Section_L-Instructions_to_Offerors_-_Draft_for_FBO.docx

Section L - Instructions, Conditions and Notices to Offerors

1. INTRODUCTION.

a. The offeror’s proposal shall be submitted electronically as set forth below to:

US Army Contracting Command-Aberdeen Proving Ground Attn: Mr. Lane M. Gary, Contracting Officer

b. The offeror’s proposal shall consist of four (4) separate and clearly marked and separated volumes. The Volumes are: I – Technical; II – Past Performance; III – Price; and IV - Solicitation, Offer, Award Documents, and Certification/Representations, Teaming, Joint Venture documentation (if applicable). Proposals shall not contain classified data. The use of hyperlinks in proposals is prohibited. The Government is establishing a 100 page (double-sided) limit on proposals. Volume IV does not count against the page limitation. If potential offerors believe that an extension of the page limits is warranted, they must submit a request in writing to the Government during the Question and Answer period of the solicitation. NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

c. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

a. Electronic offers shall be submitted via the AMRDEC SAFE site. https://safe.amrdec.army.mil/safe/About.aspx. Proposals shall be sent to Ms. Bernadette L. Farnan, bernadette.l.farnan.civ@mail.mil and Mr. Lane M. Gary, lane.m.gary.civ@mail.mil.

3. PROPOSAL FILES.

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. The submission shall use MS Word 2013 (or previous version) or Adobe PDF as the file type.

b. File Packaging. Zip files are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel 2013 (or previous version) Read/Write format.

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Offerors are cautioned that “parroting” of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or indicate the ability to perform any task in the PWS and will be rated as “Unacceptable”. Proprietary information shall be clearly marked. The following shall be included in the Volumes:

(i) VOLUME I – FACTOR 1 – Technical. Offerors shall clearly articulate the technical approach (including risks and contingencies) for performing the work, an understanding of the requirement and the capacity to perform the work. The Technical Volume shall be organized into the following below sections: Equipment/Resources, Work Plan, and Staffing.

1) Subfactor A – Equipment/Resources. The offeror shall indicate the number and type, e.g., size and purpose of each appropriate piece of equipment that is necessary and will be used to perform the service. i.e., number of and size of trash hauler trucks, dumpsters, roll-off dumpsters, and any other receptacle or equipment needed to perform the service. In order to fulfill the requirement, the equipment listed and used shall be in good to excellent condition. The offeror shall provide a detailed narrative describing its plan for obtaining the necessary equipment. If the offerors intent is to purchase new equipment, relocate existing equipment owned by the offeror, purchase used equipment from the incumbent, etc., this must be clearly discussed in the proposal.

2) Subfactor B – Work Plan. The offeror shall describe in detail the procedures to be taken to pick up and transport both refuse and recyclables to the appropriate collection facility. See the PWS for approved facilities. Description must include at a minimum scheduling, staffing matrix, and manifest procedures/verification.

3) Subfactor C – Staffing. The offeror shall provide a narrative outlining planned staffing mix with quantities of employees to perform the services. See PWS, paragraph C.1.2. for information regarding personnel qualifications. Further, the offeror shall name the person or persons that that will perform the Project Manager (PM) and Quality control duties. The offeror shall provide a resume for the PM, clearly indicating that he or she possess the qualifications necessary to serve as PM as outlined in PWS paragraph C.1.2 and C.1.6. The contractor shall be limited to no more than two (2) PMs at any one time. NOTE: Resumes must include experience, dates, etc. The Government will not “fill-in the blanks” or make assumptions if information is missing from the resume. Resumes shall include the following information (at a minimum):

Name

Proposed Position (Description of Duties)

Status (Full Time/Part Time; On-Site/Off-Site)

Education/Training

Experience (in reverse chronological order with years, eg. 2007-2017)

(iii) VOLUME II – FACTOR II – Past Performance. This volume shall contain past performance information regarding similar contracts. Offerors shall submit all contracts for the prime offeror awarded during the past five (5) years from the issue date of this RFP which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services that are the same as or similar services as compared to the North American Industry Classification System (NAICS) code 562111. Relevant efforts must also be for refuse and recyclables collection and disposal services for commercial or Governmental clients that are on average greater than $400K per year, on average. This volume shall be organized into the following sections:

a) Section 1 - Contract Descriptions. This section shall include the following information in the following format:

1) Provide the contract number, name of entity for which service was provided, place of and period of performance. Provide a Point of Contact (POC) within the organization (name, current address, e-mail address, and telephone number). If the work was performed as a subcontractor, also provide the name of the prime contractor and POC within the prime contractor organization (name, current address, e-mail address, and telephone number).

2) If the work was performance for a Government contracting activity, provide the contract number, and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers. Provide the address where the work was performed, and the Procuring Contracting Officer's name, e-mail address, and telephone number. Provide the name of the Government’s technical representative/COR, current e-mail address, telephone and fax numbers.

3) Provide information regarding the contract type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

b) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of this RFP.

1) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. For any Government contract, the offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

2) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, Offerors must make a reasonable attempt to have a Past Performance Questionnaire (Solicitation Attachment 2) completed and submitted by the client. The offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Army contracting activity and technical representative responsible for the past/current contract. The POC's shall be instructed to electronically complete Part II of the questionnaire and directly email the entire questionnaire no later than the proposal due date, to both Bernadette L. Farnan at bernadette.l.farnan.civ@mail.mil and Lane M. Gary at lane.m.gary.civ@mail.mil.

3) The offeror shall also include a list of all the POC’s who were sent a questionnaire in the proposal. The POC List shall be include the following information: Solicitation Number; Company Name; Contract Number; Army Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-Mail Address; Date E-mailed to POC (month/day).

4) The Government will focus its inquiries on the offeror’s record of performance as it relates to all solicitation requirements, including cost, schedule, and performance. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded they must at a minimum include the most recent and relevant efforts (performance within the past five years) in their proposal. Absent any recent and relevant past performance history or those for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In some circumstances Past Performance may receive a neutral rating. Therefore, when a neutral rating is assigned, it shall be assumed that the offeror will perform in an acceptable manner.

(iv) VOLUME III – FACTOR III – Price. The offeror shall complete all requested pricing schedules in the solicitation (Section B and any pricing attachments). Pricing shall be added up for each year and inserted in the SF 33 Section B line items of the RFP.

(v) VOLUME V - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS/TEAMING, JOINT VENTURE DOCUMENTATION (if applicable)

Certifications and Representations - Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. Offerors are required to acknowledge all amendments (SF 30) in accordance with (IAW) FAR 52.215-1. Offerors also must complete Online Representations and Certifications Application (ORCA) registration IAW FAR 52.212-3. An Acrobat PDF file shall be created to capture the signatures for submission.

If a teaming arrangement is contemplated, the offeror shall provide complete information as the arrangement, including any relevant and recent (up to five (5) years) past/present performance information on previous teaming arrangements and same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

Joint Venture Offerors: If the offeror is a joint venture, the offers shall provide all requirement solicitation information for all parties including a copy of the signed joint venture agreement with the proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of 8(a) firms, you shall provide a copy of the Small Business Administration (SBA) approval letter with your solicitation.

Teaming Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship. If the teaming is comprised of 8(a) firms, you shall provide a copy of the Small Business Administration (SBA) approval letter with your solicitation.