PWS_Attachment_0002v2.pdf

LABORATORY ANALYTICAL SERVICES

Performance Work Statement (PWS)

1. INTRODUCTION

A. Red River Army Depot (RRAD) is located 18 miles west of Texarkana, Texas, in the northeast corner of Texas. The industrial activities at RRAD generate significant quantities of hazardous and non-hazardous waste associated with metal cleaning, painting, de-painting, and electroplating. Wastes generated at RRAD are State and Federal regulated and listed on a

Notice of Registration (NOR) with the State of Texas Regulatory Agency.

2. DESCRIPTION OF WORK REQUIRED

A. The contractor shall preform acquisition of analytical services for RRAD, for the chemical analysis of soils, sediments, sludge’s, ground waters, surface waters and other materials required for identification, classification, quantification, and other environmental compliance purposes.

B. The contractor shall furnish all labor, tools, equipment, and materials to provide Environmental

Laboratory Testing Services to obtain technically valid and legally defensible environmental analytical data if and when requested by the RRAD. All work shall be done in accordance with the attached terms and provisions. It is understood that no one lab will always be capable of performing all requested analyses. The contractor may subcontract analyses; however, subcontracted labs must meet quality and all applicable certification requirements in this PWS.

C. It is the contractor’s responsibility to report to RRAD with all equipment and paperwork necessary to perform the services listed in this PWS. It is also the contractor’s responsibility to report on-site on the time and dates for each week, this will be established upon contract award as indicated in paragraph 8.A. and 8.B.

D. RRAD reserves the right at any time to conduct an onsite visit of all laboratories.

E. CERTIFICATION AND ACCREDITATION REQUIREMENTS FOR Each LABORATORY

All laboratories shall hold current accreditation for all appropriate fields-of-testing. This is accomplished by the laboratory holding a current National Environmental Laboratory

Accreditation Program (NELAP) accreditation for all appropriate fields-of-testing. Verification of current accreditation/certification for the applicable fields of testing shall be submitted with the contractors bid proposal and yearly afterwards. In addition, RRAD must be notified immediately of any loss of NELAP certification. All laboratories must demonstrate the ability to generate acceptable results from the analysis of proficiency-testing (PT) sample(s), subject to availability, using each applicable method in the specified matrix.

F. PROJECT MANAGER

Contractor shall provide a designated representative and/or Project Manager who shall be responsible for the performance of the work under this contract. The name and phone number of this person shall be designated in writing to the Contracting Officer, RRAD. The designated representative shall be available in person or by telephone during duty hours as indicated in paragraph 8.A. and 8.B. to discuss any problem areas, oversight of all work performance and interaction with designated Government personnel. The Project manager must have full authority to act for the contractor on all matters pertaining to the performance of this contract.

G. ANALYTICAL PROTOCOLS

The United States Environmental Protection Agency (USEPA) approved sampling methods following the most recent version of Test Methods for Evaluating Solid Waste, (SW-846), will be used to provide definitive-level quantitative analytical data that will meet the applicable or relevant and appropriate requirements. Whenever these methods are used, the requirements and procedures of the applicable chapter SW-846 to the method being used shall also be followed as applicable to performance of laboratory work. Many aspects of the procedures specified by SW-

846 are ambiguous or offer alternatives for choices of action. The laboratory shall receive approval from the RRAD designated authority prior to conducting any analysis by any means other than the listed method in SW-846 or utilizing any alternative means for analysis. When samples require analyses that do not need to follow SW-846 all methods will meet the most recent Method Update Rule from Federal Register Volume 77 No.97 Friday May 18, 201

H. METHOD PERFORMANCE

For each method performed, the contractor shall maintain documentation that demonstrates the lab's performance of the method within sensitivity and precision/bias as stated in the published method to include a detection limit (DL) study for each matrix, determine an appropriate limit of quantization (LOQ) and limit of detection (LOD) for each compound and matrix based upon the calculated DL, demonstrate precision and bias of the method by analyzing laboratory control samples and other QC check samples; and the contractor shall have, in-house, the appropriate standards for all target analyses.

3. REQUESTED ANALYSES

Table A. TOXICITY CHARACTERISTIC LEACHING PROCEDURE (TCLP)

NAME

METHOD OR EPA EQUIVALANT

SILVER SW-846 6020A

ARSENIC SW-846 6020A

BARIUM SW-846 6020A

BERYLLIUM SW-846 6020A

CADMIUM SW-846 6020A

CHROMIUM SW-846 6020A

MERCURY SW-846 6020A, 7470A

NICKEL SW-846 6020A

LEAD SW-846 6020A

ANTIMONY SW-846 6020A

SELENIUM SW-846 6020A

Table B. TOXICITY CHARACTERISTIC LEACHING PROCEDURE (TCLP) MEK

NAME METHOD OR EPA EQUIVALANT

TCLP MEK Expansion SW-846 8260B

TCLP-Extraction Volatiles-(ZHE-Zero-Headspace

Extraction)

SW-1311

Table C. TPH

TOTAL PETROLEUM HYDROCARBONS (TPH) TCEQ 1005

Characterization of Nc6 to Nc35 Petroleum

Hydrocarbons

TCEQ 1006

Table D. TCLP/VOC/TCLP SVOC

TCLP Extraction Non-Volatile EPA 1311

MS TCLP Semi-volatile Analysis SW-846 8270D

MS TCLP Volatile Analysis SW-846 8260B

TCLP-Extraction Volatiles-(ZHE-Zero-Headspace

Extraction)

SW1311

Table E. Total VOC/Total SVOC

Semi-volatile Organic Compounds by GC/MS SW-846 8270D

Volatile Organic Compounds by GC/MS SW-846 8260B

Table F. Flash Point: Ignitability pH Of Aqueous and Non-aqueous substrates

Flash Point (Regulation Limit 140.0 F) EPA 1010A

Ignitability of Solids EPA 1030

Soil and Waste pH (solids, sludge’s, or non-aqueous liquids less than 20% of the total volume of the sample)

SW-846 9045D

pH Electrometric Measurement (aqueous phase constitutes at least 20% of the total volume of the waste)

SW-846 9040C

Table G. Miscellaneous

PCB 8082A

Cresol 8270C

Cyanide 9012A, 9014

Table H. Additional Test

BTEX SW-846 8021

Enterococci (CFU) 9215B

Total Coliform SM-9223B

E. coli (if needed) SM-9223B

Table I. Mercury Only Test

Mercury Only Test EPA 245.1

4. LABORATORY SAMPLE HANDLING REQUIREMENTS

A. SAMPLE PICKUP AND RECEIPT

The contractors receiving laboratory’s chain-of-custody, sample storage, and distribution for analysis shall be documented per specific laboratory standard operating procedures (SOPs) and

NELAP requirements. The chain-of-custody form, any shipping documents, completed cooler receipt forms, telephone conversation record forms, and any corrective action forms will be maintained by the laboratory for each shipment and included in the reporting package when the results are submitted. RRAD and the successful contractor will determine a set day(s) of the week when samples can be routinely requested for pick up for transport without additional costs. The contractor must provide a same day or next day pick up for time critical analytical or special samples.

B. SAMPLE SECURITY AND TRACKING

The laboratory shall maintain the integrity of the samples received, their associated extracts, and the data generated. The laboratory should maintain sample and extract chain-of-custody within the laboratory at all times through the use of appropriate documentation and forms.

C. SAMPLE HOLDING TIMES

Extraction/digestion holding times shall be defined from the elapsed date/time of sample collection in the field to the date/time when the sample is first exposed to the extraction/digestion solvent. Analysis holding times shall be defined from the elapsed date/time of sample extraction to the date/time of sample analysis. The contractor shall maintain documentation that clearly indicates the dates (and times when applicable) for all sample handling/manipulation processes. Samples should be analyzed as soon as possible after sample collection. Published holding times are generally considered maximum times that sample may be held before analysis and still be considered compliant with method guidelines

D. SAMPLE STORAGE AND DISPOSAL

The laboratory is responsible for the disposal of the samples and their associated extracts in compliance with all federal, state, and local regulations.

5. DATA REPORTING

The contractor’s analytics for an analysis shall be identified within the analysis documents.

A. REPORTING DETECTED CONCENTRATIONS

All detected concentrations shall be reported as actual detected values corrected for % moisture

(dry-weight) for soil samples and corrected for any sample dilutions for both solid and liquid matrixes. The sample dilution factor (DF) shall be clearly reported with each project sample.

B. REPORTING NON-DETECTED CONCENTRATIONS

In general, non-detected concentrations should be reported as "<X," or "XU" where "X" denotes some numerical value and "U" represents a data qualifier for "not detected." When non-detected concentrations are reported as "ND," the term "ND" should be assigned a numerical value for each target analyte based on the DOD QSM requirement to report the data using the

LOQ or the reporting limit (RL). LOQ or RL values should also be corrected for % moisture and sample dilution factors as described above. This non-detect value must be reported as <

(less than) the reporting limit for that analysis (analyte).

6. DATA DELIVERABLES and DATA PACKAGE FORMAT

A. See CONTRACT DATA REQUIREMENTS LIST (CDRL) form 1423-2

7. SECURITY REQUIREMENTS

A. Contractor employees shall have a valid and current State Driver’s License. All vehicles entering RRAD shall have a valid and current vehicle registration during the time the vehicle is in use on the installation.

B. Contractor personnel or any representative of the contractor entering RRAD or any of its interiorly secured areas shall abide by all security procedures and shall be subject to security searches or inspections at any time.

8. WORK SCHEDULE & WORK HOURS

A. Federal holidays that falls on a Sunday, the following Monday will be observed when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as that holiday.

B. Normal business work hours at RRAD will be Monday thru Thursday, 6:15 a.m. to 4:45 p.m.

Central Standard Time. All work scheduled will be performed during normal business hours.