A.09.03_Government_Responses_to_Questions_17-R-0006_071817.pdf

W81K04-17-R-0006

Page 80, PWS

2.1.10 and

2.1.11

The equipment density list for the current 84-Bed

Combat Support Hospital has been published, but we do not have the equipment density list for the new Field Hospital. Within the PWS (paragraph

2.1.10 and 2.1.11), it states “the contractor will be responsible for the maintenance of the new Field

Hospital” but it does not identify the amount of equipment that is projected to be maintained. Will the government verify the equipment density lists for the new Field Hospital modular units (Surgical

Aug Det (24 bed), Medical Aug Det (32 bed), and two ICW Aug Dets (60 bed).

The referenced PWS 2.1.10 and 2.1.11 are definitions for the Field Hospital. The PWS does not provide any further Field Hospital requirements at this time.

W81K04-17-R-0006

The government provided MTT Student

Throughput, however, will the government provide locations of units supported.

No further data will be provided due to upcoming RFP closing date.

W81K04-17-R-0006

The government mentioned providing workload data at the pre-proposal conference. Will the government provide supply and maintenance historical workload data?

No further data will be provided due to upcoming RFP closing date.

W81K04-17-R-0006

Page 125, 2.

Proposal

Content e.

Volume V, Factor 4 –

Price

-3

The government states, “The offeror shall verify the accuracy of its prices”. Will the government clarify if a statement of accuracy verification is sufficient to fulfill this requirement? If not, what is requested as proof of verification step?

Yes, a statement of accuracy verification is sufficient.

W81K04-17-R-0006 N/A N/A

Can the Government provide an organizational chart for the RTS-MED leadership and contract staff for each location?

The RTS-MED organizational leadership at each location consists of an Site Director (O-

6), Army Nurse (O-5), and four GS-9s.

W81K04-17-R-0006 121 52.212-1, ADDENDUM 2.a.(7)

Offerors are required to complete the Contractor

Information Sheet (Attachment 2). Will the

Government please provide the required

Contractor Information Sheet?

Yes, it will be Attachment 9.

W81K04-17-R-0006 110 Exhibit J

"Information Awareness Training" - Exhibit J shows para. 1.13.6 but PWS para. is 1.13.5. What is correct?

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006

110 Exhibit J

"HIPAA and PI training certificates" - Exhibit J shows para. 1.15 but PWS para. is 1.13.6; also should be "PA" not "PI". What is correct?

Amendment 0001 corrected Exhibit J

Questions and Answers W81K04-17-R-0006 07/18/2017

111 Exhibit J

"Operator Certifications" - Exhibit J shows para.

4.3.3 but PWS para. is 4.3.2. What is correct?

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006 111 Exhibit J

"After Action Report" - Exhibit J shows para. 5.3.2 but PWS para. is 5.2.3.4; also Exhibt J shows

"within two weeks of mission completion" but

PWS para 5.2.3.4 states "ten business days". What is correct?

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006 111 Exhibit J

"Security Plan" - Exhibit J shows para. 1.9.1 but that PWS para. does not have a security plan requirement. Where is this deliverable required?

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006 111 Exhibit J

"Key Control Plan" - Exhibit J shows para. 1.10.1 but that PWS pars. does not refer to a plan. This entry appears to be a duplicate of the earlier

Exhibit J "Lost, Stolen, or Duplicated Key

Report". Recommend it be removed.

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006 66-79 PWS

PWS Section 1, the instructions indicate that contractors should address subsections PWS 1.3, 1.9, 1.10, 1.13, 1.14, 1.15, 1.16, 1.20, 1.21, 1.22, and 1.23. Will the government please confirm these are the only subsections within PWS Section

1 to which offerors should write?

The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of the following specific general requirements (PWS

Section 1):

PWS 1.3 (Quality Control);

PWS 1.9 (Security);

PWS 1.10 (Key Control);

PWS 1.13 (Information Assurance, Security, and Confidentiality);

PWS 1.14 (Key Personnel);

PWS 1.15 (Identification of Contractor

Personnel);

PWS 1.16 (Travel);

PWS 1.20 (SHARP);

PWS 1.21 (LEIE)

PWS 1.22 (HIPAA)

PWS 1.23 (Phase-In)

66 /

1.3.1 / Exhibit J -

Deliverables

Section 1.3.1 indicates the QCP revisions are due

NLT 7 calendar days. Exhibit J indicates the QCP revisions are due NLT 7 business days. For clarity, should these both be ‘calendar’ or

‘business’ days?

PWS 1.3.1 corrected to NLT 7 business days.

W81K04-17-R-0006 80 2.1.12

The RFP indicates in several places that the contractor will enter/maintain all work, etc in the

GCSS-Army system. The definition at 2.1.12 indicates “GCSS-Army is a one single system that contains the functionality associated with the business areas of supply, maintenance, property, and tactical finance. GCSS-Army is an integrated system where users with access and permissions can login and perform their business area missions regardless of their position in the modular structure or location throughout the world.”

Is it the intent for the contractor to use GCSS-

Army as their property record database in lieu of an internal database or is the contractor expected to duplicate and maintain the record internally?

No. GCSS-Army is applicable to PWS 5.3 and 5.4.

W81K04-17-R-0006 99

7.2 List of

Attachments

Attachment 6 - Small Business Participation Plan is listed as a separate attachment. The only attachments issued with the Solicitation were

Attachments 1 through 5 and Attachments 7 and 8.

Please provide a copy of Attachment 6.

Attachment 6 is incorporated within the

Solicitation.

W81K04-17-R-0006 99 Exhibit A - PRS

PRS #3, PRS #4, PRS #5, PRS #6 all reference

“days.” Only PRS #4 identifies “working” days.

For the other references, is the intent to be

“working” (or “business”) or “calendar” days?

In accordance with FAR 2.101 Definitions, Day means, unless specified, a calendar day.

W81K04-17-R-0006 101 PRS #3

In this document, the Performance Requirement reads “The contractor shall provide training schedules and/or support plans and submit them to the SD for review and approval.” However, in the

QASP, it reads “The contractor shall develop training schedules and/or support plans and submit them to the SD for review and approval.” Please clarify, “provide” and/or “develop.”

QASP corrected to read "The contractor shall provide training schedules and/or support plans and submit them to the SD for review and approval."

W81K04-17-R-0006 109-112 Exhibit J -

Deliverables

The type of days used within this table is inconsistent. In some locations, “business” days, others have no indication. Is the intent for each entry of this table (and perhaps the RFP as a whole) to be specified in “business” days? If not, please identify which references to “days” are

“business” (or “working”) or “calendar.”

In accordance with FAR 2.101 Definitions, Day means, unless specified, a calendar day.

W81K04-17-R-0006 109-112 Exhibit J -

Deliverables

There are no deliverable numbers for each deliverable identified in this Exhibit and within the text of the PWS. Is it the government’s intent to identify deliverable numbers after award?

Yes.

W81K04-17-R-0006 111

Exhibit J –

Deliverables

Operator

Certifications

This deliverable (Operator Certifications) references section 4.3.3; there is no section 4.3.3 in the RFP. However, in Section 4.3.2, there is reference to Operator Qualifications but not

Certifications. Would the government consider re-wording section 4.3.2 so that it better aligns with its applicable entry in Exhibit J?

Amendment 0001 corrected Exhibit J

W81K04-17-R-0006 119 1.k

The page limitation for Volume I set at 10 pages includes the completed/signed SF 1449. Please confirm that the completed/signed SF 1449 is

NOT inclusive of the SF1449 continuation sheets

(monthly unit prices by CLIN) and that these sheets are to be provided as part of Volume V -

Price.

Volume I, completed/signed 1449 is the first page only.

W81K04-17-R-0006 120 1.m.(1) and (2)

For legible tables, charts, graphs and figures, is it acceptable to use a font smaller than Times New

Roman 12 pt? We request permission to use Arial

8 point for tables, charts, graphs and figures.

Legible is no less than 10pt font for tables, charts, graphics and figures.

W81K04-17-R-0006 120 2

Per the solicitation, page limits are not applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc. How are tables, charts, etc. to be presented in our proposal to ensure they are not included in page count?

Legible tables, charts, graphs, and figures that depict organizations, schedules, plans, etc should be presented on a separate page to ensure they are not included in page count.

W81K04-17-R-0006 120 1 m (2)

The RFP states that displays shall be uncomplicated, legible, and shall not exceed 11 by

17 inches in size. Will an 11x17 page be evaluated as 1 page or 2?

1 page

W81K04-17-R-0006 120 2 a (3)

Instructions to Offerors indicate Offerors shall include COMPLETED provisions. Please confirm those provisions, and specifically those related to

FAR clauses, throughout the solicitation which require a response (e.g., 52.209-2 on page 126).

Provisions 52.209-2; 52.209-7; 52.209-11;

and 52.212-3

W81K04-17-R-0006 136 4

The government has not provided a specific methodology for the evaluation of the subfactors of the Technical Approach. Are all subfactors of equal value, or is any subfactor more important than another?

The solicitation does not contain any subfactors.

W81K04-17-R-0006 146 (b) (1)

Annual Representations and Certifications. Please confirm that an offeror is not required to complete the Annual Certifications Representations as contained on pages 146 through 159 if a certifying statement is provided that all information contained in SAM has been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (per

FAR Clause 52.204-7/52.204-8)

Yes, that is confirmed.

W81K04-17-R-0006

Exhibits K and L -

Collective Bargaining

Agreements

Exhibits K and L represent the CBAs for Ft

McCoy and Ft. Gordon/Ft. McCoy (Bio Meds) respectively. These CBAs do not contain all the anticipated labor categories to be proposed. Can the Government please confirm that labor categories not included in the CBA but which may correspond to a category as defined by SCA must then meet the current published Wage

Determination SCA rate?

Yes, Wage Determinations as defined by SCA for Fort McCoy WI and Fort Gordon, GA

(other than BioMeds) are incorporated into

Amendment 0001.

W81K04-17-R-0006 Is there a DD 254 associated with the program? No

W81K04-17-R-0006 1 27 (a) and (b)

In the Draft RFP, 27 (a) was checked off but is not checked off in the final RFP. Please advise if this should be checked off.

Yes

W81K04-17-R-0006 22 Delivery Information

Travel CLINS 0003, 0006, and 0009 have a period of performance of 01-JAN-2018 to 30-SEP-2018.

The Base Period does not begin until 01-MAR-

2018. The CLIN associated with the Phase

In/Phase out Period has a period of performance of

01-JAN-2018 to 28-FEB-2018. Will the government confirm that all travel costs associated with the Phase In/Phase out Period will be included in government estimated amounts provided for CLINs 0003, 0006, and 0009?

Travel costs associated with Phase In period are included in government estimated amounts for CLINs 0003, 0006, and 0009.

W81K04-17-R-0006 26 Clause Incorporated by Reference

FAR 52.204-4 is incorporated. Please confirm that this is N/A since the submission is electronic.

Concur, clause deleted.

W81K04-17-R-0006 26

Clause Incorporated by Reference & FAR

212-1 Instructors to

Offerors

FAR 52.219-9 and DFARS 252.219-7003 are incorporated pertaining to the Small Business

Subcontracting Plan. Based on the Office of the

Under Secretary of Defense August 15, 2016

Memorandum Class Deviation - Subcontract

Reporting please advise if FAR 52.219-9

(DEVIATION 2016-O0009) and DFARS 252.219-

7003 ALT I (DEVIATION 2016-O0009) should be incorporated into the final RFP in lieu of FAR

52.219-9 and DFARS 252.219-7003.

Concur. Clauses updated in Amendment

0001.

W81K04-17-R-0006 65

(xvi) 52.222-59, Compliance with Labor Laws

(Executive Order 13673) (Oct 2016) is included and should be removed from the RFP.

The Clause has not been removed from the

FAR and remains applicable.

W81K04-17-R-0006 85, 94, 3 3.1.4 & 5.5.1

Paragraph 3.1.4 states" The contractor and the

Government will conduct a joint inventory, to component level, which will be completed NLT 30 days after start of the contract performance and following the phase-in period and 30 days prior to completion of the contract performance for all

GFE, GFI, or GFP, reference Paragraph 5.5.1."

Paragraph 5.5.1 states "At contract termination the contractor will attend a Phase-out Transfer and inventory meeting with the Property Book Officer and COR. " Based on these two paragraphs and the tasks outlined for the 60-day transition period

"During this transition period, the Contractor shall become familiar with contract requirements in order to commence full performance of services on the contract start date. Performance shall be in accordance with PWS, Paragraph 1.23." Can we confirm that the transfer of GFE will occur after the 60-day transition period and NLT 30 days after the the start of the 10 month base contract performance period at all RTS-Med locations?

Paragraph 3.1.4 revised to read, "The contractor and the Government will conduct a joint inventory, to component level, which will be completed NLT 45 days after start of phase-in period at all RTS-Med locations."

3.18

The RFP states, "When directed by the KO, CSPs shall attend all such training in a paid status as part of the normal services required and billed under the contract. Such training shall require a performance commitment by the contractor and the contractor shall reimburse the Government (by means of a reduction in an invoice) if a CSP fails to satisfy the performance commitment after the

CSP receives the unique Government training. The amount of the reimbursement shall be the prorated cost of training, calculated based on the total cost of the training and the number of months by which the CSP fails to complete the performance commitment. The length of the performance commitment shall be 12 months or until the end of all performance under this contract, whichever occurs first." Will the Government please confirm that a service commitment or cost reimbursement pertains only to the unique OPTIONAL

Government training directed by the KO and referenced in 3.18 and not the training listed under the subordinate paragraphs 3.18.1-3?

PWS 3.18 - 3.18.2 revised in Amendment

W81K04-17-R-0006 88 3.18

For additional clarity, would the Government consider changing the title of the paragraph to, "Government Unique Optional Training?"

PWS 3.18 - 3.18.3revised in Amendment

W81K04-17-R-0006

3.18.1

For additional clarity, would the Government consider changing the title of the paragraph to, "Government Unique Mandatory Training?"

PWS 3.18 - 3.18.3 revised in Amendment

W81K04-17-R-0006 89 3.18.1.1

For additional clarity, would the Government consider deleting the reference to "Anti-Terrorism

Information Awareness," as that training requirement is further defined and reference made to the available website, in the succeeding paragraph?

PWS 3.18 - 3.18.3 revised in Amendment

W81K04-17-R-0006 92,95 5.2.5 & 5.8

Is the packing and movement of equipment off installation between Camp Parks and Fort Hunter

Liggett at government expense, as stated for packaging and moving training items and equipment in PWS 5.2.5?

Yes

W81K04-17-R-0006 92-94 5.3 - 5.4

To use the Government's GCSS-Army Property

Management System, will the Government include the deviation of FAR 1.4 as this would be a policy procedure solicitation provision contract clause that is inconsistent with FAR 52-245-1.

The Global Combat Support System (GCSS-

Army) is an integrated system not related to

FAR Clause 52.245-1, Government-Furnished

Property.

99 7.1 Exhibits

The Government incorporated the applicable CBA for Ft. McCoy, WI but did not include a Wage

Determination for this location. In the event a position does not fall under the CBA, can the

Government please add the applicable Wage

Determination for Ft. McCoy?

Acknowledged; Wage Determination for Fort

McCoy included in Amendment 0001.

W81K04-17-R-0006

ATTACHMENT 6-

SB

PARTICIPATION

The draft RFP Q&A stated that references to

HBCU /MI would be removed from the final RFP but is still included in the example. Please advise.

Acknowledged; Removed in Amendment

0001.

W81K04-17-R-0006 119 1.j

The Government states that, within each volume's

CD, the contractors must "use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any." Does this mean all identified

"sections" should be within the "Factor" file while any requested supplements should reside on the

CD as their own file? For example, Volume II -

Factor 1 - Technical Approach, the first and main file should include Sections A, B, C, and D. Then the CD should contain four additional files for

Supplements A-1, B-1, C-1, and D-1, for a total of five files to reside on the CD.

Yes

119 1.k, 1.l, 1.m

The Government uses the term "legible" when referring to font style and size for tables, charts, graphs, and figures in multiple locations. Does the

Government consider Times New Roman or Arial

Narrow 10pt font as legible? If not, what is the

Government's definition of "legible" font for tables, charts, graphics, and figures?

Legible is no less than 10pt font for tables, charts, graphics and figures.

W81K04-17-R-0006 120 2.a. (3) Volume I

Please confirm the following provisions are required for submission: 52.209-2; 52.209-7; and

52.209-11; 52.212-3. 52.219-28; 52.225-25;

252.222-7007

No required submission of 52.219-28, 52.225-

25, and 252.222-7007

W81K04-17-R-0006 120 2.a.(1) Volume I

(1) Offerors shall include a copy of the completed

SF 1449, with an original signature of a corporate officer authorized to negotiate for the company.

Due to the fact that Volume I will be an electronic submission and "original signature" is usually referred to as a signature on a hard copy, please advise if a digital signature of the corporate officer authorized to negotiate for the company may be used for this proposal. A signature in this case would be an electronic version of an "original signature". We assume the Government means they would like a PDF'd version of a pen and ink signature within the electronic file on SF 1449.

Please clarify.

Yes, a PDF version of a pen and ink signature within the electronic file on SF 1449 is sufficient.

W81K04-17-R-0006 120 2.a.(4) Volume I Please revise Service Contract Act of 1965 to be

Service Contract Labor Standards.

Revised to Service Contract Labor Standards.

W81K04-17-R-0006 120 2.a.(6) Volume I

A Major Subcontractor is defined as 25% of the

"contract effort". Is Contract Effort defined as total contract value?

Yes.

W81K04-17-R-0006

2.a.(7)

"Contractor Information Sheet. Offerors are required to complete the Contractor Information

Sheet (Attachment 2)." Please provide Attachment

2.

Yes

W81K04-17-R-0006 119, 123, 2.b.(6)(d)

With regard to the Final RFP requirements for submission of Supplements A-1, B-1, and D-1:

IAW PWS 1.3.1, the QCP is due 30 days after contract award; IAW PWS 3.1.5, the Property

Management Plan is due 45 days after contract award; and there is no PWS requirement or instruction to provide a final, overall management plan. Will the government confirm that the final management will also be due within 30-45 days of contract award (as the QCP and Property

Management System are sub-compenents of the management plan) and the Sample Program

Management Plan (D-1) is a detailed description of the methods, processes, and procedures?

No. D-1, Sample Management Plan, is a supplement to the offeror's technical approach to demonstrate the offeror's understanding of

PWS Section 5 requirements; it is not a deliverable.

W81K04-17-R-0006 123 2.c Vol III Present and Past Performance

We assume offerors are permitted to provide a 2-page introduction to Volume III in order to synopsize and highlight experience. Will the

Government please confirm?

Permitted within Page count of Volume III.

W81K04-17-R-0006 125 e. Vol V, Factor 4

The requirements and evaluation criteria for

Volume V, Factor 4 state “(4) An offeror’s total proposed price shall include the sum of all extended unit prices for the applicable CLINs (12-month base and four 12-month option periods).”

Section B shows the base period having a 10-month period of performance. Please clarify the length of the base period and whether the extended/evaluated price should include the Phase

In/Phase Out CLIN.

Base period is 12 months to include 2-month phase in and 10-month performance.

W81K04-17-R-0006 125 e. Vol V, Factor 4

If the total proposed price includes CLIN 0001, will the government consider removing it from the total evlauated price? This would allow the government to see the total cost of an offeror to include transition cost but exclude those cost from the evaluated price. This methodology evens the playing field since the incumbent's cost for transition would be minimal to none. This would allow a fair comparison (apples to apples) by the government of total evaluated price for each offeror.

Noted.

W81K04-17-R-0006 140 7. Factor 4 - Price b.

The evaluation criteria for Volume V, Factor 4 states “b. The Total Evaluated Price will be calculated by adding the sum for all the contractor-proposed (extended) estimated prices for each

CLIN to the estimated amount of the Travel CLIN to arrive at an overall total price for the 12-month base plus four 12-month option periods.” Per early response, the Government stated they would provide estimated travel amounts. When will the government provide these estimated amounts for travel CLINs for offerors to include in their submitted price?

Included in Amendment 0001.

W81K04-17-R-0006 157 Section M

FAR 52.212-3 (s) - Representations regarding compliance with labor laws (Executive Order

13673) should be removed (multiple references).

Cannot be removed

W81K04-17-R-0006 Exhibits E, F, and G

As indicated on all 3 GFP exhibits, the GFP will be provided in an “as is” condition (FAR 52.245-

1(2)(iii), which states: “the Government may, at its option, furnish property in an “as is” condition.

The contractor will be given the opportunity to inspect such property prior to the property being provided. In such cases, the Government makes no warranty with the respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the contractor’s expense.

However, on page 85 of the PWS, paragraph 3.1.2 states that “The contractor should coordinate with the Site logistician for maintenance, repair or replacement of GFP as necessary.” Will the government confirm that the cost for maintenance, repair and replacement of GFP from fair wear and tear is the responsibility of the Government?

Yes, the cost for maintenance, repair, and replacement of GFP is the responsibility of the

Government.

(K) 32 / (l) 31 Article 23 -

INSURANCE

Both CBAs reference CSRA policy documents for

Sick Leave, Educational benefits and paid leave.

Will the Government make these available to ensure offerors are in compliance with negotiated beneftits determined by the CBA?

The posted CBA provides information regarding Insurance.

W81K04-17-R-0006 Page 122, Section B

Does the Government expect the contractor to provide its own property management system with our own hardware and software or is the government looking for a description of how we would manage the accountability of all GFE issued to the contractor to include keys to facilities, offices, storage locations, maintenance bays, CONEX and ISO containers?

Yes, the Contractor shall provide its own property management system with its own hardware and software.

W81K04-17-R-0006 125

52.212-1, ADDENDUM

2.e.(4).(b)

2. Proposal Content, e. Volume V, Factor 4 –

Price, (4) (b) Travel - Cost Reimbursable states:

"Offerors shall not provide separate unit pricing for travel. Travel is considered incidental to the required services and an estimated amount will be established by the Government with maximum ceilings for applicable CLINs."

Will the Government please provide the estimated amount and the maximum ceilings?

Yes. Will be in Amendment 0001.

W81K04-17-R-0006

DELIVERY

INFORMATION,

CLIN 0001

PWS Para 1.23

CLIN 0001 DELIVERY DATE states "POP 01-

JAN-2018 TO 28-FEB-2018" (p. 22) The

Performance Work Statement (PWS) paragraph

1.23. Phase In/Phase/Out Period states "The

Government anticipates a 60-day transition period prior to the base period of performance. During this transition period, the contractor shall become familiar with contract requirements in order to commence full performance of services on the contract start date. Since the current RTS-Med contract ends 31-DEC-2017, should CLIN 0001

POP be from 01-NOV-2017 TO 31-DEC-2017 to allow for familiarity with contract requirements?

No. The phase-in period is correct.