B07-RFP_Atch 1_DB SOW AD1-00137-8P Multi-purpose field installation (final).pdf

1DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON ITALY - DARBY MILITARY COMMUNITY

PUBLIC WORKS OFFICE

APO AE 09613

PROJECT

AD1-00137-8P

Multi-purpose field installation

Camp Darby AREA

STATEMENT OF WORK

Consisting of 19 pages

Prepared by: ________________________________ _________________

GIANLUCA LUCETTI, P.E.

DMC Chief Engineering Division

Date

Approved by: ________________________________ _________________

MARIA LOPEZ, P.E.

DMC DPW Manager

Date

INDEX

1. PROJECT DATA

1.1. Project Number and Title

1.2. Basic Project and Options

1.3. Project Phases

2. SCOPE OF WORK

2.1. Summary of the scope of work

2.2. Existing conditions

2.3. Required works – Civil

2.4. Required works – Mechanical systems

2.5. Required works – Electrical systems

2.6. Required works – Additional works for code compliance

3. DESIGN REQUIREMENTS

3.1. Designer requirements and qualifications

3.2. Applicable codes

3.3. Reference documents

3.4. Site investigation and geotechnical investigation

3.5. Design contents

3.6. Design submittals

3.7. Certification of Compliance with Italian norms

3.8. Contractor Statement of design acceptance

3.9. Design review meetings and Government review comments

3.10. Materials disposal

3.11. Safety and Coordination Plan

4. CONSTRUCTION REQUIREMENTS

4.1. General requirements

4.2. Safety

4.3. Interferences with occupants activities or facility operations

4.4. Emergency situations

4.5. Project identification sign

4.6. Final cleaning

4.7. Documents to be provided at the completion of the works

5. SPECIAL REQUIREMENTS

5.1. Environmental restrictions

5.2. UXO research and reclamation

6. WORKS SCHEDULE

6.1. Contract performance period

6.2. Phase I (Design) Management

6.3. Phase II (Construction) Management

6.4. Notice To Proceed

6.5. Installation access

6.6. Milestones Plan

1. PROJECT DATA

1.1. Project Number and Title

AD1-00137-8P “Multi-purpose field installation”

1.2. Basic Project and Options

The project consists of one basic project only. No optional work is included.

1.3. Project Phases

The project is divided in two phases:

- Phase 1 - Design Phase: The work in phase 1 consists of designing the details, providing calculations and whatever necessary to define in scale all parts of work required to fulfill the scope of work.

- Phase 2 - Construction Phase: in this phase the work consists in the construction of all the features of the project as designed in phase 1, in accordance with proposed and approved design and progress plan. Construction will start upon final approval of design, and will last as per the reported works schedule.

2. SCOPE OF WORK

2.1. Summary of the scope of work

The scope of work consists in the installation of artificial turf inside the running track, including the irrigation system, to create a multipurpose sport field.

The track surrounding the pitch must remain in use during construction. The artificial turf pitch will include striping for soccer and American football; stripes for two 7vs7 or 8vs8 soccer fields will also be provided.

The stripes will be of appropriate colors to easily differentiate activities.

The new artificial turf will occupy an approximately rectangular surface, as shown in the reference drawings.

The lunettes inside the athletics track, outside the new field, will remain in natural grass.

2.2. Existing conditions

The ground inside the running track is made of natural grass and no irrigation system is currently present; there is a rainwater disposal system consisting of a ring inside the runway, at an average distance of about 3 m from the inner edge.

Within the field, two electrical underground lines and a telephone / data line, with inspection manholes that can be abandoned, passes longitudinally. On the center line there is also a socket group that must be removed.

The running track has been the subject of a recent intervention, and should not be involved in this project. Adequate protection of the running track shall be provided during the works; any damage to the running track will be fixed under Contractor’s responsibility.

Some underground conduits passing from the outside to the inside of the running track are currently existing.

As-built drawings of the running track project done in 2018 are available. Elevation levels and existing sub services within the area inside the track must be detected and verified before submitting the design.

2.3. Required works – Civil

The design of the field shall comply with the Annex Reference document 1 "Conceptual field layout".

Preliminarily to the design phase, a survey must be carried out to create a dimensioned plan of the existing sports field. The amount of material to be made to reach the levels and slopes required by the new playing field will be furnished by the contractor.

Preliminary survey of the existing manholes are required to be reported in the final as-built for a possible future localization.

The subfloor and turf system must allow rainwater infiltration up to the 95th percentile of storms.

It is required to include relevant geotechnical information that affects the storm water disposal system, and to provide all calculations and assessments to demonstrate that EISA compliance and infiltration rates are met. It is also required to include the results of the percolation tests and any necessary geotechnical calculations that will influence the project.

Provide a copy of the CAD survey, in addition to the paper / electronic requirements of the design analysis.

The project includes the following general elements of work:

- Closure of the manholes with removable diaphragm suitable to support the stratigraphy foreseen for the playing field.

- Preparation of the construction site, including the final cleaning of the waste materials and scraps of the processing. Channel cleaning after leveling.

- Excavation for the formation of the box necessary for the realization of the drainage package of cm. 44, including the handling and arrangement of the excavated material within the site.

- Excavation and filling of the existing bottom, by leveling the floor with a laser-controlled shovel with the project slope, including possible supply and installation of inert material of adequate granulometry of new supply where missing, arrangement according to the project slope and final compaction with rollers of adequate size, everything to give the finished surface up to the support surface of the draining package of the project.

- Supply and installation of geotextile of 250 gr / m2 on the entire surface of the field and in the excavations of underground drains, with appropriate overlapping and suitable fixing.

All as required by the FIGC / LND regulation to ensure sufficient resistance to pressure loads.

- Supply and installation of a 30 cm thick filling layer with dimensions varying between cm.

4/7, of quarry aggregate laid, rolled and compacted with a roller of adequate weight, with the appropriate slopes established by the FIGC / LND regulation, made by means of a suitable mechanical means equipped with a laser blade.

- Supply and installation of a 7 cm thick filling layer, made with crushed broken material of washed quarry, size 2.8 / 3.2 cm with high drainage capacity and resistance to loads.

Including paving with a suitable mechanical means equipped with a LASER blade.

- Supply and laying of a 4 cm sharp-edged layer of grit made with crushed inert material from washed quarry, grain size 1.2 / 1.8 cm, laid according to the appropriate 0.5% slopes with a laser-controlled blade and suitably leveled.

- Final layer of preparation by supplying and spreading sand from the quarry crusher, washed with 0.2 / 2.0 mm granulometry for a thickness of 3 cm. Final leveling of the ballast and paved according to the project slope of 0.5% and subsequent rolling with a roller of suitable weight until it is completely settled for a thickness of about 3 cm. Any hand finishing necessary to make the surface perfectly flat - free from bumps or hollows with a tolerance of +/- 1 cm. Measured with a 3 ml straightedge, drainage not less than 360 mm / hour ready for the subsequent laying of the synthetic turf.

- Supply and installation of Pircher-type prefabricated concrete drainage channel, coupling system between male and female interlocking channels including the supply of metal grating with slots, (load class according to EN 1433 8125), dimensions 154x200x1000 including any excavation, level and abutment in concrete. The connections to the perimeter manifold are included for the regular flow of surface waste water.

- Execution of the transversal underground drainage of the herringbone type and primary disposal conduit formed by corrugated and slotted pipes in HDPE with double wall (smooth internal wall) complete with sleeves and joints, including excavation, laying surface with sand and covering of the pipe with inert materials of suitable particle size, 2.8 - 3.2. Piping diameter for transverse secondary ducts 90 mm. drilled at 270 '.

- Formation of concrete inspection wells measuring cm. 40x40 necessary for the control and connection of the transversal pipes with the primary disposal duct placed outside the field along the four sides.

- Formation of a 100x100 diaphragm and siphoned well to be positioned outside the field connected to the perimeter drainage manifold of the field before connection to the sewer;

including inspectional lid.

- The construction of an excavation in a restricted section using a mechanical excavator with removal of debris to landfill Backfilling, with drainage gravel and backfilling flush with the ground, excavation of the perimeter collector, excavation for connection to the sewer.

- Supply and installation of a double-walled perimeter drainage pipe with a diameter of 160 mm, with slots at 180 degrees, including connections to the wells on the headlands.

- Supply of broken and washed crushed stone size 2.8 / 3.2 cm. within the excavation to form a drainage layer around the pipe.

- Supply and installation of PVC CLEAR WATER pipe including supply and installation of special pieces with support bed preparation and concrete reinforcement diameter 250 mm for the connection of the two head wells to the sewer.

- Creation of concrete base (6.50 x 1.10 x 2) for benches by cleaning the area, scarifying the bottom, forming a surface with stabilized suitably rolled, formwork and concrete casting with electro welded mesh for a thickness of 15 cm .

- Creation of plinths for fixing goals including excavation, concrete casting dimensions 60 x 60 cm x 70 cm including post support bush fixing.

- Safety requirements and the work necessary to regulate access to the site.

SUPPLY AND LAYING OF THE ARTIFICIAL GRASS SURFACE SYSTEM

- Supply and installation of FIGC / LND approved and certified artificial turf, composed of a special fiber with a particular shape designed to guarantee considerable resistance, resilience and durability over time and to retain inside a degree of humidity that guarantees excellent playing comfort. Mono extruded monofilament structure, with 18.000dtex and constant thickness on all wires of 445 microns, composed of straight green wires in two different color shades with a height of 52 mm, anti-abrasive, with high dimensional memory, resistant to wear and with anti-UV treatment.

The polyethylene threads must be inserted on a 100% draining support.

Signage to be carried out with inlaid strips of the same product 10/12 cm wide and different colors for the various playing surfaces provided.

The mantle must comply with the requirements of the UNI EN ISO 9001: 2015 standard for the design, production and traceability of companies that demonstrate the certification of their Company Quality System by recognized bodies and must meet the characteristics of the technical data sheet and the ISO 14001: 2015 standard on environmental management systems.

DRAINING AND CUSHIONING UNDERPAT.

- Elastic and draining shockpad, with 16 mm thick geo composite, anti-shock and for flat drainage of rainwater, in compliance with the requirements imposed by the FIGC / LND Regulations.

COVER BONDING.

- Bonding of synthetic grass with polyurethane-based bi-component glue and FIGC / LND approved and certified polyethylene joint band with adequate resistance to stress and tearing.

STABILIZATION CLOG.

- Supply of stabilization infill in sand with dried silica component certified and approved by FIGC / LND, with controlled granulometry between 0.400 and 1.250 mm, formed by rounded granules and without edges and roughness.

PERFORMANCE CLOGGING.

- Supply of ecological and environmentally friendly stabilization / performance infill, composed of particles of organic material of 100% natural origin, deriving from the defibration of parts of tree plants and fibrous parts from cereal processing, completely free from foreign materials and rubbery or elastomeric parts. In terms of environmental compatibility, adequate resistance to UV aggression, rot-proof, high resistance to aging, absence of emission of unpleasant odors even at high temperatures in compliance with the odor concentration test in accordance with EN 13725: 2004; fire retardant characteristics with consequent absence of noxious fumes in case of fire in compliance with the requirements of IMO Res. MSC 61 (67) Annex 1 - Part 2 of toxicity to gases and flammability. Infill free from aromatic amines, heavy metals in compliance with EN71-part 3-1994.

INSTALLATION OF THE FIGC / LND approved SYSTEM.

- Installation of the system carried out by specialized personnel, including: squaring the field, laying the mantle by aligning and unrolling the sheets, trimming the selvedges, joining the rolls using the special gluing system. Laying of the stabilization infill by spreading the required quantity in several coats with the aid of specialized mechanical means, laying of the performance infill in the required quantities including continuous and repeated cross brushing of the carpet until the optimal filling of the fibers, control and manual finishing where necessary until the work is finished and ready for use.

SIGNAGE:

- Creation of WHITE color signage for Soccer field and YELLOW color for American football field including appropriate numbering. Realization of signs for 7/8 color football fields to be defined. The signals of the three different sports that will be practiced must have a hierarchical order to be evaluated by design, in terms of both color and overlap at the points of intersection. The priority that must result for lines is 1) Soccer, (white), 2) American football/Flag, (yellow), and 3) 7vs7 or 8vs8 Soccer, (a less contrasting color with the green of the lawn, such as blue).

SOCCER GOALS:

- Supply and installation of a pair of regular goals mt. 7.32 x 2.44 and two pairs of goals mt

6.00 x 2.20 internal measure in aluminum with oval section of mm. 120 x 105 with double internal anti-bending ribbing, model that can be anchored to the ground by means of bushings to be buried, white epoxy paint. Elbow-shaped steel rear net support arches 80 cm deep, all in compliance with the UNI EN 748 standard.

Meshes in textured nylon braid with hexagonal mesh thickness mm. 6 white color, complete with Germany net - in twisted polythene - white color - mesh mm. 130 x 130 x 4

- suitable for fields with high stresses, set of 4 accident prevention posts with spring joint, in double PVC tube diameter 30 mm. complete with yellow flag, retaining clip and steel compass to bury doors and flags.

2.4. Required works – Mechanical systems

The playing area in artificial turf and the lunettes in natural grass shall be provided together with an underground sprinkler irrigation system, automatically controlled, designed and installed in accordance with UNI EN 12484. The system will be branched out from the Base’s industrial water pipe.

The industrial water is taken from wells and stored in a storage tank of 2000 cubic meter, without filtering or treatment. Part of this volume is available for irrigation. The water of the wells is rich in iron and manganese. The industrial water system supply, through fire pumps designed in accordance with NFPA 14, the fire systems of the buildings, and the irrigation systems through industrial pumps.

Industrial pumps (maximum flow 15 m3/h at 12 bar) maintain the pressure in the fire network and ensures the flow to feed Base’s irrigation systems, through the fire water distribution system. The residual pressure available depends on the required flow rate and varies along the network. Once the maximum flow rate of the irrigation system has been defined, the designer will have to perform a network flow test to check the pressure available at the connection point to the existing network, in order to size the distribution network of the irrigation system. It is necessary to limit the simultaneous operation of the sprinklers as much as possible. The irrigation system must be divided into at least 10 zones, each controlled by a solenoid valve.

The area to be irrigated is a rectangle about 110x70 m in artificial turf, plus the lunettes area.

Considering the limited availability of water, the system shall be divided into at least 10 zones to limited the contemporaneity. Each zone shall be controlled by an electro valve (without batteries).

The main distribution network of the irrigation system must be ring-shaped and designed to allow the future extension of the irrigation system to irrigate the external lunettes.

The system will be designed to allow both automatic and manual operation.

The design analysis shall demonstrate the compliance of the irrigation system with the requirements of UNI 12484, FIGC / LND regulation and specify for each irrigated area the quantity of water to be irrigated, the frequency and the simultaneousness between zones.

The following works, at least, shall be included:

- new pipe to connect the irrigation system to the main industrial water branch, made in polyethylene PN16 diameter 160 mm/63 mm, located near the running track. The pipe is buried, 1 m depth.

- new aboveground case thermally insulated equipped with key to contain system interception valve, pressure reducing valve, check valve, filter, water meter suitable for remote reading, pressure gauges, rain sensor. Pipe shall be Pehd PN16 up to the pressure reducing valve; pipes could be Pehd SDR17 PN10 downstream with ball valve shall be in PVC rigid PN10. Excavation 60 cm depth minimum. The irrigation system of the synthetic grass field must also be able to be activate manually through a pushbutton outside the thermally insulated box. The pushbutton must be positioned in a separated box with a key.

- Pop-Up rotors for large turf areas. The rotor body, stem and nozzle, shall be constructed of heavy-duty and ultra-violet resistant plastic. It shall have a heavy-duty stainless steel retract spring for positive pop-down, brass reinforced turret for increased side impact durability, non-strippable drive mechanism to prevent damage from vandals, feature to return the rotor to its original arc setting, integrated seals and method for clearing debris. Left and right side adjustable trips allow easy arc alignment. Full and part circle in one unit. Reversing 50-330° arc adjustment through the top of the rotor requires only a flat blade screwdriver or non-reversing full 360° rotation.

Operating range, operating pressure range and precipitation range according to project. The rotor shall be available with twelve nozzles with indicated flow rates from 3.8 to 36.3 gpm (14.4 to

137.4 l/m) and an exit trajectory of 25°. All rotor body components shall be removable from the top without special tools in order to provide quick and easy flushing and maintenance of the sprinkler. It shall include slot in cover for use of a pull up tool for ease of nozzle installation and replacement; nozzle retention screw that may also be used to reduce spray radius by 25%; filter screen in the stem to protect the drive from clogging and to simplify removal for cleaning and flushing the system; 3-port nozzles designed to deliver even distribution over the entire radius including large wind resistant droplets and gentle close-in-watering. Five-year trade warranty.

- Pop-Up rotors for small turf areas. The rotor body, stem and nozzle, shall be constructed of heavy-duty and ultra-violet resistant plastic. It shall have a heavy-duty stainless steel retract spring for positive pop-down; integrated seals and method for clearing debris; oversized pressure activated wiper seal prevents leaks and protects internals from debris, precision controlled flush at pop-down to clear debris from the unit, to assure positive stem retraction in all soil types; ported arc adjustment screw to clear debris from unit at pop-down; slip clutch installation feature to allow easy arc alignment; green cover and a flow shut-off valve in the rotor head. Reversing 40-360° arc adjustment through the top of the rotor requires only a flat blade screwdriver. Operating range, operating pressure range and precipitation range according to project. The rotor shall include a nozzle tree containing twelve nozzles with indicated flow rates from 0.76 to 9.63 gpm (3.0 to 36.6 l/m) and an exit trajectory of 10-25°. All rotor body components shall be removable from the top without special tools in order to provide quick and easy flushing and maintenance of the sprinkler.

It shall include slot in cover for use of a pull up tool for ease of nozzle installation and replacement;

nozzle retention screw that may also be used to reduce spray radius by 25%; filter screen in the stem to protect the drive from clogging and to simplify removal for cleaning and flushing the system; utilize nozzles designed to deliver even distribution over the entire radius including large wind resistant droplets and gentle close-in-watering. Five-year trade warranty.

- Sprinkler heads shall be selected to have almost 100% overlap. A minimum of 15 sprinkler divided in four areas must be used in the artificial turf field. They shall be certified FIGC (Federazione Italiana Gioco Calcio) and LND (Lega Nazionale Dilettanti). Five years of warranty.

With sod cup.

- Automatic electric valves with membrane, normally closed, electrically controlled in 24 V., PN 10, for operating pressure of 15-150 psi (1.04-10.4 bar)., manual flow control, manual opening, valve body and bonnet shall be constructed of heavy-duty and ultra-violet resistant plastic. The bonnet shall be assembled to the body using multi-drive screws for use with flathead, Phillips, or hexagonal tools. The valve shall possess a water tight seal between the body and bonnet;

filtered pilot flow to resist debris and clogging; slow closing to prevent water hammer from causing subsequent system damage; manual internal bleed capability to operate the valve without allowing water into the valve box; non-rising flow control handle to adjust water flow as needed. it shall include a 24 VAC 50/60 Hz solenoid capable of 2-wire operation;

accommodate an optional field-installed pressure regulating dial; accept an optional latching solenoid for use with battery operated controllers be available with an optional purple flow control handle for use with non-potable water applications, heavy-duty stainless steel spring for positive diaphragm closure. It shall include a three-year trade warranty. Each solenoid valve will be equipped with interception valve.

- Box valves shall be in synthetic resin constructed of rigid thermoplastic materials in solid structure, non cellular, with green cover, with space for housings of intercepting organs or automatisms.

- Electronic programmer suitable for the control of solenoid valves in 24 V.a.c., with the following characteristics: controller expandable a 4,10,16 o 22 sectors, response times of each selected sector from 1 minute to 4 hours, 3 programs, 4 daily departures for each program, weekly programming or at intervals for each of three programs, seasonal adjustment of operating times from 1% to 200% with increments of 10%, rechargeable battery can maintain in memory the exact time and the programming data, pump control or a master valve, control panel and screen with icons easy to interpret, wall mounting bracket for easy programming and maintenance. Power supply : 220/240 V a.c. 50 Hz. Output : 24 V a.c. 50 Hz. Electronic programmer modular for the sector command. Expansion module for controller. Switch to suspend watering during rain, equipped with rain sensor and regulator intervention threshold 3-25 mm., compatible with all types of programmers.

- Flushing and drain valves, vacuum and air relief valve to prevent pipe water hammer and surge.

- Multipolar electrical cables, accessories, test, training and all necessary to provide a state of the art irrigation system.

2.5. Required works – Electrical systems

An existing electrical panel feeding the running track lighting system is located on the west side of the running track. Provide electrical feeding to the new irrigation system, connecting the new circuit to such panel. New cables shall be FG16OR16 type, routed inside underground cable ducts with double layer polyethylene pipes 750N crush resistant. Install a new panel for the irrigation system if necessary.

2.6. Required works – Additional works for code compliance

In addition to the works listed above, all other requirements necessary to make the work entirely in compliance with Italian and U.S. standards shall be identified, summarized in a report and included in the design. In case Italian and US/Military codes or standards provide different requirements, the strictest requirements shall be applied. To be noted that in case there is conflict between a mandatory Code requirement and one or more work called for in the Scope, the Code requirement takes precedence.

3. DESIGN REQUIREMENTS

3.1. Designer requirements and qualifications

The designer is required to be a Professional Engineer, enrolled in the professional Order (5 years degree) in the field pertaining the scope of the work.

The designer will include the geological report processed by the geologist.

3.2. Applicable codes

Design will be in compliance with all applicable Italian and US and Military Codes, in particular:

- Regolamento LND Standard / F.I.G.C.

- DPR 6 Giugno 2001, n. 380, Testo Unico dell’Edilizia.

- D. Lgs. 81, 9 Aprile 2008, e succ. mod. e integr.

- Uniform Criteria for Structures (UFC) 3-201-01, civil engineering, Section 2-4.2- SURVEY for survey requirements

- UFC 3-210-10, Low Impact Development

- Energy Independence and Security Act (EISA)

- USACE A / E / C Graphic Standard (ERDC / ITL TR-12-1)

- Legge sulle barriere architettoniche (ABA)

- Norme ambientali definitive per l'Italia

- Italian DM 37/08

- Applicable Italian/European electrical standards CEI and CEI EN.

- Applicable NFPA

- Applicable UFC (Unified Facility Criteria)

- All other codes and standards referred to in this document

3.3. Reference documents

The following reference material is provided with the purpose of showing the consistency of the area where the work is planned and sharing the available information. With reference to the drawings there is however the possibility that some discrepancies exist between what depicted and the actual existing conditions. The documents are provided in .pdf or .tif format and will not be available in CAD format unless otherwise specified:

- “Conceptual Field layout” (available also in CAD format)

- “dimensional indications” (available also in CAD format)

- As Built Construction Running Track 2018 (available also in CAD format)

- Sheet V019- Camp Darby industrial water map

3.4. Site investigation and geotechnical investigation

The designer is required to perform site investigations and measurements in order to ascertain the actual local conditions and the extent of the required work.

Designer is then required to prepare as-built drawings of the existing area to be used for design, based on the documents which will be provided by the Government and on the performed site investigations and measurements.

Geotechnical investigations are included in the scope of work.

3.5. Design contents

Design shall be composed at least by the following documents:

1) DESIGN DRAWINGS

Design Drawings shall be on ISO A1 sheets and must contain the following, as minimum:

- Cover sheet and index of drawings including vicinity map, and a general location plan;

- Existing/Demolition plans;

- Future conditions plans;

- Sections/Details in the number and quantity to make the work description clear and the project fully constructible;

All drawings shall be to scale, with graphic scale indicated. Dimensions and material identifications shall be clearly indicated. Drawings shall include all necessary notes and legends. All wording shall be in both English and Italian.

Design drawings shall comply with the US Army Corps of Engineers “A/E/C Computer-Aided Design (CAD) Standard” (free download in https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center)

2) BASIS OF DESIGN

Detailed technical report (in English and Italian) must include the following:

- Detailed description of all works to be accomplished;

- Method of accomplishment;

- Materials and finishing;

- Reference to applicable norms and laws (US, Military and Italian); designer is required to perform a comparison between the applicable codes/laws, clearly identifying the most stringent requirements, that will be the one applied. In case of conflict, if it is not possible to comply with both Italian and US codes, Italian codes take precedence.

3) DESIGN ANALYSIS

Detailed calculation of all the systems, structures and all other elements involved in the project, with reference to applied codes requirements listed in the basis of design. Calculation can be submitted in Italian only.

4) TECHNICAL SPECIFICATION

Technical Specifications are furnished to the Contractor to be used as the basis to prepare the design technical specification. Technical Specifications provided by the Government contain the minimum requirements for the project and the designer will be able to modify/expand/integrate the TS as applicable only upon authorization of the Design COR. However, integrations will be mandatory for sections which are not covered in what provided by the Government. The designer shall highlight the proposed modification/integration in order to allow the Government to easily identify and evaluate what submitted. Sections Ia, Ib, and Enclosure of Technical Specification are ruling for what attains construction management, quality control, anti-terrorism, physical security requirements and are not allowed to be modified by Contractor. Technical Specification shall be submitted in English only.

3.6. Design submittals

1) PREFINAL DESIGN SUBMITTAL (60% DESIGN COMPLETION).

The intermediate design will be delivered as per Milestone Plan and will consist of the following elements in the quantities specified for the project:

ELEMENT QUANTITY

a. Print copies of drawings (drawings must be ISO A1 but print copies can be ISO A3) 2 double language copies (English and Italian)

b. Print copies of technical specifications 2 copies in English

c. Print copies of Basis of Design / Design Analysis 2 copies in English +

2 copies in Italian

d. CD containing PDF copy of the documents listed above

2 CDs

2) FINAL DESIGN SUBMITTAL (100% DESIGN COMPLETION).

The final design will be delivered as per Milestone Plan and will consist of the following elements in the quantities specified for the project:

ELEMENT QUANTITY

a. Print copy of ISO A1 drawings signed and stamped by a professional engineer 1 double language copy (English and Italian)

b. Print copy of technical specifications signed and stamped by a professional engineer.

1 copy in English

c. Print copy of certification of compliance with Italian norms (English and Italian) signed and stamped by a professional engineer.

1 double language copy (English and Italian)

d. Print copy of Contractor statement signed by a technically qualified representative of the construction contractor.

1 double language copy (English and Italian)

e. Compact disk, rewritable, containing:

1. The entire technical specifications (English) in

Microsoft Word .DOC or .DOCX format.

2. The entire technical specifications (English) in PDF format (compatible with Adobe Acrobat Reader).

3. All project drawings (English and Italian) in DWG format (compatible with Autocad Software)

4. All project drawings (English and Italian) in PDF format.

5. Final Basis of design / Design analysis (English and

Italian) in PDF format.

1 CD

6. Scans of Certification of Compliance and Contractor statement, signed, in PDF format.

f. Compact disk, rewritable, containing:

1. The entire technical specifications (English) digitally signed by a professional engineer in PAdES format.

2. All project drawings (English and Italian) digitally signed by a professional engineer in PAdES format.

3. Final Basis of design / Design analysis (English and

Italian) digitally signed by a professional engineer in PAdES format.

4. Certification of Compliance with Italian norms (English and Italian) digitally signed by a professional engineer in PAdES format.

1 CD

Documents at points a., b., f. above will be delivered after the contents of point e. have been checked and approved, and will incorporate any further comment or discovered deficiency.

3.7. Certification of Compliance with Italian norms

The final submission shall include Certification of Compliance with Italian Norms. It will consist of the following statement, to be signed and stamped by the designer:

“Having reviewed the definitive and detailed project No. AD1-00137-8P, pertaining to “Multi-purpose field installation”, I declare that I have ascertained that the structures and technological system included therein comply with the applicable Italian norms.

DATE SIGNATURE

Esaminato il progetto definitivo e dettagliato No. AD1-00137-8P, relativo a “Multi-purpose field installation”, dichiaro di aver accertato che strutture ed impianti tecnologici in esso contenuti rispondono alla vigente normativa italiana.

DATA FIRMA

3.8. Contractor Statement of design acceptance

The final design submittal shall also be accompanied by the following statement, signed by a technically qualified representative of the construction contractor:

“I, undersigned __________, in the vest of __________, have reviewed the final design submittal of project AD1-00137-8P “Multi-purpose field installation”, prepared by __________, with particular reference to the drawings and technical specifications, and I have found it:

- complete;

- constructible;

- fully compliant with the Scope of Work;

- feasible within the terms of the contract.

I understand that the above mentioned design documents, once reviewed and accepted by the Government, will become contract documents. I also understand that if anything of the Scope of Work is missing in the design, my Company will still be obliged to perform.”

DATE SIGNATURE

3.9. Design review meetings and Government review comments

The Contractor is required to attend a pre-design meeting and a review meetings after the pre-final submittal; Contractor’s designer is required to attend these meetings too. All meetings will take place at the COR’s office, Bldg 5155, Supply and Maintenance Area, Livorno.

In general, design review comments will be returned to designers within 15 calendar days from the date of receipt of design submittal. Every submittal after the preliminary shall be accompanied by an annotated copy of the review comments.

3.10. Materials disposal

If the case occurs, verify and prepare documentation for special material disposal per current Italian regulation. In designing and planning construction and/or demolition activities, waste produced will be identified and waste removal opportunities will be evaluated. The designer shall identify all reusable materials to be turned in and materials to be disposed off in landfill or to be delivered to recycling plant.

Prepare documentation for hazardous material handling and disposal, for ASL approval, if that kind of material is planned to be removed. To be noted that Asbestos Containing Material is not expected to be required to be demolished under this project.

3.11. Safety and Coordination Plan

The Government will award a separate contract for Design Safety Coordination.

The project is performed assuming the possible presence of more than one firm on the work place, not necessarily at the same time, as per paragraphs 3 and 4 of art. 90 of Legislative Decree 81/2008.

A preliminary “Piano di Sicurezza e Coordinamento” (safety and coordination plan) is included in the contract documentation. The final “Piano di Sicurezza e Coordinamento” (safety and coordination plan) shall be prepared by the “Coordinatore per la Sicurezza in Fase di Progettazione” (safety coordinator during design) after the approval of the final project.

4. CONSTRUCTION REQUIREMENTS

4.1. General requirements

For general requirements, including in particular the mandatory antiterrorism trainings to be performed, see section Ia “General Requirements” of technical specification.

4.2. Safety

The Government will award a separate contract for Construction Safety Coordination.

The project is performed assuming the possible presence of more than one firm on the work place, not necessarily at the same time, as per paragraphs 3 and 4 of art. 90 of Legislative Decree 81/2008.

The Contractor shall provide his/her own “Piano Operativo di Sicurezza” (operational safety plan) to the Safety Coordinator during Construction considering the prescriptions of the Safety and coordination Plan and shall comply with the requirements of Legislative Decree 81/2008 in all applicable parts.

4.3. Interferences with occupants activities or facility operations The area of running track may be used during construction works.

Contractor is required to submit a plan before starting the construction phase clearly indicating all the work activities involving utilities interruptions (for example power outages or water supply interruption) and impacting on space usability, including the proposed measures to minimize such periods. Contractor will reduce at minimum the utilities interruptions (water, electricity etc.), coordinating the service interruptions with the COR at least 10 days in advance.

4.4. Emergency situations

Contractor will maintain the following documentation available and usable at the work site, to be provided by the COR:

- A copy of the Camp Darby Emergency Plan, to which contractor will refer in case of the emergency conditions indicated in the plan itself.

- Base Grid Coordinates layout, with the work site highlighted.

- List of emergency telephone numbers.

4.5. Project identification sign

The contractor shall supply and install a sign identifying the project. The sign shall be of high-resistant plywood for outdoor installation, white painted. The dimensions shall be 1200x2400x12

mm. The letters of the wording shall be uppercase, black color, 5 cm high, except the letters of the project title which shall be 10 cm. The sign shall be fixed to a structure made of any material provided it is lasting and in compliance with all safety requirements. The sign shall be well visible, with the lower side at 1.2 m from ground level.

4.6. Final cleaning

At the completion of the construction works Contractor is required to provide an accurate cleaning of the areas involved in the construction works.

4.7. Documents to be provided at the completion of the works

At the completion of the work, the following documents will be provided to the COR:

ELEMENT QUANTITY AND FORMAT

a. Statement of Conformity

(Dichiarazione di conformita’) of each utility system, according to Italian D.M. 37/08 requirements;

1 paper copy + 1 electronic copy in PDF format created by scanning the original document, stamped and signed, attachments included.

b. Instruction manuals of each system or equipment.

1 paper copy + 1 electronic copy in PDF format created by scanning the original document

c. Certification of each item / element / equipment installed.

1 paper copy + 1 electronic copy in PDF format created by scanning the original document

d. Test reports. 1 paper copy + 1 electronic copy in PDF format created by scanning the original document

e. As built drawings. 1 electronic copy in CAD format (.dwg files) and in PDF format digitally stamped and signed in PAdES

f. DD Form 1354 (latest version) completely filled.

1 electronic copy in PDF format

g. All the other documents required in the Technical Specification.

1 electronic copy in PDF format

In addition to the drawings pertaining the works performed within the project, the as built drawings shall include a new condition plan of the facility, in scale, showing only all the quotes of all the rooms, without any additional information.

In order to properly fill the DD Form 1354 the Contractor is required to interface with COR and the Government Real Property Office for the correct compilation of the Form.

All the electronic copies of the above documents must be delivered in a CD-ROM properly labeled.

Label shall include the following information:

- Number and title of the project

- Type and date of each document

5. SPECIAL REQUIREMENTS

5.1. Environmental restrictions

Project is subject to VIncA (Incidence Evaluation Assessment) from the Park Authority. VIncA approval has been already received and it’s out of the Contractor scope of work.

5.2. UXO research and reclamation

UXO (Unexploded Ordnances) research and reclamation is presently estimated not to be required for the project. The final determination on the matter will be however made by the Design Safety Coordinator, as mandated by law. In case the UXO search is determined to be required, a specialized firm will need to perform it, and the Government reserves the right to include the job through a contract modification or perform separately.

6. WORKS SCHEDULE

6.1. Contract performance period

The contract performance period for the entire contract (Phase 1 plus Phase 2) is as follows:

- Design Phase: 120 calendar days (including days taken by the Government to review design submittals);

- Construction Phase: 180 calendar days.

Individual Notices to Proceed will be released for each of the two phases.

6.2. Phase I (Design) Management

This phase is managed by a Contracting Officer Representative (COR), from the Directorate of Public Works (DPW), Engineering Services, Design Branch. The US Government should not take longer than 15 days to provide review comments to the contractor for each planned submittal.

6.3. Phase II (Construction) Management

This phase will be controlled by the COR from the DPW, Engineering Services, Construction Branch, in accordance with documents approved in Phase 1. Normally, construction can begin once the contractor has made all changes identified during the Government design review.

However, the contractor may be allowed to proceed with construction while clarification and administrative comments are being incorporated into the design. The revisions can be approved by partial re-submittals.

6.4. Notice To Proceed

The Notice to Proceed (NTP) date for the Design Phase will be established at the Pre-Performance Conference. After the final design submittal has been approved and it is time to start construction, the first phase is closed and a new Notice to Proceed is issued by the Contracting Officer to the contractor.

6.5. Installation access

Once the contractor has been awarded the contract, he must apply for installation passes for each contract personnel requiring access for more than 60 calendar days to perform work. It takes a minimum of 30 working days from the date of application to the Security Office to be issued an installation pass.

6.6. Milestones Plan

Project phasing will be in accordance with the Milestones Plan. Overall number of Calendar Days allowed will be in accordance with paragraph 7.1.

Milestones Phase duration

Progressive Date

Design Phase NTP/Start Design 0 1-May-22 Submittal Prefinal Design 60 60 30-Jun-22 Comments 15 75 15-Jul-22 Submittal Final Design and Approval Requests 30 105 14-Aug-22 Comments and final corrections 15 120 29-Aug-22

Construction Phase NTP/Start Construction 13-Sep-22 Completion of construction 180 180 12-Mar-23

Notes:

- Design NTP date is hypothetical. In case this date changes, the plan will vary.

- Passes for construction shall be obtained during design phase