SEMA_Industry_Day_Questions_and_Responses.xlsx

XLSX spreadsheet 46 KB Posted Oct 28, 2015

Attached to: Army Fixed Wing Special Electronic Mission Aircraft (SEMA) Contractor Logistics Support (CLS) Services
Solicitation number: W58RGZ15R0045
Issued by: Department of the Army Materiel Command Aviation and Missile Life Cycle Management Command

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From the source

The attached questions were asked by Industry at the Fixed Wing Project Office Industry Day for the CLS Special Electronic Mission Aircraft effort. Please review the Government responses and if you have any questions/comments you may contact the Contracting Officer Jody Byrd via email Jody.B.Byrd.civ mail.mil.

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Other files

File	Type	Posted
Clarifications_to_Draft_RFPs_1_on_1_Sessions_2015_-SEMA_and_Transport.pdf	PDF	Dec 2, 2015
Industry_Day_Brieifing_for_CLS_SEMA_and_TA_(PEO_Aviation_-_FW_PO)_-_October_20 _2015.pdf	PDF	Oct 20, 2015
Answers_to_SEMA_Draft_RFP_QA_Matrix_.xlsx	XLSX spreadsheet	Oct 16, 2015

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No#

Document from W58RGZ-15-R-0045

Section

Paragraph Number

Page #

Title

Issue or Reason

Question or Discussion

Gov POC/Action

Assigned Date

RFP Revision Required Y/N

Gov Response

Sections to be revised

RFP Revised Date

Projected Amendment number

RFP Attachment 0024 Solicitation Section L

L-27

2 (c)

Proposal Submission Requirements

The maximum page allocation for Vol II, Cost and Vol Ill, Past Performance appear to be reversed. Usually Cost is unlimited and Past Performance is limited

Please verify page allocations and make any needed corrections.

Bus

9/29/15

Section L will bre revised to remove page limits from vol 2 cost and vol 3 will be limited to 25 pages.

Attachment 24 L-27 and SSP

10/6/15

RFP Attachment 0025 Solicitation Section M

M-8 Evaluation Approach

1. Mission Capability (Technical) Factor and

3. Cost/Price Factor

There does not appear to be a number 2 Factor.

Please review and correct as needed, including the follow on Past performance Factor.

WIPT Lead

9/29/15

Re-numbered M-8 Evaluation Factors. And revised the number of option periods

Attachment 25 M-8 and SSP

10/7/15

RFP Attachment 0024 Solicitation Section L

L-27

3. (c)

Content Requirement

Under 3. Proposal Files, (c) is missing.

Was this paragraph intentionally left blank?

WIPT/Bus

9/29/15

Section L numbering was corrected.

Attachment 24 L-27 and SSP

10/6/15

RFP Attachment 0024 Solicitation Section L

L-27

ii 3 .(6) CLIN

Structure

CLIN Table

CLIN 0001 SEMA Fleet Life Cycle Services, Transition Phase In- Base

Does the USG intend for the Offerer to price Travel under this FFP CUN during transition?

Bus

9/29/15

Section L CLIN 0001 includes everything required to transition support services.

N/A

RFP Multiple

RFP

There are multiple referenccs to Transport Aircraft.

Please verify the wording should be SEMA aircraft and the section is correct .

WIPT/Bus

9/29/15

Documents have been revised to remove references.

RFP

10/19/15

Draft RFP W58RGZ-15-R-0045

H-12

152

Contract Term Extension

H- 12 in the Rf P lists a "Base Year Option I 'followed "Options 2 through 9'. The

Peformance Incentive plan lists "Base" and "8 Options". Section M, Item 3 indicates "6 total years".

Please verify the Base and number of options.

Bus needs to do a global on all docs

9/29/15

Base and Option periods have been reviewed and revised in Section H , Performance Incentive Plan, and Section M , Re-numbered M-8 Evaluation Factors. And revised the number of option periods.

RFP, H-12, Attachment 24/25, and SSP

10/21/15

RFP Attachment 0024 Solicitation Section L

ii Cost and Price Factor

ii (7)

Proposal Assumptions

Will the Base and Options be awarded sequentially (in order) on a continuous basis?

Will the government add this as an assumption?

Bus/ Still Need ACC-R Pricing to Concur

9/29/15

Yes they will be awarded sequentially. The base will be awarded followed by the option 1 award. No the govt will not add that assumption. The section "proposal assumptions' will be revised to "proposal considerations".

Attachment 24 Section ii (7) and SSP

10/6/15

RFP Attachment 0025 Solicitation Section M

M-8 Evaluation Approach

COST/PRICE

FACTOR

Para states "The base program and all option years (six (6) total years) shall be included

in the calculation ."

Please verify the Base and number of options.

WIPT Lead/Bus

9/29/15

This language is being revised in section M and all other references.

Attachment 025 Section M-8 SSP

10/6/15

RFP Attachment 0026 Solicitation Incentive Plan

Table 1.

7.1

Performance Incentive Periods

Para states "Table I identifies the Performance Incentive pool yearly breakout by percentage. The pool will be split across three performance measures in the first and last year of the contract with the pool being split across two performance measures in the second through seventh year of the contract period of performance (PoP)."

Please verify the Base and number of options.

WIPT

9/29/15

The performance period in Attachment 0026 has been revised.

Attachment #26 Table 7.1

10/7/15

RFP Attachment 0028 DDF 254 Security

DD254

In appendix C lists Camp Humphreys , however the DD254 item 1 3 does not list

Republic of Korea (ROK) as an OCONUS SEMA bed down base

Please verify DD254 Item 13 OCON US SEMA

bed down bases.

Security/WIPT

9/29/15

DD-254 will be updated to include Camp Humphrey's ROK.

Attachment #28

RFP Attachment 001 PWS

3.0 Program Management

3.8. 1

FFIT Data Input

In order to properly provide cost, Pre-RFP briefing about FFIT is needed to understand how the system will enable Reliability Availability Mamtainabihty (RAM) data collection.

Will contractors be provided a FFIT briefing and a question and answer session prior to the formal RFP in February?

WIPT/Log

9/29/15

FFIT briefing will be provided at Industry Day.

N/A

RFP Attachment 0024 Solicitation Section L

L-27

Proposal Files

The sequential lettering is (a), (b), (d),

Please confirm there is no "c" and therefore no missing information in the RFP instructions.

Bus

9/29/15

Same answer as question above: "Section L numbering was corrected."

Attachment 24 L-27 SSP

10/6/15

RFP Attachment 0024 Solicitation Section L

L-27

3(i)(1a)(4)

A Program Management Plan

Paragraph (4) states: Job Descriptions and Qualifications of all personnel required to support the program.

Please confirm if this is for key personnel only.

Bus/Wipt Lead

9/29/15

The language will be revised to clarify the requirement for the oferors to identify key positions in Section L para 3 (4).

Attachment 24 L-27 SSP

10/6/15

RFP Attachment 0024 Solicitation Section L

L-27

3(i)(1)(a)

A Program Management Plan

Paragraph (5) requires: Detailed experience and education requirements for key personnel positions within the program management office and beddown bases.

Will the Government provide those titles whose roles are designated "key?"

Bus/WIPT Lead

9/29/15

The language will be revised to clarify the requirement for the oferors to identify key positions in Section L para 3 (5).

Attachment 24 L-27 SSP

10/6/15

RFP Attachment 0024 Solicitation Section L and Attachment 0025 Section M

L-27 M-8

L-27 Section 2 (c) and M 1 (b)(2)(d)

Life Cycle Services Subfactor

Section L lists (d) Logistical Resources; and (e) Life Cycle Services Subfactor Scenario. The corresponding M evaluation factors lists (d) Manpower, personnel, and training requirements; (e) Logistical Resources; and (f) Life cycle Services Subfactor Scenario.

Should there be an L requirement for Manpower, Personnel, and Training within the Life Cycle Services section?

Log : Note Business to review answer for consistancy with question #16 below

9/29/15

Section L has been revised.

Attachment 24 L-27 Section 2 (C ) SSP

10/6/15

RFP Attachment 0024 Solicitation Section L and Attachment 0025 Section M

L-27 M-8

L-27 Section 3 (b) and M-8 (3) (b)

13 5

Modification Subfactor

Section L lists (b) Application of the SEMP; (c) System Certification Process; and (d) Operational Assessment Methodology. Section M lists (b) Certification of System's Airworthiness Methodologies; and (c) Operational Assessment Methodologies.

Should there be an M evaluation factor for the L requirement: (b) Application of the SEMP?

Tech

9/29/15

Revised section M to clarify evaluation requirement.

Attachment 025 M-8 (3) (b) SSP

10/6/15

RFP Attachment 0024 Solicitation Section L

L-27

2. (c ) -Manpower Charts,

Proposal Submission Requirements (Volumes of Material)

Table establishes page limits, but does not exempt title page, table of contents, and other front matter.

Are we correct that the title page, table of contents, list of figures, acronym glossary, and tabs are outside the page limit?

Bus

9/29/15

No, section L para 2 ( C) identifies what documents are excluded from the page count.

N/A

RFP Attachment 0024 Solicitation Section L

L-27

3. (b)

Proposal Files (Proposal Digital File Copies)

Paragraph states, "All of the proposal files shall be compressed (zipped) into one file entitled proposal zip usingWinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., .... Files shall be in read-only format, using PDF files."

Will the Government clarify if the files are to be submitted in native format or PDF?

Bus/PCO will verify new policy

9/29/15

Section L 3. (b) will be revised to clarify submission requirements.

Section L Attachment 24

RFP Attachment 0024 Solicitation Section L

L-27

iiiVolume III Past Performance (3)

Section 3 -Subcontracts

The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered

Are the consent letters and letters of commitment excluded from page count?

Bus/PCO

9/29/15

Yes. Section L iii will be revised to clarify the excluded document from the page count requirment.

Attachment 024 L-27 Para 2. (C ) SSP

RFP Attachment 0024 Solicitation Section L

L-27

(iii), Section 2 (a)

Volume III-Past Performance

The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor.

Are the copies of Cure Notices or Show Cause Letters and the descriptions of the corrective action excluded from page count?

Bus/PCO

9/29/15

Yes. Section L iii will be revised to clarify the excluded documentd from the page count requirment.

Attachment 024 L-27 Para 2. (C ) SSP

RFP Attachment 0024 Solicitation Section L

L-27

iii

Volume III-Past Performance

Past Performance: Within the last 3 years

The Contractor suggests the Past Performance be changed from 3 years to 5 years. Would the USG consider this change in the final RFP?

Bus/PCO

9/29/15

Section L para iii section 2 (a) will be revised to 5 years.

Attachment 024 L-27 Para iii and SSP

10/6/15

Draft RFP W58RGZ-15-R-0045

A-1001 A-2001

CLIN 1&2

4, 19

Base Support - Labor and Material CLINS

Multiple references to the # of Aircraft that CLIN 0001 and CLIN 0002 will be priced

Should these costs be based on the number and location of aircraft referenced in Attachment 34? If not, what is the correct # of aircraft and location?

Bus/Wipt Lead

9/29/15

Yes. The attachment 34 is currently a draft and reflects the # aircraft and locations currently being supported. Prior to Formal RFP release all document associated with this RFP will be updated with current numbers and locations.

All RFP References to Total Acft

RFP Attachment 0034 Exhibit B-1

Options 1-9

Column F

Exhibit B-1

Total # of Aircraft

Please provide the number of aircraft cited in Attachment 34. The totals appear to be inconsistent.

Bus/Wipt Lead

9/29/15

The attachment 34 is currently a draft and reflects the # aircraft and locations currently being supported. Prior to Formal RFP release all document associated with this RFP will be updated with current numbers and locations.

All RFP References to Total Acft

Draft RFP W58RGZ-15-R-0045

A-2002 A-3002

CLIN 2&3

20, 36

Zero Flying Hr - MATL

“Zero hour costs” include Propeller and Landing Gear are captured under CLIN 2

Should Propeller and Landing Gear costs be captured under CLIN3 (CPFH)?

Bus

9/29/15

No.

N/A

RFP Attachment 001 PWS

3.0 Program Management

3.4.2/3.4.6

6, 7

SEMA Mission Support; SEMA Pilot Support

Para calls for SEMA Mission Support and SEMA Pilot Support respectively

Does CLIN 8 cover these positions?

Bus

9/29/15

Yes

N/A

Draft RFP W58RGZ-15-R-0045

A-5003

CLIN 5

Flying Hour F/H-MAT'L

FFP overhauls include all "On Condition" repairs. If that’s the case, what are CLIN 6 and 7 (Unscheduled repairs, Post overhaul) structured to cover?

What post overhaul/post inspection repairs are CLIN 6 and 7 (Unscheduled repairs, Post overhaul) structured to cover? If the overhaul and inspections are to include all "on-condition" repairs discovered during inspection and overhaul as stated in CLIN 5, please define "on-condition" and what constitutes the items "on-condition."

Bus

9/29/15

CLIN 5 will be revised to remove the FFP requirement for "On Condition" items and will direct they be submitted under CLIN's 6&7. Defined On Condition items in CLIN 5.

Solicitation Section B CLIN's 5/6/7 Check SSP

10/7/15

Draft RFP W58RGZ-15-R-0045

A-6001

CLIN 6-14/16/17

81-96

Base Support - Labor

Plug numbers will be assigned for CLIN 6 – 14 and 16 and 17.

When will we receive the plug #s?

Bus

9/29/15

Plug numbers will be added prior to release of formal RFP.

Solicitation Section B CLIN's Update SSP Cost section CLIN Chart

Draft RFP W58RGZ-15-R-0045

A-4001

CLIN 4

Base Support - Labor

No explanation can be found on how to address the items in Attachment 31. Section L generalizes it. The majority of these items appear to be GFE or limited access.

Does the contractor provide pricing for Attachment 31, or will those prices be provided as a plug number as stated Section L “Instructions for Pricing?”

Bus

9/29/15

No. Attachment 31 will include a plug number price for each aggragate component identified. While a plug number will be provided also for the damged parts beyond the contractors control for evaluation purposes. The total plug number for both will be inserted into CLIN 4

Solicitation Section B CLIN 4 and Attachment 31 Check SSP Cost section CLIN Chart

10/7/15

Draft RFP W58RGZ-15-R-0045

Section B

CLIN 5

Flying Hour F/H-MAT'L

Interior refurbishment is a requirement, but no aircraft type or quantities are listed.

Please define aircraft types to receive Interior Refurbishment and the number of aircraft required?

Bus

9/29/15

CLIN 0005 wil be revised to include interior refurbishments and number required for each aircraft type.

Solicitation Section B CLIN's 5/6/7 Check SSP

RFP Attachment 0033 SEMA Historical Parts Usage Data

1 - 87

RC-12 Usage Data (45 Month Period)

Basis for the usage data

Please provide the number of aircraft, RC-12 variant, aircraft locations, and total flying hours over the 45 month RC-12 usage data.

Log

9/29/15

Attachment 0033 will be updated to include the additional RC-12 data

Attachment 0033

RFP Attachment 0030 SEMA GFP Listing

1 - 318

GFP Listing

GFP details

Please provide further detail in the GFP list with aircraft type and locations.

Log

9/29/15

Listing will be IAW DFARS 52.245.1

Attachment 0030

Draft RFP W58RGZ-15-R-0045

Section H

H-15

154 - 155

Notice of Collective Bargaining Agreement Negotiations

Colletive Bargining Agreements

If existing positions are collectively bargained, will Government provide a copy of the existing CBA with the solicitation or will the Government provide a CBA-based wage determination with the solicitation?

Bus

9/29/15

The Government will not provide the current CBA.

N/A

RFP Attachment 0030 SEMA GFP Listing

JETDS

257

EMARSS Maintenance Vehicle

Attachment 30, part # JETDS

What is the "EMARSS Maintenance vehicle?"

Log

9/29/15

JETDS / EMARSS Maintenance Vehicle will be removed.

Attachment 0030

RFP Attachment 0030 SEMA GFP Listing

PT6A41 - PT6A-60A(v)

295 - 296

Engine, Aircraft

Engines listed in Attachment 30

Please describe the condition, hours and location of the engines listed.

Log

9/29/15

All engines will be serviceable. Hours and locations will be determmined during transition.

N/A

RFP Attachment 0024 Solicitation Section L

L-24

Percentage of Small Business participation

Section L-24 states a statutory goal of 5% of the bid or subcontractors total subcontracted dollars must go to Historically Black Colleges and Universities. However, Sec L (iv) (1) (a) provides additional Small Business categories, but does not define any specific categories or goals. Please clarify.

Bus - Remove L24 from Attachment 24 it is outdated.

9/29/15

Section L-24 and Sec L (iv) (1) (a) will be revised.

RFP Attachment 0024 Solicitation Section L

10/20/15

RFP Attachment 001 PWS

A-1001 3.1.1

CLIN 1001 3.1.1

4, 2

Base Support - Labor, Services Managed

Administrative clarification on # of Aircraft

CLIN 1001 states the maximum total of 60 small and large aircraft. PWS 3.1.1 states, "services in support of a maximum quantity of 59 SEMA CDA aircraft." Please clarify the actual number of aircraft to be supported under this contract.

Bus/Wipt Lead

9/29/15

Prior to Formal RFP release all documents associated with this RFP will be updated with current aircraft numbers and locations.

All RFP References to Total Acft

RFP Attachment 001 PWS

4.4.3

GSE, Tooling, and Test Equipment

GSE, Tooling and Test Equipment historical data and Mx records

PWS 4.4.3 states, "The contractor shall be responsible for acquiring, at the contractor's expense, replacement GSE, tooling or test equipment…….". Will this expense be Cost Reimbursable? If not, will the USG provide maintenance records and historical replacement data on the provided GSE, tooling or test equipment.

Log/Bus

9/29/15

The replacement of GSE will be revised as a cost reimbursable and included in CLIN 1008 Over and Above.

Solicitation SECTION B CLIN 1008

10/8/15

RFP Attachment 0024 Solicitation Section L

L-27

2 (c)

Proposal Submission Requirements

Volume II Cost is limited to 25 pages.

The allocated page count seems insufficient to provide necessary details to allow the government to validate RFP requirements of proposed skill mix, applicable base labor rates, and the associated indirect rates for each CLIN, along with other required cost volume data (e.g., summary description of accounting system, indirect rate structure, etc. ). Will the government consider making Volume II page unlimited? If not, will the government provide detailed information as to its validation requirement.

Bus

9/29/15

Same as above: Section L will bre revised to remove page limits from vol 2 cost and vol 3 will be limited to 25 pages

L-27

10/7/15

RFP Attachment 0024 Solicitation Section L

L-27

Section 3, (ii)(4)(d)

Proposal Files, Volume II - Cost/Price, FFP Labor CLINS

Attachment XX, "CAGE Code and Cognizant DCMA/DCAA Information"

Is this attachment included in the page limit for Volume II of 25 pages?

Bus

9/29/15

Volume 2 page limit has been revised to unlimited.

L-27

10/7/15

RFP Attachment 0024 Solicitation Section L

L-27

L-27 Section 3 (ii)(4)(f)

Service Contract Act and Collective Bargaining Agreement

SCA Wage Determination and CBA information not provided.

Will the Government be providing the applicable SCA Wage Determination(s) and CBA prior to Final RFP?

Bus/PCO

9/29/15

The govt will revise and clarify the requirment.

L-27

Draft RFP

Part I - Schedule

Section D

Section D Packaging Marking is not included as part of the Draft RFP. Is there a requirement to include Section D packaging, packing, preservation, and marking requirements, if any?

Bus/PCO

9/29/15

See PWS 4.3 Supply Support, Packaging, Handling, Storage and Transportation (PHS&T). Contract Section D will be marked reserved.

Solicitation Section D to be marked "Reserved:

Draft RFP

H-36

162-163

Passport & Visa Requirements

H-36

PASSPORT & VISA REQUIREMENTS / OCONUS Locations (Attachment 34)

Please confirm the Contractor is only responsible for the locations cited in Attachment 34 (Exhibit B-1) and for the requirements in H-36?

Bus/Wipt Lead

9/29/15

That is correct attachment #34 Exhibit B-1 identifies current locations that the contractor is required to supprt with passports and visa s, however, as stated in H-34 in the future the contractor will be required to provide passports and visas to support deployments, exercises, or other travel as required .

N/A

RFP Attachment 0034 Exhibit B-1

Exhibit B-1

Attachment 34, Exhibit B-1

Should the Contractor only provide pricing for locations with assigned aircraft in Attachment 34?

Bus/PCO

9/29/15

Yes

N/A

Draft RFP

AR 95-20

AUG/2011 H-10 AIRCRAFT SERVICE AND MAINTENANCE STANDARDS &

AR 95-20 - Flight and Ground Operations

DFAR 252.228-7001 appears to have been inadvertently left out of the Draft RFP. It is our understanding that, in accordance with Clause H-10 and “Contractor’s Flight and Ground Operations” per Army Regulation 95-20, this clause is applicable to this Contract. Can the Government please include this clause? If not, can the Government explain why it would not be applicable?

Log

9/29/15

The RFP will be revised and DFAR 252.228-7001 (GFRC) will be included.

Solicitation Section I

Draft RFP

K-5

K-5 (d)(vi)

187

Tax Exemptions (Italy) Representation

252.229-7012, Tax Exemptions (Italy)Representation

Please clarify why DFAR 252.229-7012, Tax Exemptions (Italy)Representation is included in the Draft RFP.

Bus

9/29/15

This is included in the case that an aircraft transits and needs servicing/repair in the country.

N/A

Draft RFP

K-5

K-5 (d)(vii)

187

Tax Exemptions (Spain) Representation

252.229-7013, Tax Exemptions (Spain)Representation

Please clarify why DFAR 252.229-7013, Tax Exemptions (Spain) Representation is included in the Draft RFP.

Bus

9/29/15

This is included in the case that an aircraft transits and needs servicing/repair in the country.

N/A

RFP Attachment 001 PWS

4.4.1

GFP Stipulations

Incorrect Reference to Attachment 003

PWS Paragraph 4.4.1 states, "The Government will provide the contractor the items identified on Contract Attachment 0003." Please correct the reference to the Attachment to read "Attachment 0030".

Log

9/29/15

Para. 4.4.1 will be revised to clarify the attachment.

PWS Para. 4.4.1

Attachment 0030

1 - 318

GFP Listing

SEMA Aircraft(s)

Attachment 0030 does not reference the SEMA Aircraft(s) identified in Appendix C (Attachment 8) as Government Furnished Property (GFP). Will the USG kindly update Attachment 0030 Government Furnished Property (GFP) list accordingly? Or update Section 4.4.1 to indicate GFP Stipulations to indicate the SEMA Aircrafts as GFP?

Log/Bus Need Legal to confirm this answer

9/29/15

Aircraft will not be GFP.

N/A

Draft RFP

Sectio I

Terms and Conditions

For consideration, Offeror respectfully requests the following clauses be included with the Final RFP: (1) DFAR 252.228-7000 Reimbursement for War-Hazard Losses; (2)DFAR 252.228-7003 Capture and Detention; (3) DFAR 252.228-7005 Accident Reporting and Investigation Involving Aircraft, Missiles, and Space Launch Vehicles; (4) FAR 52.228-3 – Workers’ Compensation Insurance (Defense Base Act); (5) FAR 52.228-4 -- Workers Compensation and War-Hazard Insurance Overseas; (6) FAR 52.246–25 - Limitation of Liability - Services; (7) FAR 52.225-8, Duty-Free Entry; (8) DFAR 252.225-7040 - Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States; and (9) DFAR 252.225-7995 - Contractor Personnel Performing in the United States Central Command Area of Responsibility.

Bus/PCO Legal

9/29/15

The government will include and update all appropriate clauses and provisions in the formal RFP.

Solicitation Section I

RFP Attachment 001 PWS

3.3.3

Implementation

PWS 3.3.3 - Security

Will the USG provide appropriate levels of security for deployed (present or future) classified systems and contractor personnel?

Security

9/29/15

When directed by the PCO instructions will be giventhat include government provided services and will identify responsibilities for security based on SOFA agreements or theater business guidance from the unified command.

PWS Para 3.3.3

Draft RFP

Section B

CLIN 0001 CLIN 1001

3, 4

Base Support-Labor

CLIN 0001 is identified as the contract Base Period with a period of performance of 90 days after contract award. CLIN 1001 is identified as Option Period 1 with a period of performance of 365 days after award.

Does the Government intend for the CLIN 0001 Base Period - Transition Phase In and CLIN 1001 Option Period 1 - Base Support efforts to run concurrently? Does CLIN 1001 and all related Option Period 1 CLINs begin at the completion of the Transition Phase In?

Bus

9/29/15

No the Base and Option 1 Periods are not to run concurrently. Yes Option 1 and all CLINS are to begin at completion of the Transition Phase In.

All RFP References

RFP Attachment 0024 Solicitation Section L

L-27

Section 3(ii)(6)

CLIN Structure

Section L states "All pricing shall be entered in section B, PRICING MATRICES and Exhibit B-1 herein.".

Does constitute three different formats: 1) Section B, 2) Pricing Matrices, and 3) Exhibit B-1, or 2 formats: 1) Section B Pricing Matrices, 2) Exhibit B-1. If the Pricing Matrices are to be a separate format from Section B and Exhibit B-1 will the Government be providing the formatted file prior to Final RFP?

Bus/Pricing

9/29/15

No it consists of 2 formats in which Exhibit B-1 is a subset of the Section B CLINs.

We need to check CLIN language for CLIN 4

RFP Attachment 0024 Solicitation Section L

L-27

Section 3 (ii)(1)

Cost/Price Digital File Copies

The required Microsoft Office Excel cost breakdowns and backup documentation are sure to go beyond the Volume II Cost page limit of 25 pages.

Are the Microsoft Office Excel cost breakdowns and backup documentation to provided in digital format only and excluded from the printed format submission?

Bus/Pricing

9/29/15

Section L will bre revised to remove page limits from vol 2 cost and vol 3 will be limited to 25 pages.

Attachment 24 L-27 SSP

10/6/15

RFP Attachment 0025 Solicitation Section M

Section B M-8

Section 3

Cost/Price Factor

The RFP Section B tables list a base period and nine option period CLINs. Attachment 0024 states that price reasonableness will be evaluated on "The base program and all option years (six (6) total years)."

Will the Government update the Section M to reflect a base period and nine option years?

Bus

9/29/15

Yes Section B of M-8 Will be revised.

Section B M-8

10/19/15

RFP Attachment 0025 Solicitation Section M

Section B M-8

Section 3 (a)(4)

Completeness

Section M states "The rate tables, exhibit B-1 entries and cost/price proposal and estimates submitted by the offeror will be evaluated for completeness and currency of information based upon the submission requirements contained in the solicitation instructions."

Please clarify what "rate tables" the Government intends to evaluate as there are no rate table requirements in either Section B or L.

Bus/Pricing

9/29/15

Section M is being revised to remove the term rate tables and will rerd section B, Exhibit B-1 (Attachment 0034) and the RPL ( attachment 0031) .

Section M

10/19/15

ACC-Pricing: In the sample Section M language Pricing provided, there was a comment note on the "Completeness" paragraph: "The offeror is being instructed to fill out Section B and Exhibit B-1, we aren't asking for rate tables, they are buying 12 mos of effort as the base operation support." This must have slipped through - if we are not asking for rate tables, then Section M needs to be revised to remove the references to rate tables in the "Compliance" and "Completeness" paragraphs.

Attachment 0034

Exhibit B-1

The SEMA Baseline FFP Price Adjustment Matrix provided with the DRFP is for CLIN 1001 only but is referenced in Section B for all option year Base Support CLINS.

Are offerors required to only provide a completed Exhibit B-1 for Option Year 1 (CLIN 1001) or are offerors required to populate Exhibit B-1 for all option year Base Support CLINs (1001 to 9001)?

Bus

9/29/15

The Govt will provide an updated Exhibit B-1 for Option years 1-9 for the Offerors to fill out.

Solicitation Attachement 034

RFP Attachment 0001 PWS Appendix F

3.6.5

10, 5

Facility Information Technology (IT) Provisions / Fixed Wing Fleet Information Tracker (FFIT)

The requirement in Appendix F states that “FFIT is a Government provided data base that will be populated by the contractor and contain Government Owned Data” and the performance work statement states in 3.6.5 that “The contractor shall provide and maintain their own (IT) hardware and software to support all contractor operations.”

	Is this a duplicate data entry requirement on the contractor?
Can contractor’s information systems be interfaced with FFIT to eliminate duplicate data entry?	Log/Tech	9/29/15	N	1. No this is not a duplicate data entry requirement. 2. The government requirment is for the contractor to enter the data into FFIT web base program.	N/A	N/A	N/A	Question # 1 No - The contractors choice on what hardware and software needed to accomplish his contract operations is contractor responsibility.

Question # 2 No - FFIT is a Government provided database to be populated by the contractor. FFIT does have limited import and export capabilities based on the users role.

Draft RFP

H-15

153

Notice of Collective Bargaining Agreement Negotiations

There is no copy of the Collective Bargaining Agreement (CBA) with the draft RFP.

Will the Government please provide a copy of the current CBA with the formal RFP?

Bus PCO and Legal under review

9/29/15

The Government will not provide the current CBA.

N/A

RFP Attachment 0024 Solicitation Section L

L-27

2 (c)

8 & 18

Proposal Submission Requirements

Limited Page Count for Cost and Pricing Proposal

Please confirm Volume II (Cost) is limited to maximum of 25 pages? Suspect this limitation is on Volume III (Past Perf) as noted on page 18.

Bus

9/29/15

Section L will bre revised to remove page limits from vol 2 cost and vol 3 will be limited to 25 pages.

Attachment 24 L-27 SSP

10/6/15

RFP Attachment 0024 Solicitation Section L

L-27

(iii), Section 2 (a)

Volume III-Past Performance

Is there a quantity limit on the number of prime Past Performance contracts cited for Volume III?

Bus/PCO

9/29/15

No. It is only limited by the page count and number of years.

N/A

Attachment 0001 (PWS)

4.7.1

Conditions

PWS 4.7.1 Conditions: Is the prime contractor or subcontractor required to maintain FAA Reg Part 145 Repair Station certification if the work he performs does not require a Part 145 repair station under applicable FAA regulations?

Log

9/29/15

No. All Prime and Subcontractor work not requiring FAA Form 8130 certification is acceptable.

N/A

RFP Attachment 0024 Solicitation Section L

L-27

Section 3(ii)(6)

16 & 17

CLIN Structure

Please provide, at your earliest opportunity, the "Plug Numbers" for the applicable CLINs. These are required to allow us to conduct the appropriate cost analysis for overall contract execution and corporate bid decision.

Bus/Pricing

9/29/15

The Plug numbers will be provided at the next draft RFP amendment following Industry Day.

Solicitation Section B

General

Aircraft condition analysis for proposal development.

When will the government release Fleet Maintenance Inspection Program (MIP) records that will allow contractors to evaluate the fleet conditions (by aircraft) and status/schedule of overhauls (Heavy maintenance activities)?

Log

9/29/15

Yes the government will provide at a minimum the latest monthly status report for each aircraft at formal RFP release.

Solicitation Attachment

Draft RFP

H-38

163

Deployments and Hostile Operations

H-38: The government directs attendance at CRC when required for overseas deployments. Under what CLIN does the government want labor costs for CRC to be incurred?

Bus

9/29/15

CLIN 1008 O&A.

N/A

Draft RFP

173 & 174

Section I: The government does not include DFAR 252.228-7001, Ground Flight Risk as a referenced clause. PWS Section 4.7.6.1 requires compliance with AR 95-20. Will the government include DFAR 252.228-7001?

Log

9/29/15

Section I of the Solicitation will be revised to include the DFAR 252.228-7001 Ground and Flight Risk Clause.

Solicitation Section I

RFP Attachment 0024 Solicitation Section L

L-27

Section 4

Contingency Operations

Section 4 Contingency Operations, sub paragraph (b)(3) The paragraph requires the offeror to submit State Department Substantiation for ITAR compliance. What is the government looking for in the way of “substantiation” the ITAR knowledge and capabilities of the offeror or specific approvals of aviation products?

Log

9/29/15

Standard of proof in the form of previous ITAR for aviation support.

N/A

RFP Attachment 0024 Solicitation Section L

L-27

Section 3 (i)(1)(b)

Proposal Files

Section L (i)(1)(b) Transition Plan and Section M (b) Transition

Section L says present a Ground & Flight Procedure ready for GFR inspection and approval. Section M talks to evaluating the development of procedures. A complete GFOPs could easily be 100 pages for this effort. What is the government requesting to see, with regards to a GFOPS, submitted with the proposal: a draft GFOPs or discussion on our procedures and processes for producing and having the GFOPs signed.

Log/Bus

9/29/15

Section L and M have been revised to clarify the requirments regarding the GFOP's process submitted with the proposal.

Section L& M Attachments 24/25

10/19/15

RFP Attachment 0025 Solicitation Section M

M-9

10 & 11

Evaluation Subfactor Scenarios

Page count limitation on SSP scenario response.

Section M-9 the government is asking for the delivery of an ARL-E like aircraft. As part of that description they have presented significant complexities. In the requirement is the direction to talk to our abilities, processes, and to provide a description for requirement development, systems engineering, integration, certification, and delivery of the aircraft. This is basically the entire life cycle for a new aircraft integration program. The government has allowed ten pages for this response. Given the very high complexity and depth of the requirement this is not adequate space for an evaluated response. Would the government consider increasing the page count to 20 pages?

Tech/WIPT Scenario

9/29/15

No ten pages per scenario is suffecient.

N/A

RFP Attachment 0025 Solicitation Section M

M-9

Evaluation Subfactor Scenarios

The description includes both the aircraft has a nose mounted EO/IR system and sidecars. These descriptions appear to apply to multiple aircraft types currently in the government SEMA fleet. The integration solution the government requests depends significantly on the aircraft to be modified. What model of aircraft is referred to in Section M-9?

Tech/WIPT Scenario

9/29/15

For evaluation purposes no particular model of aircraft is referred nor required.

N/A

Attachment 0001 (PWS)

3.6.5

Facility Information Technology (IT) Provisions

PWS 3.6.5 Facility IT Provisions. Pricing requires understanding the difference between government provided services and contractor provided services. At which BB does the government provide IT connectivity?

Tech/Log/Bus

9/29/15

PWS Par 3.6.5 indicates contractor should plan to provide connectivity, at all bedown bases.

N/A

Attachment 0001 (PWS)

4.4.3

GSE, Tooling, and Test Equipment

PWS 4.4.3 GSE. In the referenced paragraph the government tasks the contractor with maintaining and replacing (if needed in compliance with the PWS) at the governments choice and contractors expense. Given the value and amount of government GSE, if the offeror is not the prime with direct knowledge of the equipment this is very difficult to price. What is the maintenance status of the listed GSE equipment valued new in excess of $2000? Would the government consider making replacement of government GSE a cost only reimbursable CLIN at the government’s choice?

Log/Bus

9/29/15

The replacement of GSE will be revised to a cost reimbursable item and included in CLIN 1008 Over and Above.

Solicitation SECTION B CLIN 1008

10/8/15

Draft RFP

Section B

CLINs x003 / x004

Flying Hour F/H-MAT'L

What distinguishes an unscheduled item in x003 (CPFH CLIN) versus unpredictable / variable item in x004 (CR CLIN)?

WIPT Lead/Bus

9/29/15

Government analysis of historical data. Anything that is not Identified specifically in CLIN X004 as a variable aggragate in attachment 0031 should be included in CLIN X002 or CLIN X003.

N/A

Draft RFP

Section B

CLIN x0002

Please confirm that the repair/replacement of all components with calendar life limits should be priced in CLIN x0002.

WIPT Lead/Bus

9/29/15

Yes for calender only items. Items that are assigned both a calendar and flight hour replacement condition should be priced in CLIN X0003

N/A

Draft RFP

Section B

CLIN x0002

We interpret the Draft RFP to require that certain component inspections, overhauls, and other checks are to be performed under CLINs x002 (calendar-limited items) and x005 (specific list of events), such as landing gear, engines, propellers and C-/D-checks, and the costs associated with performing the mandatory tasks within those inspections, overhauls, and other checks (including labor and materials) shall be priced into CLINs x002 or X005. However, during such maintenance events, it is probable that

certain related parts or components will be found that no longer meet specifications, and additional repairs and/or parts replacements will be needed before returning the aircraft/engine/propeller/etc to service. Please confirm that these “on-condition” repairs / replacements shall be charged as over-and-above under CLINs X006 (labor) and x007 (materials)?

Log/WIPT Lead/Bus

9/29/15

Item found during engine overhaul and Hot Section Inspection (beyond mandatory replacement items) will be classified as over and above.

Remaining items references are included in the CLINX002/X005.

N/A

General

Aircraft condition analysis for proposal development.

Please provide detailed maintenance records for all aircraft and spare components, as well as projected flight hours between now and contract award so that bidders can ascertain the status of each covered component and forecast specific maintenance events during the Period of Performance.

BUS/PCO/WPT Lead

9/29/15

Yes the government will provide at a minimum the latest monthly status report for each aircraft at formal RFP release.

Solicitation Attachment

General

Can Army provide various data-intensive Attachments (e.g. Attachment 30 - GFM list and Attachment 33 – Historical Usage) in a more useable format like XLS or CSV?

Log

9/29/15

Attachmnents 0030/0033 will be provided in Excel format at formal RFP release.

N/A

Attachment 0001 (PWS)

4.3.1

Procurement and Certification

With the complexity of this program related to Life Cycle Supply Chain management will the Government require the following business systems be approved with the Government to reduce program risk to the Government? - Government Property System

- Accounting System

- Purchasing System

Bus

9/29/15

1. The government will conduct an analysis of the contractors government property system IAW FAR 45.105 and DFAR 245.105 after contract award. 2. The contractor shall have an approved accountiing system. 3. The government will determine if a contractors purchasing system review (CPSR) is needed after contract award IAW FAR 44.302 and DFARS 244.305-7.

N/A

General

Ground and Flight Risk Clause

AR 95-20 is discussed in the PWS but the Ground Risk Flight Clause, 252.228-7001, does not appear to be included in the DRFP within Section I.

Is the Ground and Risk Flight Clause to be included in this contract and Section I?

Log/Bus

9/29/15

Section I of the Solicitation will be revidsed to include the DFAR 252.228-7001 Ground and Flight Risk Clause.

Solicitation Section I

RFP Attachment 0024 Solicitation Section L and Attachment 0025 Section M

All

Evaluation Criteria

Since the inception of the LCCS type contract on or about 1997, financial/performance issues for those executing this type contract regardless of airframe has been prevalent with some exceptions. Starting with AGES relinquishing the contract in the 2000 timeframe and proceeding through the current incumbent who appears to have had some financial issues on LCCS, Experience has been an important element in sucessfully managing a LCCS vehicle. To improve contract performance for the Government and ultimately the soldier in the field, it seems reasonable to make Experience a Technical evaluation factor not constrained by time, like Past Performance, and coupled with the incentive program included in the DRFP. Having a contractor or a team of contractors who thoroughly understand the LCCS concept and proven it in the past through outstanding performance i.e. Experience, seems to present an opportunity for the Government to significantly reduce program performance risk. Past performance by itself does not directly correlate to success on an LCCS contract.

Recommend the Government entertain making Expericence part of the Technical evaluation criteria in order to reduce program performance risk for the Government and ultimately the customer in the field?

WIPT/PCO Bus

9/29/15

No, experience will not be included as an evaluation criteria.

N/A

PWS, Attachment 0032, Exhibit B-1, Appendix C

The total aircraft count and type varies across each of the SEMA DRFP exhibits: SF33: 60 aircraft

PWS para 1.0: “…the maximum quantity will not exceed 59 SEMA.”

Attachment 32: 58 aircraft Exhibit B-1: 60 aircraft Appendix C: 67 aircraft What is the correct number/type of SEMA aircraft for this DRFP? Log/WIPT Lead/Bus 9/29/15 Y Prior to Formal RFP release all documents associated with this RFP will be updated with current aircraft numbers and locations. All RFP References to Total Acft

Industry Day Q&A 20 Oct 15

No#	Issue or Reason	Question or Discussion	Gov POC/Action	Gov Response
1	FFIT / CDRL Vue	Are there specific hardware requirements to support FFIT or CDRLVue?	LOG/TECH Data	FFIT = CAC Enabled Computer W/ System Internet Access (Slide 30 of briefing)
2	Industry Day Briefing Slides	Will we be issued copies of today's slides?	KO	Yes
3	One-on-one meetings on another day requires another trip and further expenses.	Why are there no one-on-one meetings scheduled with Industry Day?	BUS	The Government will annonce the dates for the one-on-one's in the near future.
4	Contract Eligibility	Can a contractor bid and be eligible for both efforts?	BUS	Yes
5	Additional clarification	Please confirm that title page, table of contents and other front matter (list of appendices, list of acronyms, etc.) do not count in total page count.	BUS	Answered in RFP
6	FFIT	Does FFIT provide the capability to research discrepancies (maintenance discrepancies)?	LOG	Yes
7	FFIT	Does FFIT track part number usage?	LOG	Yes
8	FFIT	Does FFIT track total time a part spends on the aircraft? From Start of Contract Forward	LOG	Yes
9	FFIT	Does FFIT track total time a part spends on the aircraft? Existing parts start of contract	LOG	No.
10	A question was asked previously about the collective bargaining agreements (CBA) on the existing contracts(s). The Service Contract Act requires that a successor contractor comply with the CBA wages and benefits. The offerors must have the CBAs to bid the correct wages and benefits.	Will the Government please post the existing CBAs to comply with the SCA requirements?	KO	No. Please see draft RFP
11	CBAs	Will library be established with copies of CBAs?	KO	No. POC from union to give information.
12	Small Business	Are there small business goals established for SEMA and Transport and what %?		Will contact SBA and will not answer at Industry Day
13	Security Clearances	Will all sub-contractors be required to have secret security clearances?	KO	Yes. Please see DD254 attachment and PWS
14	ARL-E	Will continuing resolution impact funding and start for ARL-E?	KO	No. This question does not apply to this effort.
15	ARL-E	Will congress consider ARL-E a new start due to change in aircraft?	KO	No. This question does not apply to this effort.

File details come from the government source that posted it. Updated Nov 14, 2017.