TA_Industry_Day_Questions_and_Responses.xlsx
XLSX spreadsheet 29 KB Posted
- Attached to
- Transport CLS Services
- Solicitation number
- W58RGZ15R0044
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The attached questions were asked by Industry at the Fixed Wing Project Office Industry Day for the CLS Transport Aircraft effort. Please review the Government responses and if you have any questions/comments you may contact the Contracting Officer Jody Byrd via email Jody.B.Byrd.civ mail.mil.
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| No# | Document from W58RGZ-15-R-0044 | Section | Para Number | Page # | Title | Issue or Reason | Question or Discussion | Gov POC/Action | Assigned Date | RFP Revision Required Y/N | Gov Response | Sections to be revised | RFP Revised Date | Projected Amendment number | |
| 1 | Draft RFP | CLIN | |||||||||||||
| Structure | 18 | Future Utility Aircraft(FUA) | As the FUA acquisition process is ongoing how does the Government expect the contractor to price life cycle services? | Will the USG provide any assumptions to use for this pricing exercise? | IPT Lead | N | The FUA aircraft life cycle services CLIN's are options only and not to be priced by the contractor until such time they are exercised. The Government will not provide any assumptions to use for a pricing exercise until we know the type aircraft and are ready to add them to the contract. | N/A | |||||||
| 2 | Draft RFP | CLIN | |||||||||||||
| Structure | 18 | Future Utility Aircraft(FUA) | Since the outcome of the FUA acquisition process is unknown what does the Government envision covered in the mission capability volume regarding FUA life cycle services as well as how the contractor will determine material requirements, training and ground support equipment lead times? | How will the USG deal with the two ongoing procurement actions that are interdependent? Will the FUA contract involve any sort of tech data or initial spares to ensure supportability of the aircraft from day one? | IPT Lead | N | The Government anticipates that similar life cycle services will be required for the FUA aircraft at the time the Government decides to exercise all FUA option CLIN's. The Government also plans to exercise one of the four elective improvement option CLIN's to cover any unanticipated requirements not covered by the contract. If the FUA options are exercised all applicable tech data & spares obtained by the government will be provided. | N/A | |||||||
| 3 | Attachment 0024 | L | 3(c) | Proposal Files | Under 3. Proposal files, ( c) is missing. | Was this paragraph intentionally left blank? | Y | Section L numbering is being revised. | L | ||||||
| 4 | Attachment 0024 | L | 3..(6) CLIN | ||||||||||||
| Structure | CLIN Table | CLIN 0001Transport Fleet Life Cycle Services, Transition Phase In- Base | Does the USG intend for the Offeror to price Travel under this FFP CLIN during transition? | N | Section L CLIN 0001 includes everything required to transition support services. | N/A | |||||||||
| 5 | Attachment 0026 | Incentive Plan | 4.1 | 6 | Performance Incentive Evaluation requirements | Para 4.1 references table 2, but upon review it appears it should reference table 1. | Please verify the correct table references are called out. | N | The reference is correct, Table 2 identifies the evaluation periods during each year of performance | N/A | |||||
| 6 | Draft RFP | H | 11 | 132 | Contract Term Extension | H-11 in the RFP lists a "Base Year Option 1" followed by "Options 2 through 6". The Performance Incentive plan. Para 7, table 1 lists "Base" and "5 Options". Section M, Item 3 indicates "6 total years". | Does this mean the base year and option year 1 are the same? Please verify the Base and number of options. | Y | Section H-11 will be revised to clarify the period of performance. There will be a base and 6 Option Periods. | H | |||||
| 7 | Attachment 0024 | L | 14 | Proposal Assumptions | Will the Base and Options be awarded sequentially (in order) on a continuous basis? | Will the government add this as an assumption? | N | Yes they will be awarded sequentially. The base will be awarded followed by the option1 award. No the govt will not add that as an assumption. The section "Proposal assumptions" will be revised to "Proposal considerations". | N/A | ||||||
| 8 | PWS | 3.4.2 | 13 | Mission Support | There is a requirement for trained and qualified aircrews. This will be at the direction of the PCO. | Will the USG provide some sort of planning factor to assure we understand the level of manning required and response times? | IPT Lead/Bus | N | No the Government will not provide any projected manning numbers for pilots. | N/A | |||||
| 9 | PWS | 3.4.2 | 13 | Mission Support | This is to be charged against CLIN 8, a no fee CLIN. | Not sure why this would be under a no fee CLIN since it requires planning and performance risk is involved. | N | That is correct | N/A | ||||||
| 10 | PWS | 3.4.3 | 13 | Pilots | There is a requirement for pilots to perform ferry flights, MTFs, FCFs and Return to Service flights. | Will the USG provide some sort of planning factor to assure we understand the level of manning required and response times? | IPT Lead/Bus | N | No the Government will not provide any projected planning factor for pilots. | N/A | |||||
| 11 | PWS | 3.4.3 | 13 | Pilots | This is to be charged against CLIN 8, a no fee CLIN. | Not sure why this would be under a no fee CLIN since it requires planning and performance risk is involved. | N | That is correct | N/A | ||||||
| 12 | PWS | 3.8 | 18 | Government provided Databases | In order to properly provide cost, a Pre-RFP briefing about TopVue is needed to understand how the system will enable delivery of data and CDRL's. | Will contractors be provided a TopVue briefing and a question and answer session prior to the formal RFP? | Tech Data and WIPT Lead | N | The Government will provide a concept process flow diagram for CDRL delivery via TopVue during Industry Day. | N/A | |||||
| 13 | PWS | 3.8.1 | 12 | FFIT Data Input | In order to properly provide cost, a Pre-RFP briefing about FFIT is needed to understand how the system will enable Reliability Availability Maintainability (RAM) data collection. | Will contractors be provided a FFIT briefing and a question and answer session prior to the formal RFP? | N | FFIT briefing will be provided at Industry Day. | N/A | ||||||
| 14 | Attachment 0024 | L | 25.2 (c) | 5 | Proposal Submission Guidelines | The last bullet in this section states: "- 10 pages per scenario response" | Does the Government consider the 10 page maximum for the scenario response to be within the total Volume I page limit of 320 pages? | N | Yes | N/A | |||||
| 16 | Attachment 0024 | L | 25.3.(d) | 5 | Proposal Files | The third sentence of this section states: | |||||||||
| "Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion." | 1. Does the Government consider the word "file" synonymous with "Volume" for the purpose of this requirement? | ||||||||||||||
| 2. Is the required Summary Section for each volume/file excluded from applicable maximum page counts? | Y | 1. Attachment 0024 Section L-25.3 will be revised to remove the word "File" with the word "Volume" 2. No the only exclusions from the page count are identified in Attachment 0024, Section L-25.2 | L | ||||||||||||
| 17 | Attachment 0024 | L | 25.3.(i).(2).(a) | ||||||||||||
| .(7) | 8 | Life Cycle services | Suggest moving requirement: "(7) Methods and manner of Diminishing Manufacturing Sources and Material Shortages (DMSMS) activities to be developed, monitored and executed." from RFP Section L-25.3.i.(2).(a), Maintenance Management Processes , to Section L- 25.3.i.(2).(b), Supply Chain Management Processes . | IPT Lead / LOG | N | The Government believes that the complete aircraft should be continuosely monitored for DMSMS issues by program management. | N/A | ||||||||
| 18 | Attachment 0024 | L | 25.3.i.(2).(e) | 9 | Life Cycle services | The referenced paragraph states: "(e) The offeror’s sound approach and methodology for accomplishing the work requirements in response to the Life Cycle Services Subfactor Scenario (Logistics Requirements), at M-10, to meet the Government’s desired outcomes. Major emphasis should be placed on the following:". We believe the Correct Section M reference for the Scenario information should be M-11 vice M-10. | Suggest changing the Section M reference for the Scenario from M-10 to M-11, Subfactor Scenario . | Y | Attachment 0024, Section L-25.3.i (2).(e) will be revised to correct the reference to M-11 | L | |||||
| 19 | Attachment 0024 | L L | 25.3.iii 25.2( c) | 14 5 | Volume III - Past Performance, Proposalo Submission Requirements | Section L paragraph L-25.3.(iii) provides instructions for development of Volume III - Past Performance. The second sentence in this paragraph states: "This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms." Section L paragraph L-25.2.(c) identifies the maximum page count for Volume III, Past Performance as N/A. This paragraph also identifies a 25 page limit for Volume II, Cost/Price. We feel these page counts may have gotten transposed between the two volumes. | What does the USG consider the Maximum page counts for Volume II - Cost/Price, and Volume III - Past Performance? | Y | Section L will be revised to remove page limits from Volume II and Volume III will be revised to limit the number of pages to 25 | L | |||||
| 20 | Attachment 0024 | L | 26 | 21 | MONTHLY FUNDING PROFILE | The referenced Section L Clause states: "MONTHLY FUNDING PROFILE | |||||||||
| Offerors are required to provide a monthly funding profile for the Basic and Option year one (1) contract effort with their proposal. Upon exercise of each option year, the contractor will be required to provide a monthly funding profile for the next option year exercised." | Does the USG desire offerors to include the Monthly Funding Profile for the Basic and Option Year one, within Volume II - Cost/Price , or Volume V - Solicitations, Offer and Award Documents and Certifications/Representations ? | IPT Lead /PCO/ Pricing | Need Pricing and PCO Input | ||||||||||||
| 21 | PWS | 4.5 | 21 | IUID | The PWS references a FW PO IUID Plan as the basis of this requirement. | Will this plan be provided so we can understand the requirement? | IPT Lead / Log | Y | The Government will provide the FW PO IUID Plan as an attachment to the Solicitation. | Get Plan from Log and provide as an attachment to the Solicitation | |||||
| 22 | Draft RFP | H-15 | 133 | Location and Hours of Work | We understand the need to be flexible in manning of bed down bases. In some cases it is likely that the ability to meet mission requirements will not be covered through the use of flextime especially at the smaller sites. Without some sort of USG provided planning assumption or forecast of mission windows, risk is significantly increased for CLIN 1 pricing. | Will the USG provide a planning factor for expected overtime at bed down bases, especially the smaller sites or a planning window for mission support? Alternatively an allowance could be made for Overtime to be charged back to the Government during mission surges or when mission requirements exceed the local manning. | N | The Government will not provide a planning factor for expected overtime at the bed down bases. | N/A | ||||||
| 23 | Draft RFP | H | 24.b | 136 | The discussion on Perfect Order Fulfillment does not line up with the factors highlighted in Appendix S. While they are close and could interpreted it would be better if the exact same terms were used to minimize any confusion. | Align H-24 with Appendix S for POF make up. | IPT Lead / LOG | Y | Appendix S will be updated. | PWS Appendix S | |||||
| 24 | Attachment 0026 | Performance Incentive Plan(PIP) | Quality Safety Measures | The PIP references an incentive for Quality and Safety but we did not find it mentioned in the RFP whereas the Aircraft Logistics Performance Incentive is. | Please clarify where this fits into the overall incentive plan. | IPT Lead | N | The quality and safety measures are contained within the Contract Incentive Plan Annex B. | N/A | ||||||
| 25 | Draft RFP | H | 24 | 135 | Aircraft Logistics Performance Incentive | The use of a go/no-go gate for advancement to the next metric will significantly limit how this incentivizes the contractor. The incentive percentages are already subdivided in the Incentive Plan. | Consider making the incentive metrics stand alone and not a go/no-go gate to advance. | IPT Lead | N | No | N/A | ||||
| 26 | Draft RFP | H | 24 | 135 | Aircraft MC Rate | The MC rate is a per aircraft rate. Does the USG intend to track each aircraft to the 80% and to earn the incentive every aircraft has to be above 80% or will this be looked at on a fleet basis? If a single aircraft is below 80% does that mean the incentive metric is not met and the process stops for that quarter? | Clarify the meaning of per aircraft MC rate and how it will be used in the incentive plan. If the incentive plan becomes too onerous and difficult to administer coupled with the likelihood of a small payout we will collectively fail to improve performance. | IPT Lead | N | Yes per aircraft not fleet. | |||||
| Yes one aircraft not meeting the 80% stops the process. | N/A | ||||||||||||||
| 27 | Attachment 0016 | Interior Refurbishment | No mention of the C-26 in the attachment. | Will the C-26 be added to this attachment? | IPT Lead | Y | Attachment 16 will be updated to include the C26 aircraft. | Attachment 16 | |||||||
| 28 | |||||||||||||||
| 29 |
Industry Day Q&A 20 Oct 15
| No# | Issue or Reason | Question or Discussion | Gov POC/Action | Gov Response |
| 1 | FFIT / CDRL Vue | Are there specific hardware requirements to support FFIT or CDRLVue? | LOG | FFIT = CAC Enabled Computer W/ System Internet Access (Slide 30 of briefing) |
| 2 | Industry Day Briefing Slides | Will we be issued copies of today's slides? | KO | Yes |
| 3 | One-on-one meetings on another day requires another trip and further expenses. | Why are there no one-on-one meetings scheduled with Industry Day? | BUS | The Government will annonce the dates for the one-on-one's in the near future. |
| 4 | Contract Eligibility | Can a contractor bid and be eligible for both efforts? | BUS | Yes |
| 5 | Additional clarification | Please confirm that title page, table of contents and other front matter (list of appendices, list of acronyms, etc.) do not count in total page count. | BUS | Answered in RFP |
| 6 | FFIT | Does FFIT provide the capability to research discrepancies (maintenance discrepancies)? | LOG | Yes |
| 7 | FFIT | Does FFIT track part number usage? | LOG | Yes |
| 8 | FFIT | Does FFIT track total time a part spends on the aircraft? From Start of Contract Forward | LOG | Yes |
| 9 | FFIT | Does FFIT track total time a part spends on the aircraft? Existing parts start of contract | LOG | No. |
| 10 | A question was asked previously about the collective bargaining agreements (CBA) on the existing contracts(s). The Service Contract Act requires that a successor contractor comply with the CBA wages and benefits. The offerors must have the CBAs to bid the correct wages and benefits. | Will the Government please post the existing CBAs to comply with the SCA requirements? | KO | No. Please see draft RFP |
| 11 | CBAs | Will library be established with copies of CBAs? | KO | No. POC from union to give information. |
| 12 | Small Business | Are there small business goals established for SEMA and Transport and what %? | Will contact SBA and will not answer at Industry Day | |
| 13 | Security Clearances | Will all sub-contractors be required to have secret security clearances? | KO | Yes. Please see DD254 attachment and PWS |
File details come from the government source that posted it. Updated .