Attachment_0053_Transport_Formal_RFP_QA_Matrix_Log.pdf

A B C D E F G H I Document from

W58RGZ-15-

R-0044 Question No#

RFP Reference PWS Reference Title Issue or Reason Question or Discussion RFP Revision

Required Y/N Gov Response Sections to be revised

1 CLINs 1005 and 1007, pgs 8 and

NA Scheduled Maint.- Base Year;

Unscheduled Repairs Material - Base Year

In the RFP paragraph 1005 Scheduled Maintenance, the RFP states, "The FFP CLIN shall include all labor, parts, and materials designated by the OEM as mandatory replacement for each overhaul at the time of the overhaul, and also includes replacement and installation of all required life cycle components. Labor, parts, and materials for on-condition items found defective during overhaul shall also be included in the firm fixed price. This will include a tear-down analysis during overhaul and inspection of the component or system to determine reason for failure." We interpret this as the Government requesting a single overhaul price, a single price for any repairs for each type engine regardless of the components that have to be replaced. Then in paragraph 1007 for Unscheduled Repairs, the RFP states all "on-condition" items found during overhaul belong in this CLIN and are priced as Over and Above. When an overhaul is performed then various components are inspected and replaced only if they fail to meet OEM specifications. These items are considered "on-condition" or Life Limited Parts because they are not required for each overhaul. In the case of the current Army FW engine fleet, it appears the majority of the engines are very high time which would require expensive life limited parts to be replaced and will cause a price range variation of an overhaul cost for the various engines in a fleet varying by as much as $500,000.

How should Life Limited Parts and "on-condition" items internal to the engine, props, and landing gear be priced?

Y CLIN's X005 have been revised to remove the inclusion of the on condition items in the FFP. On condition items found associated with CLIN X005 shall be submitted under CLIN's X006 and X007.

Section B CLIN

2 Engine Overhaul/HS I

NA Engine overhaul and HSI FFP requirement Will there be any list of engine serial numbers, TSN, TSO, and CSN for the engines and rotating components?

N The Government will not provide this listing until contract award.

None

3 Engine Overhaul/HS I

NA Engine overhaul and HSI FFP requirement Will there be any Service Bulletin configuration information made available?

N The Government will not provide this listing until contract award

None

4 NA Currently, DCMA personnel inspect/approve engine MRO work as it proceeds, especially O/A and sign the DD250 upon overhaul completion. If the pricing is an all-inclusive FFP….

What DCMA audits/approvals are anticipated? N Government anticipates audit will include audits of labor hours billed to the GOV'T and some in-progress engine inspections.

5 Attachments 010 and 041

NA FFIT Information and Draft FFIT User Guide

FFIT Is FFIT currently being used on the incumbent contract?

N No None

6 Attachments 010 and 042

NA FFIT Information and Draft FFIT User Guide

FFIT Does FFIT have bar code capability for inventory/warehouse management?

N Yes None

7 Attachments 010 and 043

NA FFIT Information and Draft FFIT User Guide

FFIT If FFIT is bar code capable, what formats does the software support?

N 1) The use of the barcode capability in FFIT is encouraged as a commercial practice in material management but not a requirement to be implemented by the government.

2) Repair Data adheres to ISO 15434 "Transfer Syntax for High Capacity ADC Media" and the "Proposed ANSI MH10.8.3 Transfer Data Syntax for High Capacity ADC Media".

None

8 Attachments 010 and 044

NA FFIT Information and Draft FFIT User Guide

FFIT Does the Preventive Maintenance function track Next Due information for recurring inspections by: aircraft hours, cycles, landings, and calendar-driven events?

N Yes. None

9 Attachments 010 and 045

NA FFIT Information and Draft FFIT User Guide

FFIT Does FFIT track aircraft life-limited components by: hours, cycles, landings?

N Yes None

10 Attachments 010 and 046

NA FFIT Information and Draft FFIT User Guide

FFIT Does FFIT have a Support Equipment Usage log function?

N FFIT is capable of producing the same information for Support Equipment as is available for the aircraft.

None

A B C D E F G H I 11 Attachments

010 and 047 NA FFIT Information and

Draft FFIT User Guide

FFIT Does FFIT contain a Parts Catalog or a list of all known or approved, parts required for program execution?

N No. FFIT is not intended to identify and list all possible parts required for program execution. However, by utilizing FFIT historical parts usage data will be captured.

None

12 Attachments 010 and 048

NA FFIT Information and Draft FFIT User Guide

FFIT Is the new contractor responsible for implementing the current aircraft and component configurations, or will the current aircraft, sub-systems, major assembly, sub-assembly configurations be available and loaded at contract start?

N Yes. FFIT will be loaded prior to transition. The contractor will be responsible for updating configuration during the transition and all subsequent entries.

None

13 Attachments 0010 and 0049

NA FFIT Information and Draft FFIT User Guide

FFIT Is the contractor responsible for loading historical data in the FFIT? If so, will the Government please provide historical data estimates?

N No, "Historical" data will not be loaded None

14 Attachments 0010 and 0050

NA FFIT Information and Draft FFIT User Guide

FFIT Would the FFIT Supplier please provide their Service Level Agreement? For example, estimated time to correct emergency issues, priority 1, 2, 3 etc.

N PM FW cannot provide the Service Level Agreement. FFIT is a COTS program based upon RepairData.

As such a "Government" help line will be available to support current FFIT users transacting data.

Request for "help" to an initial answer will be within 48 hours Sunday - Thursday and 72 hours Friday - Saturday.

None

15 Attachments 0010 and 0051

NA FFIT Information and Draft FFIT User Guide

FFIT What is the estimated software releases per year? Estimated software patches per year?

N FFIT is a COTS program based upon RepairData.

Software releases/patches will be semi-annually.

Critical out of cycle update will be as available.

None

16 Attachments 0010 and 0052

NA FFIT Information and Draft FFIT User Guide

FFIT What is the estimated FFIT scheduled down time for deployment of new software releases, patches, etc.?

N Current Government estimate is 12 hours for normal semi-annual updates. Critical out of cycle updates are also estimated at 12 hours semi-annually.

None

17 Attachments 0010 and 0053

NA FFIT Information and Draft FFIT User Guide

FFIT Is there an FFIT sandbox for new User familiarization?

N FFIT Training will be provided as part of the transition per Attachment 037.

A Training database will also be made available for contractor use during training and to support some limited special circumstance training efforts.

None

18 Attachments 0010 and 0054

NA FFIT Information and Draft FFIT User Guide

FFIT Does the system track asset Time Since New, Time Since Overhaul, Time Since Repair?

N Yes None

19 Attachments 0010 and 0055

NA FFIT Information and Draft FFIT User Guide

FFIT Does FFIT include data filled DA PAM 738-751 2408 series forms?

N FFIT is not a logbook and does not contain DA PAM 738-751 type forms.

None

20 Attachment 037 NA Transition Schedule Reviewing the Government’s Transition Phase-in (Attachment 037), there was not any time period allocated to aircraft that may be in Depots.

Would the Government please clarify what time period would be used during the 90-day Phase-in for aircraft that may be located in the incumbent’s Depot facilities? Or is the inspection waived until returned to the respective Beddown Base (BB)?

N The inspection of aircraft in incumbent depot will be waived until aircraft return to BB. Additionally this will not be counted against transition completion.

None

21 Attachment

NA Transition Schedule In reviewing the Government’s Transition Schedule, there does not appear to be adequate time for unknown conditions of Aircraft Condition, GFP condition, Logbook condition, GSE Condition, Number of Cores not returned, etc.

If conditions are reported to FW PO, is this adequate to show the contractor has complied with the Transition Phase-in Plan?

N Adequacy of the transition cannot be addressed until the end of the transition.

None

22 Attachment

NA Transition Schedule In reviewing the Government’s Transition Schedule, there does not appear to be adequate time for unknown conditions of Aircraft Condition, GFP condition, Logbook condition, GSE Condition, Number of Cores not returned, etc.

How would this affect (see previous question) the Performance Incentive?

Y CLIN 0014 has been revised to clarify the performance incentive is only applicable to the final three quarters of the base year. $1.5M is avail for transition incentive (CLIN 0002) which is separate from the $4.5M performance incentive (CLIN 0014). The total incentive for the base year includes CLIN's 0002 and 0014 totaling $6.0M.

Section B CLIN X014

A B C D E F G H I 23 Attachment

NA Transition Schedule In reviewing the Government’s Transition Schedule, there does not appear to be adequate time for unknown conditions of Aircraft Condition, GFP condition, Logbook condition, GSE Condition, Number of Cores not returned, etc.

(1) Assuming there are oprn issues at the sites how does the Government propose resolution of the issues?

-If resoultion of issues identified during transition handoff remain with imcumbent after joint inspection. (2) How does the newly selected contractor manage potential transition schedule risk?

-If resolution of issues identified during site transition hand-off transfers to the new contractor after the joint trransition inspection

(3) Will cost and schedule requirements be negotiated seperately?

N (1) In coordination with the Government and incumbent contractor open issues will be identified and agreed upon between the Government and the new contractor.

These open items will be documented for resolution after transition.

(2) Through close coordination with government transition team and identifying possible risks in their proposal.

(3) Cost and schedule impact based on open transition items will be identified and submitted for each site IAW the PWS (8.1.5) as an O&A.

None

24 Attachment

NA Transition Schedule In reviewing the Government’s Transition Schedule, there does not appear to be adequate time for unknown conditions of Aircraft Condition, GFP condition, Logbook condition, GSE Condition, Number of Cores not returned, etc.

If the transfer stays as scheduled, will the new contractor be given approval to immediately submit Over & Above’s during transition in accordance with RFP PWS 8.1.5?

N The contractor has 30 days to submit O&A, upon site turnover IAW para. 8.1.5 of the PWS.

None

25 Attachment 037 NA Transition Schedule The current Transition Schedule (Attachment 037) mandates 5 days at each site. Whether the site has 1 or 10 aircraft.

Can the schedule be changed to allocate more time at larger BBs, since mission requirements may delay aircraft inspections?

N No.

The government will pre-coordinate with the owning unit to ensure aircraft are available during the scheduled transition period.

None

26 Attachment 037 NA BB sites with only 1 aircraft may not require 5 days to hire personnel, inventory GFE/GFP, inspect Aircraft condition, survey facilities, install IT hardware/software, and arrange any service agreements with local vendors (phone, internet, rag service, oxygen/nitrogen service).

Will the Government allow the schedule to be adjusted to reduce the number of days at BB Sites with one aircraft and increased at larger BB Sites as long as the new contractor completes Transition Phase-in within the 90-day timeframe?

N No, however should the transition schedule change, an amendment will be published.

None

27 Attachment 037 NA Transition Performance Incentive Would the Government please provide the H- Clause defining the process for the performance incentive giving consideration to the above questions on Transition?

N H-23 which references RFP Attachment 026 Incentive Plan. CLIN 0014 has been revised to clarify the performance incentive is only applicable to the final three quarters of the base year. $1.5M is avail for transition incentive (CLIN 0002) which is separate from the $4.5M performance incentive (CLIN 0014). The total incentive for the base year includes CLIN's 0002 and 0014 totaling $6.0M.

None

28 Section B, CLINs 0002, pg 4 and CLIN 0014, pg 18

NA Transition In- Performance Incentive Is CLIN 0002 (TRANSPORT – TRANSITION IN

– PERFORMANCE INCENTIVE) on page 4 of the SF33 intended to be the same as the 1st Quarter of CLIN 1014 (SF 33, page 18)? If not, please clarify how the 9 month base year will have 4 quarters? Likewise, does the “Base” column of table 7.1 of Attachment 26 “Performance Incentive Plan” reflect per % of $6,000,000 available (sum of CLIN 1014) or $7,500,000 available (CLIN 0002 and CLIN 1014)?

Y CLIN 0014 has been revised to clarify the performance incentive is only applicable to the final three quarters of the base year. $1.5M is avail for transition incentive (CLIN 0002) which is separate from the $4.5M performance incentive (CLIN 0014). The total incentive for the base year includes CLIN's 0002 and 0014 totaling $6.0M.

Section B CLIN X014

A B C D E F G H I 29 Section H-2, pg

NA Government Furnished Services (AOR) Please confirm that NONE of the possible government furnished services is available to U.S. Citizens, Third-Country Nationals, or Local Nationals.

N The GFS in each AOR changes frequently the actual AOR's will be confirmed at time of award and GFS will be identified at that time. All cost associated with support the contractor is responsible for and not made available by the Government in the AOR will be processed as an O&A.

None

30 Attachment 25, page 7, para 4

NA Evaluation Factors How will the evaluation team quantify their evaluation of the 4 factors (a through d) in this paragraph?

Y Revised Attachment 025 Section M to clarify.

Attaachment

31 NA Based on the released answers to questions, we understand that the requested Tables of Contents for each volume are included in the page count restriction. We respectfully request the Government reconsider this inclusion;

detailed Tables of Contents provide the evaluator valuable reference and guidance for proposal deliverables and are typically excluded from page limitations. For ease of evaluation, the Government should also consider the inclusion of an Abbreviations & Acronym List, List of Figures, and/or Requirements Cross-Reference Matrix.

Since these products are for the benefit of the Government evaluator, would the Government exclude them from the page limitation?

Y Revised attachment 024 Section L to exclude Table of Contents, Abbreviations & Acronym List, and List of Figures from the page count.

Attachment 024

32 Attachment 024 , L Narrative, Section 1.5

NA L Narrative In Attachment 024, L Narrative, Section 1.5, the Government references a Cover Letter.

Would the Government please exclude the Cover Letter from page count?

N The Cover Page is not excluded form the page count.

None

33 Attachment 024 NA L Narrative Attachment 024, L Narrative indicates that “all pricing shall be entered in Section B, PRICING MATRICES and Solicitation Attachment 35, B-1 Matrix, herein.”

Does the Government mean Section B, Supplies or Services and Prices/Costs tables and Solicitation Attachment 35, B-1 Matrix ?

Will Attachment 35 be provided to include all periods of performance?

Y Yes. Attachment 035 has been revised to include all option years.

Attachment 035

34 Section B, CLIN 1015, Pg 18

NA Option Year 1 (OY-1) In solicitation Section B, page 18 of 236, CLIN 1015 is identified as being for Option Year 1 (OY-1) rather than Base Year. This narrative for this CLIN repeats in the other OY CLIN sheets.

Will the Government please verify this is correct?

Y Revised Section B. Section B CLIN X015

35 Section B, CLINs 1021AA - 1026AA, pgs 23, 25-28

NA In solicitation Section B, pages 23, 25, 26, 27, and 28, CLINs 1021AA, 1022AA 1023AA, 1024AA, 1025AA, and 1026AA are missing “Deliveries or Performance” data. (This repeats for the other Option Years).

Will the Government please verify this is correct?

Y Revised Section B to remove delivery and performance info from all FUA CLIN's.

Section B

36 Section B, CLIN 2015, pg 42

NA OY-2 In Section B, page 42, CLIN 2015 is identified as OY-2 rather than OY-1. Will the Government please verify this is correct?

Y Revised Section B.

37 Section B, CLIN 2017, pg 43

NA OY-2 In Section B, page 43, CLIN 2017 has Service Requested identified as OY-2 rather than OY-1.

Will the Government please verify this is correct?

Y Revised Section B.

38 Section B, CLIN 2021, pg 46

NA Varible Aggregates

(OY 1)

In Section B, page 46, CLIN 2021 Name “Variable Aggregates (OY 1) has changed from CLIN 1021 “FUA Routine Maint – Base Year”.

Will the Government verify or correct? Y Revised Section B.

39 Section B, CLIN 2021AA, pg 47

NA In Section B, page 47, CLIN 2021AA Name FUA MATL NOT IN CLIN 2019 & 2020 AND OUTSIDE CONTRACTOR CONTROL" has changed from CLIN

1021 AA "FUA VARIABLE AGGREGATE & DAMAGED

PARTS/EQUIPMENT".

Will the Government please verify or correct? Y Revised Section B.

40 Section B, CLIN 1022AA, pg 48

NA In Section B, page 48, CLIN 1022AA listed under CLIN CONTRACT TYPE:

Firm Fixed Price, has changed to “Cost No Fee” on CLIN 2022AA (and all subsequent CLINs in the Option Years).

Will the Government please verify or correct? Y Revised Section B.

41 Section B NA In Section B, several CLINs throughout are missing Quantity and Unit information (example 1022AA, 2023AA).

Will the Government please verify or correct? Y Revised Section B to remove all quantity and unit of issue information from the FUA CLIN's

42 Attachment 049 NA In Attachment 049 Transport Section J Attachments Listing, several of the attachments are listed as MS EXCEL files but offerors received only PDF files, aside from the manning table. Those listed as MS EXCEL files are:

Attachments 030, 031, 033, 034, 035, 037, 038, and 040.

Will these be provided as Excel files? Y Attachment 049 Section J List of Attachments has been removed and replaced with the Transport Phase Out Schedule. The following Attachments will be provided in Excel: 030, 031, 033, 034, 035, 037, and 040.

Attachment 049

A B C D E F G H I 43 Attachment 024, Section L-3.3.III NA In Attachment 024, Section L-3.3.III the Government states: “Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 488190) required by the RFP.”

Is it the intent of the Government to require Section 1 – Contract Descriptions and Section 2 – Performance information/responses for all active contracts on which the company and their subcontractors perform, which are classified under NAICS code 488190? For some offerors this could be more than 20 contracts and would prove very difficult given the page limitations of 25 pages for the prime and 5 pages for each subcontractor. Or is it the intent of the Government to have the offerors exhibit their most recent and relevant contracts as long as they stay within the recency window, are relevant to this solicitation’s requirements, and can be written within the allotted page constraints?

Y 1. The same or similar NAICS Code. 2.

Section L has been revised to increase the page limitations for Past Performance from 25 to 50 total and the wording has been revised in section 3.3 III.

Attachment 024

44 Attachment 024, Section L-3.3.III

NA In Attachment 024, Section L-3.3.III the Government states: Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order .

Would the Government accept Section 1, Section 2, and letters for subcontractors to be presented in alphabetical order as an Annex to Volume III in order to maintain consecutive pagination of the Prime Offerors information for Section 1-7 and Subcontractor’s information for Section 1-2 followed by letters? This will allow the reviewer to easily see that the Prime’s information has stayed within the 25-page limit and the Subcontractor’s information has stayed within the 5-page limit.

N Propose IAW Attachment 024 Section L-

3.3 III.

None

45 Attachment 024, L Narrative

NA Attachment 024, L Narrative does not detail instructions for proposal delivery or a delivery address.

Would the Government please provide a delivery address and any other specific instructions, as needed?

Y Attachment 24 Section L has been revised to include the delivery address.

Attachment 024

46 Attachment 024, L Narrative, Section 2.3

NA Attachment 024, L Narrative, Section 2.3 requests that the Offeror provide and Original +1 copy of the Small Business Subcontracting Plan. However, in RFP Section L-25, it states “Concurrent with the offer in response to this solicitation, the offeror shall submit five (5) copies of the subcontracting plan.”

Would the Government please clarify how many copies of the Small Business Subcontracting Plan the offeror should submit?

Y Offerors shall submit the original and one

(1) copy of the Small Business Contracting Plan.

Attachment 024

47 Attachment 024, L Narrative, Section 3.1

NA Attachment 024, L Narrative Section 3.1 states that “organizational diagram(s) and information required to support proposed prices (included in Volume II – Price) may be submitted on page size 11x17.”

Would the Government allow Offerors to use 11x17 pages for other tables and graphics such as PWS reference tables, detailed transition schedules, or concept of operations graphics?

Are 11x17s counted as one or two pages?

Y Attachment 024 Section 3.1 has been revised to add a note to allow the use of 11X17 pages for organizational diagrams, detailed schedules, and concept of operational graphics (in Volume I). The 11X17 pages allowed, are counted as one page.

Attachment 024

48 Section L-23 NA RFP Section L-23, Notice of Earned Value Management System, requests the inclusion of EVMS compliance information with the proposal.

Would the Government please direct where we should include this information in our proposal (within the instructions to offerors Attachment 024, L Narrative Proposal Submission Requirements)?

N EVMS Certifications are not required at the time of proposal submission, however, EVMS compliance may be verified prior to award of an elective improvement as required IAW DFARS 252.234-7001.

None

49 Attachment 024, L Narrative, Section L-3.3.1

NA Attachment 024 L Narrative, Section L-3.3.I, states that “The arrangements shall demonstrate the capability to provide engineering service support and reach back and FAA Part 145 (include all FAA Part 145 certifications with ratings, limitations and operation specifications including capabilities lists) at contract award. The identified arrangements shall include the primes plan for managing team members and subcontractors.”

Is it the Government’s intent for the Offeror to provide all FAA Part 145 certifications with ratings, limitations, and operation specifications for the prime and each subcontractor at contract award or with the proposal? If with the can these be excluded from page count, as they can be lengthy?

Y L-27.3.3.l has been revised. Attachment 024

50 Attachment 015, Appendix K

NA In RFP Attachment 015, Appendix K, the Government states, “The contractor shall replace all flight control static bonding straps, static wicks and antenna attachment bonding bases and shall perform an electrical bonding test.

Would the Government please clarify what procedure exactly is called for with the ‘electrical bonding test’?

N Per HBC IML: Chap20-03-00-201 Ref:

para. 4.A. When electrical components are changed or modified, the integrity of the bonding procedure can be checked by utilizing a grounding point such as adjacent airplane structure. Correct bonding procedures will result in minimal resistance readings between the replaced electrical component and the grounding point.

A B C D E F G H I 51 Attachment 015, Appendix K NA In RFP Attachment 015, Appendix K, the Government states, “The contractor shall provide a Flight Check List of sufficient depth and content to thoroughly evaluate all aircraft systems. The Flight Check List will be approved by FW

PO.”

Would the Government please clarify, during a strip and paint, when the aircraft is supposed to be flight tested to ‘thoroughly evaluate all aircraft systems’—during the induction or after the aircraft is painted and the plane is finished?

N The contractor performing a strip and paint shall complete the post-paint acceptance flight.

None

52 Attachment 024, L Narrative, para 6

NA Attachment 024, L Narrative, paragraph 6, states that the CLIN, Transition PHASE IN, CLIN 0002 “Transport Fleet Life Cycle Services Performance Incentive – Base Option”, lists the contract type as “CR See RFP H-22.” We could not locate a Clause H-22 that states anything about Transition Performance Incentive. The Clause H-22 shown in Attachment 024 states clause is for “AIRCRAFT NON-REPORTING TIME (NRT)”.

Would the Government please clarify the clauses pertaining to the Transition Performance Incentive?

Y H-23 which references RFP Attachment 026 Incentive Plan.

Attachment 024

53 Attachment 037 4.1.2 Clarification on assumption of PWS requirements during or after transition:

4.1.2 Mission Capable (MC) Rate states: “The contractor shall assume responsibility for the MC rate requirements 91 days after contract award, that is, the first day following the required performance completion date of the phase-in effort. The contractor shall ensure each TA is available to support missions 24 hours a day, seven days a week. The contractor shall maintain an >80% MC rate as described in Section H”. RFP Section B, page 3 states, “This is an incremental Transition Phase-In IAW the contract attachment 037 - "Transport Government Transition Schedule". As each site is transitioned, the contractor shall be responsible for all contract requirements and associated CLINs.”

This appears to be in conflict. Would the Government please clarify?

N As each site is transitioned, the contractor shall be responsible for all contract requirements and associated CLINs. This statement is correct.

Measurements of MC rate relative to incentives as indicated in Section H will start on the first full month period after the 91st day (Example: transition ends 10 Nov 17 metrics measurements will begin 0001hrs 16 Nov 17).

None

54 Attachment 007 NA RFP Attachment 007, Aircraft Type and Quantity provides the location and type of aircraft. This attachment reflects 154 total aircraft. Attachment 007 has zero aircraft assigned to CENTCOM, SOUTHCOM, MFO, or AFRICOM.

Attachment 48 Manning Table, requires offerors to provide staffing for 165 aircraft. Attachment 48 shows 11 aircraft assigned to CENTCOM, SOUTHCOM, MFO, and AFRICOM, and 154 to all other sites (165 total).

Would the Government please clarify which attachment reflects the correct number of aircraft? If Attachment 007 is correct, which sites supplied the aircraft identified in Attachment 48 for CENTCOM, SOUTHCOM, MFO, and AFRICOM?

Y The correct number of aircraft is 154. All documents have been revised to ensure the total of CONUS and OCONUs aircraft equals 154. Deployed aircraft are counted within the 154.

Attachments 007, 035, 048

55 Section B, Base year, CLIN 1005 page 9 of 236.

It is also included in the option years.

4.8.2 and Appendix J

The Structural Upgrade Program (SUP) is mentioned in the Section B of the RFP with a pricing requirement. The Service Life Extension Program (SLEP) is discussed in PWS 4.8.2 and Attachment 014, Appendix J. We were not able to find reference to SUP in the PWS.

(1) Does the Government want the contractor to price and respond to SUPs or SLEPs?

(2) Does the Government consider SUPs (CLIN X005) synonymous with SLEPs (PWS and Appendix J) for the purpose of this solicitation?

Y 1. CLIN X005 has been updated to remove reference to SUP and only indicates SLEP.

2. All references to SUP have been removed.

Section B CLIN X005

56 NA 3.6.1; 3.6.5;

Appendix H

■ PWS 3.6.1 states: The Government facilities and infrastructure supplied by the individual BB customers are addressed in the Transport Aircraft BB Government Facility Support List Attachment 0012, Appendix H.

■ Appendix H, item 10, identifies that the unit is responsible for providing Internet Access

■ PWS 3.6.5 indicates the contractor shall provide and maintain connectivity to the internet unless otherwise provided by the Government.

(1) Does the Government intend for the individual BB units to provide internet access, or does the Government intend for offerors to price internet access for each beddown base?

(2) If the BB customer does not provide internet access, does the Government intend for offerors to provide this service as an over and above expense?

Y 1. Par 3.6.5 is correct in indicating it is a contractor responsibility.

2. Cost should be included in CLIN 1002, 2002, 3002, 4002, 5002, 6002.

Attachment 012, Appendix H Facility Support list

57 Section B, Base year, CLIN 1005 page 8 of 236.

It is also included in the option years.

4.8.5.2 ■ CLIN (X005) indicates this Firm fixed Price (FFP), Per Occurrence CLIN, shall include all labor, parts, and material designated by the OEM as mandatory replacement for each overhaul at the time of overhaul... It further states that labor, parts, and material for on-condition change items found during the overhaul shall also be included in the firm fixed price.

■ PWS 4.8.5.2, pertaining specifically to Engine Overhaul, says that the contractor shall "change the mandatory replacement items as directed by the OEM and regulatory specifications."

■ We were unable to find, within the PWS requirements for heavy maintenance, mention of the contractor providing on-condition change items as part of the scheduled maintenance activity.

■ Accurately pricing an unknown variable such as "on-condition change items" for a per-occurrence FFP requirement will needlessly increase the price of the scheduled maintenance event. These unscheduled items would be more appropriately charged against cost CLIN X007, Unscheduled Repairs.

(1) Will the Government consider removing the requirement to include "on-condition change items" from FFP CLIN X005" and allowing offerors to charge these on-condition parts against CLIN X007, Unscheduled Repairs?

Y CLIN X005 has been revised to clarify. Section B CLIN X005

A B C D E F G H I 58 Section B, Base year, CLIN 1005 page 8 of 236.

It is also included in the option years.

NA The CLIN description states that all labor, parts and materials designated by the OEM as mandatory for each overhaul at the time of overhaul shall be included in the FFP. OEMs change component overhaul requirements from time to time. These changes could also affect the FFP for the per occurrence scheduled maintenance event.

What is the Government's desired method for offerors to identify and negotiate possible updates to the cost of this FFP per occurrence CLIN that may be driven by OEM-directed changes to component overhaul requirements?

N Propose IAW the RFP. None

59 Section B, CLIN

1001, CLIN

1003, Exhibit B- 1, page 5-8 of 236.

3.1.1, Appendix C, Attachment 48 Manning Table

■ CLINs X001 and X003 identify the anticipated mix of aircraft to consists of 109 each C-12 aircraft, 11 each C-26 aircraft, 28 each UC-35 aircraft, and 4 each T-6D, for a total of 152 Aircraft.

■ PWS 1.0 identifies that the number of TA aircraft supported is 154

■ PWS Appendix C (Attachment 7), and RFP Exhibit B-1 (Attachment 35) indicate 154 aircraft supported, including 111 C-12 aircraft

Will the Government reconcile CLINs X001 and X003 with PWS Appendix C and RFP Exhibit B- 1 to ensure accurate pricing of these CLINs?

Y The correct number of aircraft is 154. All documents have been revised to ensure the total of CONUS and OCONUs aircraft equals 154. Deployed aircraft are counted within the 154.

Attachments 007, 035, 048

60 Section B, CLIN 1018- 1025,pages 20- 27 of 236, also in the Option Years

NA These CLIN s are all for FUA CLS. They are labeled as option CLINs.

However they have a space to provide a price. It is impossible at this point to price the FUA CLINs since the procurement is still ongoing. We believe it is the Government's intent that these are unpriced option CLINs.

Is it the Government's intent that the FUA CLINs (X018 - X025) be considered unpriced options?

Y Yes. Section B has been revised. Section B

61 PWS

Appendix C (Attachment 7)

Appendix C, Transport Aircraft Quantity, Type, and Locations , indicates that an RC-12G is located at Redstone Arsenal.

(1) Is the RC-12G located at Redstone Arsenal equipped with specialized "SEMA" equipment and avionics?

(2) If the RC-12G at Redstone Arsenal is equipped with specialized "SEMA" equipment and avionics, will this equipment be maintained by the Transport CLS provider or the SEMA CLS provider?

N Aircraft does not contain any specialized SEMA Mission Equipment Package components.

None

62 3.5.2 PWS 3.5.2 states: "The contractor shall require all TA aircraft maintenance personnel to receive hands-on training and classroom instruction on TA systems, engines, engine rigging, electrical systems, avionics components, T- 6D egress, and avionics systems both initially and on a reoccurring basis."

Is it the Government's intent that all TA aircraft maintenance and support equipment personnel receive T-6D egress training, or only those assigned to Redstone Arsenal?

N Only maintenance and support equipment personnel assigned to support the T-6D.

None

63 3.5.4 PWS 3.5.4 states: "The contractor shall establish a training program that provides mechanics with practical experience on engine performance, propeller rigging, and T-6D egress requirements. This shall be an initial requirement for all new mechanics and an annual recurring requirement for experienced mechanics."

(1) Does the Redstone Arsenal location have a dedicated, explosive-certified Egress Shop for performance of required off-equipment T-6D ejection seat and canopy maintenance?

(2) Does the Redstone Arsenal location possess the ejection seat and canopy support equipment required for performing ejection seat and canopy removal, installation, transportation, storage, and off-equipment inspection/repair?

N (1) No

(2) Yes

None

64 3.5.5 PWS 3.5.5 states: "The contractor shall require all GSE technicians to receive documented hands on training for the maintenance and servicing of all GSE, to include T-6D egress both initially and on a reoccurring basis.

Is it the Government's intent that only GSE technicians at Redstone arsenal receive documented training on T-6D egress?

N Only maintenance and support equipment personnel assigned to support the T-6D.

None

65 4.7.8.2.2 ■ PWS 4.7.8.2.2 states: "Return to BB Post Heavy Maintenance (day of) At aircraft return to the BB, the TA contractor shall conduct an aircraft daily inspection IAW Attachments 0017 and 0018, Appendix M/N, Army maintenance supplements and a Functional Check Flight to identify and document all discrepancies in the aircraft logbook and FFIT. Additionally the TA contractor shall conduct a joint aircraft inventory, with the owning unit, and document in the DA Form 2408-17. The PCO will provide disposition instructions for all discrepancies IAW O&A procedures."

■ This PWS paragraph requires a Functional Check Flight (FCF) to be flown after the aircraft is returned to the BB following heavy maintenance. It would seem to make more sense to fly the FCF prior to departure from the Heavy Maintenance Facility versus after the aircraft has flown back to the BB.

Will the Government consider moving the Functional Check Flight (FCF) requirement from PWS 4.7.8.2.2, Return to BB Post Heavy Maintenance (day of), to PWS 4.7.8.2.1, Prior to Departure ?

N FCF will be required at the Heavy Maintenance Facility as part of test and acceptance. Additionally FCF will be required upon return to the BB if a third party accomplishes the Heavy Maintenance.

A B C D E F G H I 66 RFP Attachment

NA FFIT ■ Page 1 of Attachment 41, FFIT User Guide, states: "Administration contains the tools necessary to establish user management and access control, menu customization based on role, code table standardization, correcting common data input errors, and making changes outside of normal business rules (i.e. transferring all items from a warehouse)."

■ Page 6 of Attachment 41, FFIT User Guide States: "The security module allows designated system administrators to establish and manage system wide code tables, manage user accounts, and use utilities to correct minor user errors. The code tables are used to populate dropdown menu fields throughout the user interface. This helps reduce input errors due to misspellings and invalid entries. The user account tools allow administrators to add and inactivate users, control access to certain records and menus, create and manage user groups, and to hide or show certain fields on some screens. The administrator can even create and send group emails, manage email alerts, create and post system administrator, and view logs of user logons and track their actions.

Will the Government Fixed Wing FFIT System Administrator be responsible for performing all administrative functions discussed in the Draft FFIT User Guide, to include correcting common data input errors and making changes outside of normal business rules (i.e. transferring all items from a warehouse)?

N The FFIT administrator may delete any records KTR identify (after FW determines a need) but KTR is responsible for QA of all KTR data entries into FFIT. Warehouse transfers of items and other deltas will be performed by KTR after FFIT training is complete.

None

67 PWS

Appendix F, FFIT

Information (Attachment 010)

RFP

Attachment 37, Government Transition Schedule

RFP

Attachment 41, Draft FFIT User Guide

FFIT ■ PWS Appendix F, page 5 states: "FFIT is a Government provided data base that will be populated by the contractor and contain Government Owned Data. FFIT will provide a near real-time web based data. FFIT will have the ability to query various data elements and mine data. FFIT allows for monitoring and access to:

-- Maintenance planning and management (Aircraft and Support Equipment) -- Supply support -- As-Managed/As-Maintained aircraft configurations -- Readiness data/system status -- Asset visibility -- Measure and monitor contractor performance relative to performance metrics

■ RFP Attachment 7 indicates that Technical Data Interchange is scheduled from 8/11/17 thru 8/25/17, and FFIT training is scheduled for 8/28/17 thru 9/1/17 (following the data interchange)

(1) Will the Government clarify it's anticipated time-line for populating the various FFIT modules identified in RFP Attachment 010?

(2) Does the Government intend for the complete data transfer (maintenance, supply, inventory information) to be uploaded into FFIT by the Government FFIT Administrator during the 11 days stated in the Government transition schedule (8/11/17 thru 8/25/17), prior to FFIT training being provided to the successful offeror ( 8/28/17 thru 9/1/17), and prior to the Government's site-level transition schedule?

N (1) Government's anticipated time-line for FFIT administrator populating the various FFIT modules will be complete NLT contract award.

(2) Yes. The FFIT administrator will ensure that the KTR gains access to FFIT after KTR trainers are trained by FFIT team but before site transitions is completed.

None

68 Section L-25 Section L-27 (Attachment 24)

NA ■ RFP Section L-25, FAR 52.219-4015, Submission of Subcontracting Plan , requires the offer to submit five (5) copies of the subcontracting plan required by FAR 52.219-9

■ RFP Section L-27, Proposal Submission Requirements, paragraph 2.3 requires submission of two hardcopies (original + 1) and 2 digital copies (CD) of Volume V - Small Business Subcontracting Plan

■ RFP Section L-27, paragraph 3.3, subparagraph V, identifies that the Small Business Subcontracting plan submitted as Volume V must meet the requirements of FAR 52.219-9

■ RFP Sections L-25 and L-27 concerning submittal of the offeror's Small Business Subcontracting Plans appear to be in conflict

(1) Since RFP Section L-27, Proposal Submission Requirements , paragraph 2.3, is very specific as to the number of copies of Volume V - Small Business Subcontracting Plan to submit, is RFP section L-25 (FAR 52.219-4015), valid for this solicitation?

(2) If RFP Section L-25 is still valid, how does the Government intend offerors to submit the additional 3 copies of the Small Business Subcontracting Plan or... are the 5 copies required by L-25 in addition to the 2 copies required by L-27?

Y 1. RFP Section L has been revised to clarify Volume V shall be submitted as one original and two digital copies.

Attachment 024

69 L-27.3.3.I NA ■ L-27.3.3.l requires that offerors to "demonstrate the capability to provide engineering service support and reach back and FAA Part 145 (include all FAA Part 145 certifications with ratings, limitations and operation specifications including capabilities lists) at contract award."

■ Including all FAA Part 145 certifications, along with ratings, limitations and operations specifications, and capabilities lists possessed by all FAA Part 145 teammates and subcontractors required to execute this program, will require an excessive number of proposal pages.

Would the Government consider allowing offerors to provide this data as an attachment to the Volume I Technical Proposal, that is not included in the volume page count limitation?

Y L-27.3.3.l has been revised. Attachment 024

70 Section L-23 NA RFP Section L-23 identified FAR 252.234-7001, Notice of Earned Value Management System (EVMS) as applicable to this contract. Typically EVMS does not apply to this type of effort. DFAR discourages EVMS in Fixed Price efforts. The work for this effort is not primarily for production of definite end products. The DoD EVM Implementation guide recommends a waiver for EVM implementation for such efforts.

This effort contains cost, schedule, and quality performance metrics and incentive fees that provide the Government a number of tools to monitor and influence contractor performance.

Will the Government consider waiving the requirement for compliance with a FAR 252.234- 7001 Earned Value Management System (EVMS) for this solicitation?

N No. If an Elective Improvement CLIN (X012, and X013) is exercised by the Contracting Officer during the period of performance which requires EVMS, the Government will request the Contractors EVMS Certification or Compliance Plan, IAW DFAR 252.234-37001 accordingly.

None

71 A-8, Page 2 of

NA FAR 52.245-1(b)(1) requires contractors to maintain a system of internal controls to control, use, preserve, protect, repair, and maintain Government property in its possession. Provision A-8 appears to shift the responsibility for providing GFP (i.e., shipping and installation) to the contractor.

Under provision A-8 of the RFP (p. 2 of 236), please clarify the Government’s intent for the Contractor to be responsible for costs associated with making Government Furnished Property available for use such as shipping and installation or rehabilitation costs IAW FAR 52.245-1.

N A-8 of the RFP is correct. None

A B C D E F G H I 72 Clause H-2, 5152.225-5908, NA H-2 Government Furnished Contractor Support on page 158 of 236, states that "When contractor employees are in transit, all checked blocks are considered authorized". However, there are no boxes checked for Government Furnished Support.

(1) Is it the Government's intent that the successful contractor will receive no government-furnished support when contractor employees are in transit?

(2) If some government-furnished support is authorized, will the Government consider revising Clause H-2 to identify the support authorized?

N 1. No it is not our intent. Its location dependent. Prior to the employees departure the Government will verify and coordinate any available or required GFS with the contractor. 2. The GFS in each AOR changes frequently the actual AOR's will be confirmed at time of award and GFS will be identified at that time. All cost associated with support the contractor is responsible for and not made available by the Government in the AOR will be processed as an O&A.

None

73 H-26, Attachment 045, Reduced Payments, Subparagraph a, Manning, NA ■ Clause H-26.a, Manning states: "The contractor will be responsible for maintaining manning levels based on the contractor’s conformed proposal.

Should the contractor’s manning levels fall below the proposed and accepted contractual level for more than 40 working days at a BB, the contractor shall provide a get well plan to address manning deficiencies. The Government will assess a reduced payment against this deficiency on the 41st day of the vacancy based on the B-1 proposal. (Whatever highest labor rate is X 8 hrs.

for duration of vacancy). Reduced payments will be taken from the Base Support Labor CLIN (X001AA) for the appropriate period of performance."

■ It is often very difficult to replace a vacancy at any OCONUS location within the 40-working day deadline due to country-specific requirements.

Extending the timeframe to 60 days would allow sufficient time for offerors to provide permanent fills for OCONUS vacancies.

Will the Government consider revising clause H- 26 to extend the timeframe for filling OCONUS vacancies from 40 to 60 days before an offeror is assessed reduced payments?

N No forty days is sufficient. None

74 H-26, Attachment 045, Reduced Payments, Note

NA H-26 Reduced Payments clause in Attachment 045 includes a Note that the reduced payments are “in addition to the remedies available to the Government under FAR 52.249-8. The note is unnecessary because of the Government’s regulatory rights inherent in the FAR clause, however, it could cause confusion in that the Government’s right to continue to apply reduced payments ends should it exercise its right under FAR 52.249-8. A Contractor would not be subject to Termination for Default and continue to incur reduced payments.

Will the Government consider removing the Note from the H-26 clause?

N No. None

75 Attachment 034 NA RFP Attachment 034 Historical TA Parts Usage Data does not include data for the C-26 series of aircraft.

Will the Government consider a revision that includes historical parts usage data for the C- 26 series of aircraft?

N Currently historical data is not available to the Government for the C-26.

None

76 Appendix J C-

12 SLEP,

Attachment 014

Section 2 Conditions

Appendix J, Section 2.B. states: "All work shall be performed IAW the OEM maintenance manuals and FAA AC’s. Proper data entries in all aircraft log books are to be completed in accordance with the Contract requirements.

Repairs outside the OEM process will adhere to the requirements described in PWS section 3.3.1.1.2.1." We were unable to find the cited PWS reference.

Will the Government please identify the correct PWS reference for Appendix J, Section 2.B, which currently cites missing para 3.3.1.1.2.1?

Y REF should be PWS section 5.1.3 RFP Attachment 014, Appendix J

C-12 SLEP

77 Appendix J C-

12 SLEP,

Attachment 014, Scope of Work Item I

Appendix J, Section 4.I states "Gather all needed data for Appendix XXX - Continuing Analysis and Surveillance System" We were unable to locate an appendix issued with this solicitation titled "Continuing Analysis and Surveillance System".

Will the Government please provide the appropriate appendix titled "Continuing Analysis and Surveillance System", as cited in Appendix J, Section 4.I?

Y CASS requirement has been deleted. RFPAttachment 014,Appendix J, Section 4.I

78 PWS 4.9.2 PWS Paragraph 4.9.2 states that the contractor shall subscribe to and maintain current worldwide aircraft avionics and equipment database updates IAW Attachment 0020, Appendix P for TA equipped with systems requiring such data.

Will the Government clarify whether if it requires worldwide NAVDATA subscriptions for all aircraft or just OCONUS based aircraft?

N Worldwide NAVDATA subscriptions are for all aircraft regardless of location; IAW Appendix P as applicable.

None

79 Appendix P, Avionics Database Subscriptions (Attachment 20)

Appendix P, Avionics Database Subscriptions, addresses SATCOM phone services. Service costs vary based on usage, and costs will likely be unpredictable.

(1) Will the Government clarify whether it is their intent to include provision of SATCOM phone services as a contractor responsibility?

(2) If provision of SATCOM phone services is a contractor responsibility, will the Government either consider these costs "over and above", or provide industry with the historical cost associated with this requirement?

N If updates to software for installed equipment the KTR is responsible.

Charges associated with usage are Government responsibility.

A B C D E F G H I 80 PWS 4.9.4.1 PWS 4.9.4.1 states that the contractor shall possess and maintain technical libraries that contain all publications (i.e., aircraft flight manuals,…).

Will the Government clarify if it is their intent for the contractor to obtain and maintain updated subscriptions for Pilot Operating Handbooks (POH), supplemental Flight Manuals and Pilot Checklists?

N Yes, as indicated in the PWS contractor will maintain technical libraries for EVERY Mission Design Series they maintain to include the post production installed equipment not covered by the aircraft IML, MM, POH, AFMS, etc.

None

81 Section B, Supplies or Services and Prices/Costs, Item Numbers

4.1.3 Perfect

Order Fulfillment;

4.1.8 Not

Mission Capable Supply

(NMCS)

CLIN X003 titled Flying Hr-Matl-Base Year includes flying hour cost to support the T-6D Platform.