STATEMENT OF WORK - FIRE EXTINGUISHER INSPECTION MAINTENANCE RECHARGE REPAIR HYDROSTATIC TESTING - 2026.pdf

Statement of Work (SOW)

For

Portable Fire Extinguisher Inspection, Maintenance, Recharge, Repair, and Hydrostatic Testing Services - Blanket Purchase Agreement (BPA)

Volk Field Air National Guard Base (ANGB)

Camp Douglas, WI 54618

SECTION I – DESCRIPTION OF SERVICES

1. SCOPE

The Contractor shall provide all management, labor, supervision, tools, materials, equipment, transportation, replacement parts, consumable extinguishing agents, quality control, and incidental services necessary to perform portable �ire extinguisher pickup, transportation, inspection, maintenance, recharge, internal examination, hydrostatic testing, repair, documentation, and return services, as required by individual Blanket Purchase Agreement (BPA) calls.

Services shall be performed for Government-owned portable �ire extinguishers located at Volk Field Air National Guard Base (ANGB), Camp Douglas, Wisconsin 54618.

Unless otherwise speci�ied in an individual BPA call, the Contractor shall pick up extinguishers from, and return extinguishers to, the Volk Field Fire Department or another Government-designated location on Volk Field ANGB.

Inspection, maintenance, recharge, internal examination, repair, and hydrostatic testing may be performed at the Contractor’s place of business, provided the Contractor maintains custody, accountability, and protection of Government property from pickup through return and Government acceptance.

The Contractor shall perform all work in accordance with:

a. The manufacturer’s current instructions and speci�ications for the applicable extinguisher

b. The most current edition of NFPA 10

c. Applicable federal, state, local, transportation, environmental, and safety requirements

d. The requirements of this SOW and the applicable BPA call

Where manufacturer instructions, applicable standards, or this SOW con�lict, the Contractor shall immediately notify the Contracting Of�icer (KO) or Contracting Of�icer’s Representative (COR), if appointed, and shall not proceed with the affected work until receiving written direction from the KO.

This BPA is intended to support recurring requirements for portable �ire extinguisher inspection, maintenance, recharge, internal examination, hydrostatic testing, repair, and related documentation services. The Government will issue individual BPA calls on an as-needed basis.

Each call shall identify, at a minimum:

1. Required service category or line item

2. Extinguisher type, size, quantity, and location, when available

3. Required pickup and return dates

4. Period of performance

5. Authorized not-to-exceed amount for repairs and replacement parts, if applicable

6. Whether temporary replacement or loaner extinguishers are required

7. Government point of contact for pickup, delivery, inspection, and acceptance

The Government does not guarantee any minimum quantity or dollar value of services under this BPA.

2. BACKGROUND

Volk Field ANGB requires serviceable portable �ire extinguishers to support installation �ire-protection requirements.

Historically, the Government procured �ire extinguisher inspection, maintenance, recharge, repair, and hydrostatic-testing services through Government Purchase Card purchases, standalone contracts, and BPAs.

The Government has determined that recurring requirements for these services are best supported through a single BPA with established unit pricing and procedures for individual calls.

3. REQUIREMENTS

3.1 General Requirements

The Contractor shall:

1. Perform only services authorized by an individual BPA call or otherwise approved in writing by the KO.

2. Use trained and quali�ied personnel familiar with the applicable extinguisher types, extinguishing agents, maintenance procedures, and testing requirements.

3. Use new replacement parts only. Reconditioned, refurbished, salvaged, or used parts shall not be used unless speci�ically authorized in writing by the KO.

4. Use extinguishing agents and replacement components compatible with the speci�ic extinguisher manufacturer, model, capacity, classi�ication, and intended use.

5. Maintain the original manufacturer, serial-number, speci�ication, UL, DOT, and other required markings unless their replacement or alteration is speci�ically authorized by the manufacturer, applicable regulation, and the Government.

6. Not substitute extinguishers, extinguishing agents, cylinders, valves, hoses, labels, or components without written Government approval.

7. Protect Government property from theft, loss, damage, unauthorized use, or substitution while in Contractor custody.

8. Immediately notify the Government of any lost, damaged, unserviceable, condemned, or potentially unsafe extinguisher.

9. Comply with all applicable requirements for transportation, handling, storage, recovery, recycling, and disposal of extinguishing agents and associated materials.

3.2 Pickup, Transportation, Custody, and Return

3.2.1 Pickup and Return

The Contractor shall coordinate pickup and return times with the Government-designated point of contact.

Unless otherwise stated in an individual call:

a. The Contractor shall pick up, service, and return all �ire extinguishers within the period of performance speci�ied in the applicable BPA call.

b. The Contractor shall notify the Government immediately when a return date cannot be met.

c. The Contractor shall return extinguishers to the same location from which they were picked up unless otherwise directed by the Government.

3.2.2 Custody and Accountability

At pickup, the Contractor and Government representative shall document the transfer of custody using a pickup manifest. The manifest shall identify

1. BPA number and call number

2. Date and time of pickup

3. Building and location

4. Extinguisher manufacturer and model

5. Serial number or Government asset number

6. Extinguisher type, agent, size, and classi�ication

7. Quantity

8. Known de�iciencies or visible damage

At return, the Contractor shall provide a corresponding delivery manifest documenting the return of each extinguisher and its service status.

The Contractor shall reconcile all extinguishers received and returned. Any discrepancy shall be reported to the Government immediately and no later than 48 hours after discovery.

3.2.3 Continuity of Fire Protection

The Contractor shall coordinate services to avoid unnecessarily reducing required �ire-protection coverage at Volk Field ANGB.

Unless otherwise speci�ied in an individual call, the Contractor shall service extinguishers in batches and shall not remove all extinguishers from a building, facility, or operational area at the same time.

3.3 Fire Extinguisher Inspection and Maintenance

When required by an individual BPA call, the Contractor shall perform inspection and maintenance in accordance with applicable manufacturer instructions and standards.

Maintenance shall include, as applicable:

1. Examination of the extinguisher exterior for corrosion, dents, damage, leakage, unauthorized modi�ication, missing components, and other conditions affecting serviceability

2. Examination of the hose, nozzle, horn, handle, lever, locking pin, tamper seal, pressure-indicating device, valve assembly, cylinder, and other applicable components

3. Disassembly and internal examination when required by the applicable manufacturer instructions, maintenance interval, or service condition

4. Replacement of seals, O-rings, valve stems, gaskets, hoses, nozzles, safety devices, and other components when required by the manufacturer, applicable standards, test results, or observed condition

5. Recharge with the correct new extinguishing agent when required

6. Reassembly, pressurization, leak testing, and functional veri�ication, as applicable

7. Veri�ication that the extinguisher has the correct operating instructions, classi�ication symbols, inspection information, and required labels

8. Af�ixing of the required maintenance record, tag, label, or other service documentation

The Contractor shall not perform maintenance that is not required by the applicable BPA call, manufacturer instructions, or applicable standards unless approved in writing by the KO.

3.4 Internal Examination

When required by the manufacturer’s instructions, applicable standards, or an individual BPA call, the Contractor shall conduct internal examination of the extinguisher.

Internal examination shall include, as applicable:

1. Emptying and depressurizing the extinguisher

2. Disassembling the extinguisher in accordance with manufacturer instructions

3. Inspecting internal surfaces for corrosion, pitting, cracking, contamination, damage, or other defects

4. Inspecting internal components, including siphon tubes, valves, cartridges, seals, and related components

5. Replacing required components with new compatible parts

6. Recharging with the correct extinguishing agent

7. Reassembling, pressurizing, leak testing, and verifying serviceability

8. Recording the internal examination in the service documentation.

3.5 Hydrostatic Testing

When required by the applicable manufacturer instructions, adopted NFPA 10 requirements, cylinder speci�ications, or an individual BPA call, the Contractor shall perform hydrostatic testing.

Hydrostatic testing shall include, as applicable:

1. Emptying, depressurizing, and disassembling the extinguisher or cylinder

2. Inspecting the cylinder and components for damage, corrosion, pitting, cracks, distortion, or other defects

3. Conducting hydrostatic testing using equipment, procedures, pressure levels, and intervals applicable to the speci�ic extinguisher or cylinder

4. Ensuring that personnel and facilities performing the test hold all required quali�ications, registrations, approvals, or requali�ier identi�ication numbers, when applicable

5. Recharging and returning to service only those extinguishers that pass the required test and inspection

6. Af�ixing or recording required hydrostatic-test markings, labels, or documentation without altering or obscuring required manufacturer, DOT, serial-number, speci�ication, or other original markings

7. Providing test results with the delivery report

If a cylinder or extinguisher fails hydrostatic testing, the Contractor shall not recharge, return it to service, dispose of it, destroy it, or replace it without written Government authorization.

The Contractor shall segregate failed extinguishers and provide the Government with a written condition report that includes:

a. Extinguisher manufacturer, model, serial number, and size

b. Test date and result

c. Reason for failure

d. Photographs

e. Recommended disposition

f. Whether repair is possible

3.6 Repair Authorization and Replacement Parts

The Contractor may perform repairs and install replacement parts only to the extent authorized in the individual BPA call.

The Contractor shall obtain written authorization from the KO before:

1. Performing repairs that exceed the authorized not-to-exceed amount

2. Replacing an extinguisher or cylinder

3. Substituting a manufacturer, model, extinguishing agent, capacity, classi�ication, or rating

4. Disposing of, destroying, or otherwise permanently removing Government property from service

5. Performing work outside the scope of the BPA call

Replacement parts shall be new, compatible with the extinguisher, and approved by the original equipment manufacturer or otherwise authorized in writing by the Government.

3.7 Labels, Tags, and Markings

The Contractor shall provide and af�ix maintenance tags, inspection labels, hydrostatic-test documentation, and other service records required by the applicable manufacturer instructions and standards.

The Contractor shall replace damaged or missing operating instructions, classi�ication symbols, maintenance tags, and other serviceable labels only when replacement is authorized by the manufacturer and applicable standards.

The Contractor shall not remove, obscure, alter, or replace original manufacturer nameplates, serial numbers, UL labels, DOT markings, speci�ication markings, or other required identi�ication markings except as speci�ically permitted by applicable requirements and approved by the Government.

When a new maintenance label or tag is af�ixed, the Contractor shall remove prior maintenance labels or tags only when removal is permitted and does not eliminate required historical, manufacturer, regulatory, or test information.

3.8 Inspection, Maintenance, and Testing Standards

All inspection, maintenance, internal examination, recharge, repair, and hydrostatic-testing services shall be performed in accordance with:

1. The manufacturer’s current instructions and speci�ications

2. The most current edition of NFPA 10

3. Applicable provisions of 49 CFR, including requirements applicable to transportation and cylinder requali�ication

4. Applicable Department of Transportation (DOT)/Pipeline and Hazardous Materials Safety Administration

(HMSA), Wisconsin, local, environmental, and occupational-safety requirements

5. Any additional requirements identi�ied in the individual BPA call

The Contractor shall notify the Government if a cited special permit, standard, manufacturer instruction, or regulatory requirement is no longer applicable, has been superseded, or con�licts with another applicable requirement.

3.9 Estimated Fire Extinguisher Inventory

The following quantities are estimates only and do not guarantee the number of services, calls, or dollar value that will be ordered under the BPA.

Fire Extinguisher Category Estimated Quantity 5 lb. extinguishers 400 10 lb. extinguishers 400 20 lb. extinguishers 150 Water extinguishers 20 Kitchen/Class K extinguishers 5 Class D extinguishers 5

Before individual BPA Call performance, the Government may provide additional inventory information, including manufacturer, model, serial number, extinguishing agent, capacity, classi�ication, building location, prior maintenance date, and prior hydrostatic-test date.

The Contractor shall not assume that extinguishers of the same capacity are identical.

3.10 Warranty

The Contractor shall provide a minimum 180-calendar-day warranty on parts and labor beginning on the date of Government acceptance.

The warranty shall include correction, at no additional cost to the Government, of defects resulting from improper workmanship, incorrect parts, incorrect extinguishing agent, improper recharge, improper assembly, improper labeling, improper testing, or noncompliance with this SOW.

The warranty does not apply to damage caused by Government misuse, vandalism, accident, unauthorized modi�ication, or normal wear outside the scope of the Contractor’s work.

3.11 Reports and Deliverables

At the time of delivery, the Contractor shall provide a written certi�ication and summary report in electronic format.

At a minimum, the report shall include:

1. BPA number and call number

2. Contractor name and point of contact

3. Pickup and delivery date

4. Extinguisher manufacturer, model, serial number, or asset number

5. Extinguisher type, agent, capacity, and classi�ication

6. Service performed

7. Parts replaced

8. Recharge agent and quantity

9. Internal examination date and result

10. Hydrostatic-test date and result

11. Required requali�ication or tester identi�ication information

12. De�iciencies identi�ied

13. Units determined unserviceable or condemned

14. Recommended repair, replacement, or disposition action

15. Name and signature or electronic certi�ication of the Contractor’s authorized representative

The Contractor shall provide a completed pickup manifest and return manifest with each call.

SECTION II – FIRE EXTINGUISHER CUSTODY AND ACCOUNTABILITY

4. GOVERNMENT-OWNED FIRE EXTINGUISHERS

Fire extinguishers identi�ied in individual BPA calls are Government-owned equipment provided to the Contractor solely for pickup, transportation, inspection, maintenance, recharge, repair, internal examination, hydrostatic testing, and return.

The Government will provide access to the extinguishers at the designated pickup location. The Government is not required to provide tools, equipment, transportation, replacement parts, extinguishing agents, storage space at the Contractor’s facility, or other resources necessary for Contractor performance.

The Contractor shall:

1. Accept custody of Government extinguishers only through documented pickup

2. Maintain accountability for all extinguishers from pickup through return and Government acceptance

3. Protect extinguishers from loss, theft, damage, substitution, unauthorized use, or unauthorized disposal while in Contractor custody.

4. Not use Government extinguishers for any purpose other than performance under this BPA

5. Not dispose of, destroy, cannibalize, or transfer Government owned �ire extinguishers without written

KO authorization

6. Return all extinguishers, including unserviceable or failed units, unless the Government authorizes another disposition in writing

SECTION III – ORDERING PROCEDURES

5. ORDERING PROCEDURES

5.1 BPA Calls

The Government may issue BPA calls on an as-needed basis during the BPA period of performance.

Each call will identify the applicable unit-priced line items, quantities, pickup and delivery requirements, performance period, delivery location, inspection and acceptance requirements, and any authorized not-to-exceed amount for repairs or replacement parts.

Only the KO or Government personnel speci�ically identi�ied in writing as authorized BPA purchasers may issue a call or authorize performance.

Verbal requests, informal email requests, facility requests, or direction from personnel not designated as authorized BPA purchasers DO NOT authorize performance, payment, or reimbursement.

5.2 BPA Pricing

The Contractor’s BPA pricing schedule shall establish �ixed unit prices for recurring services. Unit prices shall include all labor, supervision, tools, transportation, materials, equipment, overhead, pro�it, documentation, and incidental costs necessary to perform the applicable service, unless speci�ically identi�ied as a separately priced line item.

The Contractor shall not charge separate pickup, return, administrative, environmental, fuel, disposal, or other incidental fees unless those fees are speci�ically included in the BPA pricing schedule or authorized in the individual call.

5.3 Call Modi�ications

Changes to an individual BPA call, including changes in quantity, service type, delivery schedule, repair authorization, or pricing, must be authorized in writing by the KO.

5.4 Limits and No Guarantee

The Government is obligated only to the extent of authorized purchases made under individual BPA calls.

The BPA does not guarantee a minimum quantity, minimum dollar value, or frequency of calls.

Individual calls shall not exceed the applicable dollar threshold or limitation identi�ied in the BPA unless otherwise authorized in accordance with applicable procurement procedures.

5.5 Invoicing

The Contractor shall submit invoices only after:

1. Services have been completed

2. Extinguishers have been returned or otherwise dispositioned in writing by the Government

3. Required reports and manifests have been submitted

Each invoice shall identify the BPA number, call number, line item, quantity, unit price, total price, pickup date, return date, and any approved repair or replacement authorization.

SECTION IV – GENERAL INFORMATION

6. GENERAL INFORMATION

6.1 BPA Manager

The Contractor shall designate, in writing, a BPA manager and at least one alternate within 14 calendar days after BPA award and before performance of the �irst call.

The BPA manager and alternate shall be responsible for coordinating performance, receiving Government communications, resolving performance issues, and responding to Government inquiries.

The Contractor shall provide the following information for the contract manager and alternate:

1. Name

2. Title

3. Telephone number

4. Email address

The contract manager and alternate shall be able to communicate effectively in English, orally and in writing.

6.2 Contractor Personnel, Vehicles, Installation Access and Security The Contractor shall provide and maintain all personnel, vehicles, equipment, licenses, insurance, and other resources necessary to perform the work.

Contractor personnel and vehicles shall comply with all current Volk Field ANGB access-control, identi�ication, visitor-control, safety, security, vehicle-inspection, and force-protection requirements.

Before scheduled pickup or delivery, the Contractor shall coordinate installation access requirements with the Government-designated point of contact. The Contractor shall provide required personnel, vehicle, delivery, licensing, insurance, and other access information in advance when required by installation policy.

The Government may deny, revoke, delay, restrict, suspend, or reschedule installation access in accordance with installation procedures and mission requirements, including force-protection conditions, installation closures, weather, exercises, emergency operations, and security incidents. The Contractor shall not assume unescorted access unless speci�ically authorized by the installation.

All Contractor vehicles used in performance of this BPA shall be properly licensed, insured, safe, clean, and professionally maintained. Vehicles shall comply with all applicable transportation, safety, and hazardous-material requirements for �ire extinguishers, compressed gases, extinguishing agents, and associated materials.

6.4 Performance During Emergencies or Crisis Conditions

Services under this BPA are not designated as essential contractor services unless speci�ically stated in an individual BPA call.

During emergencies, elevated force-protection conditions, installation closures, or other continuity events, the Government may suspend, delay, restrict, or reschedule performance.

The Contractor shall comply with ALL current installation access, safety, and force-protection procedures.

6.5 Holidays

The Contractor is not required to perform routine services on federal holidays observed by Volk Field ANGB unless speci�ically required in an individual BPA call.

If emergency or time-sensitive service is required on a federal holiday, weekend, or outside normal duty hours, the call shall identify the required response time and applicable pricing.

6.6 Government Surveillance and Quality Assurance

The Government may inspect Contractor performance, documentation, returned extinguishers, and associated records to determine compliance with this SOW and the applicable BPA call.

Government surveillance may include review of pickup and return manifests, service reports, invoices, random physical inspection of serviced extinguishers, veri�ication of required labels and markings, and review of Contractor quality-control records.

The Government may require the Contractor to correct de�icient work, documentation, labeling, testing, or reporting at no additional cost when the de�iciency results from Contractor noncompliance with this SOW, manufacturer instructions, applicable standards, or the BPA call.

6.7 Antiterrorism / Operations Security / Information Protection Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Of�icer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Of�ice. The contractor shall ensure compliance with all personal identity veri�ication requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identi�ication Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I quali�ied instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jko.jten.mil/courses/AT-level1/launch.html . For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.