Questions and Answers-Oral Transcription.docx

Questions and Answers: W56HZV-21-R-L075 CMH Oral Transcription

1. Will the USG consider issuing a DD254 if an Offeror does not have a Facility Clearance (FCL) at the time of submission?

ANSWER: The Government will not be issuing a DD Form 254 to sponsor an unclear company for an FCL at this time.

2. We currently hold a BPA with the […] Center of Military History […]. The scope of this contract includes oral history interview transcription services. Would [it] be at all possible to consider procuring the Oral Transcription services required under W56HZV-21-R-L075 under our BPA, or is the procurement strategy too far along for that?

ANSWER: The Government will not be considering existing contracting mechanisms for this procurement.

3. If you have a current vendor, who is it, and what is your current rate of pay per requested unit? If you do not have a current vendor, please state how you are currently managing your records system.

ANSWER: There is no incumbent contractor. The current records system is in accordance with Army Regulation 870-5 and the Records Retention Schedule – Army (RRS-A).

4. Over the last twelve months, what is the total amount paid for transcription service, if applicable?

ANSWER: There have been no obligations for transcription services in the last 12 months.

5. Are you able to provide a sample template for transcripts?

ANSWER: The Government will provide a sample template at the time of award.

6. What percentage of transcripts will require physical delivery as opposed to electronic delivery?

ANSWER: Very few of the transcripts will require physical delivery. Typically, the Classified documents must have physical delivery which can be completed via registered mail.

7. What percentage of audio will be delivered via audio cassette, etc. as opposed to electronic delivery?

ANSWER: Approximately 50%.

8. The solicitation mentions “cassette tape” and “audio tape”, what is the estimated percentage (or pages) of the annual workload that is from audio tapes?

ANSWER: Each tape will vary, but generally the tapes tend to be 20-50 pages in Microsoft Word once transcribed.

0. What is the breakdown by CLIN?

ANSWER: It is estimated that 50% of work will be for 120 day delivery unclassified tapes. The remaining 50% will be split between unclassified expedited 30 day delivery, unclassified express 5 day delivery, and classified standard 120 day delivery.

9. Can a contractor bid on only the unclassified work?

ANSWER: The contractor must be able to bid on the entire scope of work per Section L.3 All or None of the solicitation which states “FAR 52.212-1(h) is hereby tailored for this solicitation: Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award”.

10. What is the anticipated contract volume?

ANSWER: It is estimated there shall be 15,000-20,000 pages transcribed per year.

11. What is the anticipated percentage of Classified work?

ANSWER: Approximately 15%-20%.

12. Why are PPQs due on 3/29? Will they be considered if PPQ contact is late in sending them but sends before the proposal submission deadline?

ANSWER: The date on the PPQs is incorrect and has been updated on Attachment 002 - PPQ. Please see the updated PPQ document for the corrected information.

13. Do we need a NISPOM FCL to store classified cassettes or only GSA approved security containers?

ANSWER: Contractors do not need to submit this with their proposal but they must have NISPOM FCL before the start of work commences.

14. Are the interviews one-on-one or more than two people?

ANSWER: Most interviews are one-on-one but occasionally they are with multiple people.