Section_L_DRAFT_ONLY.pdf

Section L - Instructions, Conditions and Notices to Bidders

1. INTRODUCTION.

a. The offeror’s proposal shall be submitted either electronically (recommended method) or in hard copy (with at least two accompanying digital copies on CD/DVDs), as set forth below to:

US Army Contracting Command

6001 Combat Drive, 2nd Floor, Room C2101B

ATTN: Mr. Lane Gary, Contracting Officer

Aberdeen Proving Ground, MD 21005

b. The offeror’s proposal shall consist of six (6) separate and clearly marked and separated volumes. The Volumes are: I – Technical, II – Past Performance, III – Small

Business Participation, IV – Price, V - Solicitation, Offer, and Award Documents and

Certification/Representations, and VI – Subcontracting Plan (required of Large

Businesses Only). Proposals shall not contain classified data. The use of hyperlinks in proposals is prohibited. The Government is establishing a 500 page (double-sided) limit on proposals.

c. The offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

a. Electronic offers shall be submitted via the AMRDEC SAFE site.

https://safe.amrdec.army.mil/safe/About.aspx. Proposals shall be sent to Mr.

Joseph Thomas, joseph.d.thomas10.civ@mail.mil and Mr. Lane Gary, lane.m.gary.civ@mail.mil. NOTE: If submitted electronically through

AMRDEC, the Government only requires one copy of the proposal.

b. Hard copy volumes (if submitted in lieu of electronic) shall be submitted in separate three-ring binders and either hand-delivered or delivered by FEDEX or UPS. USPS does not deliver to the Contracting office building and thus is not an acceptable delivery method.

Each binder shall be clearly labeled with its Title and a copy number (e.g., copy I of VI).

c. Text of the proposal shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times

Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape

3. The following volumes of material shall be submitted:

VOLUME TITLE PRINTED DIGITAL MAXIMUM

COPIES COPIES PAGES

I – Technical Original + 1 2 100

II – Past Performance Original + 1 2 100

III – Small Business Participation Original + 1 2 100

IV – Price Original + 1 2 No Limit

V – Solicitation, Offer, and Award Documents and

Certification/Representation

Original + 1 2 100

VI – Subcontracting Plan Original + 1 2 No Limit

*If the proposal is sent electronically, no hard copy is required to be provided.

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

4. PROPOSAL FILES.

a. Format. The submission shall be clearly indexed and logically assembled.

Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and

RFP number in the header and/or footer. Microsoft Word 2013 files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11 X 17 folded pages are acceptable for tables/graphic representations; however, each 11 X 17 page counts as two pages.

b. File Packaging. All digital files shall be provided on CDs or DVDs. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel

2013 Read/Write format. Each disc shall be externally labeled with the volume number, date, and the offeror’s name.

**Please note – Self extracting exe files are not acceptable.

** If the hardcopy proposal differs from the electronic version, the hard copy will govern.

c. Content Requirement. All information shall be confined to the appropriate file.

The Offeror shall confine submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Offerors are cautioned that “parroting” of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or indicate the ability to perform any task in the PWS and will be rated as “Unacceptable”. Proprietary information shall be clearly marked. The following shall be included in the Volumes:

(i) VOLUME I – Technical. Offerors shall clearly articulate the technical approach (including risks and contingencies) for performing the work, an understanding of the requirement and the capacity to perform the work. The Technical Volume shall be organized into the following below sections: Work Plan, Staffing and Management, Emergency Operations Plan, Corporate Training Program, Data Processing Resources and Reporting Procedures.

a) Factor 1 – Technical

1) Subfactor A – Work Plan. The offeror shall describe in detail the procedures to be taken to package, pickup, and transport both hazardous and non-hazardous waste to the transportation disposal facility (TSDF). Description should include packaging requirements and resources, scheduling procedures, bulking operations, and manifest procedures/verification. The offeror shall provide a description of all TSDFs, including copies of subcontracting agreements available to the contractor for interim storage and final disposal of all waste streams identified in PWS. Description should include the TSDF’s ability to dispose of waste including agent related waste within the time specified in Section F and Section C.

2) Subfactor B - Staffing and Management. The offeror shall provide resume(s), including training certificates for all persons that will perform the Project Manager

(PM) duties. Important: See PWS for personnel qualification requirements. The contractor shall be limited to no more than two (2) PMs at any one time. Resumes shall include the following information:

Personnel and Equipment Resources Availability – The offeror shall describe in detail its ability to provide all Labor, Material, and Equipment to perform the services set forth in the PWS.

Name

Proposed Position (Description of Duties)

Status (Full Time/Part Time; On-Site/Off-Site)

Education/Training -- Colleges Attended and Degrees Conferred, Major Courses of Study -- Technical Schools/Courses, Dates of Attendance, Certifications -- Other Training

Experience (in reverse chronological order) -- Employer -- Date of Employment -- Job Title and Brief Description of Duties -- Reason for Leaving -- Detailed Description of Experience, Level of Responsibility, and Technical Specialty as it Relates to this Requirement

Descriptions shall include, but not be limited to, sources of labor, equipment propositioning, technical and computer support at corporate/regional level, subcontracting plans, and material purchasing.

3) Subfactor C - Emergency Operations Plan: The offeror shall provide a copy of its Emergency Operation Plan/SOP. The Plan/SOP shall describe in detail the contractor’s ability to respond to emergency spills, including items such as; resources availability

(including agreement with additional local providers), response times, Personnel Protection

Equipment (PPE) Levels.

4) Subfactor D - Corporate Training Program: The offeror shall provide a detailed training program outline depicting its proposed schedule of initial and refresher

Hazardous Waste Management Training, including all mandatory and non-mandatory, formal and on-the-job training of personnel that will be performing services under this contract.

5) Subfactor E - Data Processing Resources: The offeror shall explain in details the tracking, manifesting, billing, etc capabilities of its computerized waste management program while waste is on site and off site.

6) Subfactor F - Reporting Procedures: The offeror shall provide its plan for providing all necessary reports to document final disposal of wastes. The plan should include but not be limited to Certificate of Disposal procedures, Manifest completion and verification procedures, accident reporting, and invoicing.

(ii) VOLUME II – PAST PERFORMANCE. This volume shall contain past performance information regarding similar contracts. Offerors shall submit all contracts for the prime offeror and each major subcontractor in performance or awarded during the past five (5) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation.

Relevant efforts are defined as services that are the same as or similar services as compared to the

North American Industry Classification System (NAICS) code 562211 are considered relevant.

Relevant efforts would also be for hazardous waste disposal services for commercial or

Governmental clients that are greater than $1M/year. Major subcontractors are defined members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort. This volume shall be organized into the following sections:

a) Section 1 - Contract Descriptions. This section shall include the following information in the following format:

1) Contractor/Subcontractor place of performance, CAGE Code and DUNS

Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

2) Government contracting activity, and current address, Procuring

Contracting Officer's name, e-mail address, telephone and fax numbers.

3) Government’s technical representative/COR, and current e-mail address, telephone and fax numbers.

4) Government contract administration activity and the Administrative

Contracting Officer's name, and current e-mail address, telephone and fax numbers.

5) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

6) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

7) Contract Type (specific type such as Fixed Price (FP), Cost

Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)

b) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of this RFP.

1) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

2) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire (Solicitation Attachment 2) must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Army contracting activity and technical representative responsible for the past/current contract. The POC's shall be instructed to electronically complete

Part II of the questionnaire and directly email the entire questionnaire to the Contracting Office no later than the proposal due date, to both Joseph Thomas at joseph.d.thomas10.civ@mail.mil and

Lane Gary at lane.m.gary.civ@mail.mil.

3) The offeror shall also include a list of all the POC’s who were sent a questionnaire in the proposal. The POC List shall be include the following information:

Solicitation Number; Company Name; Contract Number; Army Agency; POC Last Name, First

Name; POC Title; POC Telephone Number; POC E-Mail Address; Date E-mailed to POC

(month/day).

4) The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded they must at a minimum include the most recent and relevant efforts (performance within the past three years) in their proposal. Absent any recent and relevant past performance history or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In some circumstances Past Performance may receive a neutral rating. Therefore, when a neutral rating is assigned, it shall be assumed that the offeror will perform in an acceptable manner.

(iii) VOLUME III – SMALL BUSINESS PARTICIPATION. Offerors (both large and small business) are required to submit Small Business Participation Plan information in accordance with DFARS 215.304 that shall include the following:

(a) Type of Business of Prime Contractor: Check all applicable boxes

{} Large

{} Small (also check type of Small Business below)

{} Small Non-Disadvantaged Business

{} Small Disadvantaged Business

{} Woman-Owned Small Business

{} HUB Zone Small Business

{} Veteran Owned Small Business

{} Service Disabled Veteran Owned Small Business

(b) Total Contract Value: (Include options, etc) $___________

(c) Dollar Value of your participation as a Prime Contractor: $__________

(d) Dollar Value and Percentage of Total Contract Value of Subcontracts Planned

For:

Dollar Percentage of Total

Value Contract Value

Large $________ %_________

Total Small $________ %_________

Small Non-Disadvantaged $________ %_________

Small Disadvantaged $________ %_________

Woman-Owned Small $________ %_________

HUB Zone Small $________ %_________

Veteran Owned Small $________ %_________

Service Disabled Veteran $________ %_________

Owned Small

Each participation percentage above shall be accompanied by detailed supporting documentation regarding the individual commitments. Detailed explanations shall also be provided when the percentages fall short of the DOD goals.

NOTE: The sum of the dollar values and percentages of Small Non-Disadvantaged and

Small Disadvantaged should equal the entries for Total Small. However, the sum of all the percentages under Paragraph (d) need not equal 100% since the prime is not included and individual subcontractors may be counted towards more than one category. All percentages should use TOTAL CONTRACT VALUE as a baseline.

(e) List principal supplies/services (be specific) to be subcontracted to:

Name of Company Type of Service/Supply

Large:

Small:

Small Non-Disadvantaged:

Small Disadvantaged:

Woman-Owned Small:

HUB Zone Small:

Veteran Owned Small Business:

Service Disabled Veteran Owned Small:

NOTE: For purpose of subcontracting, Historically Black Colleges and

Universities/Minority Institutions (HBCUs/MIs) are considered as disadvantaged and should be broken out separately.

(f) Prior Performance Information: Provide any information substantiating the offeror’s track record of utilizing small business on past contracts. For Large Business: include

ACO rating and SF 295 Information. For Large and Small businesses: provide descriptive information for all small business categories. Any information concerning long-term relationships with Small Business subcontractors, such as mentor-protégé relationships, should be provided.

(iv.) VOLUME IV – PRICE. The offeror shall complete all requested pricing schedules in the solicitation, including all option years. See separately provided “Schedule of

Disposal Services” and “Schedule of other Services”. Pricing shall be added up for each year and inserted in the SF 1449 line items. All CLINS on both Schedules and in the solicitation must be completed. MS Excel spreadsheets shall be completed using Excel and submitted in

Excel format.

(v) VOLUME V - SOLICITATION, OFFER AND AWARD DOCUMENTS

AND CERTIFICATIONS/REPRESENTATIONS.

Certifications and Representations - Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. Offerors are required to acknowledge all amendments (SF 30) in accordance with (IAW) FAR 52.215-1. Offerors also must complete

Online Representations and Certifications Application (ORCA) registration IAW FAR 52.212-3.

An Acrobat PDF file shall be created to capture the signatures for submission.

(vi) VOLUME VI – SUBCONTRACTING PLAN (REQUIRED OF LARGE

BUSINESS OFFERORS ONLY)

Each Large Business Offeror shall also provide a separate Small Business Subcontracting Plan meeting the requirement of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the Offeror has a comprehensive subcontracting plan). This plan shall be submitted separately from the Small Business Participation Plan required above, which applies to both large and small businesses. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a large business and will be incorporated into any resultant contract. Subcontracting plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. The Small Business Subcontracting plan will be evaluated IAW with AFARS Appendix DD, and must receive an Acceptable rating prior to award.