Amendment 0001 - W58D2M22Q0009.pdf

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

0011745839

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See page 2 for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 47

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jul-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W58D2M22Q0009

X 9B. DATED (SEE ITEM 11)

28-Apr-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jul-2022

CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

W58D2M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

W58D2M22Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-May-2022 12:00 AM to 26-Jul-

2022 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 2007

The PSC code has changed from J041 to J045.

CLIN 0001

The CLIN extended description has changed from:

IAW PWS 5.2.1.1NOTE: This item is "Subject to Availability of Funds".

To:

IAW PWS 5.2.1.1

CLIN 0002

IAW PWS 5.2.1.1 CASA TOSCANANOTE: This item is "Subject to Availability of Funds".

IAW PWS 5.2.1.1 CASA TOSCANA

CLIN 0003

PUMPS, AHUs, DUCTS, AIR EXTRACTORS IAW PWS 5.2.1.2NOTE: This item is "Subject to Availability of

Funds".

PUMPS, AHUs, DUCTS, AIR EXTRACTORS IAW PWS 5.2.1.2

CLIN 0004

PUMPS, AHUs, DUCTS, AIR EXTRACTORS IAW PWS 5.2.1.2 CASA TOSCANANOTE: This item is "Subject to Availability of Funds".

PUMPS, AHUs, DUCTS, AIR EXTRACTORS IAW PWS 5.2.1.2 CASA TOSCANA

CLIN 0005

AND FAN COILS IAW PWS 5.2.1.3NOTE: This item is "Subject to Availability of Funds".

AND FAN COILS IAW PWS 5.2.1.3

CLIN 0006

AND FAN COILS IAW PWS 5.2.1.3 IAW PWS 5.2.1.3 CASA TOSCANANOTE: This item is "Subject to

Availability of Funds".

AND FAN COILS IAW PWS 5.2.1.3 IAW PWS 5.2.1.3 CASA TOSCANA

CLIN 0007

The CLIN description has changed from OVER&ABOVE M&R IAW PWS 5.2.1.4 to Cleaning and sanitize of a metal air.

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause

252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph

5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled

"Price Book for Contractors Quote - Base Period" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base

Period", will be added to the other CLINS to determine the lowest quotation.NOTE:- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.- The quoters are not required to quote this item. The value of this line item will be provided by the Government at time of award.NOTE:

This item is "Subject to Availability of Funds".

ducted system to perform thru the use of special brushes, robot and anyother special tool and equipment required to fulfill with the general scope of the work. Price to be established on linear meter. Potential Costs required for the use of a Cherry Picker or an Elevator will be compensated thru the use of the dedicated line item included into this price book.

The pricing detail quantity has increased by 799.00 from 1.00 to 800.00.

The unit of issue has changed from Job to Linear Meter.

CLIN 1007

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause

252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph

5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled

"Price Book for Contractors Quote - Base Period" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base

Period", will be added to the other CLINS to determine the lowest quotation.NOTE:- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.- The quoters are not required to quote this item. The value of this line item will be provided by the Government at time of award.NOTE:

ducted system to perform thru the use of special brushes, robot and anyother special tool and equipment required to fulfill with the general scope of the work. Price to be established on linear meter. Potential Costs required for the use of a Cherry Picker or an Elevator will be compensated thru the use of the dedicated line item included into this price book.

CLIN 2007

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause

252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph

5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled

"Price Book for Contractors Quote - Base Period" the unit price and total for each type of repairing works. For evaluation purpose the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base

Period", will be added to the other CLINS to determine the lowest quotation.NOTE:- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.- The quoters are not required to quote this item. The value of this line item will be provided by the Government at time of award.NOTE:

ducted system to perform thru the use of special brushes, robot and anyother special tool and equipment required to fulfill with the general scope of the work. Price to be established on linear meter. Potential Costs required for the use of a Cherry Picker or an Elevator will be compensated thru the use of the dedicated line item included into this price book.

CLIN 0008 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 140 Each Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during half tour of duty

FOB: Destination

PSC CD: J045

NET AMT

CLIN 0009 is added as follows:

0009 140 Each Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during on a tour of duty

CLIN 0010 is added as follows:

0010 1 Job

OVER&ABOVE M&R IAW PWS 5.2.1.4

FFP

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph 5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".

Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book for Contractors Quote - Base Period" the unit price and total for each type of repair work. For evaluation purpose, the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base Period", will be added to the other

CLINS to determine the lowest quotation.

NOTE:

- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.

- The value of this line item will be provided by the Government at time of award and may be different from the total quote provided by the quoter.

CLIN 1008 is added as follows:

1008 140 Each OPTION Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during half tour of duty

CLIN 1009 is added as follows:

1009 140 Each OPTION Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during on a tour of duty

CLIN 1010 is added as follows:

1010 1 Job

OPTION OVER&ABOVE M&R IAW PWS 5.2.1.4

FFP

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph 5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".

Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book for Contractors Quote - Base Period" the unit price and total for each type of repair work. For evaluation purpose, the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base Period", will be added to the other

CLINS to determine the lowest quotation.

NOTE:

- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.

CLIN 2008 is added as follows:

2008 140 Each OPTION Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during half tour of duty

CLIN 2009 is added as follows:

2009 140 Each OPTION Urgent maintenance and repair, fault

FFP

research, restore, code compliance of HVAC systems, chillers, heat pumps, DDCs, AHUs, Fan Coils, Split Units, Air Extractors, and any other equipment included in the scope of the service performed during on a tour of duty

CLIN 2010 is added as follows:

2010 1 Job

OPTION OVER&ABOVE M&R IAW PWS 5.2.1.4

FFP

Maintenance and Repair Service for HVAC & Heating Systems, USAG Italy DMC as prescribed by DFARS clause 252.217-7028. The performance will be executed in accordance with the Performance Work Statement, paragraph 5.2.1.4 and attachment titled "Price Book for Contractors Quote - Base Period".

Over and above work consists in the repairing works that are over and above the scheduled maintenance requirements. Insert on the attachment titled "Price Book for Contractors Quote - Base Period" the unit price and total for each type of repair work. For evaluation purpose, the sum of the prices indicated in the attachment titled "Price Book for Contractors Bid - Base Period", will be added to the other

CLINS to determine the lowest quotation.

NOTE:

- The quantities indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the attachment for the base year or for the option years if exercised.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0007 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 04-AUG-2022 TO

03-AUG-2023

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

W582RR

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 0008 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 0009 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 0010 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 1008 has been added:

POP 04-AUG-2023 TO

03-AUG-2024

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 1009 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 1010 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 2008 has been added:

POP 04-AUG-2024 TO

03-AUG-2025

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 2009 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

The following Delivery Schedule for CLIN 2010 has been added:

N/A LIVORNO

LIVORNO

PUBLIC WORK OFFICE (DPW) BLDG 5155

DEPOT

TIRRENIA (PISA) 56128

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0008:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0009:

The following Acceptance/Inspection Schedule was added for CLIN 0010:

The following Acceptance/Inspection Schedule was added for CLIN 1008:

The following Acceptance/Inspection Schedule was added for CLIN 1009:

The following Acceptance/Inspection Schedule was added for CLIN 1010:

The following Acceptance/Inspection Schedule was added for CLIN 2008:

The following Acceptance/Inspection Schedule was added for CLIN 2009:

The following Acceptance/Inspection Schedule was added for CLIN 2010:

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is as follows:

To change Block #28 of SF 1449

To change the CLINs structure and description

To change the PSC

To revise FAR clauses 52.217-9, 52.212-1 and 52.212-2

To delete FAR clauses 52.204-25 and 52.232-18

To incorporate updated PWS

To revise the document listed in the “Attachments”

To postpone the due-in date

The following have been modified:

ATTACHMENTS

The following documents are made part of this Request for Quotation:

Attachment #1 -- DMC First Aid Plan Review-Oct20-Signed (English version) consisting of 10 pages dated 05

October 2020

Attachment #2 -- DMC Piano di Primo Intervento Aggiornamento-Ott20-Signed (Italian version) consisting of 10 pages dated 05 October 2020

Attachment #3 -- Single Document for the assessment of interferential risks (Documento Unico di Valutazione dei rischi di Interferenza – D.U.V.R.I.) consisting of 15 pages dated 11 February 2022

Attachment #4 -- Experience Questionnaire consisting of 1 page undated

Attachment #5 -- Self Certification for Antimafia Communication consisting of 1 page undated

Attachment #6 -- Enclosure#1_Check List Visual Inspection (Allegato 3 - Linee Guida Ministero)

Attachment #7 -- Enclosure#2_Technical Inspection Report (Allegato 6 - Linee Guida Ministero)

Attachment #8 -- Enclosure#3_HVAC Equipment List Up to 08 April 2022 consisting of 9 pages

Attachment #9 -- Enclosure#4_FAN COILS&SPLITS List

Attachment #10 -- Enclosure#5_Boilers Equipment List Up to 08 April 2022 consisting of 1 page

Attachment #11 -- Price Book for Contractors Bid – Base Period consisting of 1 page (Final)

Attachment #12 -- Price Book for Contractors Bid – Option Year One consisting of 1 page undated (Final)

Attachment #13 -- Price Book for Contractors Bid – Option Year Two consisting of 1 page undated (Final)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair Service for HVAC & Heating Systems

LPW-O&M Utilities

USAG Italy DMC

Livorno

July 14, 2022

Enclosure to this PWS

1. Enclosure#1_Check List Visual Inspection (Allegato 3 - Linee Guida Ministero)

2. Enclosure#2_Technical Inspection Report (Allegato 6 - Linee Guida Ministero)

3. Enclosure#3_HVAC Equipment List

4. Enclosure#4_FAN COILS List

5. Enclosure#5_Boilers Equipment List

Part 1

General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide technical assistance services for maintenance and repair of heating and HVAC systems, plant and equipment at Camp Darby, Depot and

ASA (USAG Italy DMC).

1.2 Background: These services were performed on a recurring base during last years.

1.3 Scope: The Contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and others items necessary to perform services as described in the PWS and associated contract document.

The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The contractor shall perform works for maintenance, repair, urgent repair, upgrade, renewal, replacement, substitution, code compliance or renovating for chillers, heat pumps, ventilation/air conditioning systems

(HVAC) and related components, air handling units (AHU), ducts, fans, air extractors, fan coils, heating systems, boilers, burners, hot water systems and any other equipment related with these systems in order to accomplish with the scope of the work, in order to meet O&M purposes and to comply with functional and safety requirements.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s

Representative (COR) for review within ten calendar days after the contract award. (Deliverable # A.001)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 calendar days from the contract award. If the Government has provided comments, the Contractor shall then have 3 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

e. How will the Contractor inventory and track maintenance of all Government Provided Equipment /

Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus

5 years?

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 5 working hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 work days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels

(performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the

PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January

Presidents Day 3rd Monday in February Memorial Day last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October

Veteran’s Day November 11th Thanksgiving Day 4th Thursday in

November

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Ferragosto / Assumption

Day

15 August

Epiphany Day 6 January Local Public Holiday* 8 September

Easter Monday Monday after Easter All Saints’ Day 1 November

Liberation Day 25 April Immaculate Conception

Day

8 December

Labor Day 1 May Christmas Day 25 December

Republic Day 2 June

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08.00 to 17.00 and Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 07.00 to 18.00 e.g. Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 to 17.00, Monday to Friday. For operational reasons, the COR might require to perform the service on Sunday and in other than above-mentioned hours. The contractor will be notified by the COR with seven days’ notice of any change in schedule.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan (apply only to the annual and six-month services) that shall identify the scheduled work (to include location, work to be completed, timeline, etc.). The Government will review and either accept or return their comments to the Contractor within ten days. The

Contractor shall then have 3 days to submit a Final Work Plan. (Deliverable A.002)

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6 Place of Performance The work to be performed under this contract will be performed at USAG Italy DMC areas (Camp Darby, Depot).

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access:

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16)

Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The

Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a

Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/-

1/0/AER190-16.pdf

1.7.3.1 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10) calendar days (Deliverable

A.003).

1.7.3.2 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) calendar days (Deliverable A.004).

1.7.3.3 Common Access Cards (CAC): Reserved

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.7.4 Background Checks: Reference Chapter 1.22.1

1.7.4.1 U.S. Citizen: Reserved

1.7.4.2 Local Nationals and Third Country Nationals: Reserved

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Reference Chapter 1.22.1

1.8 Key Control: Reserved

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The

Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the

Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person shall be provided in writing to the Contracting Officer no later than five (5) calendar days from the contract award (Deliverable A.005). The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable A.006)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract.

All documents and materials, to include the source codes of software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.16 Non-Disclosure Requirements: Reserved

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the

Government no later than 15 calendar days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. The contractor shall furnish all equipment, safety clouting and PPEs to protect workers during all work phases. As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- copy of DVR/Safety Plan (in accordance with D.Lgs n.81-2008);

- C.C.I.A.A. Certificate;

- Declaration which attest the use of equipment and tools “CE” marked, included their list;

- List of DPIs provided to the workers;

- Operator’s qualifications: “PES”, “Addetto ai Lavori in Quota”, “Iscrizione Registro FGas (ai sensi del DPR n.43/2012)”, “Tecnico Categoria A” and “Tecnico Categoria B”;

- Worker’s fitness for duty certification (for any operator employed);

- DURC;

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D.Lgs n.81-2008”.

The above documents shall be provided to the COR within 10 days after contract award (Deliverable A.007).

1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident

Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health

Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-

1-1; will be reviewed for acceptance by designated Government personnel (Deliverable A.008). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM

385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis

(AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-

1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.2

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

file:///C:/Users/1232177302.civ/Documents/REVIEWS%20-%20PWS%20SOW/WORKING%20ON%20NEW%20SOPs/www.usace.army.mil

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) The Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 3 calendar days that such notifications were made (Deliverable A.009).

1.20.1.3 The Contractor shall comply with all requirements enforced by Safety Law 81/2008 and SMI, and in particular, before any work can start, and no later than ten (10) calendar days from the Award date, Contractor shall provide the documentation listed at chapter 1.20 (Deliverable A.010).

1.21 Environmental Compliance: The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill.

The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

All materials identified as “reusable”, it shall be turned in to DRMO with their assistance/coordination (materials to be delivered to DRMO through DD Form 1348-1a).

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Construction

Debris/Demolition Materials

Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Compostable/Organic Material Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Hazardous Materials Total Used (Kg)

Hazardous Waste Total Generated (Kg) Total Recycled (Kg)

Energy Consumption -

Electricity

Total Energy Consumed

(MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy Total Consumed (MW)

Facility

Construction/Renovation

Number of Buildings

LEED Certified Silver or

Higher

SqFt of buildings LEED Certified

1.22 Required Training: The following provides information on training requirements.

1.22.1 AT/OPSEC:

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. (Deliverable A.011) The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. (Deliverable A.012) All contractor employees must complete annual OPSEC awareness training.