Modeling and Simulation_ Solicitation_W56HZV-20-R-L850_Amendment 02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See page tw o for details...

1. CONTRACT ID CODE PAGE OF PAGES

J 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W56HZV20RL850

X 9B. DATED (SEE ITEM 11)

15-Oct-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

CODE

ACC-DTA

6501 E. 11 MILE RD.

DETROIT ARSENAL MI 48397-5000

W56HZV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

SUMMARY OF CHANGES-AMENDMENT 2

The purpose of Amendment 0002 to solicitation W56HZV-20-R-L850 is to clarify language in the Performance Work Statement (PWS). As a result of the modification, the following changes are hereby made:

1. PWS in section C is revised to include the following changes noted in red.

i. Section “C.3.3.8 Personnel Qualifications -Army Geospatial SME” is adjusted to include the following language under the Education Level “Master’s degree in Geography or related sciences”. Also the “Years of Experience for the Army Geospatial SME is changed from 10+ to 4+.

ii. Section “C.4.3.7.6 M&S Communities enabled by M&S lessons, modules and courses” is adjusted to include the following language: “The contractor shall design, develop, revise, deliver, and instruct lessons, modules, courses and materials to support civilian and military personnel on military application of modeling and simulation needs, tasks, and/or competencies within the communities enabled by M&S, to include Analysis, Acquisition, Cyber, Experimentation, Futures, Logistics, Intelligence, Medical, Test and Evaluation, and Training. Course shall be designed IAW TRADOC Regulation 350-70 and TRADOC Pamphlet (PAM) 350-70-14.Courses may be Resident, MTT and/or DL and shall be offered a minimum of four (4) times per year but NTE eight (8) times per year. Courses will be forty (40) hours per class and class size will not exceed 32 students unless taught via DL.”

iii. Paragraph “C.4.3.10.3” is adjusted to include the following language: “The contractor shall provide the moderator for the proponent’s community of practice web sites.”

iv. All subsections of Sections C.4.6.9 and C.4.7 are rolled up into the CDRLs A044 and CDRL A045, respectively. CDRLs 046 -047 are removed.

2. Except as provided herein, all other terms and conditions remain unchanged.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Army Modeling and Simulation Office (AMSO)

Support Services

GENERAL: This is a non-personal services contract to provide Army Modeling and Simulation Office (AMSO) support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor.

C.1 INTRODUCTION AND BACKGROUND

The AMSO serves as the Army’s lead Modeling and Simulation (M&S) Workforce Management, M&S Policy, Strategy and Enterprise Governance activity to execute enterprise-level management on behalf of the Chief of Staff and Secretary of the Army. AMSO provides oversight, management and investment synchronization of models and simulations across all Army Communities enabled by M&S including training, test & evaluation, experimentation, analysis, acquisition and intelligence as well as supporting major Army initiatives such as modernization and readiness. AMSO is the lead Army activity for Joint, Interagency, International, and Multinational M&S integration issues, and the office of primary authority for release of Army M&S tools and data to non-United States Government (USG) mission partners in support of US foreign military sales. AMSO has the responsibility to ensure the Army has a trained and educated M&S mission force of military officers and Department of the Army civilians to support all M&S needs in this highly technical and dynamic field. It executes this mission by conducting analysis of M&S education needs across the Army, then as appropriate designing, developing, implementing, and evaluating courseware for online, mobile and resident education and training.

Accomplishment of this mission includes the following: developing and promulgating the Army's M&S policy;

supporting Senior Leaders in resourcing Army M&S programs; promoting the Army's M&S research program;

fostering reuse and development of common M&S components and tools; ensuring integration of M&S across all Army communities enabled by M&S; and providing oversight of the Army M&S Enterprise, as described in Army Regulation (AR) 5-11.

The AMSO is the focal point for Army M&S matters with a variety of agencies and partners, to include foreign nations and provides oversight for the Army M&S Policy, Strategy, and Implementation activities. The M&S policy, strategy and implementation documents outline the vision for the use of M&S for the Army, and support mid and long range plans and policies with supporting investment plans to ensure proper utilization and integration of systems and resources. The Headquarters Department of the Army (HQDA), Deputy Chief of Staff (DCS) G-8 is the Army M&S policy proponent.

The Army has a Service Title 10 function to provide manned, trained, and equipped units to support the National Defense Strategy. AMSO as part of the Center for Army Analysis (CAA), HQDA DCS, and G-8 supports the Army with Service Title 10 responsibilities. AMSO is organized into a headquarters section and two divisions to meet this mission: the Strategy and Resources (SR) Division, and the Simulation Proponent and School (SP) Division. The Director of CAA is responsible for Army Functional Area 57 Simulation Operations Officers (FA57) and Department of the Army Civilian Career Program 36 (CP36) civilians.

AMSO Headquarters (HQs) section includes the Deputy Director, Management Decision Package (MDEP) Manager, and the Operations Officer/Contracting Officer Representative (COR) for the AMSO contract. The headquarters section performs duties on behalf and in support of the Director, AMSO. This includes external engagement with Joint, Interagency, Intra-governmental and Multinational partners, industry dialog and outreach to academia. AMSO HQs section also represents and supports the Director within the Army for all staffing and meeting requirements.

The SR Division develops, synchronizes and promulgates Army M&S policy and strategy to drive reuse, reduce redundancy and identify divestiture decisions; develops and synchronizes the Army’s M&S Enterprise efforts across Army Communities enabled by M&S, Commands and agencies through policy, implementing plans, and targeted micro-investments at the enterprise level; and coordinates Army M&S priorities, M&S requirements, M&S standards, geospatial requirements, and release of Army models and simulations to foreign Governments. The SR Division coordinates with Army Commands and organizations, the Office of the Secretary of Defense (OSD), other DOD Services, Joint Commands, academia, USG Allies, and other required organizations. The SR Division, through alignment with the AMSO mission, supports the Army’s readiness and modernization priorities.

The SP Division is responsible for M&S training and education for FA57s, CP36s, and the Army M&S Communities; performs life-cycle management functions (structure, acquisition, distribution, development, deployment, sustainment, and transition) for FA57; runs the Army M&S School; provides strategic level focus and advocacy for the military and civilian (FA57/CP36) community; and synchronizes Army efforts to manage M&S and associated resources by developing, sustaining, and utilizing a qualified and certified cadre of professionals. The division also projects and validates future requirements for the Army M&S community at large. This analysis includes identifying M&S skill sets, and developing, sustaining, and modifying elements of personnel force structure and inventory to meet future needs. The SP Division is also responsible for Knowledge Management (KM) and Command and Control (C2) Integration training, operational assignments, organizational documentation, prioritization of assignments, and articulation of career patterns.

C.2 ADMINISTRATIVE REQUIREMENTS

C.2.1 CONTRACTOR MANAGEMENT SUPPORT REQUIREMENTS

C.2.1.1 The contractor shall provide communications to the Contracting Officer (KO), COR, and AMSO leadership describing the current initiatives and announcing the upcoming phases of any new initiatives. The contractor will provide a Monthly Status Report (MSR) of all contractor activities in support of this PWS. The MSR shall provide a detailed summary of monthly activities by employee, and approved travel related costs performed during the reporting period as part of the individual’s status of reporting process. See CDRL A001.

C.2.1.2 The MSR shall be provided to the KO, COR, and Contracting Specialist (KO SPEC), no later than the tenth working day of the month being reported, and shall cover only the activities of that previous month.

C.2.2 CONTRACT PHASE-IN AND PHASE-OUT REQUIREMENTS

C.2.2.1 Phase-in. The contractor shall conduct phase-in procedures beginning February 09, 2021 for thirty (30) calendar days with the incumbent contractor. The phase-in shall require coordination with the incumbent contractor for acceptance of the project. The contractor shall perform a joint inventory of all Government-furnished property (GFP) with the incumbent contractor and the government hand receipt holder for classroom and Simulation Training Environment (STE) equipment required to be used on this contract. During phase-in, the contractor shall have the key personnel required by paragraph C.3.3.5 available and working by the end of the phase-in period. At the beginning of phase-in, the contractor shall certify to the KO and the COR that all of the contractor’s employees meet the training and experience criteria as specified in the contractor’s proposal. Such certification shall include resumes, copies of training certificates and experience as specified in the contractor’s proposal for personnel working under this contract. See CDRL A002.

C.2.2.2 Phase-out. Within thirty (30) calendar days from the end of the period of performance of this contractual effort, the contractor program manager shall be prepared to transition work load in the event another company wins a future contract competition. This transition shall include digital and hard copies of all in-progress working files, historical files, briefings for incoming personnel, timelines and standards for completion. All files shall be stored on the Government network drives as appropriate. Files that are not authorized for public access shall be provided to the COR or designated representative. See CDRL A003.

C.2.3 Contract Meetings Meetings shall generally take place during AMSO business hours. The contractor shall attend meetings held at AMSO or other locations as identified in section C.2.4 or by tele-video conferencing or audio-conferencing as designated by the COR. When the contractor is responsible for the presentation and briefing, the charts shall be forwarded to the COR for approval at least 48 hours prior to the scheduled meeting time in accordance with CDRL A004. The contractor may request a meeting with the contracting officer when necessary. The contractor shall, at a minimum, invite the COR. The contractor shall provide at least 72 hours advance notice of these meetings to the

COR.

C.2.3.1 Post Award Conference/Periodic Progress Meetings.

The contractor shall attend any post award conference convened by the contracting activity in accordance with FAR Subpart 42.5. The COR, and other Government personnel, as appropriate, may meet periodically with contractor to review contractor’s performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views Contractor’s performance and Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

C.2.3.2 Start of Work Meeting (SOWM)

The contractor shall perform a start of work meeting at AMSO within thirty (30) calendar days of contract award.

The purpose of the meeting is to set the Project Plan and Schedule for each CLIN under the contract, and assure a clear and mutual understanding of the contract terms, conditions, technical requirements and sequence of events needed for successful execution of the subject contract effort. The contractor shall provide an agenda and meeting minutes IAW Conference Agendas and Report, Record of Meeting Minutes, CDRL A005. The meeting will include the KO, COR, the contractor Project Team, the Government Project Team, and their representatives.

C.2.4 PLACE OF PERFORMANCE AND DUTY HOURS.

C.2.4.1 The contractor’s primary place of performance to support the M&S mission as outlined in this PWS is Fort Belvoir, VA. Office space and equipment to perform services under this contract will be provided in Government-furnished office space in the secured facility at AMSO in Fort Belvoir, VA. The contractor shall be responsible for conducting support between the building hours of 0600 to 1800, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or other similar Government-directed closings. Telework is authorized under this contract with the approval of the COR.

Telework is automatically authorized for any approved temporary duty assignment or Mobile Training Team (MTT) performed on this contract. During inclement weather Government personnel will perform a risk assessment to determine what key and essential activities will continue. During class sessions, support hours may be adjusted to accomplish the mission due to inclement weather or other local or national emergencies, administrative or other similar Government-directed actions or closings. Contractor personnel performing on-site work must have the required security clearance in Joint Personnel Adjudication System (JPAS) and Visitor Access Request submitted prior to performing work on-site. Once the security clearance and level is confirmed, cleared personnel are not considered visitors at AMSO.

C.2.4.2 Recognized Holidays. Unless otherwise informed by the KO, contractor is not required to work on the following Federal holidays, in accordance with USG Office of Personnel Management (OPM):

W56HZV20RL850

New Year’s Day Martin Luther King, Jr. Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

C.2.5 ON-CALL SUPPORT REQUIREMENTS (OVERTIME). Overtime shall not be associated with this FFP contract.

C.2.6 TRAINING DURING CONTRACT PERFORMANCE.

C.2.6.1 The contractor shall provide required initial, supplemental, refresher, and technical proficiency training for all contract personnel. This annual training shall be at no additional cost to the Government. Training documentation and certifications shall be maintained for contractor personnel and shall be available to the COR for review in the MSR the following month the training is completed.

C.2.6.2 Training of contractor personnel for existing equipment shall be provided at no additional cost to the Government. If an employee who has received Government-provided training should vacate his or her position for any reason, the contractor shall be responsible for providing certified personnel to complete the requirements of this contract at no additional cost to the Government. The contractor shall be responsible for full performance of services to the Government during any absence of employees while they attend training.

C.2.6.3 Sustainment or follow-on training shall be at the contractor’s expense. The Government may fund additional training at its discretion to meet contract requirements involving new or unique applications, tools, or processes. If during the term of this contract the Government installs new equipment that requires training to meet the certification requirements of this contract, the Government will provide one-time training [to include tuition, per diem, and travel in accordance with (IAW) the Joint Travel Regulations (JTR)] for current employees under this contract. The COR will provide the contractor authorization for this type of training before it commences.

C.2.6.4 Per AR 25-2, contractor personnel who perform systems administrator or network manager functions under this contract shall attend the Level II Systems Administrator/Network Manager (SA/NM) Security Course. This Government-sponsored course is available at Fort Huachuca, Arizona; Fort Gordon, Georgia; and accredited mirror training sites. Personnel in these positions are authorized to take substitute courses to fulfill the technical training (Level II) requirement subject to CIO/G6 approval, provided the substitute coursework contains all topics of the SA/NM Security Course at Fort Gordon and the substitute coursework has been approved by the Office of Information Assurance and Compliance, Enterprise Systems Technology Activity, NETCOM/9th SC(A).

C.2.7 TRAVEL REQUIREMENTS (LOCATION/FREQUENCY/SPECIAL TRAVEL REQUIREMENTS)

C.2.7.1 Travel Requirements. Contractor personnel may be required to perform assignments that require occasional activity at distant locations, CONUS and OCONUS, to accomplish tasks in this PWS. Travel shall be for the purpose of supporting tasks listed in the PWS. The COR’s advance concurrence to planned travel is required. Travel shall be billed IAW JTR and the limitation of funds. Travel costs shall be considered reasonable and allowable only to the extent that they do not exceed on a daily basis, the maximum per diem rates in effect at the time of the travel. No indirect or labor costs shall be allowed under the Travel CLIN.

C.2.7.2 Mileage-based Privately Owned Vehicle (POV) travel within the Military District of Washington shall be included in this order, and the travel is deemed in the Government’s interest so as to avoid unnecessary administrative requirements on Government representatives. Travel may also be required in support of communications and transformation activities, such as attendance at related conferences and forums.

C.2.8 QUALITY CONTROL REQUIREMENTS

C.2.8.1 The contractor shall develop and implement a Quality Control Plan (QCP), IAW CDRL A006, to satisfy the specific requirements of the contract. The QCP shall initially identify potential problem areas and evolve over the life of the contract to incorporate identified problem areas based upon experience to develop an optimal QCP. The plan shall be in the Contractor’s format and shall identify the methods by which the Contractor shall ensure the terms of the contract are met. The QCP shall include the following:

a. Organization and resources. Organization chart and communication interfaces for all personnel performing QC functions. Identification of the authority of the QCP manager to monitor and control functions, and to implement remedial and preventive actions.

b. Specific inspection techniques and methods tailored to each functional area.

c. Procedures for corrective action.

C.2.8.2 Within ten (10) calendar days after contract award, the contractor shall submit its QCP to the KO and COR for Government review as the contractor’s QCP will be used as a basis for the Government’s Quality Assurance Plan. The Government will review the QCP within seven (7) calendar days of receipt. Changes recommended by the Government shall be considered by the contractor and incorporated into the QCP by the contractor, if appropriate, and the QCP shall be resubmitted to the KO and COR within seven (7) calendar days of receipt. The contractor shall submit updates to the plan to the KO and COR as required. The contractor shall maintain support documentation for all actions taken over the life of the contract (e.g., work requests and inspection correction reports). These files shall be made available to the Government when requested by the KO or COR. Upon completion of the contract, the contractor shall turn all files over to the COR.

C.2.9 QUALITY ASSURANCE

C.2.9.1 The Government will monitor the contractor’s performance under this contract. The Government has the right to perform inspections and performance evaluation at any time. If any aspect of the performance is not in conformance with the requirements of the contract, the Government will have the right to issue to the contractor a Contract Discrepancy Report (CDR). The contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The contractor shall complete and return the CDR to the COR within five (5) working days after receipt of the CDR.

C.2.9.2 The Government will evaluate contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that contractor has performed IAW the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s). The primary tool for quality assurance is the written MSR produced by the contractor indicating the outputs produced for the month. In the case of instructors, the additional quality check comes in feedback from the course critiques and through observations.

C.2.10 CONTRACTOR PROVIDED FACILITIES, EQUIPMENT, MATERIALS, SUPPLIES AND

SERVICES

C.2.10.1 Contractor Resources. The Contractor shall provide –

C.2.10.1.1 Equipment, supplies, and services in accordance with this contract not provided by the Government under paragraph 2.11 through 2.12. The contractor shall choose to use its tools at no additional cost to the Government. All contractor property shall be clearly marked to identify it as contractor property.

C.2.10.1.2 The contractor shall provide identification badges for its employees. These badges shall depict the employee’s name, photograph, and contractor’s name, as a minimum.

C.2.11 GOVERNMENT PROVIDED FACILITIES, EQUIPMENT, MATERIALS, SUPPLIES AND

SERVICES

C.2.11.1 IAW FAR Part 45, contractors are ordinarily required to furnish all property necessary to perform Government contracts. Property should not be provided to the contractor unless it is clearly in the Government’s best interest or the requirement cannot be met otherwise. Also, note that the term “Government-Furnished Property (GFP)” refers to a process of making the contractor responsible and liable for property that has formally been provided to them. The Army Federal Acquisition Regulation Supplement (AFARS) requires that a detailed list of GFP be included in the requirement and the KO must include the GFP clause which requires the contractor to have an adequate property control system. If the Government is merely making Government property (not GFP) available for the contractor’s use and will retain responsibility (i.e. the property remains on the government’s property book), liability remains with the Government and a detailed listing of GFP is not required.

C.2.11.2 Government Furnished Property (GFP). The contractor shall perform a joint inventory of all GFP with the incumbent contractor and the designated Government hand receipt holder. GFP consists of approximately 212 serial numbered pieces of Information Technology (IT) equipment located within the STE, classrooms, and cubicle working areas. All discrepancies and problems shall be noted and submitted to the hand receipt holder for resolution.

In no instance shall the incoming contractor be held liable for any discrepancy and problem noted. The outgoing contractor shall be solely responsible for rectifying the noted discrepancies or problems to the satisfaction of the hand receipt holder. During phase-in, the contractor shall inventory all GFP listed on DA Form 3161 or other local hand receipt acceptance of the GFP. Any GFP not accepted by the contractor shall be identified and returned to the hand receipt holder.

C.2.12 GOVERNMENT RESOURCES

C.2.12.1 Facilities.

C.2.12.1.1 The Government will make available office or appropriate workspace to support contractor operations on the same basis as made available to Government employees performing similar functions. The Government will provide facility access to contractor personnel as required for contract performance. Contractor employees removed from this contract shall be denied access to Government facilities immediately upon notification of removal.

C.2.12.1.2 The Government will provide building access badges as necessary. All contractor personnel are required to acquire and maintain a Common Access Card (CAC). The COR will be the Trusted Agent for validating CAC issuance using the Contractor Verification System. Contractor eligibility remains in force during employment under the contract for those employees who have a valid and recurring requirement for access to Army facilities or automation systems to perform those duties stipulated in the contract. The CACs and building access badges shall be returned to the COR or Security Office when the contractor employee’s employment is terminated or upon expiration of the contract. The CACs expire when contractor eligibility terminates or three years from the issuance date, whichever occurs first.

C.2.12.1.3 The Government will supply the necessary working space, computer equipment, manuals, specialized training, documentation, etc., needed to provide support under this contract, unless specified in the task description.

The Government will furnish or make available to contractor any documentation deemed necessary to accomplish this contract. All materials furnished to the contractor by the Government shall be returned to the Government at the conclusion of this contract. The Government will provide access to Government sites, equipment, hardware and software, databases, and documentation required for the delivery of the requested support.

C.2.12.1.4 The contractor shall conform to general industry standards for care and custody of Government Furnished Equipment (GFE), and include actual cost replacement of property insurance. Contractor shall assume full responsibility for any and all loss or damage of whatsoever kind and nature to any and all Government property, including equipment, supplies, accessories, or parts furnished, while in contractor’s custody and care for storage, repairs, or services to be performed under the terms of the contract. Contractor shall replace Government property with identical items or Government approved substitutions.

C.2.12.1.5 The Government will coordinate for and provide the necessary classrooms, administrative facilities, supplies, and equipment for Standard Classroom Setup (SCS), small group Break Out Rooms (BOR), Course Administrative and Student Study Area (CA/SSA), Course Developmental Area (CDA), and the STE. During the development, preparation, and conduct of courses, the Government will coordinate for the production of course material, to include printing, reproduction, and binding. Any contractor-acquired property acquired under this delivery order shall remain with the Government upon delivery order completion. The contractor shall provide computer and software required for instructional purposes upon approval of the Government.

C.2.12.2 Supplies and Services.

C.2.12.2.1 The Government will make available –

C.2.12.2.1.1 Utilities, equipment, office furniture, General Services Administration (GSA) vehicle, and supplies to support contractor operations in Government facilities on the same basis as made available to Government employees performing similar functions. The materials and information provided to the contractor by the Government or to which the contractor had access in completing work under the contract, to include keys in accordance with Appendix D of AR 190-51, pagers, and access badges, are the exclusive property of the Government. The Government will also provide expendable supplies for use by the contractor personnel at the work site.

C.2.12.2.1.2 IT hardware/software, tools, and equipment to support portal implementation and development as deemed necessary by the Government.

C.2.12.2.2 The contractor shall exercise responsibility and accountability for Government property dedicated to its employees’ use in performance of contract requirements. This responsibility includes the obligation to properly use, care for, and safeguard all Government property in their personal possession. Any property or resources so provided shall be used only for contract performance-related purposes.

C.2.13 ACCESS TO PROTECTED INFORMATION

C.2.13.1 If during the performance of this contract, contractor personnel obtain access by any means to protected information, to include trade secrets or proprietary information of other contractors, Government source selection information, Privacy Act information, or any other information with distribution limited by the Government, contractor personnel shall in no way divulge any such information except as it relates to the performance of this procurement within (AMSO) itself, or shall not otherwise use or disclose this information for their personal gain, the gain of their employer, or the gain of anyone else. The contractor shall notify the KO of any potential organizational conflicts of interest created by any such access. However, a nondisclosure agreement will not overcome an Organizational Conflict of Interest (OCI) as defined in FAR part 9.5. Moreover, compliance with the Trade Secrets Act requires the consent of the owner of the proprietary information before another non-federal entity may be allowed access to such information. Accordingly, all Government contractors are required to mark their proprietary information, and any time the contractor is given access to such marked information it is incumbent upon the contractor to inform the KO of the access.

C.2.14 ACCOUNTING FOR CONTRACTOR SUPPORT

C.2.14.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) (ASA-M&RA) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://contractormanpower.army.pentagon.mil.

The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's (Technical) Representative;

(2) Contract number, including task or delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including subcontractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

C.2.14.2 The Civilian Tracking System Reporting Requirement. The Department of the Army has a requirement to record the movement of deployed employees/civilians. The Army Contractor Personnel Account requires the civilian tracking system to maintain accountability for contractor employees and U.S. Civil Service employees deployed outside continental United States in an operational Theater. The contractor is required to input deployed civilian information on a daily basis. The website is https://cpolrhp.belvoir.army.mil/civtracks/default.asp. The COR will supply access instructions and password. (Note: this is for contracts in which contractor employees will be deployed OCONUS.)

C.2.15 PRIVACY REQUIREMENTS

C.2.15.1 Privacy Act. All contractor personnel assigned to respective delivery orders may have access to information, which may be subject to the Privacy Act of 1974. The contractor shall ensure that contractor’s personnel assigned to a given task understand and agree to adhere to the Privacy Act of 1974. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

C.2.16 SECURITY REQUIREMENTS

C.2.16.1 Personnel Clearance. These projects may require access to controlled or sensitive information and facilities.

All individuals will work in a facility that requires a Secret Clearance during the performance of their work. Upon contract start date, all contractor personnel shall possess and maintain a final SECRET security clearance in accordance with DD Form 254, Contract Security Classification Specification. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS. The Geospatial Analyst is required to have a Top Secret security clearance at the start of this contract. The Government will provide the contractor with advanced written notification if additional Top Secret clearances are required during this contract period. Facility clearances will be coordinated through the Government after award of the contract.

C.2.16.1.1 Security Training Requirements. Contractor personnel assigned to this contract shall attend mandatory training and briefings as required by the agency as part of their normal work day. This training must be completed within thirty (30) calendar days of start date, or hiring, of this contract and reported to the COR within 60 calendar days of contract award and annually thereafter, and includes, but is not limited to the following: Antiterrorism, Operations Security (OPSEC), Information Security, Information Assurance, and IWATCH (See Something, Say Something). CDRL A007

C.2.16.2 Safeguard Information and Materials. The contractor shall identify, protect and assure secure handling of all classified information. The contractor shall also be responsible for safeguarding the information and material using two methods; non-transformed & transformed information following the U.S. Department of Defense Multilevel Security Policy. Government information intended for public release by the contractor will undergo a Government OPSEC review. The contractor shall coordinate with the COR for the Government OPSEC review prior to the release of any public information.

C.2.16.2.1 Information Assurance (IA)/Information Technology. All contractor employees with access to a Government information system shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access to the information system and then annually thereafter. All contractor employees working IA/IT functions shall comply with DOD and Army training requirements in DOD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months of employment and appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed upon contract award.

C.2.16.2.2 Handling or Access to Classified Information. The contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with: (1) the Security Agreement (DD FORM 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M); and (2) revisions to DOD 5220.22-M. Additional information will be provided in DD 254 as applicable. Any contract employee that needs access to classified information shall be required to read, sign, and comply with SF312, Non-Disclosure Agreement, prior to being given access to any classified information and/or equipment. The SF312 shall be on file at the security office. The contractor shall comply with AR 380-5, Information Security, when required to handle, store, reproduce and/or destroy classified information and/or equipment.

C.2.16.2.3 Information Subject to Export Control Laws/International Traffic in Arms Regulation (ITAR): Public law 90-629, “Arms Export Control Act,” as amended (22 U.S.C. 2751 et. seq.) indicates that all unclassified technical data with military application may not be exported lawfully without an approval, authorization, or license under EO 12470 or the Arms Export Control Act. For the purposes of making this determination, the Munitions List (ML), 22CFR Section 121.1, shall be used as a general guidance. All documents determined to contain export controlled technical data will be marked with the following notice: WARNING – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., and Sec 2751, et seq) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401, et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DOD Directive 5230.25.

C.2.16.3 Access Data and Proprietary Information. IAW DFARS clause 252.204-7000 of the contract, the contractor shall not release to anyone outside the contractor’s organization any unclassified information, regardless of medium pertaining to any part of this contract or any program related to this contract unless the KO has given prior written approval; or the information is otherwise in the public domain before the date of release. Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The contractor shall submit its request to the KO at least 45 days before the proposed date for release.

C.2.16.4 Physical Security. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Contractor shall be responsible to follow all Government physical security procedures, to include, participating in required training as well as conduct security checks of the facility, to include opening and closing the work location facility at Ft Belvoir, VA, and operating automated physical security systems (e.g. Intrusion Detection System (IDS)).

C.2.16.4.1 The contractor shall provide physical security for all material, equipment, data, and information handled during contract performance, in accordance with AR 190-13, The Army Physical Security Program, AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive), and command policies, procedures, and regulations.

C.2.16.4.2 The contractor shall perform operations on, have access to, or handle data and information that contain sensitive, proprietary, or privacy information or data. Although not specific to the work described in this PWS, contractor access to classified information, up to and including the Secret level, cannot be precluded due to office configuration, exposure to SIPRNET, and the mission of other supporting contractors. The contractor shall handle sensitive information in accordance with the provided DD Form 254, Department of Defense Contract Security Classification Specification.

C.2.16.4.3 All positions are designated as level IT-II, in accordance with AR 25-2, Information Assurance.

Individuals who have been barred or were previously barred from the installation pursuant to Title 18 U.S.C. Section 1382 shall not be allowed to enter or work on the installation.

C.2.16.5 Combination Control. Contractor shall establish and implement methods of making sure all combinations, keys, access cards, and Personal Identification Numbers (PIN) issued to contractor personnel by the Government are not lost or misplaced and are not used by unauthorized persons. No access cards and keys issued to contractor by the Government shall be duplicated. Contractor shall develop procedures covering combination control that shall be included in the QCP. Such procedures shall include turn-in of any issued access cards and keys by personnel who no longer require access to locked areas and procedures to inform the Government when personnel no longer require combinations/access/keys to secured areas. The contractor shall immediately report any occurrences of lost or duplicate access cards or keys to the COR and security POC. The contractor shall also perform escort duties of visiting personnel at the Fort Belvoir facility.

C.2.16.6 Key Control. In the event keys, other than master keys, are lost or duplicated, contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or rekeying is performed by the Government the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the contractor.

C.2.16.7 Safe Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in contractor’s QCP and available as previously stated.

C.2.16.8 Joint Personnel Adjudication System (JPAS). The contractor shall provide at least one contractor employee who is authorized to access JPAS to verify security clearances of personnel attending Army M&S School courses and events. Contractor personnel will serve only as back-up to the Government representative in the performance of this duty function.

C.2.17 CONTRACTING OFFICER REPRESENTATIVE (COR).

C.2.17.1 The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with contractor concerning technical aspects of the contract, including Government drawings, designs, specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies;

coordinate availability of Government furnished property; and provide site entry of contractor personnel. A letter of designation issued by the KO to the COR, a copy of which is sent to contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting contract.

C.2.18 CONTRACT/PROGRAM MANAGER.

C.2.18.1 The contractor shall provide a contract manager who shall be responsible for the performance of work. The contract/program manager should serve as a contract Subject Matter Expert (SME) providing project support to ongoing and special projects as requested by the AMSO COR. The name of this person and an alternate who shall act on behalf of the contractor when the manager is absent shall be designated in writing to the COR. The contract/program manager or alternate shall have full authority to act for contractor on all contract matters relating to daily operation of this contract. The alternate shall work on site in absence of the manager.

C.2.19 IDENTIFICATION OF CONTRACTOR EMPLOYEES.

C.2.19.1 All contract personnel attending meetings, answering Government telephones, sending emails from Government accounts, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

C.2.20 PERSONNEL SAFETY REQUIREMENTS.

C.2.20.1 The contractor shall safeguard and maintain all Government property, as well as provide for the safety and well-being of personnel employed in the performance of this contract. The contractor shall comply with the provisions of AR 385-10 and Center of Army Analysis and AMSO safety requirements. The contractor shall perform in a manner that assures maximum safety and protection for its personnel. The contractor shall exercise surveillance on a continuing basis at each site and shall initiate such actions as may be required to eliminate or otherwise control existing or potential safety hazards.

C.2.20.2 The contractor shall participate in the Government’s safety program. Compliance with provisions pertaining to safety of site facilities and equipment is mandatory.

C.2.20.3 The Government may require the contractor to cease operations associated with the performance of this contract for reasons of safety violation(s). Any safety violations caused by a contractor employee shall be corrected by the contractor during non-duty hours at no additional cost to the Government. Personal protective equipment and clothing training shall be the responsibility of the contractor.

C.2.20.4 Contractor employees shall observe and comply with…