A.09.03_Solicitation_Amendment_0002_SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make corrections to Amendment 0001, FAR Provision Addendum 52.212-1, Instructions to Offerors.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K04-17-R-0006

X 9B. DATED (SEE ITEM 11)

26-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2017

CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K04-17-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1, ADDENDUM

In the following paragraphs, pursuant to FAR Subpart 12.302(a), FAR Provision 52.212-1, Instructions to Offerors –

Commercial Items, is tailored. The basic provision paragraphs (a), (f), and (h) – (k) of FAR Addendum 52.212-1 are not replaced. The basic provision paragraph (e) is deleted for this solicitation. The following paragraphs of specific instructions to offerors for this solicitation replace the basic provision paragraphs (b) through (d), (g), and

(l).

1. General Instructions.

a. This addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. Offerors are required to submit all documentation / information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

b. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the government reserves the right to make an award based on initial proposals received, without discussion of such proposals. However, if deemed necessary, and at its sole discretion, the government may request additional information from offerors.

c. All required elements of the RFP shall be submitted by the offeror with their proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items. The proposal shall be submitted to the address identified in block 9 of the SF 1449, Solicitation/Contract Order for

Commercial Items. Facsimile offers are unacceptable. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the PWS, or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award.

d. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Any proposal that modifies or fails to conform to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award. Any aspect of the proposal judged to be unacceptable may render the entire proposal unacceptable. If your proposal is determined to be unacceptable, upon completion of proposal evaluations you will be notified promptly of the basis of the determination.

e. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one (1) copy of all unsuccessful proposals. Unless the offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

f. Period for acceptance of offers. The offeror shall provide a statement that the offeror’s proposal and prices will remain in effect for 120 days after solicitation closing date.

g. Product samples. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

h. Questions, Clarifications, or Discrepancies. Address all questions, clarifications, or concerns regarding this solicitation in writing to the attention of Ms. Kathleen Henderson, Contracting Officer, via e-mail at kathleen.d.henderson2.civ@mail.mil or via fax at 210-221-5402 AND to Ms. Yvonne Camarce, Contract Specialist, via e-mail at yvonne.y.camarce.civ@mail.mil or via fax at 210-221-5402, referencing solicitation number W81K04-

17-R-0006. Contractors will be requested to submit questions in a Government provided format via email no later than 14 days from release of RFP. However, the Government will continue to review questions prior to proposal submission date (Block 8, SF 1449) and reserves the right to respond and publicize responses based on the criticality of the question to the overall success of the solicitation. In the event of solicitation discrepancies (e.g., errors, omissions, or points otherwise unclear or unsound), offerors shall immediately notify the Contracting Officer in writing with supporting rationale. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “W81K04-17-R-0006, RTS-MED.” Note that e-mail filters at Fort Sam Houston are designed to filter e-mails without subject lines or with suspicious subject lines or contents (e.g., .exe or .zip files); therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Fort Sam Houston. If sending packages via e-mail, ensure only .pdf, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

i. Debriefings. The KO will promptly notify unsuccessful offerors in accordance with procedures outlined in FAR Subpart 15.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes. Unsuccessful offerors may request and receive a debriefing in accordance with FAR Subpart 15.5.

j. Electronic Offers. The offeror shall submit Volumes I through V in electronic format on read-only

CD-R CDs with an indication on each CD of the volume number and title. Use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any. Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included. The offeror’s CDs shall be virus free. The electronic versions of the proposal shall be submitted in a format readable by, at a minimum, Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office

Power Point 2007, as applicable. The government will accept .pdf files for the electronic version.

k. Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the

Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k.

The contents of each proposal volume are described in the Instructions to Offerors (ITO) paragraph as noted in the table below.

Table 1.k. - Proposal Organization

Volume

ITO

Paragraph

Number

Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized CD-R 10*

Section A 2.a.(1) Completed/signed SF1449

Section B 2.a.(2) Acknowledged/signed amendments **See Below

Section C 2.a.(3) Completed Provisions **See Below

Section D 2.a.(4) Statement of Offerors

Section E 2.a.(5) Responsibility Determination

Section F 2.a.(6) Contractor Team Arrangement (if applicable)

Section G 2.a.(7) Contractor Information Sheet

II 2.b. Factor 1 – Technical Approach 1 Unsanitized CD-R

1 Sanitized CD-R 100***

Section A 2.b.(6)(a) General Requirements, PWS Section 1

Supplement A-1 2.b.(6)(a) Sample Quality Control Plan

Section B 2.b.(6)(b) Government Furnished Items and Services, PWS Section 3

Supplement B-1 2.b.(6)(b) Sample Property Management System

Section C 2.b.(6)(c) Contractor Furnished Items and Services, PWS Section 4.3 (Personnel Qualifications)

Supplement C-1 2.b.(6)(c) Sample Staffing Plan

Section D 2.b.(6)(d) Specific Task Requirements, PWS Section 5

Supplement D-1 2.b.(6)(d) Sample Management Plan

III 2.c. Factor 2 – Present and Past Performance 1 Unsanitized CD-R No Limit

IV 2.d.

Factor 3 - Small Business Participation Plan

(to include Subcontracting Plan if applicable) 1 Unsanitized CD-R No Limit

V 2.e. Factor 4 – Price 1 Unsanitized CD-R No Limit

*10 Page limitation for Volume I, Administrative includes completed/signed SF 1449, statements of offerors, responsibility determination, contractor team arrangement (if applicable) and contractor information sheet.

**Page limitations are exclusive of acknowledged/signed amendments, completed provisions, legible tables, charts, graphs, and figures (see 1.m. below).

***100 page limitation for Volume II, Factor 1 - Technical Approach includes: General Requirements, PWS Section

1; Supplement A-1; Government Furnished Items and Services, PWS Section 3; Supplement B-1; Contractor

Furnished Items and Services, PWS Section 4.3; Supplement C-1; Specific Task Requirements, PWS Section 5; and

Supplement D-1.

l. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and table of contents. Also, page limits are not applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc.

m. Page Size and Format.

(1) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be New Times Roman and shall be no less than font size 12. Use at least one (1) inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

(2) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Legible is no less than 10pt font for tables, charts, graphics and figures. Legible tables, charts, graphs, and figures that depict organizations, schedules, plans, etc should be presented on a separate page to ensure they are not included in page count.

2. Proposal Content

a. Volume I – Administrative. Offerors shall submit one (1) virus-free unsanitized CD-R of the administrative proposal.

(1) Offerors shall include a copy of the completed SF 1449, with an original signature of a corporate officer authorized to negotiate for the company. Include proposed discount terms in Block 12 and the name of the company, address, phone and fax numbers in Block 17a.

(2) Offerors shall include acknowledged and original signed copies of amendments to the solicitation, if applicable.

(3) Offerors shall include COMPLETED provisions. Provisions 52.209-2; 52.209-7; 52.209-11; and

52.212-3.

(4) Statements of Offeror. Offerors shall include a statement that the offeror and all subcontractors shall be in compliance with the Service Contract Labor Standards (formerly known as the Service Contract Act of

1965).

Offeror shall also include a statement of the offeror’s appointed individual to make contractual decisions, and include the Offeror’s CAGE code, DUNS number, and Tax ID number, along with an email address, telephone and facsimile (FAX) number.

(5) Responsibility Determination. To assist in determining Offeror/ Contractor responsibility IAW

FAR Part 9, the Offeror shall explain how they plan to have or obtain adequate financial resources to support any awarded contract. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

Offerors who are a small business and fail to provide sufficient information for the Government to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency. To be eligible for award of a contract, the Offeror must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

(6) Contractor Team Arrangements. Offerors may propose under this solicitation through a contractor team arrangement as defined in FAR Subpart 9.601. As such, a contractor team arrangement means an arrangement in which –

(a) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(b) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort.

(c) Offerors proposing a contractor team arrangement shall include a statement that fully discloses the contractor team arrangement and company relationships pursuant to FAR Subpart 9.603, Policy.

(7) Contractor Information Sheet. Offerors are required to complete the Contractor Information Sheet

(Attachment 9). The information must be completed for the prime and for any subcontractor performing at least

25% of the work.

b. Volume II, Factor 1 - Technical Approach. Offerors shall submit one (1) virus-free sanitized CD-R and one (1) virus-free unsanitized CD-R of the technical proposal.

(1) The offeror shall sanitize one (1) virus-free CD-R by excluding any information that would identify their company (i.e., name, address, telephone numbers, employees’ names, etc.). The sanitized Volume II proposal shall contain the Offeror’s Commercial and Government Entity (CAGE) code on the top right corner of each page of each copy for identification purposes. If the offeror does not have a CAGE code for any reason at the time proposals are due, a five (5) character, alphanumeric, code created by the offeror shall be used. The codes used shall be identified in the Administrative section of the proposal.

(2) Volume II shall be organized according to the following outline. The intent of this outline is to give the offeror a general format to facilitate a timely evaluation by the government.

Factor 1 – Technical Approach

Section A General Requirements, PWS Section 1

Supplement A-1 Sample Quality Control Plan

Section B Government Furnished Items and Services, PWS Section 3

Supplement B-1 Sample Property Management System

Section C Contractor Furnished Items and Services, PWS Section 4.3

Supplement C-1 Sample Staffing Plan

Section D Specific Task Requirements, PWS Section 5

Supplement D-1 Sample Management Plan

(3) All technical proposal information shall be confined to the appropriate volume and section. For example, only information included in the section labeled “Section A - General Requirements, PWS Section 1” will be evaluated for General Requirements, PWS Section 1. If General Requirements, PWS Section 1 information is included elsewhere in the proposal (e.g., different volume or section), it will not be evaluated as part of the Section

A – General Requirements, PWS Section 1. The government will not adapt their evaluation to comply with an offeror’s proposal submission or otherwise go in search of information that an offeror omitted or failed adequately to present. The offeror shall clearly mark any proprietary information as such.

(4) The technical proposal (Volume II) shall not make reference to price data. The technical proposal will be evaluated strictly on technical approach.

(5) As the technical proposal will primarily describe how your company clearly meets the minimum solicitation requirements, it shall be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the solicitation is not acceptable. The technical proposal shall not merely offer to perform work in accordance with the solicitation but shall outline the actual methods proposed as specifically as possible. It is the offeror’s responsibility to ensure the completeness of the technical proposal; hence, the government technical review team will evaluate on the basis of the information provided in the technical proposal.

The government will not assume that an offeror understands, complies, or clearly meets the minimum solicitation requirements unless described and specified in the technical proposal. All requirements specified in the solicitation are mandatory.

(6) Factor 1 - Technical Approach. The offeror shall provide a technical approach of how it intends to meet: the specific general requirements (PWS Section 1); Government-furnished items and services (PWS Section

3); Contractor-furnished items and services (PWS Section 4.3) and, the specific task requirements (PWS Section 5) for the performance of professional training and operations support services. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of specific general requirements (PWS Section 1);

Government-furnished items and services (PWS Section 3); Contractor-furnished items and services (PWS Section

4.3) and, specific task requirements (PWS Section 5). In addition to the technical approach, the offeror shall submit

Supplements A-1, B-1, C-1, and D-1 as supporting documents to the technical approach.

(a) Section A - General Requirements (PWS Section 1). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of the following specific general requirements (PWS Section 1):

PWS 1.3 (Quality Control);

PWS 1.9 (Security);

PWS 1.10 (Key Control);

PWS 1.13 (Information Assurance, Security, and Confidentiality);

PWS 1.14 (Key Personnel);

PWS 1.15 (Identification of Contractor Personnel);

PWS 1.16 (Travel);

PWS 1.20 (SHARP);

PWS 1.21 (LEIE)

PWS 1.22 (HIPAA)

PWS 1.23 (Phase-In)

In addition, the offeror shall submit the Supplement A-1, Sample Quality Control Plan. The offeror shall provide a realistic, sample Quality Control Plan (QCP) that includes specific quality control procedures or methods that demonstrates the offeror’s compliance and understanding of the quality control requirements (PWS 1.3), PWS

Exhibit A - Performance Requirements Summary (PRS), and PWS Attachment 1 - Quality Assurance Surveillance

Plan (QASP). The sample QCP shall be sufficiently comprehensive as to demonstrate intensive knowledge of quality control procedures.

(b) Section B – Government-Furnished Items and Services (PWS Section 3). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of Government-furnished items and services (PWS Section 3). The technical approach shall clearly demonstrate how the offeror intends to meet

Government-furnished items and services in PWS Section 3. In addition, the offeror shall provide Supplement B-1, a realistic sample property management system which demonstrates the offeror’s comprehensive understanding of property accountability of government-furnished property to include key control and inventory procedures in accordance with DFARS Subpart 245.105 (Exhibit Q) and PWS 1.10. Specifically, the sample property management system shall demonstrate compliance with the system criteria as prescribed in DFARS clause 252.245-

7003.

(c) Section C – Contractor-Furnished Items and Services (PWS Section 4.3). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding personnel qualifications (PWS Section 4.3 and Exhibit C). The technical approach shall clearly demonstrate how the offeror intends to meet personnel qualifications in PWS Section 4.3 and Exhibit C. In addition, the offeror shall provide Supplement C-1, a realistic sample staffing plan which demonstrates the offeror’s comprehensive understanding of personnel qualifications

PWS 4.3 and Exhibit C.

(d) Section D – Specific Task Requirements (PWS Section 5). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of each specific task requirements (PWS Section 5). The technical approach shall clearly demonstrate how the offeror intends to meet each of the specific task requirements in PWS Section 5. In addition, the offeror shall provide Supplement D-1, a sample, realistic management plan which demonstrates the offeror’s comprehensive understanding of PWS Section 5 requirements.

c. Volume III, Factor 2 – Present and Past Performance. Offerors shall submit one (1) virus-free, unsanitized CD-R. The offeror shall submit present and past performance information for up to three (3) contracts the offeror considers recent (within the last three years) and relevant in demonstrating satisfactory present and past performance. The word “contract” is defined as a single contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of present and past performance submissions under this solicitation. If an offeror submits more than three (3) contracts, the Government will evaluate only the first three (3) listed contracts.

The three contracts may include efforts performed by the prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation, will be used in the offeror’s past and/or current performance assessment. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Contract Number

(e) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material

(T&M), etc.).

(f) Awarded price/cost.

(g) Final or projected final price/cost.

(h) Original delivery schedule, including dates of start and completion or work.

(2) Section 2 – Present and Past Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. Present and past performance information may include data on efforts performed by other divisions, corporate management, and critical subcontractors or teaming arrangements, if such performance is recent and relevant to the requirements of the solicitation. If a contractor teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent present and past performance information on teaming arrangements with the same partner.

(3) Present and past performance shall meet the recency and relevancy definitions stated in the

Addendum to FAR Provision 52.212-2.

(4) Absent any recent and relevant present and past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a “neutral confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance.

d. Volume IV, Factor 3 – Small Business Participation Plan (and, if applicable, Subcontracting Plan).

Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) The offeror shall submit a Small Business Participation Plan using the format at Attachment 6. The format is designed to streamline and bring uniformity to responses and evaluations for Small Business Participation

(FAR 15.304). The format provides clarity in that it is distinctly different than the Small Business Subcontracting

Plan required for large businesses only (FAR 52.219-9).

(2) The offeror shall submit a Small Business Participation plan that meets the minimum mandatory

Total Small Business Participation goal of 23% (through collective small business participation from any type of small business or sub-category small business). The subcategory small business goals are NOT mandatory.

However, the Government will evaluate the proposals to determine which offeror(s) propose the best value in terms of meeting all the Small Business Participation goals listed in Table below. The work to be performed directly by a small business prime offeror will also be evaluated as Small Business Participation. The goals are:

Small Business Participation Goals

Type of Business Target %

Small Business Concern 23%

Small Disadvantaged Business 5%

Woman-Owned Small Business 5%

HUBZone Small Business 3%

Service-Disabled Veteran-Owned Small Business 3%

(3) Separate from Small Business Participation Plan, other than U.S. Small Business (large business) offerors shall also submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-

7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). Other than U.S. Small

Businesses shall submit acceptable subcontracting plans to be eligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. In accordance with

DFARS 215.305(c), when an evaluation assesses the extent that small businesses are specifically identified in proposals, the small businesses considered in the evaluation shall be listed in any subcontracting plan submitted.

e. Volume V, Factor 4 – Price. Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) Pricing information shall be addressed ONLY in Volume V. A proposal will not be evaluated if it contains pricing information outside of Volume V.

(2) The offeror shall submit their monthly unit prices up to two (2) decimal places (example: $158.03).

All dollar amounts provided in response to these instructions shall be stated in United States (U.S.) currency.

(3) The offeror shall verify the accuracy of its prices.

(4) Offerors are to complete the Price Spreadsheet (Attachment 10), instructions are listed on the

"Instruction" tab. Offerors are to enter pricing in the green areas only. Do NOT change the formulas or any other numbers.

(a) The determination of relative overall price for the anticipated contract will be established by totaling CLINs 0001 - 0011; 1001 - 1010; 2001 - 2010; 3001 - 3010 and 4001 - 4010 for the 12-month base period and four 12-month option periods.

(b) Contractor Manpower Reporting (CMR). Offerors shall not provide separate unit pricing for annual CMR requirements. CMR appears as Not Separately Priced “NSP” in applicable CLINs.

(c) Travel - Cost Reimbursable. Offerors shall not provide separate unit pricing for travel. Travel is considered incidental to the required services and an estimated amount is established by the Government with maximum ceilings for applicable CLINs.

(5) The PCO has determined there is a high probability of adequate competition on this acquisition.

Upon examination of the initial proposals, the PCO will review this determination and if in the PCO’s opinion, adequate competition exists no additional price information will be requested. However, if at any time during this competition the PCO determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the PCO to determine the reasonableness of price.

3. Discussions.

a. General Information. In accordance with FAR Subpart 15.306(d), discussion sessions with each offeror may be held.

b. Discussion Scheduling. If discussions are conducted, the PCO will schedule the discussions sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. The PCO will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Fort Sam Houston, TX area.

c. Discussions will be highly recommended for this source selection. The primary objective of discussions will be to maximize the Government’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation.

https://www.acquisition.gov/far/html/52_217_221.html#wp1136058

d. If discussions are conducted, the PCO will establish a competitive range based on the ratings of each proposal against all evaluation criteria (see FAR 15.306(c)). The establishment of the competitive range will be formally documented by the Government in a competitive range determination. The PCO will only enter discussions, to include discussions to determine technical acceptability, with those offerors determined to be in the competitive range. If discussions are necessary to establish technical acceptability, the PCO may conduct discussions with offerors whose proposal(s) are determined to be reasonably capable of being corrected without a major rewrite of the proposal.

e. If discussions are deemed necessary, the PCO may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. In this event, the PCO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

f. Discussions will be tailored to each offeror’s proposal and will be conducted by the PCO with every offeror within the competitive range. The scope and extent of discussions will be a matter of PCO’s judgment. As a minimum, during discussions, the PCO will indicate to, or discuss with, each offeror in the competitive range the following: (a) significant weaknesses and (b) any deficiencies that were identified during the evaluation. This will be accomplished through the release of Evaluation Notices (ENs). ENs will be prepared by the source selection evaluation board and reviewed by the PCO and Legal Counsel. All ENs will clearly indicate the type of exchange being conducted (e.g. clarification, communication, etc). Any EN addressing a proposal deficiency or significant weakness will clearly indicate that a deficiency/significant weakness exist. The PCO will be encouraged to discuss other aspects of the offeror’s proposal that could in the opinion of the PCO be altered or explained to enhance materially the proposal’s potential for award. However, the PCO will not be required to discuss every area where the proposal could be improved as outlined at FAR 15.306(d) and (e). All discussions will be documented in writing.

(End of Summary of Changes)