B08-Amendment 0002_20220826.pdf

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

0011788545

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See continuation sheet for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 35

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W58D2M22Q0020

X 9B. DATED (SEE ITEM 11)

20-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Aug-2022

CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

W58D2M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

W58D2M22Q0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this amendment is the following:

1. To extend the quote due-in date from 1 September 2022 11:00 A.M. to 6 September 2022 11:00 A.M.

2. To incorporate DFARS clause 252.217-7028.

3. To replace the existing Performance Work Statement dated 14 Juy 2022 with an Updated Performance Work Statement dated 24 August 2022.

4. To add CLIN 0004 and CLIN 0005 in accordance with Performance Work Statement dated 24 August 2022 paragraph 5.2.1.6 and paragraph 5.2.1.7.

5. To delete the Attachment no. 2 entitled “Price Book”. It is no longer required to fill out this document.

6. To add the Attachment no. 5 for sprinkler system photos and Attachment no. 6 for yard dimension information.

7. To provide the following answers to the questions submitted by a quoter:

The Government hereby provides response to the questions submitted by an interested contractor:

1. QUESTIONS: How many types A, B and C apartments are there?

ANSWER: Type A QTY: 1, Type B QTY: 9, Type C QTY: 11

2. QUESTION: Technical specifications for: Water Pump Starmatic, Water Pump Floating Valve, Water Pump Air Lung, Water Pump Electric Engine.

ANSWER: These items except the floating mechanism shall be managed under the “Over and Above Work” clause 252.217-7028 which will require the contractor to submit a quote and approval by the Government prior start of work.

3. QUESTION: Technical characteristics for: Stove Hood with Fan, Radiator (how many elements).

ANSWER: Stove hoods with light, ventilation and filters, may have external exhaust or internal exhaust with filter systems. Radiators 10-12 elements as normally are provided in Italian apartments and houses that could be constructed in aluminum or iron material. Normally are placed in: kitchen, dining area, living room, in each bathroom, in each bedrooms, in the attic and in the family room.

4. QUESTION: Technical characteristics for: Circuit Breaker.

ANSWER: Circuit breakers are 35 Amps to support 6 kwatts of electrical power

5. QUESTION: Specifications for: Satellite Dish + Kit (diameter etc.).

ANSWER: Diameter 60 or 80 centimeters of diameter

6. QUESTION: Technical characteristics or photo: Chandelier, Appliques.

ANSWER: 220 volts chandeliers and appliques shall be with top cover and no cover underneath in order for the tenant easily remove and reinstall light bulb.

7. QUESTION: Technical features or photo: External Light Fixture.

ANSWER: External light fixture waterproof sealed.

8. QUESTION: Technical characteristics : Irrigation System Sprinkler.

ANSWER: Sprinkle system activated by a natural water coming from the well deep in ground (not potable water).

Replacement of interchangeable rainbird sprinkler heads and up to 50 meters of 1/4" plastic water supply lines. The control box is not a recurring maintenance item and has a longevity that goes past plastic lines and sprinkler heads.

Control modules consistent with sprinkler zones commensurate with lawn in Italy. Please see attached pictures Attachment 5.

9. QUESTION: RFQ indicates that some housing units have yards, can you please provide the square meters of yard to be mowed/trimmed ANSWER: See Attachment 6.

NOTE: Maintenance and Repair work not listed as a Service Call shall be managed under the “Over and Above Work” clause 252.217-7028 which will require the contractor to submit quote and approval by the Government prior start of work.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Sep-2022 11:00 AM to 06-Sep-

2022 11:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

This CLIN has been renumbered to CLIN 0005.

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Over & Above Work (Maint/Repair).

The CLIN extended description has changed from:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.4 and attachment titled "Price Book".Over and above work consists in the repair work that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book", will be added to the other CLINS to determine the lowest quotation.NOTE:-- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.-- The value of this CLIN will be provided by the Government at time of award and may be different from the total quote provided by the quoter.

To:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.7. Over and Above Work consists of Maintenance & Repair work that are over and above the service call requirements. The quoters are not required to quote this item. The value of this line item will be provided by the Government at time of award.

CLIN 1004

This CLIN has been renumbered to CLIN 1005.

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Over & Above Work (Maint/Repair).

The CLIN extended description has changed from:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.4 and attachment titled "Price Book".Over and above work consists in the repair work that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book", will be added to the other CLINS to determine the lowest quotation.NOTE:-- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.-- The value of this CLIN will be provided by the Government at time of award and may be different from the total

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.7. Over and Above Work consists of Maintenance & Repair work that are over and above the service call requirements. The quoters are not required to quote this item. The value of this line item

CLIN 2004

This CLIN has been renumbered to CLIN 2005.

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Over & Above Work (Maint/Repair).

The CLIN extended description has changed from:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.4 and attachment titled "Price Book".Over and above work consists in the repair work that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book", will be added to the other CLINS to determine the lowest quotation.NOTE:-- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.-- The value of this CLIN will be provided by the Government at time of award and may be different from the total

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.7. Over and Above Work consists of Maintenance & Repair work that are over and above the service call requirements. The quoters are not required to quote this item. The value of this line item

CLIN 3004

This CLIN has been renumbered to CLIN 3005.

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Over & Above Work (Maint/Repair).

The CLIN extended description has changed from:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.4 and attachment titled "Price Book".Over and above work consists in the repair work that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book", will be added to the other CLINS to determine the lowest quotation.NOTE:-- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.-- The value of this CLIN will be provided by the Government at time of award and may be different from the total

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.7. Over and Above Work consists of Maintenance & Repair work that are over and above the service call requirements. The quoters are not required to quote this item. The value of this line item

CLIN 4004

This CLIN has been renumbered to CLIN 4005.

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Over & Above Work (Maint/Repair).

The CLIN extended description has changed from:

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.4 and attachment titled "Price Book".Over and above work consists in the repair work that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book", will be added to the other CLINS to determine the lowest quotation.NOTE:-- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.--

The value of this CLIN will be provided by the Government at time of award and may be different from the total

Maintenance and Repair Service of Government Leased Quarters located in Livorno Area and Pisa Area as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, Paragraph 5.2.1.7. Over and Above Work consists of Maintenance & Repair work that are over and above the service call requirements. The quoters are not required to quote this item. The value of this line item will be provided by the Government at time of award.

CLIN 0004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 120 Each Service Calls

FFP

The service halll be performed in accordance with the Performance Work Statement Paragraph 5.2.1.6. The quoter has submit only one unit price to perform the different minor repair listed at paragraph 5.2.1.6. The quantity estimated per one year is 120 each.

FOB: Destination

PSC CD: J045

NET AMT

CLIN 1004 is added as follows:

1004 120 Each OPTION Service Calls

FFP

The service halll be performed in accordance with the Performance Work Statement Paragraph 5.2.1.6. The quoter has submit only one unit price to perform the different minor repair listed at paragraph 5.2.1.6. The quantity estimated per one year is 120 each.

CLIN 2004 is added as follows:

2004 120 Each OPTION Service Calls

FFP

The service halll be performed in accordance with the Performance Work Statement Paragraph 5.2.1.6. The quoter has submit only one unit price to perform the different minor repair listed at paragraph 5.2.1.6. The quantity estimated per one year is 120 each.

CLIN 3004 is added as follows:

3004 120 Each OPTION Service Calls

FFP

The service halll be performed in accordance with the Performance Work Statement Paragraph 5.2.1.6. The quoter has submit only one unit price to perform the different minor repair listed at paragraph 5.2.1.6. The quantity estimated per one year is 120 each.

CLIN 4004 is added as follows:

4004 120 Each OPTION Service Calls

FFP

The service halll be performed in accordance with the Performance Work Statement Paragraph 5.2.1.6. The quoter has submit only one unit price to perform the different minor repair listed at paragraph 5.2.1.6. The quantity estimated per one year is 120 each.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0004:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 19-SEP-2022 TO

18-SEP-2023

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

W582RR

The following Delivery Schedule item has been added to CLIN 0004:

CAGE

POP 19-SEP-2022 TO

18-SEP-2023

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

The following Delivery Schedule for CLIN 0005 has been added:

CAGE

POP 19-SEP-2022 TO

18-SEP-2023

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

The following Delivery Schedule for CLIN 1005 has been added:

CAGE

POP 19-SEP-2023 TO

18-SEP-2024

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

The following Delivery Schedule for CLIN 2005 has been added:

CAGE

POP 19-SEP-2024 TO

18-SEP-2025

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

The following Delivery Schedule for CLIN 3005 has been added:

CAGE

POP 19-SEP-2025 TO

18-SEP-2026

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

The following Delivery Schedule for CLIN 4005 has been added:

CAGE

POP 19-SEP-2026 TO

18-SEP-2027

N/A USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

56128, TIRRENIA PISA

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1004:

The following Acceptance/Inspection Schedule was added for CLIN 2004:

The following Acceptance/Inspection Schedule was added for CLIN 3004:

The following Acceptance/Inspection Schedule was added for CLIN 4004:

The following have been added by full text:

252.217-7028 OVER AND ABOVE WORK. (DEC 1991)

(a) "Definitions."

As used in this clause --

(1) "Over and above work" means work discovered during the course of performing overhaul, maintenance, and repair efforts that is --

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract; and

(iii) Necessary in order to satisfactorily complete the contract.

(2) "Work request" means a document prepared by the Contractor which describes over and above work being proposed.

(b) The Contractor and Administrative Contracting Officer shall mutually agree to procedures for Government administration and Contractor performance of over and above work requests. If the parties cannot agree upon the procedures, the Administrative Contracting Officer has the unilateral right to direct the over and above work procedures to be followed. These procedures shall, as a minimum, cover --

(1) The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work;

(2) Government review, verification, and authorization of the work; and

(3) Proposal pricing, submission, negotiation, and definitization.

(c) Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedures.

(d) The Government shall --

(1) Promptly review the work request;

(2) Verify that the proposed work is required and not covered under the basic contract line item(s);

(3) Verify that the proposed corrective action is appropriate; and

(4) Authorize over and above work as necessary.

(e) The Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

(f) Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

(End of clause)

The following have been modified:

ATTACHMENTS

The following documents are made part of this Request for Quotation:

Attachment #1 -- Past Experience Questionnaire consisting of 1 page undated Attachment #2 -- Price Book (DELETED) Attachment #3 -- Self Certification Anti-mafia Attachment #4 -- List of Government Leased Quarters Attachment #5 -- Sprinkler System Photos Attachment #6 -- Yard Dimensions Information

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Government Leased Quarters

Darby Military Community (DMC) USAG, Italy Livorno

24 August 2022

Part 1

General Information

1. General: This is a non-personal services contract to perform the maintenance and repair of Government leased quarters. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor whom in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service contract for maintenance and minor repair of Government leased quarters located in Livorno and Pisa within a 35-Kilometer radius of Camp Darby.

1.2 Background: The previous purchase order was W912PF19P0040. This purchase order included the scheduled maintenance service at the vacant apartment type A (Two bedrooms quarters within one bathroom); apartment type B (three bedrooms and two bathrooms); apartment type C (four bedrooms and three bathrooms). This purchase order included the time and material items for repairing works. The PWS described the recurring repairing works:

plumbing repairing works; electrical repairing works; and woodwork repairing work.

1.3 Scope: The service included scheduled maintenance in vacant quarters as described in paragraph 5.2.1 and minor repair in occupied quarters as described in paragraph 5.2.1.5

1.4 Objectives: The contractor shall perform works for scheduled maintenance and minor repair at Government leased quarters to eliminate the malfunction of the equipment installed in the apartment.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten calendar days after the contract award. (Deliverable # A.001)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 calendar days from the contract award. If the Government has provided comments, the Contractor shall then have 3 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

e. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 5 working hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 work days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work Shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in

November Christmas Day December 25th Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work Shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Ferragosto / Assumption

Day 15 August

Epiphany Day 6 January Local Public Holiday* 8 September Easter Monday Monday after Easter All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception

Day 8 December

Labor Day 1 May Christmas Day 25 December Republic Day 2 June

1.5.4 Operating Hours: The hours of operation for routine work shall be 08:00 thru 17:00 hours Monday thru Friday. Housing personnel in “on call” status can request emergency repair during the following schedule: Monday to Friday between 18:00 to 06:00 hrs. During the Saturday and Sunday, American and Italian holidays 24 Hours a day.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08.00 to 17.00 and Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 07.00 to 18.00 e.g. Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 to 17.00, Monday to Friday. The COR might require to perform the emergency repair as identified at paragraph 1.5.4. The Contractor shall at all times maintain an adequate workforce for the performance of all tasks defined within this

PWS.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: Reserved

1.6 Place of Performance The work to be performed under this contract will be performed at Government leased quarters located in Livorno and Pisa, within 35 Kilometers radius of Camp Darby.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access:

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control.

The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/- 1/0/AER190-16.pdf

1.7.3.1 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10) calendar days (Deliverable A.002).

1.7.3.2 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) calendar days (Deliverable A.003).

1.7.3.3 Common Access Cards (CAC): Reserved

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.7.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required.

The Contractor employee may begin performance of the contract after receiving a favorable local background check.

The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 10 days of receipt by the Contractor, identifying such with the appropriate contract number ( Deliverable # A.0010). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within one (1) day of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable # A.0011). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

Reference chapter 1.22.1.

1.8 Key Control: Reserved

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart

42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person shall be provided in writing to the Contracting Officer no later than five (5) calendar days from the contract award (Deliverable A.004).

a Contract Manager and Alternate Contract Manager: The Contractor shall provide a contract manager(s) who shall be responsible for the day to day performance of work. The contract Manager must demonstrate a minimum of three year experience in minor repairing works. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be provided in writing to the Contracting Officer through the COR. The Contractor shall provide telephone numbers for the contract manager(s) and alternate where this person(s) may be contacted immediately in case of an emergency (i.e., fire, power outage, etc.). The contract manager or alternate shall have full authority to act for the Contractor on all matters pertaining to the performance of this contract. The Contract manager and alternate shall speak, read, and write in English in order to meet with U.S. Government personnel designated by the Contracting Officer to discuss the problems for the repairing works. The person in this position shall be able to speak, read and write English at level 1, in accordance with attachment 2 in part 7.

b Quality Control Manager: The quality control manager must demonstrate a minimum of three year experience in minor repairing works as described in the performance work statement at paragraph 5.2.1. The person in this position shall be able to speak, read and write English at level 1, in accordance with attachment 2 in part 7.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable A.005)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Reserved

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 15 calendar days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. The contractor shall furnish all equipment, safety clothing and Safety plan in accordance with D.lgs 81-2008.

The above documents shall be provided to the COR within 10 days after contract award (Deliverable A.006).

1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1;

will be reviewed for acceptance by designated Government personnel (Deliverable A.007). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-

1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1- 1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.2

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) The Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 3 calendar days that such notifications were made (Deliverable A.008).

1.20.1.3 The Contractor shall comply with all requirements enforced by Safety Law 81/2008 and SMI, and in particular, before any work can start, and no later than ten (10) calendar days from the Award date, Contractor shall provide the documentation listed at chapter 1.20 (Deliverable A.009).

1.21 Environmental Compliance: The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this…