PreProposalSlides.pdf

U.S. Army Contracting Activity Health Readiness Contracting Office

Pre-Proposal Conference for

Healthcare Housekeeping Services Bassett Army Community Hospital

Fort Wainwright, AK 8-9 November 2016

Presented By:

Ms. Katherine Perry, Contract Specialist Ms. Lizete Greene, Contract Specialist

“MULTIPLYING THE HEALTH CARE FORCE STRUCTURE THROUGH

QUALITY AND RESPONSIVE CONTRACTS”

9:00 am – 9:15 am Registered Participants Check-In

9:15 am – 9:30 am Conference Start; Administrative Announcements

9:30 am – 9:45 am Introduction of Government Team & Contractors

9:45 am – 10:00 am US Army Health Contract Activity(USAHCA) Small Business Program Office

10:00 am – 10:15 am Break

AGENDA

10:15 am – 11:00 am Solicitation Discussion (Key Areas)

11:00 am – 11:15 am Break

11:15 am – 12:00 pm Solicitation Discussion (Key Areas)

12:00 pm – 1:30 pm Lunch on Your Own

1:30 pm – 5:00 pm Tour of Main Hospital and MTFs

9 November 2016 9:00 am – 3:00 pm/Cont. Tour MTFs

AGENDA CONT.

Administrative Announcements

• Clarifications and Questions related to the RFP Must be submitted in writing IAW RFP format

• To be Posted on FedBizOpps after Conference:

Briefing Slides & Attendee List Official Responses to Clarifications and Questions Company names & authors of questions excluded

• Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

• Visitor badge (escort required) must be worn in full view

Introduction of Government Team

• Pre-Award Contract Specialist – Ms. Katherine Perry Contract Specialist – Ms. Lizete Greene Deputy, Health Readiness Contracting Office –

Ms. Jarens Banks USAHCA Small Business Program Office -

Ms. Patricia Barber

Introduction of Government Team Cont.

• Post-Award Administrative Contracting Officer – Mr. Brandon York Chief, Logistics Division – LTC David Brines Environmental Services Manager – Mr. John Mathes Chief, Environmental Services & Contracting Officer’s

Representative – Ms. Cynthia Majors

US Army Health Contract Activity Small Business Programs Office

• Ms. Patricia Barber Joint Ventures Teaming Agreements/Arrangements Subcontracting

Solicitation Terms and Conditions

• FAR 12 Commercial Terms and Standards

• Contract Type Indefinite Delivery, Indefinite Quantity (IDIQ) with Firm Fixed Price (FFP) Task Orders FFP Task Orders issued against Basic Contract Contract Line Item Number (CLIN) Pricing FFP & Stepladder Pricing

• Competitive 8a Set-aside

• Lowest Price Technically Acceptable (LPTA) Source

Selection Procedures

• Instructions to Offerors (FAR 52.212-1)

• Evaluation of Offers (FAR 52.212-2)

• Proposal Due Date: 16 December 2016 12:00 PM (CST)

CLIN Structure

• Stepladder Pricing CLINs – 0002-0016 Example:

CLIN 0011 Bldg 4076 Bassett Hospital (209,621 SF)

From Quantity To Quantity Unit Price 164,898 181,488 $_________ 181,489 199,638 $_________ 199,639 220,102 $_________ 220,103 242,113 $_________ 242,114 266,326 $_________

CLIN Structure Cont.

• Contractor Manpower Reporting (CMR) – CLIN 0001 Quantity – 1 Annual Report each year Due 31 Oct annually Not Separately Priced (NSP)

• Phase In – CLIN 0020 Firm Fixed Price 30 Days Period of Performance: 1 – 31 March 2017

• Deliverables – CLIN 0021

NSP

Ordering Period/Delivery

CLIN 0001 (CMR) 1 April 2017 – 28 February 2022

CLIN 0002-0016 (HK) 1 April 2017 – 28 February 2022

CLIN 0017 (RMW) 1 April 2017 – 28 February 2022

CLIN 0018 (Linen) 1 April 2017 – 28 February 2022

CLIN 0021 (Deliverables) 1 April 2017 – 28 February 2022

CLIN 0019 (Post Award Conf) 10 March 2017

CLIN 0020 (Phase In) 1 – 31 March 2017

• Association for Healthcare Environment (AHE) Practice Guidance for Healthcare Environmental Cleaning Manual

• Center for Disease Control and Prevention (CDC)

• Occupational Safety and Health Administration (OSHA)

• Industrial Sanitary Supply Association (ISSA) Cleaning Industry Management Standard for Green Building

(CIMS-GB)

Commercial Standards/Advisory Recommendations

Best Value - FAR 15.101

• Lowest Price Technically Acceptable (LPTA), FAR 15.101-2

Technically Acceptable Lowest Evaluated Price No Tradeoffs Conforms to solicitation requirements

FAR 52.212-1

Instructions to Offerors

• Volume I – Administrative FAR 52.223-3, Hazardous Material Identification and Material Safety

Data DFARS 252.237-7024, Notice of Continuation of Essential Contractor

Services Complete Copy of Army Electronic Invoicing Instructions

• Volume II – Factor I – Technical Approach Shall not make reference to price data

• Volume III – Factor 2 – Current and/or Past Performance Three Contracts

• Volume IV – Factor 3 – Price Transition CLIN applicable to only the base ordering period

FAR 52.212-2

Evaluation of Offers

• Factor 1 – Technical Approach Section A General Requirements, PWS Section 1 Supp. A-1 CIMS-GB Certification Supp. A-2 Sample Quality Control Plan Supp. A-3 Phase-In Plan Section B Gov’t Furnished and KTR-Furnished

Supplies/Property Requirements, PWS Sections 3 & 4

Supp. B-1 Sample Supply & Equip List

FAR 52.212-2

Evaluation of Offers Cont.

Section C Specific Task Requirements, PWS Section 5

Supp. C-1 Sample Healthcare Housekeeping Procedures Manual

Supp. C-2 Staffing Chart

• Factor 2 – Past and/or Current Performance

• Factor 3 – Price

FAR 52.222-17

Nondisplacement of Qualified Workers

Right of First Refusal

Not less than 30 days – certified list of names

Not less than 10 days – updates

Conclusion

• Please submit your questions in writing

• Will make every effort to answer all questions today

• Official responses to all questions will be posted on

FebBizOpps

• Questions from Audience