Attachment 1 - W81K00-25-Q-A136_Amendment 0002_Offeror Questions and Answers.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- W81K00-25-Q-A136
- Issued by
-
Department of the Army Medical Command
About this file
This file is an Amendment 0002 for Solicitation W81K00-25-Q-A136, responding to offeror questions for a Sexual Assault Medical Forensic Examiner (SAMFE) Standardized Patients contract. The solicitation is a total small business set-aside issued by the Department of the Army Medical Command, seeking standardized patient services to support the Army Medical Center of Excellence (MEDCoE) SAMFE course at military treatment facilities in the European and Indo-Pacific Commands.
The contract will be a Firm-Fixed-Price arrangement with one base year and four option years, spanning from 01 OCT 2025 to 30 SEP 2030. The procurement is classified under Product Service Code U009 (Education/training - General) and NAICS code 611710 (Educational Support Services). The government intends to award a single contract to a small business that can provide standardized patient services for medical forensic training across multiple military treatment facilities.
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Text version
Sheet1
| No. | Reference | Question | Response |
| 1 | PWS 1.1.1 | During each iteration, are the 15 encounters to be divided equally between the two SPs (e.g., SP 1: 8 encounters, SP 2: 7 encounters)? | Each iteration will have a maximum of 10 students (1 SP for 5 students). Each student, at a minimum, will perform 2 speculum insertions (1 for clinical practice and 1 for testing). If a student is unable to identify cervix on testing the get one additional speculum insertion for retest. |
| 2 | PWS 1.1.1 | How much time per encounter is anticipated (in minutes or hours)? | Each clinical practice averags 3 hours for first student and then 2.5 hrs for subsequent students and testing iterations average 2-2.5 hours per student. |
| 3 | PWS 1.1.1 | How many total hours per iteration are anticipated for each SP (including preparation, encounters, feedback, and administrative tasks)? | Moulage approximately 10-15 min prior to encounters, each encounter averages 2.5 hours, with one mock exam with instructor and two practice encounters on the first day of practice and three on each subsequent day of clinical. Feedback from SPs is limited to 5 minutes after each encounter. SPs can fill out student feedback forms within 5 minutes. |
| 4 | PWS 5 / SOW Coverage | Will offerors be responsible for Standardized Patient participation in Courtroom Testimony Simulation as part of this scope of work? If so, what is the anticipated frequency and protocol? | No |
| 5 | PWS 1.5.3 | Will OCONUS trips be ordered as stand-alone events, or will there be coordination between ordering units to enable SPs to support training at multiple locations within a region before returning to their home station? | Stand-alone events |
| 6 | PWS 1.5.3 | Will offerors be allowed to charge travel time (labor hours) for OCONUS assignments, or will only travel expenses be reimbursable per JTR and FAR 31.205-46? | Travel costs will be paid in accordance with the Joint Travel Regulation and FAR 31.205-46; all costs associated with travel shall be included in the Offeror's quoted price |
| 7 | PWS 1.5.3 / Risk Mitigation | Will the Government consider allowing for an additional SP (understudy or alternate) for all events outside of the San Antonio area to ensure full staffing in the event of unforeseen circumstances? | The requirement is for two SPs per iteration |
| 8 | General | Will a copy of the current SAMFE protocol and Standardized Patient Case Scenarios be provided to the contractor upon award? If so, when will these materials be made available to enable creation of SP training packages for program execution? | Yes, these materials will be provided upon contract award |
| 9 | General | Given the expectation for a diverse pool of SPs (age, gender, skin tone, etc.), how much rehearsal time will be permitted for SPs (both new and returning), and may such time be included in pricing? | The first iteration is currently scheduled for beginning of October but this date will likely be moved. The next iterations will be in January 2026. The SP lead is responsible for training all SPs. The SAMFE Program Director will provide scenarios, input on flow of the exams and expectations for SP feedback to students and SP feedback as needed. |
| 10 | General | Should offerors include rehearsal time in proposals for OCONUS or outside-of-San Antonio locations, and if so, what is the expected amount of rehearsal time to include per iteration? | The SP lead is responsible for training all SPs. All costs to be incurred shall be included in the Offeror's quoted price. The SAMFE Instructors are available to rehearse with SP Lead and SPs as needed to help SPs understand the flow of the medical forensic exam. Each exam lasts approximately 2 to 3 hours. |
| 11 | Who is responsible for training the SPs on the specific training scenarios? | The SAMFE Course provides the scenarios and characteristic grid that includes expected emotional state of patient. The SPs are provided with student feedback forms and instructions on giving pertinent feedback from exam. SPs are instructed on the expected flow and steps of the exam. Currently the Lead SP is the one who trains new SPs on the exam, scenarios and feedback forms. The SAMFE Program Director provides input and feedback on SP portrayals and student feedback as needed. | |
| 12 | If the responsibility falls on the contractor, are the training hours billable? | The SP lead is responsible for training all SPs. All costs to be incurred shall be included in the Offeror's quoted price. | |
| 13 | How quickly will the training materials be available to the contractor? | The scenarios, characteristic grid, and feedback forms will be provided upon contract award | |
| 14 | Where can we find the policies and procedures described in 1.3.2? | Policy and procedures are addressed in Para 1.7 to 1.12.2. |
| 15 | Para 1.5.1 alludes to 12 hour days, are we expected to staff SPs for 12 hours on any given training day? | The normal clinical day runs from 0730-1700, with time to moulage before start of first exam. There may be times when the days are longer due to retraining and retesting, thus the potential for 12 hour days. |
| 16 | Do any events requiring travel coincide with federal holidays? | The clinical weeks should not coincide with holidays, however it is possible. |
| 17 | How early will the schedule and locations be made available? | The locations are set now, projected dates currently: |
11-15 Jan 2026 MEDDAC Bavaria, Vilseck, Germany 11-15 Jan 2026 U S Naval Hospital, Guam 1-5 Mar 2026 Naval Hospital Naples, Italy 12-16 Apr 2026 Landstuh AMC, Germany 12-16 Apr 2026 NMRTC Yokosuka, Japan 7-11 Jun 2026 Naval Base Rota, Spain 16-20 Aug 2026 USAG Humphreys, South Korea 20-24 Sep 2026 Landstuhl AMC, Germany
| 28 | What is the anticipated award date for this contract? | No later than 30 SEP 2025 |
| 19 | How will the Government evaluate the Quality Control process? | This is in the QASP; the cadre completes a feedback form for the SPs performance |
| 20 | Can the vendor utilize government resources to coordinate travel and lodging overseas? | The SPs will be sponsored by cadre or local point of contact for base entry overseas but they will not be able to stay in guest facilities on post at most locations. |
| 21 | Does the FFP quote include travel costs, or are travel costs ODCs that will need to be invoiced for reimbursement? | All travel costs shall be included in the Offeror's quoted pricing. |
| 22 | What specific MTFs/locations in the EUCOM and PACOM AO are going to be serviced by this contract? | Locations include: Naples, Italy; Landstuhl, Germany; Vilseck, Germany; Rota, Spain; Camp Humphreys, Korea; Yokosuka, Japan; Agana Heights, Guam. |
File details come from the government source that posted it. Updated .