Attachment 0008 - Instructions for Preparing ERR Forms.pdf

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Attachment 8

INSTRUCTIONS FOR PREPARING ERR FORMS

Utilizing DD Form 2617

10 March 2016

Distribution Statement A: Approved for public release; distribution is unlimited.

In its entirety, DD Form 2617 consists of the following pages:

1. DD Form 2617

2. DD Form 2617C (Continuation Page)

Instructions for the preparation of DD Form 2617 immediately follow each individual page (as listed above).

Editable Adobe PDF copies of DD Form 2617 can be downloaded from http://www.dtic.mil/whs/directives/forms/dd/ddforms2500‐2999.htm.

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DD FORM 2617, MAY 2015

FORM WILL NOT WORK CORRECTLY WITHOUT JAVASCRIPT

** PLEASE ENABLE JAVASCRIPT **

PREVIOUS EDITION IS OBSOLETE

Page of

DD FORM 2617 INSTRUCTIONS, MAY 2015

FORM WILL NOT WORK CORRECTLY WITHOUT JAVASCRIPT

** PLEASE ENABLE JAVASCRIPT **

OMB NO. 0704-0188

ENGINEERING RELEASE RECORD (ERR)

The public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, Executive Services Directorate, Directives Division, 4800 Mark Center Drive, Alexandria, VA 22350-3100 (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THIS ADDRESS. RETURN COMPLETED FORM TO THE ISSUING CONTRACTING OFFICER FOR THE CONTRACT/PROCURING ACTIVITY NUMBER LISTED IN ITEM 3 OF THIS FORM.

4. ERR PAGE NO:

OF

5. BASELINE ESTABLISHED OR CHANGED:

6 TYPE OF RELEASE:

9. SYSTEM/CONFIGURATION ITEM

11. DATA RELEASED OR REVISED. In the space provided within Block 11, enter each document and sheet as a separate line entry per the instructions below. EXCEPTION: Multi-sheet documents are to be entered as a single line entry when all sheets are maintained as the same revision.

a. CAGE

DOCUMENT

REVISION

h. RELEASE

i. CHANGE

b. TYPE

c. NUMBER

PAGE of PAGES

d. e.

f. LETTER

g. DATE

(DD-Mon-YYYY)

IR

NAR

CH

CAN

j. OTHER of

12. SUBMITTED BY

13. APPROVED BY

INSTRUCTIONS FOR PREPARATION OF ENGINEERING RELEASE RECORD UTILIZING DD FORM 2617

GENERAL

SCOPE. This instruction establishes uniform requirements for the preparation of the DD Form 2617, "Engineering Release Record".

APPLICATION. The provisions of this instruction apply whenever the ERR is utilized to authorize use of new approved configuration documentation.

APPLICABLE DOCUMENTS. DI-SESS-80463

GENERAL REQUIREMENTS. DD Form 2617 is not mandatory and is provided for reference only. ERRs may be prepared in Supplier format with the approval of the Acquirer.

DETAILED REQUIREMENTS. Detailed instruction for completion of the ERR.

Block 1. Date Prepared. Enter the date which the ERR was prepared or submitted for approval.

Block 2. ERR No. Enter the unique ERR identification number or the number assigned by the Acquirer.

Block 3. Procuring Activity Number. To be entered by the procuring activity to provide an internal processing number if required.

Block 4. ERR Page No. Enter the page number of the ERR form.

Block 5. Baseline Established or Changed. Check appropriate block to identify the configuration baseline established or changed.

Block 6. Type of Release. Check appropriate block to indicate whether release is establishing a baseline (initial) or a change to the established configuration baseline.

Block 7. ECP Number. Enter the ECP number associated with this ERR.

Block 8. ECP Approval Date. Enter the date the ECP, which this ERR is based, was approved.

Block 9a. Affected Item Nomenclature. Enter the nomenclature for the affected system or configuration item.

Block 9b. Part Number. Enter the Part Number for the affected system or configuration item.

Block 9c. NSN. Enter the National Stock Number (NSN) for the affected system or configuration item if available.

Block 10. Remarks or Miscellaneous. Enter the identification numbers of additional ECPs, when applicable. This block can also be used to note the item that the documentation identifies (e.g., system specification, minor item, configuration item, critical component, partial or complete releases, or any other remarks pertinent to the data being released).

Block 11. Data Released or Revised. In the space provided within Block 11, enter each document and sheet as a separate line entry per the instructions below. EXCEPTION: Multi-sheet documents are to be entered as a single line entry when all sheets are maintained as the same revision.

Block 11a. CAGE Code. Enter the CAGE Code of the document listed in Block 11c.

Block 11b. Type. Enter document type code (commonly used acronym as shown in the following examples):

CODE DOCUMENT TITLE (EXAMPLES) 3D 3-dimensional CAD Models DR Drawings SQ Quality Assurance Provisions IL Index List EL List of Inspection Equipment

DL Data List PL Parts List

PS Special Packaging Instructions ED List of Equipment - Depot Installed EM List of Equipment - Manufacturer Installed ET List of Equipment - Troop Installed B-5 Developent Specification C-5 Product Specification CPTPR Computer Program Test Procedure CPTS Computer Program Test Specification DBDD Database Design Document FSM Firmware Support Manual

IDS Interface Design Specification IRS Interface Requirements Specification LCUG Life Cycle Software Support Environment User's Guide PDD Preliminary Description Document PDS Program Design Specification PPD Program Package Document PPS Program Performance Specification SPS Software Product Specification SRS Software Requirements Specification SS System Specification STD Software Test Description STPR Software Test Procedure TEMP Test and Evaluation Master Plan VDD Version Description Document

Block 11c. Number. Enter documents in a logical order by types of documents in ascending numerical and alpha-numerical sequence.

Block 11d. Page of. Enter the particular page number of the total count of pages in Column 11e. No entry required for single page documents.

Block 11e. Pages. Enter the total count of pages comprising the document. No entry required for single page documents.

Block 11f. Letter. Enter the new revision symbol to be issued for the document listed in Column 11c.. For original documentation, enter a hyphen (-).

Block 11g. Date. Enter the document date.

Block 11h. Release. (1) Initial Release (IR). Enter "X" if the document is being initially released. (2) New Application Release (NAR). Enter "X" if the document has a new application.

Block 11i. Change. (1) Change (CH). Enter "X" for each document listed for which the revision level of an established baseline document is being changed. (2) Cancellation (CAN). Enter "X" for each listed document which is to be deleted from an established configuration baseline.

Block 11j. Other. For optional use.

Block 12. Submitted by. Enter typed, printed, or stamped name and signature of responsible drafting or engineering services organization or engineering segment.

Block 13. Approved by. To be completed by the authorized acquiring activity official.

Distribution Statement. Use this block to insert the appropriate Distribution Statement and/or Export Control Warning for this form in accordance with Block 9 of the applicable DD Form 1423, “Contract Data Requirements List” which this document is being delivered against and/or DODI 5230.24, Distribution Statements on Technical Documents.

9.0.0.2.20120627.2.874785

DD Form 2617, Engineering Release Record (ERR), May 2015

CurrentPage:

PageCount:

distStatmt:

Enter the date using the format DD MMM YYYY.:

eRRNo:

pan:

No1:

No2:

functional:

allocated:

product:

initial:

change:

ecpNo:

Enter the date using the format DD MMM YYYY.:

nomenclature:

partNo:

nsn:

remarks:

cage11a:

type11b:

number11c:

pageOfPages11de:

pageOfPages11de2:

letter11f:

date11g:

ir11h:

nar11h:

ch11j:

can11j:

other11j:

add:

remove:

Enter the date using the format DD MMM YYYY.:

titleSub:

Enter the date using the format DD MMM YYYY.:

titleAppr:

submittedBySign:

approvedBySign:

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Page of

DD FORM 2617 (Continuation Page), MAY 2015

FORM WILL NOT WORK CORRECTLY WITHOUT JAVASCRIPT

** PLEASE ENABLE JAVASCRIPT **

PREVIOUS EDITION IS OBSOLETE

Page of

DD FORM 2617 (Continuation Page) INSTRUCTIONS, MAY 2015

FORM WILL NOT WORK CORRECTLY WITHOUT JAVASCRIPT

** PLEASE ENABLE JAVASCRIPT **

OMB NO. 0704-0188

ENGINEERING RELEASE RECORD (ERR) (Continuation Page)

4. ERR PAGE NO:

OF

11. DATA RELEASED OR REVISED (CONT.)

a. CAGE

DOCUMENT

REVISION

h. RELEASE

i. CHANGE

b. TYPE

c. NUMBER

PAGE of PAGES

d. e.

f. LETTER

g. DATE

(DD-Mon-YYYY)

IR

NAR

CH

CAN

j. OTHER

INSTRUCTIONS FOR PREPARATION OF ENGINEERING RELEASE RECORDS UTILIZING DD FORM 2617

Instructions associated with Engineering Release Record Continuation Page. Use of the Continuation Page should be limited to instances when there is inadequate space provided on the parent Engineering Release Record, DD Form 2617. If the format or space provided in the Continuation Page is insufficient, the submitter may instead attach the necessary information to the ERR form.

Distribution Statement. Use this block to insert the appropriate Distribution Statement and/or Export Control Warning for this form in accordance with Block 9 of the applicable DD Form 1423, “Contract Data Requirements List” which this document is being delivered against and/or DODI 5230.24, Distribution Statements on Technical Documents.

9.0.0.2.20120627.2.874785

DD Form 2617C, Engineering Release Record (Continuation Page), May 2015

CurrentPage:

PageCount:

distStatmt:

eRRNo:

No1:

No2:

ecpNo:

remarks:

cage11a:

type11b:

number11c:

pageOfPages11de:

letter11f:

date11g:

ir11h:

nar11h:

ch11j:

can11j:

other11j:

add:

remove: