A01_Bulk_Road_Deicing_Salt_29_October_2015.doc

BULK ROAD DE-ICING SALT CONTRACT

SPECIFICATIONS

29 OCTOBER 2015

1. APPLICABLE SPECIFICATIONS:

The contractor shall provide bulk road de-icing salt (Sodium chloride) that meets the requirements of the American Society for Testing and Materials (ATSM) E 534-13 requirements and is obtained from natural deposits.

2. SPECIFICATIONS:

The contractor shall provide accurate scales certified by the State of Maryland for weighing shipments of bulk road de-icing salt. The platform of the truck scales shall be of sufficient length and width to conveniently accommodate any truck or complete hauling units that may be used to transport the bulk road de-icing salt in such a manner that the complete unit load can be weighed at one draft. No split weighting is authorized.

3. TESTING:

a. Testing shall be the responsibility of the contractor and shall be performed by an approved commercial testing laboratory or, subject to the approval of the Contracting Officer, by the contractor.

b. Testing frequency shall be conducted by the contractor as often as necessary to assure compliance with the specifications. At the direction of the Government acceptor or Contracting Officer, the contractor shall provide copies of test reports/results.

i. Delivery of substandard materials does not constitute Government acceptance.

ii. Removal of materials shown to be substandard through tests results shall be the responsibility of the contractor and the costs for removal shall be borne by the contractor.

4. DELIVERY OF MATERIALS:

a. Deliveries shall be completed within seven (7) calendar days after the contractor receives the order, orally or in writing, from the Government acceptor for non-critical shortage periods. Critical shortage period deliveries must be made within three (3) calendar days after the contractor receives an order, orally or in writing, from the Government acceptor.

b. The contractor shall call the Government acceptor or designated Government Point of Contact (POC) from the Aberdeen Area or Edgewood Area upon receipt of the salt order to coordinate delivery. Failure on the contractor’s part to contact the Government acceptor or designated POC does not relieve the contractor from fulfilling the order in the timeframe specified above.

c. The contractor shall have a person or answering service available to receive notification Monday thru Friday, 8:00 AM to 4:00 PM, except on Federal Holidays. In addition to normal working hours, the contractor shall have a person or answering service that is available to receive notifications 24 hours a day,7 days a week for emergency situations.

d. The delivery areas are as follows:

(1) Aberdeen Area – Salt dome, Bldg 550B3 (near Deer Shack)

(2) Edgewood Area – Salt dome, Bldg E2194

e. The contractor shall submit numbered delivery tickets to the Government acceptor or designated POC upon delivery. Each invoice shall state which delivery tickets correspond to the invoice. Failure to note on the invoice which delivery tickets correspond will result in the invoice being returned to the contractor for correction and may delay payment at no fault of the Government.

f. All deliveries shall be received by an authorized representative at the time and point of delivery.

g. The contractor’s vehicle(s) shall comply with applicable Maryland State Highway safety regulations

h. GATE ENTRANCE: All motor vehicles entering the Aberdeen Area of Aberdeen Proving Ground under this award require inspection at the 715 Highway Gate Monday through Friday from 5:00 a.m. until 7:00 p.m. On holidays, weekends and weekdays between the hours of 7:00 p.m. until 5:00 a.m. the contractor shall enter through the Route 22 gate. All motor vehicles entering the Edgewood Area of Aberdeen Proving Ground under this award require inspection at the Route 24 Highway Gate. Either gate may involve a wait time of up to one (1) hour for inspection prior to delivery.

i. OSHA STANDARDS: The contractor shall comply with 29 CFR 1910.1200 to ensure that the hazards of all chemicals produced or imported in the U.S. are evaluated and that information concerning the hazard(s) is transmitted to employers and employees.

j. The contractor shall provide a Material Safety Data Sheet (MSDS) within five (5) calendar days of award. A revised MSDS is required any time there is a change in product.

5. DELIVERY ORDERS:

a. Supplies will be ordered by Delivery Orders sent to the contractor as designated in the contract.

b. Each Delivery Order shall set forth quantity, descriptions, delivery schedule and prices set forth in the contract.

6. IDENTIFICATION OF EMPLOYEES:

a. All contractor employees shall be identified as such by wearing badges at all times while delivering supplies at this Government facility. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include contractor’s company name and employee’s name.

b. All contractor correspondence (written, facsimile, and email display) shall include the contractor’s company name, the contract number and the associated delivery order number.

7. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES:

The contractor and all associated subcontractors shall comply with applicable installation, facility and area commander installation and facility access and local security policies and procedures. The contractor shall provide all information required for background checks to meet installation access requirement to be accomplished by the Directorate of Emergency Services, or Security Office. The contractor shall comply with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters, Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should be Force Protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Personnel who need access to Aberdeen Proving Ground, Aberdeen and Edgewood Area, must possess one of the following forms of Identification: DoD Common Access Card, DoD Teslin Identification Card (Retiree or Family Member), a DA form 1602 (Civilian Identification Card) with access to APG or an identification card from another Federal Agency (not an access card). Contractors who are enrolled in the Rapid Gate Program must be approved for access to APG by their Contracting Officer Representative (COR). All other personnel must have a valid state driver's license, state issue identification card. All drivers must have a valid vehicle registration or rental vehicle agreement for the vehicle they are driving. All visitors will be vetted in accordance with Army Access Control policy. Person(s) fails the criminal background check will be denied access to APG. They may apply for a waiver through their COR.