USG Response to Questions - 06MAY26 .xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- W56ZLW-26-Q-0003
- Issued by
-
Department of the Army
About this file
This is a Government Response to Questions document addressing 42 inquiries submitted by prospective offerors regarding solicitation W56ZLW-26-Q-0003 for Hazardous Material Support Operations (HMSO) at Fort Bliss, Texas. The requirement is a follow-on effort under existing contract W52P1J-17-G-0095/W52P1J21F0318, set aside for 8(a) SBA-certified firms in the developmental or transitional stages. The solicitation calls for commercial hazardous material supply operations services including same-day intake, documentation, safe storage and handling, inventory management, accountability tracking, and timely issuance of Government-owned hazardous materials to authorized customers, with all operations conducted in compliance with federal, state, local, DoD, and Army environmental and safety regulations.
Key clarifications provided include: no SECRET security clearances are currently required though the Government reserves the right to impose them post-award; a Collective Bargaining Agreement applies covering the incumbent workforce; the Program Manager is not required to be on-site but must be readily available; third-party ISO 9001 and ISO 14001 certifications are required; all hazardous waste disposal, packaging, transportation, and related costs are included in the firm-fixed-price with no additional reimbursement unless contract modifications are issued; contractors must maintain 10% surge capacity for unscheduled activities and workload fluctuations; contractors may use internal accounting and labor-tracking tools but must submit invoices through WAWF/PIEE; Government-furnished property (forklifts, vehicles) will be provided with fuel access; and contractors are responsible for cleaning work areas. The proposal submission deadline was extended per Amendment 0001, and Amendment 0002 will address additional questions raised during the site visit. Offerors must return the Combined Synopsis/Solicitation signed and must acknowledge receipt of all amendments through the signature block.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W56ZLW-26-Q-0003 P0002 Amendment - Combined Synopsis and Solicitation.docx | DOCX document | |
| DD Form 1423 Update.pdf | ||
| Collective Bargaining Agreement (CBA).pdf | ||
| W56ZLW-26-Q-0003 P0001 Amendment - Combined Synopsis and Solicitation.docx | DOCX document | |
| DD Form 1423 Update.pdf | ||
| TD-02 Supported Organizations.docx | DOCX document | |
| TD-04 Government Furnished Facilities.xlsx | XLSX spreadsheet | |
| DD Form 1423.pdf | ||
| Wage Determination No 2015-5229.pdf | ||
| TD-03 Hours of Operations.xlsx | XLSX spreadsheet | |
| W56ZLW-26-Q-0003 - Performance Work Statement.docx | DOCX document | |
| W56ZLW-26-Q-0003 - Combined Synopsis and Solicitation.docx | DOCX document | |
| TD-05 Government Furnished Equipment.xlsx | XLSX spreadsheet | |
| TD-06 Government Vehicles.xlsx | XLSX spreadsheet | |
| TD-01 Historical Workload Data.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Question | Combined Synopsis/Solicitation Reference | |||
| Question | USG's Response | |||
| 1 | New or Current Requirement | Can the Government please clarify whether this is a new requirement or a follow-on to an existing contract? If this is an existing requirement, could the Government please provide the incumbent contractor and current contract information (e.g., contract number)? | Follow-on Requirement / Contract # W52P1J-17-G-0095/W52P1J21F0318 | |
| 2 | DD-254/PWS 1.3.12 | Can the USG clarify if these positions require a SECRET clearance IAW PWS | At this time, the Government has not designated any positions under this requirement as requiring a SECRET security clearance. If, during contract performance, the Government determines that specific duties require access to classified information, the contractor will be notified and appropriate clearance requirements will be addressed post‑award in accordance with applicable security regulations. | |
| 3 | PWS 1.4.1.4 | Can the Government please confirm whether a Collective Bargaining Agreement (CBA) is applicable to this requirement? | This requirement is a follow‑on effort and a CBA is applicable. The current CBA has been added as an attachment. | |
| 4 | PWS 1.4.5 | Can the USG confirm/clarify that an on-site PM and/or alt PM is required for this opportunity? | The Program Manager (PM) and/or ALT PM are not required to be on site. However, the PMs must be readily available as needed. | |
| 5 | Solicitation Extension | Given the potential for vendor RFQ impacts resulting from forthcoming responses to industry questions, would the Government consider extending the proposal submission deadline by one week to allow offerors adequate time to incorporate any necessary adjustments? | The quote submission has been extended per Amendment 0001. | |
| 6 | Solicitation page 11 of 47 para 4 | Paragraph 4 requires Offerors to submit a sanitized version of Volume I – Technical Submission with all company-identifying information removed. To facilitate proper identification of the offeror in the absence of other identifying criteria, would the Government permit the use of the UEI for this purpose? | Offerors are to remove all identifying criteria. Offerors can name sanitized copies as such, "Offeror X Company Sanitized Volume I - Technical Submission" | |
| 7 | Solicitation page 11 of 47 para 3 | The submission instructions do not specify page limitations for the Technical, Price, and Past Performance volumes. Can the Government please clarify whether page limits will be established for each volume, or confirm that no page limitations are intended? | FAR 52.212-1 and FAR 52.212-2 addendums have been updated to answer this question. | |
| 8 | Transportation Scope | Aside from customer delivery of hazardous materials to the HMSO and customer pickup from the HMSO, is the contractor expected to transport hazardous materials, hazardous waste, or related materials by vehicle between buildings, units, ranges, field locations, or off-post locations? Please provide historical delivery hours. | This responsibility remains with the customer(s). | |
| 9 | TD-04 | Please confirm which TD-04 facilities are active HMSO operating locations, which facilities receive/store/issue hazardous materials, and whether all listed facilities require routine staffing or manning. | No routine staffing is required; contractor must conduct inventory and handle material receipt and issuance as needed. | |
| 10 | Government-Furnished Equipment / Systems | Hazmart storage facility / building 2516 is described having an area of 100 SY, however does not seem to be in the vicinity of 2515. Can you provide physical address for Bldg 2516 (or confirm if it can be manned by same personnel on Bldg 2515)? | Bld 2516 is just a gate to the remaining buildings. There's a sign indicating the HAZMART location. | |
| 11 | PWS 1.2.6 (Accounting / Internal Tracking Tools) | Please confirm whether the contractor may use its own internal accounting and labor-tracking tools (such as spreadsheets or internal software), provided required reports and invoices are accurate and compliant, or whether a specific Government-directed platform is required. | Contractor may use its own internal ccounting and labor tracking tools; however invoices are required to be submitted in WAWF/PIEE. | |
| 12 | PWS 1.3.2.1 (Occupational Reliability Program (ORP) Requirements) | Please identify which positions, if any, are expected to be subject to the Occupational Reliability Program (ORP) and any installation-specific ORP requirements applicable at Fort Bliss. | The Government is reviewing whether any positions under this requirement will be designated as Occupational Reliability Program (ORP) positions. If ORP applies, the Government will identify the affected positions and provide any Fort Bliss‑specific ORP requirements via amendment or post‑award direction, as appropriate. | |
| 13 | PWS 1.3.12 (Security Clearance Requirements) | Please identify which positions, if any, are expected to require a SECRET security clearance for contract performance. | At this time, the Government has not designated any positions under this requirement as requiring a SECRET security clearance. If, during contract performance, the Government determines that specific duties require access to classified information, the contractor will be notified and appropriate clearance requirements will be addressed post‑award in accordance with applicable security regulations. | |
| 14 | Workload Changes / Contract Modifications | For PWS sections addressing workload increases, decreases, or transition of functions, please clarify the Government’s intended contractual mechanism for significant workload reductions or transfers of responsibilities to or from the contractor (for example, contract modification). | Contract modification may be required. | |
| 15 | PWS 1.6.1 and 1.7.1/1.7.1.1 (Security Clearance Requirements) | Please confirm whether the Government requires third-party ISO 9001 and/or ISO 14001 “CERTIFICATION”; or whether you require that our management systems fully comply with the requirements of such standards but without formal certification. | Yes,third-party ISO is required and can only be modified by the KO. | |
| 16 | Janitorial / Grounds Responsibilities | Please clarify which specific facilities and exterior areas under TD-04 are the contractor’s responsibility for janitorial services, restroom stocking/cleaning, and incidental vegetation control, and which are covered by Government-provided custodial or grounds services. | Clean-up of work areas are required by the contractor. | |
| 17 | PWS 5.2.1.5 and 5.2.1. | Please clarify whether hazardous waste, radioactive material, packaging, manifesting, transportation, treatment, disposal, or related vendor costs are to be included in the firm-fixed-price requirement, Government-furnished, or reimbursable only when specifically pre-approved. | All required labor, materials, packaging, transportation and disposal costs are included in the fixed price. Contractor assumes responsibility for restimating/absorbing costs. No additional reimbursement allowed unless contract modifications are issued. Gov't provides gov't furnished and disposal services then contractor does not include those costs in pricing. | |
| 18 | Historical Waste Streams | If available, please provide historical volume/type information for hazardous waste and radioactive material managed under this requirement. | The Government does not have historical volume or type information for hazardous waste or radioactive material available for release under this requirement. Offerors should propose in accordance with the PWS and their standard commercial practices. | |
| 19 | DD Form 1423 | The attachment DD Form 1423 does not open, can you please re-load. | A new form has been uploaded. | |
| 20 | Signature | The Combined Synopsis and Solicitation document does not include a place for signature, would it be acceptable to provide our own signature sheet on top of this form? | A signature block has been added to Page 1 of the Combined Synopsis/Solicitation. All offerors must return Combined Synopsis/Solicitation signed. | |
| 21 | PWS 3.8.1 (Equipment out of service for repairs) | If Government-furnished equipment or facility systems critical to HMSO operations (e.g. forklift, trucks, computers, printers, etc.) become unavailable due to maintenance or repair, please clarify whether the Government will provide temporary replacement equipment or alternate support to maintain continuity of operations. | Yes the gov't will provide replacement of GFP/GFE. | |
| 22 | Site Tour | Would you be providing a site tour of related facilities to provide an idea of complexity and arrangement? | Site visit has been completed. | |
| Section B, POP | Given the 30-day phase-in period, can the Government clarify whether this requirement is a new effort or a follow-on to an existing HMSO operation at Fort Bliss, and whether an existing workforce is currently performing these services? | This is a follow-on to an existing contract being performed by a contractor. | ||
| 24 | Collective Bargaining Agreement (CBA) | If this is a follow-on effort, can the Government confirm whether any incumbent workforce at Fort Bliss performing HMSO services is covered by a collective bargaining agreement (CBA)? If so, will the applicable CBA(s), including wage rates, fringe benefits, and any successor obligations, be provided to offerors? | This requirement is a follow‑on effort. The incumbent workforce performing Hazardous Materials Supply Operations (HMSO) at Fort Bliss is covered by a Collective Bargaining Agreement (CBA) between Red River Science & Technology, LLC and the International Union of Operating Engineers Local 351. | |
| 25 | PWS | Can the Government confirm whether the HMSO scope at Fort Bliss under this solicitation is materially consistent with current operations, or identify any anticipated changes in workload, processes, or supported customer base? | Workload will vary from both the historical and projected figures provided in the TD. The contractor shall ensure staffing capacity of 10% of its effort in anticipaton of unscheduled activities/workload fluctuations. | |
| 26 | Technical Submission Requirements; PWS 1.2.5 | Regarding the 10% surge requirement, can the Government clarify the expected duration, frequency, and typical drivers of surge events? | The 10% surge requirement supports variable mission needs; frequency and duration are not fixed. Surge is driven by operational demands, and any long-term changes must require modification of contract. | |
| 27 | Quote Submission Deadline | Given the limited time between the release of Government responses to questions and the proposal submission deadline, will the Government consider extending the proposal due date to allow sufficient time for offerors to review responses and incorporate any necessary updates into their submissions? | The solicitation response deadline has been extended per Amendment 0001. | |
| 28 | Past Performance Submission Requirements section, Page 12 of Combined Synopsis and Solicitation document | In accordance with FAR 15.305(a)(2)(iii), which allows the Government to consider past performance information regarding predecessor companies, key personnel, and subcontractors, will the Government consider past performance from affiliated or sister companies as relevant, provided the Offeror clearly demonstrates the relationship and how the experience will be applied to contract performance (e.g., through teaming arrangements, shared resources, or key personnel)? | See Updates highlighted in red in 52.212-1 (Addendum) and 52.212-2 (Addendum). | |
| 29 | PWS Section 1.2 | The solicitation references site maps and service locations; however, if detailed site maps are not available, can the Government provide geospatial data (e.g., coordinates or address-level location data) for dumpster and roll-off container locations, particularly within the training ranges, to support accurate route planning, equipment allocation, and pricing? | The Government does not have detailed site maps or geospatial coordinate data for dumpster or roll‑off container locations available for release under this solicitation, including within the training ranges. Offerors should base their route planning, equipment allocation, and pricing on the information provided in the PWS and any observations made during the site visit. | |
| 30 | PWS Section 3.5 | Can the Government clarify whether fuel will be entirely contractor-provided, or if there are any provisions for Government-furnished fuel, access to installation fueling facilities, or negotiated fuel pricing agreements that may be available to the Contractor for performance of this requirement? | Government furnished property (forklift, vehicle, ect.) is provided by the USG from a specific fuel point or delivery for fixed items | |
| 31 | Staffing Model | Is there an estimated FTE level or historical staffing model available? | Staffing levels are at the discretion of the vendor to meet contract requirements. | |
| 32 | Procuring Hazardous Materials | To what extent is the contractor expected to procure hazardous materials vs. issue from Government supply systems? Are there scenarios where the contractor must independently source bulk materials? | Currently, the contractor does not order hazardous materials from the gov't supply system. The contractor currently receive materials that are turned in by the supported units within Ft Bliss Installation and issued back to personnel within FB installation. | |
| 33 | Incumbents | Is the Government able to provide information on the incumbents that currently fill the positions performing this scope of work? | The Government does not maintain or have releasable information regarding the specific individuals currently performing the positions associated with this requirement. Accordingly, the Government is not able to provide incumbent personnel information. Offerors should prepare their proposals based on the requirements outlined in the solicitation and any information obtained during the site visit. | |
| 34 | PWS 1.3.8 | Please confirm whether HMSO services are currently being performed by an incumbent contractor, military personnel, Government civilians, or a combination thereof. If an incumbent contractor exists, please advise whether the Government will provide the incumbent contract number or additional historical reference information. | Incumbent Contractor / Contract # W52P1J-17-G-0095/W52P1J21F0318 | |
| 35 | Transportation Scope | Aside from customer delivery of hazardous materials to the HMSO and customer pickup from the HMSO, is the contractor expected to transport hazardous materials, hazardous waste, or related materials by vehicle between buildings, units, ranges, field locations, or off-post locations in quantities that require CDL drivers and/or Hazmat endorsement? | The vehicle that is currently GFP/on hand does not require CDL driver. | |
| 36 | PWS 5.2.1.5 and 5.2.1 Disposal / Shipping Cost Responsibibility | Please clarify whether hazardous waste, universal waste, radioactive material, packaging, manifesting, transportation, treatment, and disposal costs are to be included in the firm-fixed-price, Government-furnished, or reimbursable when pre-approved. | This is included in the firm fixed price | |
| 37 | Site Visit | Will the USG provide answers to any questions raised from the site visit? | Answers will be issued in Amendment 0002. | |
| 38 | Representations & Certifications | Does the USG require vendor to provide Representations and Certifications? If so, which volume do we place the representations and certifications? | See Updates highlighted in red in 52.212-1 (Addendum) and 52.212-2 (Addendum). | |
| 39 | SF1449 | Can the USG confirm that SF1449 will be provided at time of award? | A SF 1449 will be issued at time of award. | |
| 40 | Offer Validity | Can the USG confirm offer valid days after submission (i.e. 90, 120, 180 days)? | See Updates highlighted in red in 52.212-1 (Addendum). | |
| 41 | Training Requirements | The USG directs that all personnel will complete all required USG required required training to include completing required Hazmat certifications where required and Training (e.g., environmental, safety, | ||
| HAZWOPER, TARP, SAPR). Can the Government confirm whether all current incumbents have completed these required training certifications? | Offerors are responsible for ensuring that all proposed personnel meet the training and certification requirements identified in the PWS at the time of performance. | |||
| 42 | Offeror Acknowledgement of Receipt | Can the USG provide guidance on which volume to place acknowledgement of receipt of amendment 0001? | The Government has incorporated the acknowledgment of all solicitation amendments directly into the Signature of Offeror/Contractor section. Therefore, Offerors do not need to place a separate amendment acknowledgment in any volume. By signing the quote, the Offeror is certifying receipt, review, and incorporation of all amendments issued to date, including Amendment 0001 and Amendment 0002. |
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