W56ZTN24R0007-0002 Amendment.pdf

W56ZTN24R0007

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of the Amendment is to respond to RFI

1. CONTRACT ID CODE PAGE OF PAGES

J 1 133

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W56ZTN24R0007

X 9B. DATED (SEE ITEM 11)

15-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2024

CODE

ACC-APG - GARRISON DIVISION (W56ZTN)

ACC-APG GARRISON DIVISION

BLDG 6001

6565 SURVEILLANCE LOOP

ABERDEEN PROVING GROUND MD 21005-3013

W56ZTN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

i

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 2 RESPONSES RFI

Q1. We are seeking clarification on what is the expected response by April 15, 2024. Is the requirement simply to complete the “Performance+Assessment+Questionnaire.pdf” or is the expectation to receive the entire RFP response (all volumes) at this time?

A1. The proposal time is being extended to April 25, 2024 by NLT 10AM. Please refer to sections L (instruction to offerors) and section M (Evaluation of offerors) for what is required.

Q2.Will the names of the attendees of site visit be available?

A2. No

Q3. While all of our company management personnel have current TS/SCI clearances can the Facility Security Clearance (FCL) be applied for upon award of contract?

A3. The FCL is a clearance of the business entry. The Prime contractor is the one who should have the FCL and should have it prior to award. If the offeror is awarded the contract then the contract can up add to the current FCL through the DSS.

Q4. I am writing to respectfully request, per CFR 51, FAR 8.7, FAR 52.208-9, CFR 48, and JWOD Act 41 USC 48, you update your solicitation to insert this clause into your current listings as it is important for all potential bidders for the contract to understand that in performance of their contract requirements, the procurement of certain mandatory source Procurement List items will be required. Therefore, obtaining quotes/costs/pricing of these mandatory items would be prudent for accurate bidding.

A4. This requirement is not on the Procurement List Maintained by the committee for the Purchase from People who are Blind or Severely Disabled. We are not using FAR part 8 and therefore not adding clause 52.208-9.

With respect to the PWS:

Q5. Will the Army provide training and/or other support for the training identified in Section 1.8.7.3?

A5. Refer to the security requirements section of the Performance Work Statement (PWS).

Formatted: Left: 1", Right: 1", Not Different first page header ii

Q6. In Section 1.8.7.1, do the requirements for Project Managers to have TS/S clearances apply to supervisors?

A6. No. Supervisors shall pass background checks to meet installation access. Updated Key Personnel in PWS

Q7. In Section 8.3 Attachment 3/TE-3, some facilities are clearly identified with Solicitation Section B Contract Line Items, such as DEVCOM, ATC, and CECOM. The remaining facilities in TE-3 contain other designations. Please provide cross references from TE-3 to the Section B CLINs.

A7. Full details will be disclosed to the awardee upon contract award.

Q8. In TE-3, the total square footage does not agree with Appendix J, as follows: TE-3 Black no area identified, Appendix J shows 556,900 sf; TE-3 Red shows 919,761 sf, Appendix J shows 284,992 sf; TE-3 Amber total is not properly displayed, Appendix J shows 2,063,386 sf; and TE-3 Green shows 11,643 sf, Appendix J shows 122,079 sf. The areas for the CDC, CYSS, and Rec Centers are the same for TE-3 and Appendix J. Please clarify.

A8. Appendix J is for pricing purposes only. The offeror is to use Appendix J as part of the price proposal.

TE-5 is a sample reporting only.

Q9. The Table in Section 8.4/TE-4 has several entries under Facility Types that contain superscripts, indicating that additional information is provided. Please provide the missing subscripted information.

A9. Those do not pertain and can be ignored.

With respect to the solicitation:

Q10. Does Appendix J supercede PWS 8.5 Attachment 5/TE-5 – List of Facilities to receive services? Does TE-5 have to be submitted with the proposal?

A10. Appendix J is for pricing purposes only. The offeror is to use Appendix J as part of the price proposal.

TE-5 is a sample reporting only. TE-5 shall not be submitted with proposal.

Q11. On Pages 121 and 122 of 158, Subsection (iv) Factor IV Price requires transfer of price data from Appendix J Schedule of Services to Section B. However, Appendix J prices are for color-coded services and do not directly correlate to Section B CLINs that are Tenant/organization-based. Please clarify.

A11. Use appendix J. Pricing does not have to be transferred to section B. Have removed from section L of instructions.

Q12. Please provide an estimate of the total daily population that uses the facilities included in project.

A12. Please refer to the schedule of services Appendix J to determine the level of service required. Daily population does not impact level or schedule of services.

Q13. Please provide an estimate of the annual number of service calls and average durations.

A13. The Government has not tracked service calls or the duration in which they take. Please note:

Provided the contract is implemented as stated in the PWS service calls will be kept at a minimum.

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Q14. Please provide an estimate of the number of special events/services and durations.

A14. See question 13.

Q15. Are the special event and service call costs to be included within Attachment J and, therefore, also in Section B?

A15. Reference section (Iv.) VOLUME IV – Factor IV PRICE of the solicitation. Also note that Appendix “J” is only a summary. A price breakout of the price per square feet (PPSF) will resolve any special event pricing requirements.

Under Past Performance, the Solicitation states the following:

Q16 "Offerors shall submit a minimum of two (2) contracts for the prime offeror and each major subcontractor in performance or awarded during the past five (5) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. ... Relevant efforts must also be for custodial services for commercial or Governmental clients that are on average greater than $4M/year."

Question: Please clarify - does this mean that both the prime and the subs EACH need to have 2 or more contracts greater than $4M/year, or that the aggregate between the prime and the sub should total 2 contacts greater than $4M/year?

A16. Removed the requirement for past performance of major subcontractors. The past performance requirement is now for 2 contracts of $4M or greater on the prime only.

Q17. Unfortunately, it appears that question 3 is not clearly or specifically addressed through the answer provided in the last Q&A document issued regarding allowing the Subcontractor only to hold the Clearance.

Question: If the prime delegates all the top secret/secret portions of the contract to it's preferred sub who has a facility clearance, will that meet the requirement?

A17. The prime contractor is the company that is responsible for the overall contract and management of the contractor and is required to have the FCL. The prime contractor is responsible for 51% of the work, therefore the FCL of a subcontractor would not meet the requirement.

Q18. We are seeking clarification on what is the expected response by April 15, 2024. Is the requirement simply to complete the “Performance+Assessment+Questionnaire.pdf” or is the expectation to receive the entire RFP response (all volumes) at this time?

A18. All offerors shall submit all requested volumes by the due date of the solicitation.

Q19. Page 4 1.8.7 Security Requirements 1.8.7.1 Access and General Protection/Security Policy and Procedures

If we have another employee with the Top Secret clearance that can perform the duties or supply escorting, does our PM need to have the TS clearance at inception?

A19. Section Security Requirements 1.8.7 Project Managers (PMs) will require Top Secret / Secret TS/S clearances to escort custodians during the performance of janitorial duties within Sensitive Compartmented Information Facilities (SCIF). The Government added the language to the Key Personnel section of the Performance Work Statement iv

Q20. Page 121 INSTRUCTIONS OF OFFEROR PROPOSAL SUBMISSION (Section L) (Iv.) VOLUME IV – Factor IV PRICE Is there a Collective Bargaining Agreement or union agreement for this contract?

A20. No there is no Collective Bargaining Agreement or Union Agreement known.

Q21. Page 121 INSTRUCTIONS OF OFFEROR PROPOSAL SUBMISSION (Section L) (Iv.) VOLUME IV – Factor IV PRICE Are there applicable Service Contract Act rates for this contract?

A21. Yes. Wage Determination 2015-4265 is incorporated by reference has been added.

Q22. Page 1 STANDARD FORM 1449 8. OFFER DUE DATE/LOCAL TIME STANDARD FORM 1449 Box 8. OFFER DUE DATE/LOCAL TIME states the due date and time is 12:00 AM 15 Apr 2024. Was the time of 12:00 AM correcr or is it supposed to be 12:00 PM on 15 Apr 2024 or 10:00 AM on Mon 15 Apr 2024?

A22. The Government has extended the due date of proposals to April 25, 2024 at 10AM

Q23. Page 116 INSTRUCTIONS OF OFFEROR PROPOSAL SUBMISSION (Section L) 3. PROPOSAL FILES We would like to clarify that the "Coversheet" the Company name shall only appear on refers to a Title Page AND a Cover Letter.

Is a Cover Letter with Company name permitted?

A23. Added the language coversheet or cover letter to the section.

Q24. Appendix J - Schedule & Pricing N/A Pricing of Appendix J and CLIN Sheet How is the contractor to differentiate building occupants in regards to the CLIN structure for pricing. Attachment 3/TE-3 does not specify who is funding the cleaning efforts for each building.

A24. Funding will be funded via task order and will not impact schedule of services as the task order will have the building numbers and level of service to be provided at the time.

Q25 Other N/A General (Site Visit) Can the Government provide a list of attendees for the site walk?

A25. See response to Q2.

Q26. W56ZTN24R0007 – PWS 4 Access and General Protection/Security Policy and Procedures"Pg. 4, 2nd & 3rd Para.

1) The Project Manager (PM) for this procurement shall be required to have a ""TOP SECRET"" Facility Clearance with no safeguarding requirements.

A26.1. YES

2) Project Managers (PMs) (plural) will require Top Secret / Secret TS/S clearances to escort custodians during the performance of janitorial duties within Sensitive Compartmented Information Facilities (SCIF). Please clarify the difference between the Project Manager's position and clearance level and the Project Managers' (plural) position and clearance as noted in the 2nd and 3rd paragraphs. Are there 2 distinct positions listed?"

A26.2. Project Manager(s) is a follow on to the Project Manager and was written to include more than one PM.

From the Government’s point of view a single PM cannot escort multiple at the same time.

Q27. W56ZTN24R0007 - PWS 4 Access and General Protection/Security Policy and Procedures and Contractor Key Personal 2nd & 3rd Para. and Pg. 8. Please clarify if any other positions on the contract are required to have a TS or S clearance including the QC Manager, the QC Inspector, the Shift Supervisors, or any of the Custodian positions.

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A27. At a minimum the PM shall hold a TS clearance.

Q28 W56ZTN24R0007 - PWS 4 Access/Security Can someone other than the PM hold a TS/S security clearance and escort custodians, e.g., another custodian, supervisor, etc.?

A28. At a minimum the PM shall hold a TS clearance.

Q29. W56ZTN24R0007 – PWS 8 Contractor Key Personnel and Proposal Submission Instructions Please clarify, in the Section titled Key Personnel (Pg. 8) the position of Supervisor is excluded from the Key Personnel list of positions, In the Section titled Sub-Factor 2 Key Personnel (pg. 118) it list Supervisor as Key Personnel. Are Supervisor positions designated as Key Personnel?

Q29. Supervisor is designed as Key Personnel. All Key Personnel is spelled in in Section L of the instructions to offerors.

Q30. W56ZTN24R0007 – PWS 8 "Key Personnel (pages 8 & 118)" Confirm key personnel requirements. Page 118 (PM, Supervisor, QCM, QCI) and page 8 (PM, QCM, QCI, no Supervisor) of RFP contradict each other - differing key personnel, years of experience and other requirements.

A30. Key Personnel is spelled in in Section L of the instructions to offerors.

Q31. W56ZTN24R0007 – PWS 11 Environmental Compliance "Under Environmental Compliance it states:

Maximize the utilization of environmentally preferable products Maximize the utilization of bio-based products Maximize the reutilization of nonhazardous and recovered materials What does ""maximize"" mean for each of these?"

A31. In this case maximize means to utilize the required green products without crossing into the arena of Veiltail Organic Compounds (VOCs) as required and referenced in the same section. Follow the link for more details.

Q32. W56ZTN24R0007 – PWS 33 Quality Control Plan Is any testing required for Quality control? Slip Coefficient testing, ATP testing, etc.

A32. No. No testing for Quality control in PWS

W56ZTN24R0007 – PWS 34 Regulations, Publications, Manuals, Local Policies and Procedures Which edition of ANSI/IICRC S100 should be used?

A32a. All Regulations, Publications, Manuals, Local Policies and Procedures are subject to change as updates become available. Offerors shall always utilize the current publicized version available, unless it conflicts with the

PWS.

Q33. W56ZTN24R0007 – PWS 34 Regulations, Publications, Manuals, Local Policies and Procedures Which edition of ANSI/IICRC S220 should be used?

A33. Reference A32 of this Q&A.

Q34. W56ZTN24R0007 – PWS 46 Attach 3/TE-3 Estimated Workload Data Can the Government provide a pricing spreadsheet based on the Workload Data (Building, Service Level, Activity/Occupant, SF) related to the CLIN structure?

A34. Government is asking pricing per level of service based off an estimated square footage as price per sqft. See appendix J.

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Q35. W56ZTN24R0007 – PWS 46 Attach 3/TE-3 Estimated Workload Data Can the Government break down the square footages of the buildings into the types of services? Why - one example is that for estimating it is important to know the difference between hard floors (faster) and carpet (slower) as they have different production rates. The number of bathrooms and fixtures per building or color (black, red, etc.) would also be helpful in determining production rates for each building.

A35. This information is not currently available to the Government.

Q36. W56ZTN24R0007 – PWS 46 Attach 3/TE-3 Estimated Workload Data Can a population capacity be provided by building as it is understood many buildings are not operating at full capacity? The variation of tenant saturation will drive the supply and resource management.

A36. Please refer to the schedule of services APPENDIX J to determine the level of service required for each tenant.

Daily population does not impact level or schedule of services.

Q37. W56ZTN24R0007 – PWS 55 Attach 3/TE-3 Estimated Workload Data For Bldg 4510, are we just to clean the Ability One space? Does Ability One have a role in this contract?

A37. The designation “Ability One” is a type-o. TE-3 HAS BEEN UPDATED

Q38. W56ZTN24R0007 – PWS 71 Attach 3/TE-3 Estimated Workload Data The SOW mentions 8 buildings on the Edgewood campus, however attachment 3/TE-3 References many more buildings. Are these all to be cleaned?

A38. All buildings with the designation “E” before the number are located in the Edgewood area.

Q39. W56ZTN24R0007 - PWS 115 Proposal Submission Instructions and (i) Volume 1 - Factor 1 Technical """Maximum Pages does include coversheets or table of contents."" Volume 1 Factor 1 Technical requires the submission of four (4) Plans, but the page limit is 20 pages. We request that the page count be increased or to allow for the Cover Page, Table of Contents and/or Compliance Matrix to not be included in the maximum page 20."

A39. The Government will not be changing the proposal Maximum pages requirements.

Q40. W56ZTN24R0007 - PWS 115 Proposal Submission Instructions and (ii) Volume 2 - Factor 2 Contractor Support Capabilities """Maximum Pages does include coversheets or table of contents."" It appears that a minimum of four (4) Key Personnel resumes are required to be submitted in Volume 2. We request that the Cover Page, Table of Contents Compliance Matrix, and resumes and training certificates be excluded from the minimum page count. "

A40. The Government will not be changing the proposal Maximum pages requirements.

Q41. W56ZTN24R0007 – PWS 117 Sub-factor 2 - Environmental Plan States “Offerors shall submit a draft report to include the examples of reports in PDF Format.” What specific reports are required for submittal?

A41. All reports stated in the Proposal Submission Requirements are to be submitted in the format required in each document.

Q42. W56ZTN24R0007 – PWS 117 Sub-factor 4 - Safety Plan States “Offerors shall submit a draft report to include the examples of reports in PDF Format.” What specific reports are required for submittal?

A42. Reference A41 of this Q&A.

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Q43. W56ZTN24R0007 - PWS 119 (ii) Volume 2 - Factor 2 Contractor Support Capabilities, SubFactor 2 "Experience (in reverse chronological order) Please clarify for the Job Reference Experience, it is requested that the Employment History is listed in order from the oldest job first and the current employment reference last."

A43. Clarified language by adding List Experience in reverse chronological order (most current experience first)

Q44. W56ZTN24R0007 - PWS iii Section B - Supplies or Services and Prices Can the Government provide the square footage per color designation of cleaning for each CLIN.

A44. See Appendix J.

Q45. W56ZTN24R0007 – PWS iii Section B - Supplies or Services and Prices Are the CLIN percentages by client consistent for each option year, or will they adjust?

A45. Use appendix J. Pricing does not have to be transferred to section B. Have removed from section L of instructions.

The Government does not presume to direct offerors on how to submit price proposals.

Q46. W56ZTN24R0007 – PWS N/A "General (contractor training space)" To ensure employees are trained and certified to perform their daily tasks with limited disruption in the workday, e.g., asbestos, safety, security, corporate, is there an unclassified training room or location that would allow for use by the awarded contractor? Would the use of a laptop for presentation purposes be allowed?

A46. The Government does not provide offerors space for training.

Q47. W56ZTN24R0007 – PWS N/A General (CYS) Are there specific personnel security and training requirements for any of the Child and Youth Services (CYS)?

A47. There are additional background investigations that are required for employees who have contact with children under the age of 18. PWS has been updated under Security Requirements.

Q48. W56ZTN24R0007 - PWS N/A General (previous contract) Was this previously an Ability One contract? If so, can you advise why the change?

A48. No.

Q49. W56ZTN24R0007 – PWS N/A General (Security) There is no mention of security requirements for custodians.

Do they require anything more than a background check?

A49. No

Q50. W56ZTN24R0007 – PWS N/A General (Security) What buildings require an escort?

A50. The Government will provide this information to the awardee upon contract award.

Q51. W56ZTN24R0007 – PWS N/A General (Security) Are contractor employees able to get retention badges for access in secure fence lines?

A51. Badges are supplied based upon the requirement of the tenant organizations not upon retention of custodians.

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Q52. W56ZTN24R0007 – PWS N/A General (Security) Are contractor employees required to get paper visitor badges (6 month expiration) for base access for the duration of the contract?

A52. Yes

Q53. W56ZTN24R0007 – PWS N/A General (Site Visit) Is the Contractor required to replace / purchase new walk off mats at anytime? Or is this handled by another contract as mentioned during the walkthrough.

A53. No

Q54. W56ZTN24R0007 – PWS General (Facility Information List) Can the Government provide a facility information list similar to the example below? ** This would greatly aid our ability to accurately estimate the labor, equipment and consumables required to properly support this effort.

A54. This information is not currently available to the Government.

Q55. Pricing Schedule, Section B. All line items show a unit price and Estimated Amount. The unit is “months” and Estimated Quantity is 12. Are we to still this out as well as Appendix J, Schedule of Service and Pricing Sheets?

A55. Use appendix J. Pricing does not have to be transferred to section B. Have removed from section L of instructions.

Page 46 Attachment 4, TE-4. Enterprise Municipal Custodial Services Tasks and Frequency Performance Standards.

a. Black service level shows no services to be provided as there is no square footage shown. Is this correct?

A. TE-3 has been updated.

b. Page 46, last column “the PWS” is color code black. Can you use another color as the highlight color of black makes the frequency unreadable.

A. Changed the font to white

c. Page 77 ix

(1) attachments 5 TE-5, this is needed to submit a competitive bid. Overwise only the incumbent knows this information. Please Provide?

A. TE-5 is a sample only and does not need to be provided with bid.

(2) Attachment 6-TE-6, this is needed to submit a competitive bid. Overwise only the incumbent knows this information. Please Provide? We need this to schedule out routes for vehicles.

A. Due to security reasons The Government will provide this information to the awardee upon contract award as stated in the Performance Work Statement

(3) Attachment 7 TE-7. If this can be provided it would really make our bid more precise and competitive, as only the incumbent knows this information. Please provide

A. Due to security reasons the Government will provide this information to the awardee upon contract award as stated in the Performance Work Statement.

Q56. Attachment FAQ for Post wide Custodial.

a. Question 1. Active Security clearance is required at the time of the award. Answer Yes.

(1) How many buildings require a contractor to have this secret clearance? We need this information to recruit clearance employees.

A. The Government will provide this information to the awardee upon contract award

(2) PWS 1.8.7.1 Access and General Protection/Security and Procedures, states that Project Manager will have a Top-Secret Facility Clearance, no SCI is needed to escort uncleared employees. Can contractors get employees a TS Clearance? How many buildings require this level clearance? This is necessary to recruit the number of cleared employees. Does the Project manager Need to have SCI Access?

Q57. Pages 3/4 Security Requirements.

a. Access and General Protection/Security Policy and Procedures lists Project Managers (PMs). Is the government saying that the contractor must have at least two (2) Project managers-- one for each shift? This implies that there are many TS buildings that require escorting into TS facilities. Please provide a list of buildings that are cleaned on each shift.

Aa1. The hours of operation are normal duty hours of 0700-1600. The list will be provided to awardee upon award.

b. Can the government provide the times:

(1) Day (7 am to 5 pm) or evening (5pm to 11 pm) that these building need to be cleaned?

Ab2. See above response.

Q58. Page 8 contractor Key personnel:

a. Project manager. Is a resume required?

A. See Section L instructions to offerors Volume III Sub Factor 2 Key Personnel for required resumes.

b. Quality Control Manager. Is a resume required?

A. See Section L instructions to offerors Volume III Sub Factor 2 Key Personnel for required resumes.

c. Can the QCM be the alternate PM when PM is unavailable?

A. No the PWS does not allow does not allow for split responsibilities.

d. Quality Control Inspectors. Are Resumes Required? Can the QCI’s be the QCM when he is out or unavailable?

A. See response above.

Q59. Page 20, PART 3, GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND x

SERVICES, Government Furnished Property, Equipment and Services.

General. States that Room D1225 will be provided inside Building 6001, which we can use as a workspace.

a. As I look through the TE’s, and the contractor does not clean this building. Where is it Aberdeen or

Edgewood? See response below

b. Is there office space located at the other site? See response below

c. How big is the office (Please provide square feet). Is it big enough for several desks for PM, QCM and

QCI’s? See response below

d. Are there any parking spaces available, as several vehicles will be required? Yes

e. Are there any other spaces available for storage of equipment? Please provide a list. Each building has a janitorial closet, except for one guard location.

A59. PWS Part 3 General under Government Furnished Property, Equipment and Services has been updated to read. The Government will provide 2,399 SF of space inside of building 4217 which includes multiple rooms and a small warehousing area. Building 4217 is the designated workspace for the contractor’s staff to provide the support outlined in this PWS e.g., desk space and telephones, necessary to maintain an office environment. Government property shall not be utilized for personal use. Custodial supplies shall be secured inside of janitorial closets when available. All facilities provided shall be secured, maintained and cleaned by the Contractor.

Q60. Page 23, Perform Special Event Cleanings (i.e., VIP or event cleaning). Can you provide a list of yearly events, dates and services we are to provide?

a. States that these events are outside the established frequencies for custodial services and are to be completed four (4) hours prior to the event. How are we to determine how many employees we will need, without tasks, frequencies we cannot determine this?

b. How is this to be billed/invoiced to the government? There are no separate line items.

A60. Special events are at the discretion of the tenant organizations and therefore not available.

Q61. Page 26, Recycle Collection and Removal. Ther will be no recycling collection or removal, is that correct?

A61. This contract does not have a recycling element.

Q62. Page 27 Resupplying Dispensers. The Contractor shall resupply all toilet tissue dispensers, towel dispensers, soap dispensers, and toilet seat cover dispensers to a level that ensures products are available between service visits. Does the contractor have to provide replacement dispensers, when the dispenser breaks? If so, please provide the number of dispensers in each building.

A62. Yes, the offeror shall resupply damaged or broken equipment. This information is not currently available to the Government.

Q63. Page 28, Interior and exterior Glass. Is the contractor only responsible for 1st floor exterior window cleaning?

A63. Yes 1st floor exterior windows as outlined in PWS.

Q64. Government provides no Wage Determination or Union CBA Agreement.

Will the government provide:

1. Wage Determination or

2. Union CAS if there is one?

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A64. Yes. Wage Determination 2015-4265 is incorporated by reference has been added. No there is no Collective Bargaining Agreement or Union Agreement known.

Q65. During the site visit it was mentioned that in the CDC and CYC that cleaning is to be performed early in the morning and again in the evening, which is twice daily cleaning. However, on Page 46 and 47 Attachment 4, TE-4.

Enterprise Municipal Custodial Services Tasks and Frequency Performance Standards only shows once per day cleaning (daily). Please clarify?

A65. Correction, the answer to the question on the Site Visit (SV) was that the majority of the services are to be conducted in the evenings and touchup and or unfinished services form the evening before are to be completed in the AM.

Q66. Page 116 of 158 of solicitation, states, “ The electronic offers shall be submitted vis the DoD Safe Site(preferred method), https://safe.apps.mil. Proposal shall be sento both Ms. Amy M. Brown and Samantha Hayes.

Question: However, when you go to the listed website, it states” DoD SAFE is NOT to be used for contract solicitation or proposal submission. Use the Procurement Integrated Enterprise Environment (PIEE) for time-sensitive submissions.”

What site are we to use? Please clarify?

A66. At this time the PIEE system is not fully operational for receiving proposals. Please use DoD Safe or email directly.

The following have been modified:

AMENDMENT 1 RESPONSE RFI

Q. Who is the current incumbent (if any) related to the sources sought?

A. JDD INC

Q. What is the incumbent's current project/job/contract number?

A. W56ZTN17D0003

Q. is the agency open to placing the prospective requirement into the 8(a) program?

A. The effort is total small business set aside. No other preference will be used.

Q. The solicitation indicates this effort is a WOSB set-aside; however, the FAQ and SAM state it is a total small business. Will you please clarify the set-aside requirement for this effort?

A. The wrong set aside was marked on the SF1449. The Contracting office has corrected Block 10 has been corrected to reflect Small Business.

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Q. Is there a local vendor preference?

A. No. There is no local vendor preference.

Q. Can you provide the annual total being paid to the incumbent or the bid tabulation?

A. No. The vendor should come up with their own pricing based off the performance work statement, level of service, and square footages.

Q. Is bonding required?

A. There is no clause requiring bonding or any requirement for bonding in PWS.

Q. Is a surety bond required?

A. There is no clause requiring bonding or any requirement for bonding in PWS.

Q. Is the prebid mandatory or can one attend only (due to scheduling commitments?

A. Please refer to sections L and M for bid instructions

Q. Is this a firm fixed price award or the lowest responsible offer or?

A. Based on Section M of the solicitation. The award will be made based on the best overall proposal with appropriate consideration given to the following four (4) evaluation factors: Technical, Contractor Support Capabilities, Past Performance, and Price. Based on the outcome of the review, the Government shall award one (1) contract to the offeror who offers the best value after conducting a trade-off analysis in accordance with FAR 15.101-1.

Q - Will there be a site visit for this contract? W56ZTN24R0007

A – The Garrison will conduct a Site Visit (SV). The SV will be conducted on 2 April 2024. Both the Aberdeen Area (AA) and the Edgewood Areas (EA) will be visited.

INSTRCUSTIONS FOR SITE VISIT.

Contractors must RSVP via E-Mail through the Contracting Officer (KO) Ms. Amy Bowen at amy.m.bowen.civ@army.mil and Ms. Samantha Hayes at samantha.c.hayes.civ@army.mil

Interested parties shall limit visitors to one (1) representative per company. Green card contractors need not attend. Contractors shall be American Citizens, have a valid driver’s license and registration.

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SV will begin at the visitor’s venter in Edgewood Address – Building #E5014- Hoadley Gate (Rt.24), 8102 Hoadley Rd, Gunpowder, MD 21010.

Contractors should allow time to cycle through the Security Office. This can take up to one (1) hour on a busy day.

OR

Contractors shall register early through the https://pass.aie.army.mil/APG/ web site before 26 March 2024.

Pull out time from the visitors center at the Edgewood visitors building is 0830.

Please print this Information to present to the Security Office.

Q. Secondly, what is the deadline for questions?

A. Deadline for all Questions is April 4, 2024 at 10AM

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Apr-2024 12:00 AM to 25-Apr-2024 10:00 AM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

POST WIDE CUSTODIAL

PERFORMANCE WORK STATEMENT (PWS)

Aberdeen Proving Ground (APG), Maryland

01 June 2024 i

Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Contracted Work

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Scope

1.8.2 Place of Performance

1.8.3 Recognized Holidays

1.8.4 Hours of Operation

1.8.4.1 Installation Closures

1.8.4.2 Emergency Delays and Support

1.8.4.3 Unforeseen Buildings Closures

1.8.5 Place of Performance

1.8.6 Type of Contract

1.8.7 Security Requirements

1.8.7.1 Access and General Protection/Security Policy and Procedures

1.8.7.2 Physical Security

1.8.7.3 Security Training

1.8.7.4 Key Control

1.8.7.5 Lock Combinations

1.8.8 Post Award Conference/Periodic Progress Meetings

1.8.9 Government Roles and Responsibilities

1.8.9.1 Contracting Officer (KO)

1.8.9.2 Contracting Officer’s Representative (COR)

1.8.10 Specific Contractor Requirements, Roles and Responsibilities

1.8.10.1 U.S. Residency

1.8.10.2 Contractor Hiring Restrictions

1.8.10.3 Contractor Identification

1.8.10.4 Standards of Conduct

1.8.10.5 Contractor Key Personnel

1.8.10.6 Phase In /Phase Out Period

1.8.10.7 Emergency Services

1.8.10.8 Accident Reporting

1.8.10.9 Environment and OSHA

1.8.10.10 Asbestos Awareness

1.8.11 Environmental Compliance

1.8.12 Safety Data Sheets

2.0 Definitions and Acronyms

2.1 Definitions

2.1.1 AbilityOne Commission

2.1.2 Acceptable Quality Level (AQL)

2.1.3 Carpet Care

2.1.4 Child, Youth and School Services (CYS)

2.1.5 Cleaning

2.1.6 Contractor

2.1.7 Contractor Acquired Property (CAP)

2.1.8 Contracting Officer (KO)

2.1.9 Contracting Officer’s Representative (COR)

2.1.10 Deficient Service

2.1.11 Deliverable

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2.1.12 Disinfect

2.1.13 Dry Buffing

2.1.14 Equipment

2.1.15 Exterior Windows

2.1.16 Government Furnished Property (GFP)

2.1.17 Government Property

2.1.18 Government Project Manager

2.1.19 Hard Surface Floor Care

2.1.20 High-efficiency Particulate Air Vacuum Cleaners (HEPA)

2.1.21 Heating, Ventilation and Air Conditioning (HVAC)

2.1.22 Institute of Inspection, Cleaning and Restoration Certification (IICRC)

2.1.23 Interior Windows

2.1.24 International Sanitary Supply Association (ISSA)

2.1.25 Lavatories/Latrines/Bathrooms

2.1.26 Legal and Other Requirements

2.1.27 Loss of Government Property

2.1.28 Material

2.1.29 Non-Personal Services

2.1.30 Performance Requirements Summary (PRS)

2.1.31 Physical/Community Fitness Centers

2.1.32 Physical Security

2.1.33 Property

2.1.34 Property Records

2.1.35 Provide

2.1.36 Public Traffic Areas

2.1.37 Quality Assurance

2.1.38 Quality Assurance Surveillance Plan (QASP)

2.1.39 Quality Control

2.1.40 Real Property

2.1.41 Recyclable Materials

2.1.42 Sanitize

2.1.43 Sensitive Property

2.1.44 Service Calls

2.1.45 Soil

2.1.46 Spill Plan

2.1.47 Spray Buffing

2.1.48 Spot Cleaning

2.1.49 Stairwell Cleaning

2.1.50 Stripping

2.1.51 Subcontractor

2.1.52 Sweep

2.1.53 Trash Removal

2.1.54 Wide Area Work Flow (WAWF)

2.1.55 Work Day

2.1.56 Work Week

3.0 Government Furnished Property, Equipment and Services

3.1 General

3.2 Basic Requirement

3.3 Facility Areas

3.3.1 Utilities

3.4 Privately Owned Vehicles

4.0 Contractor Furnished Items and Services

4.1 General

4.2 Classified Controlled Facility Clearance

4.3 Materials

4.4 Equipment

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4.4.1 Unserviceable Contractor Equipment

5.0 Specific Tasks for General Cleaning

5.1 General

5.2 Perform Special Event Cleanings (i.e., VIP or event cleaning)

5.3 Specific Tasks for scheduled general cleaning

5.3.1 Hard Floors. (Vinyl, Ceramic, Wood, Concrete, etc.)

5.3.1.1 Spray and Buff

5.3.1.2 Stripping/Scrub/Finishing

5.3.1.3 Wet Mop

5.3.2 Carpeted Floors

5.3.2.1 Removable Walk off Mats

5.3.2.2 Carpet Cleaning and Shampooing

5.3.2.3 Spot Cleaning Carpets

5.3.3 Quarry / Ceramic / Porcelain Tile Cleaning:

5.3.4 Stairways/Elevators/Handicap Lifts

5.3.5 Solid Waste Collection and Removal

5.3.5.1 Recycle Collection and Removal

5.3.6 Restrooms/Toilet Areas/Locker Rooms

5.3.6.1 Clean and Disinfect Restrooms

5.3.6.2 Restroom and Locker Room Refuse Removal

5.3.6.3 Floor Care

5.3.6.4 Contractor Log

5.3.6.5 Stocking and Restocking of Supplies

5.3.7 Drinking Fountains

5.3.8 Dusting

5.3.8.1 Dusting, Low Areas (under six (6) feet)

5.3.8.2 Dusting, High Areas (over six (6) feet)

5.3.8.3 Dusting, Light

5.3.8.4 Dusting, Heavy

5.3.9 Interior Glass

5.3.10 Exterior Glass

5.4 Child and Youth Services (CYS)

5.4.1 Child Age Groups

5.4.2 CYS/CDC Cleaning Products

5.4.3 CYS/CDC Supplies and Solutions Storage

5.4.4 CYS/CDC Hours of Operation

5.4.4.1 CDC Hours of Operation Other Than Normal

5.4.4.2 Other CYS Facility Hours of Operation Other Than Normal

5.4.5 Specific Child Development Center (CDC) Cleaning Tasks

5.4.6 Specific Other Child Youth Student (CYS) Facility Cleaning Requirements

5.5 Gymnasiums and Physical Fitness Centers (PFC)

5.5.1 Disinfectants

5.5.2 Facility Sanitation, Showers, locker rooms, and toilet facilities,

5.6 General Cleaning of Libraries and Museums

5.7 University-level Cleaning

5.8 Schedules and Reports

5.8.1 Schedule of Services (SoS)

5.8.1.1 Alternate Day Work Schedule

5.8.1.2 Service Delay Notification

5.8.2 Floor Schedule Report

5.8.3 Scheduled Cleaning Work Reports

5.8.4 Unscheduled Cleaning Work Reports

5.8.5 Access and Condition Report

5.8.6 General Report Submittals

5.9 Contractor Management Reporting

5.9.1 Contractor Manhour Reporting

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5.9.2 BioPreferred Products

5.9.3 Quality Control Plan

6.0 Applicable Publications (Current Editions)

6.1 Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs) TE0001

8.1 Attachment 1/TE-1 – Performance Requirements Summary

8.2 Attachment 2/TE-2 – Deliverables Schedule

8.3 Attachment 3/TE-3 ESTIMATED WORKLOAD DATA

8.4 Attachment 4/TE-4 – Enterprise Municipal Custodial Services Tasks and Frequency Performance Standards

8.5 Attachment 5/TE-5 – List of Facilities to receive services

8.6 Attachment 6/TE 6 – Installation Map(s)

8.7 Attachment 7/TE-7 – Floor Plans

General.

This is a non-personal services contract to provide Custodial Services for the U.S. Army Garrison at Aberdeen Proving Ground (APG), Maryland.

The Government will not exercise any supervision or control over the contract service providers.

The Contractor shall perform to the standards specified in this Performance Work Statement

(PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all custodial service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits, TE-4 Enterprise Municipal Custodial Services Performance Standards and Frequencies, except for those items specified as Government furnished property and services (If applicable, see Part 4 Contractor Furnished Items and Services). The Contractor shall perform to the standards in this contract.

The Contractor shall perform to the standards in this contract.

Background.

APG is located in Harford County Maryland. APG consists of approximately 35-40 acres in the Aberdeen Area (AA) and approximately eight (8) buildings in the Edgewood Area (EA). Additional information may be made at the time of award.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include the documents in Part 6 Applicable Publications.

Technical Exhibit (TE-001) identifies which buildings/areas belong to each building type, the square footage of the building/areas, any special security considerations, and any constraints as to when during the day or week scheduled services can be performed to the building/area. TE-4 Enterprise Municipal Custodial Services Performance Standards and Frequencies identifies tasks and frequencies for minimum standards for each type of building.

Scope.

The Contractor shall perform custodial services to the performance standards in this contract in a manner that will maintain the condition of each facility and present a clean, neat, and professional appearance.

Services include:

Scheduled Cleaning Services (for all covered facility types).

Special Event Support Cleaning.

As Ordered / Requested Task.

Services do not include:

Biohazard cleaning service for casualty/trauma decontamination at facilities which shall be cleaned IAW MEDCOM Reg. 40-35 Management of Regulated Medical Waste, paragraph 16 Contingency Planning (h) Casualty/trauma Suicide.

Cleaning and disinfecting pandemic / COVID is not required in this contract.

Period of Contracted Work.

The period of performance shall be for one (1) Base Year of 12 months and FOUR (4) 12-month option years. The Period of Performance reads as follows:

Phase-in Period 15 May 2024 – 31 May 2024 Base Year 1 June 2024 – 31 May 2025 Option Year I 1 June 2025 – 31 May 2026 Option Year II 1 June 2026 – 31 May 2027 Option Year III 1 June 2027 – 31 May 2028 Option Year IV 1 June 2028 – 31 May 2029 Six Month Extension 1 June 2029 – 31 Dec 2029

Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting custodial service tasks.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

General Information.

Scope.

The Contractor shall perform custodial services in accordance with the PWS and the technical exhibits, including the Enterprise-wide Custodial Services Performance Standards. During performance of the contract, the Government reserves the right to add or delete facilities or the level of services required. A modification to the contract will be executed to incorporate these changes.

Place of Performance

The work to be performed under this contract will be performed at APG. The Contractor shall provide the KO a schedule of services (SoS) no later than ten (10) workdays prior to commencing work. Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur.

Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day Local and national holidays.

Hours of Operation.

Normal hours of operation are between the hours of 0700 - 1600, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall coordinate with Building Managers to establish a schedule to conduct business if services are required outside of normal hours of operation. The COR shall be advised of afterhours responsibilities.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays and Support.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative two (2) hours prior to curtailing operations (See Deliverables Schedule, paragraph 8.2, Deliverables TE-2).

The Contractor shall obtain KO approval to resume operations.

The Contractor shall coordinate with the DPW designated representative(s), the COR/ACOR once guidance has been provided by the KO in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

Unforeseen Buildings Closures.

When an unforeseen building closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by APG and at any pertinent locations in and around APG. A map of APG is located in Part 8, Attachment/Technical Exhibit Listing, TE 6.

Type of Contract.

The government will award an Indefinite Delivery Indefinite Quantity (IDIQ) based upon a price per Square Foot (SF) Firm Fixed Price (FFP) hybrid contract with some “As Required” Contract Line- Item Numbers (CLIN’s) (See Frequency Table located in Part 8, Attachment/Technical Exhibit Listing, TE-4 Enterprise Municipal Custodial Services Performance Standards and Frequencies).

Security Requirements.

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Each employee (direct employee and subcontractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. This included but is not limited to Child Care National Agency Check and Inquires (CNACI). Additional information can be reviewed at https://api.army.mil/e2/c/downloads/572415.pdf

The Project Manager (PM) The contractor for this procurement shall be required to have a "TOP SECRET" Facility Clearance with no safeguarding requirements. The contractor will have access to classified Government facilities located at APG. The security clearance requirement ("SECRET" / "TOP SECRET") shall be commensurate with the level of the classified area.