

4) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

(5) E-mail correspondence. Offeror’s shall ensure that all e-mails identify in the subject the solicitation number referenced and specific title of reference i.e. “W81K04-18-R-0003- Questions”

2. PROPOSAL FILES.

Offerors shall use the “Proposal Table of Contents” below to organize their electronic proposal files. Each volume of the Offeror’s proposal shall be submitted in electronic form on a separate CD-R as specified in the table. Each document shall be saved to the appropriate CD-R as a separate electronic file using the document titles provided in Solicitation Attachment 2 entitled, “Proposal File Naming Convention.”

PROPOSAL TABLE OF CONTENTS

Vol. Document Title Copies Page Limits

I Business Proposal

1. Cover Letter

2. Master Table of Contents

3. Contract Administrative Data

4. SF 1449/SF 30

NOTE: Page 1 of the SF 1449 and all Amendments (SF 30) must be signed by an authorized representative who indicates agreement of a 180-day acceptance period.

5. Representation and Certifications

6. Responsibility Determination

7. Glossary of Abbreviations and Acronyms

1 CD-R containing the Offeror’s complete Volume I, Business Proposal

No Limit

II Technical Quality Proposal

1. Table of Contents

2. Phase-In Plan

3. Management and Technical Approach

4. Scheduling Capabilities

5. Glossary of Abbreviations and Acronyms

4 CD-Rs each containing the Offeror’s complete Volume II, Technical Proposal

NOTE: 3 CD-Rs must be sanitized, to include the label/cover of the CD-R which should reference the Offeror’s CAGE code instead of the name of the company (See Solicitation Attachment 2) Note: Proposals that include contractor specific information, i.e. company logos, will not be evaluated.

Vol. Document Title Copies Page Limits

III Performance Risk Proposal

1. Table of Contents

2. Subcontractor Teaming Partner Consent Letter

3. Subcontractor Teaming Partner Table

4. Performance Assessment Information (Excel- Atch5)

5. (Performance Assessment Submission (Up to three-separate individual files)

6. Glossary of Abbreviations and Acronyms

1 CD-R containing the Offeror’s complete Volume III, Performance Risk Proposal

2 pages per reference

IV Price Proposal Contractor Price Matrix & Compensation Plan

1 CD-R containing the Offeror’s complete Volume IV, Price Proposal

Shall use Fee Basis Providers Price Matrix & Compensation Plan:

Attachment 9

3. CONTENT REQUIREMENTS.

All information shall be confined to the appropriate volume/section. For example, only information included in the section labeled “Management and Technical Approach” will be evaluated for Management and Technical Approach.

If Management and Technical Approach information is included elsewhere in the proposal, it will not be evaluated as part of the Management and Technical Approach sub-factor. The Offeror shall confine submission to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

Proprietary information shall be clearly marked.

VOLUME I - BUSINESS PROPOSAL

1. COVER LETTER.

The cover letter shall be a no more than a 2-page introduction identifying the Offeror (name, address, telephone and fax numbers, email address, CAGE CODE, DUNS number, the solicitation, number, and the contents of the proposal).

2. TABLE OF CONTENTS

Volume I – Business Proposal shall contain a Master Table of Contents referencing the contents in all volumes. The Master Table of Contents will not count against the page limitations for their respective volumes.

3. CONTRACT ADMINISTRATION DATA.

The Offeror shall provide with its proposal, Points of Contact (POC) for administration of any resulting contract should the Offeror be selected. These POCs shall be available during normal business hours and other than normal business hours. The POC for other than normal business hours will be contacted only in the event of emergencies.

Accordingly, the named individual(s) should possess sufficient corporate authority to effectively deal with emergency situations. The telephone number(s) provided should be functional at all times. If there are different POCs for different conditions, such as weekdays, weekends, holidays, etc, please furnish all and explain as follows:

(a) Offeror’s normal business hours/days.

(b) POCs during normal business hours.

(c) POCs for other than normal business hours.

4. SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF 1449) AND AMENDMENTS (SF

30).

Page 1 SF 1449 with signature of a corporate officer authorized to negotiate for the company in Block 30a, acknowledgement of all amendments, (SF 30) with signature in Block 15B, and agreement of the acceptance period stated in the Addenda to 52.212-1(c).

5. REPRESENTATIONS AND CERTIFICATIONS.

Offerors shall submit one completed copy of all representations and certifications. If the Offeror has completed the Online Representations and Certifications at the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM, submit an electronic printout of the Representations and Certifications.

6. RESPONSIBILITY DETERMINATION.

To assist in determining Offeror/Contractor responsibility IAW FAR Part 9, the Offeror shall explain how they plan to have or obtain adequate financial resources to support any awarded contract and resultant TOs. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort.

Evidence of external funding must be provided in the form of a dated letter from the external source.

Documentation to support the amounts must also be included.

Offerors who fail to provide sufficient information for the USG to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency consideration USG FAR Part 19.6. To be eligible for award of a contract, the Offeror must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

7. GLOSSARY OF ABREVIATIONS AND ACRONYMS.

Include a glossary of abbreviations and acronyms used throughout the volume.

VOLUME II – TECHNICAL QUALITY PROPOSAL (Factor 1)

1. SUBMISSION OF TECHNICAL QUALITY PROPOSALS (VOLUME II). Technical Quality Proposal shall be submitted as one complete document. For example do not submit five separate documents for the Table of Contents, Subfactors and the Glossary. Character spacing shall be set on the 'Normal' setting for Microsoft Word.

Offeror’s technical quality volume shall include section, paragraph, and page number on each subfactor page. Page numbers shall be continuous and not restart at the beginning of each subfactor. Subfactors shall begin at the top of a new page.

2. PAGE COUNT. Technical Quality Proposal Subfactors are limited to 50 pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Pages with Tables and Exhibits are included in the page count. Pages not included are as follows:

Master Table of Contents Volume Cover Pages Table of Contents Summary Section Glossaries of Abbreviations and Acronyms Dividers Blank pages Online Representation and Certifications Attachment 9 entitled “Fee Basis Providers Price Matrix & Compensation Plan”

Consent Letters/Client Authorization Letters Past Performance Risk Assessment Questionnaires Points of contacts list completing past performance questionnaires

3. TABLE OF CONTENTS.

Table of Contents shall be included as one document along with the offerors Subfactors. The Table of Contents shall contain details which delineate the pages, sections, paragraphs, and subparagraphs within that volume.

Technical Quality Proposal must specifically address the sub-factors.

4. TECHNICAL QUALITY PROPOSAL INSTRUCTIONS.

Volume II shall include the Technical Quality Proposal and shall be specific and complete. The technical proposal shall not contain cost/pricing, past performance or incumbency information, e.g. Sub-factor 1C, Scheduling Capabilities, and shall not include salary information. All the requirements specified in the solicitation are mandatory and by your proposal submission, you are representing that your company will perform all the requirements specified in the solicitation. The USG will evaluate the Offeror’s responses against the Technical Proposal sub-factors defined in the Addendum to 52.212-2. The offeror shall use the instructions provided below, to provide as specifically and descriptively as possible the actual methodologies, procedures, and approaches your company would use to accomplish/satisfy ALL requirements specified in the sub-factors listed below.

The Offeror shall ensure that the Technical Quality Proposal is legible, clear, concise, and cohesive. The Offeror shall ensure that its proposal does not merely reiterate, restate, rephrase or reformulate the requirements specified herein. It is the offeror’s responsibility to provide a technical proposal that includes enough description and convincing rationale to substantiate the validity of its stated claims. The government’s evaluation will not include assumptions or use of prior knowledge of the offeror and will base its evaluation ratings on the accuracy, detail, and merit of the offerors submitted proposal.

5. SUBFACTOR CONTENT

Technical Quality Proposal must specifically address the following sub-factors:

6. SUB-FACTOR 1A: PHASE-IN PLAN. The offeror shall provide, in narrative format, a description of their technical approach on how they intend to execute a timely and effective phase-in period within 60 calendar days in order to meet PWS requirements by the contract start date by addressing the following: At a minimum, include the following:

(a) Describe your company’s detailed plan to recruit and train a sufficient number of qualified and certified FBPs at each of the locations and also ensure FBPs become familiar with the physical screening examination requirements within the 60-day phase-in period in order to commence full performance of services by the contract start date.

(b) Describe your company’s understanding of industry standards for the credential processing and include a plan for submitting credential packages to USMEPCOM in time for USMEPCOM Credentials Committee Action to grant privileges to the FBPs to begin work at the 66 locations by the contract start date.

(c) Describe your company’s detailed plan, to include a milestone chart and a sequence of events, to address the start and completion for each event in the 60-day phase-in period (e.g., interviewing, hiring, human resource actions, credentialing, training, assumption of work and Government procedures, etc).

7. SUB-FACTOR 1B: MANAGEMENT AND TECHNICAL APPROACH. The offeror shall provide a narrative describing their management and technical approach that addresses their method for accomplishing PWS requirements under the basic contract and resultant task orders. At a minimum, include the following:

(a) Describe your company’s management approach for retaining sufficient numbers of FBPs in the required medical specialties with minimal turnover at each of the 66 locations, geographically dispersed across the United States including Alaska, Hawaii and Puerto Rico, in order to maintain viable pools of FBPs during the course of contract performance.

(b) Describe your company’s management approach for carrying out the employee-employer responsibilities related to disciplinary issues, FBP competency, accountability of FBPs reporting on time at each of the MEPS based on the daily schedules, and adherences to PWS required timelines for performing the various types of physical exams.

(c) Describe in detail your company’s organizational, key personnel and their qualifications and responsibilities to successfully execute this contract.

(d) Describe how your company will accommodate workload surges.

(e) Describe your company’s management approach for maintaining currency of FBP’s medical licenses, Basic Life Support (BLS) recertification, and Common Access Card (CAC) recertification; and provide a plan for scheduling newly hired personnel for Government-provided training.

(f) Describe your company’s plan to create and review the quality of credential packages prior to submission to USMEPCOM, including re-credential packages; and a plan to ensure the quality control of their FBPs, assuring their mental and physical capabilities for successful performance.

8. SUB-FACTOR 1C: SCHEDULING CAPABILITIES. The offeror shall provide a narrative describing their scheduling capabilities addressing their method for accomplishing PWS requirements under the basic contract and resultant task orders. At a minimum, include the following:

(a) Describe your company’s procedures to schedule FBPs to work at the 66 locations with only a 12-hour notice across all time zones in the Continental United States, Hawaii, Alaska, and Puerto Rico.

(b) Describe how your company will address scheduling issues that may occur after hours, and scheduling FBPs for the next processing day when the MEPS are open on a Saturday.

(c) Describes your company’s alternative solution for scenarios when a FBP cannot be filled from their local MEPS FBP pool in order to successfully meet the government’s needs.

9. GLOSSARY OF ABBREVIATIONS AND ACRONYMS.

Include a glossary of abbreviations and acronyms used throughout the volume.

VOLUME III – PERFORMANCE RISK PROPOSAL (Past and Present Performance) (Factor 2)

Volume III includes documentation that illustrates the Offeror’s performance on current or past USG or commercial contracts. Volume III may include, no more than, three Performance Assessment Submissions (PASs). Each PAS shall describe work performed under one contract (see contract definition below). Each PAS shall meet the relevancy definition in Addendum to 52.212-2 and performance must have occurred within the last three years prior to of the issuance date on the solicitation. The three PASs may include work performed by the prime Offeror and major subcontractor(s) stated in the Offeror’s technical proposal to perform on any resultant contract. A complete Volume III shall include all files described below:

1. TABLE OF CONTENTS. The Table of Contents shall contain details which delineate the subparagraphs and sections within that volume.

2. SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTERS. Performance Risk information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime Offeror/Contractor is a private party, the USG will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime Offeror during discussions or negotiations. In an effort to assist the USG in assessing your performance risk, Offerors must have each of their subcontractors and teaming partners complete Attachment 3 entitled “Subcontractor/Teaming Partner Consent letter”. A completed consent form should be submitted as part of your Performance Risk (Past and Present Performance) Volume for each Subcontractor/Teaming Partner identified in your Volume III.

(a) Teaming Arrangements. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. Past experience of one team member will be considered past experience of all team members for purposes of evaluation.

(b) A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort.

3. SUBCONTRACTOR/TEAMING PARTNER TABLE. The Offeror shall complete Attachment 4 entitled “Subcontractor/Teaming Partner Table” which describes business arrangements in which the Offeror intends to participate during the performance of any resulting contract/TO. In the table, the Offeror shall use the same designation (i.e. STP-1) for each business partner as they use in their sanitized copy of their technical proposal.

4. PERFORMANCE ASSESSMENT INFORMATION. The offeror shall list all performance assessment submissions in the format referenced on the attached excel spreadsheet, Attachment 5, entitled, “Performance Assessment Information”.

5. PERFORMANCE ASSESSMENT SUBMISSION. The Offeror shall submit performance assessment information only for those persons or entities (Offeror, key personnel and prime subcontractors/teaming partners), who will perform on contracts resulting from this solicitation. The Offeror shall submit no more than three performance assessments on their current or past USG or commercial contracts. The word “contract” is defined as a single contract, purchase order, or a TO on an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of past performance submissions under this solicitation. A single performance assessment submission shall only include one contract, TO or purchase order and MAY not include a combination of contracts, purchase orders, or TOs. If an Offeror submits more than three contracts, the USG will evaluate only the first three listed contracts for recency and relevancy. If an Offeror submits multiple contracts, purchase orders or TOs on one performance assessment submission, then that submission will not be evaluated. Performance assessments shall meet the relevancy definition in Addendum to 52.212-2 and performance must have occurred within the last three years prior but not less than six months of the issuance date on the solicitation. The total number of performance assessment submissions shall include prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation will be used in the Offeror’s performance assessment. The Offeror shall submit a summary of each performance assessment submission, which shall be limited to two pages for each submission. Each submission shall include the following:

(a) Statement of Relevancy: Provide a complete description of the work involved to include dollar value.

Include rationale as to why and how the acquisition meets one of the relevancy definitions for this acquisition.

(b) Reference Customer Information Sheet. The Offeror shall provide a list of all POCs to whom Performance Risk Assessment Questionnaires were provided to by the Contractor for evaluation by the USG. Reference information shall be submitted in the format referenced in Attachment 6 entitled “Reference Customer Information Sheet”.

(c) Performance Risk Assessment Questionnaires (PRAQs). The Offeror shall request completion of Attachment 8 entitled “Performance Risk Assessment Questionnaire (PRAQ)” by those persons who have knowledge of the performance quality provided on the contracts listed above. PRAQs should be completed by a member of the program office, administrative contracting office, end users of the service provided, or any other technical or business advisor who has knowledge of the Contractor’s performance. The USG will use the results of submitted questionnaires as a method to evaluate an Offeror’s past performance. The Offeror shall provide a copy of the attached PRAQs to each POC with a letter the same as or similar to that at Attachment 7 entitled “Sample Questionnaire Cover Letter”. Instruct each source to complete and e-mail the entire questionnaire to Ms. Quinella M. Purks at e-mail: quinella.m.purks.civ@mail.mil. Completed Performance Risk Assessment Questionnaires (PRAQs) must be received on or before the date and time established for receipt of proposals.

Questionnaires received after the date established for receipt of proposals will not be considered.

6. GLOSSARY OF ABREVIATIONS AND ACRONYMS. A glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

VOLUME IV – PRICE PROPOSAL (Factor 3)

1. Volume IV shall include pricing information that will be used to evaluate an Offeror’s total price. Volume IV shall include the Offeror’s proposed prices incorporated into Attachment 9, entitled “Fee Basis Providers Price Matrix & Compensation Plan”. The Offeror must include pricing for every specialty on each tab of the spreadsheet, which encompasses five ordering periods. The Offeror shall only provide that information essential to document or support the Offeror’s price proposal.

2. The Contracting Officer has determined there is a high probability of adequate competition on this acquisition.

Upon examination of the initial proposals, the contracting officer will review this determination and if in the Contracting Officer’s opinion, adequate competition exists no additional cost information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate competition no longer exists; Offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of Offerors’ price proposals. Additionally, all information related to pricing shall be included in Volume IV of the proposal only. UNDER NO CIRCUMSTANCES should pricing information be included elsewhere in the proposal. A complete Volume IV shall include the information below:

Section 1. COMPENSATION PLAN – WRITTEN NARRATIVE (SEE FAR 52.222-46)

1. FAR 52.222-46 mandates that those requirements for professional services shall include an evaluation by the USG of the compensation plans proposed. Therefore, the Offeror shall provide a written narrative that describes the compensation elements used to develop maximum fully burdened hourly rates proposed. The Offeror shall provide a compensation plan for all specialties that are listed in Attachment 9 entitled “Fee Basis Providers Price Matrix & Compensation Plan”. The Offeror’s written narrative shall include the following:

(a) Description of the data/information/sources used to develop the basic annual salary and compensation elements. The basic annual salary is the annual salary for a specialty excluding compensation elements.

Compensation elements are those employee rewards, benefits, and compensation used to develop a comprehensive compensation plan above and beyond the annual salary of an employee.

(b) Explanation of why the Offeror chose to use the data/information/source(s) provided.

2. The comprehensive compensation plan shall be completed for all identified professional specialties in detail for all five years of the ordering period. Instructions for completing Attachment 9 are located in Tab 1 of the spreadsheet. The spreadsheet template provided shall not be modified to add or remove columns.

Section 2. PRICE MATRIX/COMPENSATION PLAN

Price proposals shall include the total amount for CLINs 0001- 0014. Offerors shall not re-format or remove cells from Attachment 9. Manipulation or alteration of format or cells contained in Attachment 9 may be cause for rejection of your proposal. Instructions for completing Attachment 9 are located at Tab 1 of each attachment.

a) Phase-In Period. See CLIN 0001. Offerors shall not provide provide pricing for this CLIN. Phase-In Period appears as Not Separately Priced, "NSP" on the summary tab of Attachment 9.

b) MEDICAL SPECIALTY PRICING. Offerors shall propose maximum regional labor rates for each medical specialty identified. Offerors shall ensure proposed rates are complete and accurate. Pricing for each medical specialty shall be fully burdened labor rates rounded to the nearest cent. Failure to submit prices for all medical specialties identified in Attachment 9 shall render a proposal ineligible for award.

c) TRAVEL. Offerors shall not provide separate pricing for CLINs 0008-0012, as travel is considered incidental to the required services and maximums will be established on each TO.

d) CONTRACTOR MANPOWER REPORTING (CMR). See CLIN 0013. Offerors shall not provide separate pricing for annual CMR requirements. CMR appears as Not Separately Priced “NSP” on the summary tab of Attachment 9.

e) POST AWARD CONFERENCE. See CLIN 0014. Payment for participation in the post-award conference either in person or by telephone shall satisfy the minimum guarantee for this contract.

ATTACHMENTS

ATTACH DOCUMENT NAME CROSS REFERENCE

1 Question and Answer Template Attached Below

2 Proposal File Naming Convention Attached Below

3 Sample Sub-Contractor/Teaming Partner Consent Letter Attached Below

4 Subcontractor/Teaming Partner Table Attached Below

5 Performance Assessment Information Attached Below

6 Reference Customer Information Sheet Attached Below

7 Sample Questionnaire Cover Letter Attached Below

8 Performance Risk Assessment Questionnaire Attached Below

9 Price Matrix Compensation Plan See Attached Spreadsheet

10 MEPS Historical Medical Averages Attached Below

11 Quality Assurance Surveillance Plan Attached Below

ATTACHMENT 1

QUESTION AND ANSWER TEMPLATE

Offerors who determine that the technical requirements of this RFP require clarifications in order to permit submittal of a responsive proposal are requested to submit all questions in writing to the maximum extent possible within 15 calendar days of release of the RFP. These questions shall be directed to the KO identified above. The USG will issue RFP Questions and answers on www.fbo.gov and amend the RFP if necessary to clarify RFP requirements.

PAGE AND

PARAGRAPH

OFFEROR’S QUESTIONS GOVERNMENT’S RESPONSE

PAGE AND

PARAGRAPH

OFFEROR’S QUESTIONS GOVERNMENT’S RESPONSE

ATTACHMENT 2

PROPOSAL FILE NAMING CONVENTION

The offeror shall mark the exterior of their package and each CD-R with the solicitation and volume specified below. Each document shall be saved to the appropriate CD-R as a separate electronic file using the document title specified below.

PACKAGE AND CD-R

LABEL/MARKING

DOCUMENT TITLES

1 CD-R

Labeled/Marked:

“Solicitation W81K04-18-R-0003

(Company Name) Volume I

Business Proposal

VOL I (Company Name) Cover Letter DDMMMYY VOL I (Company Name) Master Table of Contents DDMMMYY VOL I (Company Name) Contract Administrative Data DDMMMYY VOL I (Company Name) Signed SF 1449 DDMMMYY VOL I (Company Name) Signed SF 30 DDMMMYY * VOL I (Company Name) Representation and Certifications DDMMMYY VOL I (Company Name) Responsibility Determination DDMMMYY VOL I (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

1 CD-R’s UnSanitized

Labeled/Marked:

“Solicitation

W81K04-18-R-0003 (Company Name)

Volume II Technical Quality Proposal

VOL II (Company Name) Table of Contents DDMMMYY VOL II (Company Name) Phase-In Plan DDMMMYY VOL II (Company Name) Management and Technical Approach DDMMMYY VOL II (Company Name) Scheduling Capabilities DDMMMYY VOL II (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

3 CD-R

Sanitized

Labeled/Marked:

“Solicitation

W81K04-18-R-0003 (Offeror’s CAGE Code)

Volume II Technical Quality Proposal

VOL II (CAGE Code) Table of Contents DDMMMYY VOL II (CAGE Code) Phase In Plan DDMMMYY VOL II (CAGE Code) Management and Technical Approach DDMMMYY VOL II (CAGE Code) Scheduling Capabilities DDMMMYY VOL II (CAGE Code) Glossary of Abbreviations and Acronyms DDMMMYY

PACKAGE AND CD-R

LABEL/MARKING

DOCUMENT TITLES

1 CD-R

Labeled/Marked:

“Solicitation W81K04-18-R-0003

(Company Name) Volume III

Performance Risk Proposal

VOL III (Company Name) Table of Contents DDMMMYY VOL III (Company Name) Subcontractor Teaming Partner Consent Letter DDMMMYY VOL III (Company Name) Subcontractor Teaming Partner Table DDMMMYY VOL III (Company Name) Performance Assessment Information (Excel-Atch 5)

DDMMMYY

VOL III (Company Name) Performance Assessment Submission 1 DDMMMYY VOL III (Company Name) Performance Assessment Submission 2 DDMMMYY VOL III (Company Name) Performance Assessment Submission 3 DDMMMYY

DDMMMYY

VOL III (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

1 CD-R

Labeled/Marked:

“Solicitation W81K04-18-R-0003

(Company Name) Volume IV

Price Proposal

VOL IV (Company Name) Price Matrix & Compensation Plan DDMMMYY

* VOL I Signed SF30 is only if applicable if a solicitation amendment (SF30) was issued

ATTACHMENT 3

SAMPLE SUB-CONTRACTOR/TEAMING PARTNER CONSENT LETTER

(NOTE: This information should be on company letterhead.)

Subcontractor/Teaming Partner Consent Form for the Release of Performance Risk (Past and present Performance) Information to the Prime Offeror

Dear (Contracting Officer), We are currently participating as a (SUBCONTRACTOR/TEAMING PARTNER) WITH (PRIME OFFEROR OR NAME OF ENTITY PROVIDING PROPOSAL) in responding to the Department of the Army, Health Readiness Contracting Office (HRCO), Request for Proposal (RFP) No. W81K04-18-R-0003 for the acquisition of Fee Basis Providers.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance risk assessment process we are signing this consent form in order to allow you to discuss our past and present performance information with the prime offeror during the source selection process.

(Signature of individual who has the authority to sign for and legally bind the company)

(Title of above individual)

Company Name: __________________________________________

Address: _________________________________________________

CAGE Code: ______________________________________________

Phone Number and Fax Number: ______________________________

ATTACHMENT 4

SUBCONTRACTOR/TEAMING PARTNER (S/TP) TABLE

Provide the required information on the offeror (Prime) below. If the offeror is a Joint Venture, list the name of the Joint Venture in the block next to “Offeror Company Name” and provide the details for the two companies forming the Joint Venture in the fields provided.

Offeror Company Name

Small Business Designation

Address

POC & Telephone

Percentage of Contract Workload

Location Coverage

S/TP - A

Subcontractor/Teaming Partner Table Name

Business Relationship

Location Coverage (list states)

S/TP - B

Subcontractor/Teaming Partner Table Name

Business Relationship

Location Coverage (list states)

ATTACHMENT 5

PERFORMANCE ASSESSMENT INFORMATION

ATTACHMENT 6

REFERENCE CUSTOMER INFORMATION SHEET

CUSTOMER INFORMATION

Company Name Street Address City/State/Zip

POC Information First Name Last Name Email Address Phone Number Fax Number Date Email to POC

CONTRACT INFORMATION

Solicitation Number Contract Number TO Number Dollar Value Period of Performance

CONTRACTING AGENCY INFORMATION (if different than above) Contracting Agency

Contractor Name CAGE Code Contract No./ Task

Order No.

No. FTEs Start Date End Date leave blank leave blank leave blank leave blank

Contracting Officer Street Address City/State/Zip Email Address Phone Number Fax Number

ATTACHMENT 7

SAMPLE QUESTIONNAIRE COVER LETTER

(NOTE: This information should be on company letterhead.)

TO: QUESTIONNAIRE EVALUATOR DATE OF LETTER

AGENCY OR ORGANIZATION NAME

STREET ADDRESS

CITY/STATE/ZIP CODE

FROM: COMPANY NAME (CAGE CODE)

STREET ADDRESS

CITY/STATE/ZIP

SUBJECT: Performance Risk Assessment Questionnaire for (contract title and contract/TO number) concerning contract numbers (contract/TO number(s)).

1. Our company is currently preparing to submit our proposal, in response to the Health Readiness Contracting Office (HRCO) for Fee Basis Providers under solicitation number W81K04-18-R-0003. In doing so, providing relevant past performance experience is required as part of our proposal submission.

2. We have identified the above referenced contract(s) as relevant to this acquisition and you as our point of contact (POC). As such, we request that you complete the attached Performance Risk Assessment Questionnaire, by providing responses to questions and adding comments regarding our performance.

3. Upon completion, please forward the questionnaire directly to Ms. Quinella M. Purks, (quinella.m.purks.civ@mail.mil). DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information provided by you regarding our performance is considered sensitive and cannot be released to us or submitted to HRCO.

4. The completed questionnaire should be received by Ms. Quinella M. Purks not later than (date to be inserted by offeror, prior to the due date). If you have any questions regarding the Fee Basis Providers requirement or the completion and submission of the questionnaire, please contact Ms. Quinella M. Purks, (Contract Specialist), via phone at (210) 221-3699 or via e-mail at quinella.m.purks.civ@mail.mil.

5. If you have questions regarding for our company please contact (contractor’s POC and phone number for past performance issues). Thank you for your timely response.

Sincerely, ATTACHMENT 8

PERFORMANCE RISK ASSESSMENT QUESTIONNAIRE

RETURN COMPLETED SURVEY FORM TO:

Health Readiness Contracting Office (HRCO) Attn: Ms. Quinella M. Purks Solicitation Number: W81K04-18-R-0003 Phone Number: 210-221-3699 E-mail: quinella.m.purks.civ@mail.mil

A. EVALUATED CONTRACTOR’S INFORMATION:

Company/Organization Name

Cage Code:

Point of Contact (POC):

Title of POC:

Address:

Telephone Number:

Fax Number:

Email

B. RESPONDENT INFORMATION:

Respondent’s Name:

Respondent’s Title

Company/Organization Name

Address:

Telephone Number:

Evaluated Contractor Performed as:

Prime Contractor _______ or Sub Contractor ________

C. FULL TIME EQUIVALENTS (FTEs) PROVIDED:

Please provide the specialty title and number of FTEs provided by the evaluated contractor.

D. CONTRACT INFORMATION:

Contract Title/Description:

Contract Number:

TO Number if Applicable

Status (i.e. On-going, complete):

Contract Amount: total amount of base plus any options

Type of Contract

Performance Period being evaluated

Place of Performance:

Total Number of FTEs

E. RATING INFORMATION:

Choose the number on the scale of 0 to 5 that most accurately describes the Offeror’s performance or situation. If you are unable to rate a question because it was not a requirement or you have no knowledge of the contractor’s performance under the question situation, then you should mark “Not Applicable” and do not include the specific question in the total number of questions answered at the bottom of the applicable section. If the question situation would be considered a part of the required performance under this contract, but the contractor has no experience in the area, then mark “0” and include it in the total number answered at the bottom of the applicable section.

RATING DEFINITION

Exceptional = 5 Performance meets contractual requirements and exceeds many requirements to the government’s benefit. (Risk Level: Very Low)

Very Good = 4 Performance meets contractual requirements and exceeds some to the government’s benefit. (Risk Level: Low)

Satisfactory = 3 Performance meets contractual requirements. (Risk Level: Moderate)

Marginal = 2 Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor has not yet implemented satisfactory corrective action. (Risk Level: High)

Unsatisfactory = 1 Performance does not meet contractual requirements recovery is not likely in a timely manner. Contractor’s corrective actions to date are ineffective (Risk Level:

Very High)

Unknown = 0 The Offeror has little/no relevant past performance upon which to base a meaningful performance risk prediction. (Risk Level: Unknown)

F. PERFORMANCE EVALUATION QUESTIONS:

Quality of Services

Performance

Rating

(1) The Contractor provided quality services that adhered to contract requirements, specifications, and standards of professional conduct.

(2) The Contractor provided quality personnel that met or exceeded the required qualifications.

(3) The Contractor demonstrated an overall effective and quality management effort.

(4) The Contractor maintained an effective on-going Quality Control Plan to provide for monitoring, analyzing, and improving quality contract performance.

Performance Rating Total

Performance Rating Total Divided by total number of questions answered

Overall Rating

Timeliness of Performance/Services

(1) The Contractor successfully achieved fill-rates established by the contract.

(2) The labor turnover in key personnel and other labor categories (to include contracted health care providers) was minimal and did not adversely affect Contractor Performance.

(3) The Contractor consistently demonstrated an ability to quickly recruit HCPs on time to meet the Government needs.

(4) The Contractor demonstrated the ability to retain HCPs to support contract/TO requirements so that work schedules would not be disrupted.

(5) The Contractor demonstrated the ability to plan for and provide replacement candidates during the life of the contract to include pre-planned absences, unplanned illnesses, or an extended leave of absence.

(6) Credentialing Packages (to include current and complete information) were presented in timely fashion to the applicable facility.

Total

Business Relations

(1) The Contractor had the ability to respond effectively to contract performance issues.

(2) If applicable, the Contractor acted IAW any “Non-Compete Clause” Terms and Conditions of the contract.

(3) The Contractor maintained an open line of communication so that the Contracting Officer’s Representative (COR) was apprised of technical and cost issues.

(4) The Contractor cooperated with the Government in providing flexible, proactive, and effective solutions to critical contract issues.

(5) The Contractor provided proactive and effective management of its subcontractors.

(6) The Contractor was able to resolve customer complaints quickly and effectively.

Total

G. OTHER:

(1) Would you award this firm another contract? ( ) Yes, ( ) No. If you answered “No” provide an explanation.

(2) Was a cure notice_____; show cause notice_____; suspension of progress payments, and/or______ terminated for default issued to this firm during performance of this contract? If you answered “Yes”, provide an explanation.

(3) Based upon the information you provided and using…