Attachment_0027_-_MA_Eligibility_Requirements_(Updated_1_Oct_2015).pdf

ATTACHMENT 0027 (Updated 1 Oct 2015)

MASTER AGREEMENT FOR REPAIR AND ALTERATION OF VESSELS

Eligibility Requirements

1. In order to qualify for a Master Agreement for Repair and Alteration of Vessels referred to herein as a MA, a contractor must have the organizational ability to complete all work required under the contract. Any capabilities a contractor does not have must be accomplished through use of a subcontractor. The contractor must include a statement depicting the types of work their firm proposes to perform verses the types of work that will be completed by their subcontractors. Also, include a list of previous commercial or government jobs the contractor has performed which are similar to the work desired; on government work indicate agency, contract number, type of work involved and magnitude of job. The Government has the right to request an on-site visit to validate MA submission.

2. The North American Industry Classification System (NAICS), which replaces the Standard Industrial Classification (SIC) Manual, lists codes “for use in the classification of establishments by type of activity….Each establishment is…classified according to its primary activity.”

Prospective MA contractors must provide sufficient documentation to Army Contracting Command – Warren (ACC-WRN) to indicate they meet the general criteria of NAICS Code 336611. The contractor shall submit their qualifying documentation no later than the date and time specified for proposal submission. The contractor shall submit their qualifying documentation electronically through a contractors email network or via AMRDEC Safe Access File Exchange, https://safe.amrdec.army.mil/SAFE/, and directed to Contract Specialist, Matthew Kunkel, email address:

usarmy.detroit.acc.mbx.wrn-lcu-2000-slep-and-occm@mail.mil.

Documentation may include the contractor’s listing, including NAICS Code

336611, in the latest editions of Standard and Poor’s Register of Corporations, Dunn and Bradstreet Reference Book, or any similar publication.

“336611 Ship Building and Repairing

Establishments primarily engaged in building and repairing ships, barges, and lighters, whether self-propelled or towed by other craft. This industry also includes the conversion and alteration of ships….”

3. In addition to meeting the general criteria of NAICS Code 336611, a MA contractor must show it possesses the following capabilities:

(a) Administrative/Management Control. The contractor shall submit statements/charts establishing its administration. This material must include https://safe.amrdec.army.mil/SAFE/ mailto:usarmy.detroit.acc.mbx.wrn-lcu-2000-slep-and-occm@mail.mil a list of company officers, principal stockholders, partners or other owners of the firm.

(b) Submit an organizational chart establishing clear lines of authority with an explanation of each position shown fully describing the duties, responsibilities, authority and names of the individuals filling the positions.

(c) Financial Control. The contractor shall successfully complete a financial capability evaluation, conducted by the Defense Contract Management Agency (DCMA). The financial capability evaluation includes the following:

segregation of accounting costs, favorable cash flow-ratios, availability of a line of credit or other source of financial income to support the work effort and prompt payment of subcontractors and suppliers.

(d) Accounting System. For cost-reimbursement contracts the contractor shall have an accounting system that is capable of tracing and segregating costs that has been deemed adequate by the Defense Contract Audit Agency (DCAA). The contractor shall provide a Pre-award Survey of Prospective Contractor Accounting System Checklist as part of their package for submission to the Government. The survey is outlined after subparagraph (n) below.

(e) Production Technical Support. Submit a description of in-house or subcontracted engineering and design support capability. Include capability to access, diagnose and evaluate technical problems and issues and to make competent technical recommendations to the Army when necessary and appropriate.

(f) Material Procurement/Control. Submit a description of property control system for receiving, handling and disposing of purchased materials. Include a description of facilities available for storage and safekeeping of material.

(g) Subcontractor Management Capabilities. Submit evidence of ability to exercise supervision over subcontractor performance and costs. This is required in order to prove your company’s ability to effectively manage and supervise subcontractor performance, costs, and schedule.

(h) Quality Control/Quality Assurance. Submit description of firm’s inspection and quality assurance organization and written inspection procedures to control, monitor and implement the system (in accordance with ISO 9001 or comparable system). Submit evidence of calibration and metrology system availability.

(i) Safety/Security. Submit Fire Protection Plan, Security Plan, and

Heavy Weather Plan. Submit evidence of ability to obtain workmen’s compensation and employers’ liability insurance in the amount of $100,000

(minimum) and comprehensive general liability insurance in the amount of $500,000 per occurrence (minimum bodily injury limit).

(j) Corrosion Prevention and Control Plan. Corrosion Prevention and

Control Plan. Submit a Corrosion Prevention and Control Plan to describe the specific corrosion prevention and control measures to be implemented for the purpose of controlling corrosion. This corrosion prevention and control plan shall address only those materials and processes intended to be used in specific Army vessel system, adherence to manufacturer's requirements for surface cleanliness, surface preparation and application of the approved system being procured. This corrosion prevention and control plan shall address only those materials and processes identified within Exhibit B (OCCM Requirement) of RFP W56HZV-15-R-0069, specifically Engine Room/Bow Thruster Compartment; Steering Gear Compartment; Sludge/Dirty Oil/AFFF/Sewage tanks; Protection, Performance, Test and Inspection Process.

(k) Hazardous Material/Waste Control. Submit description of procedures and facilities to meet the legal requirements for removal, storage and disposal of hazardous waste; documentation of licensed subcontractors responsible for control of hazardous waste removal, storage and disposal, and appropriate state and Federal agency issued hazardous waste generator number.

(l) Facilities. Submit description of dockside facilities, include current plot of facility-copy of lease agreement or statement of ownership, etc.;

describe facilities giving location, length of pier, water depth, firefighting capabilities, temporary services and other pertinent data. Submit evidence of capability to lift/haul vessels from the water utilizing marine railway, graving dock, marine travel lift, synchro lift, and floating dry-dock. Submit description of shop capabilities in structural, machine, pipe and/or electrical/electronics.

Submit a list of plant equipment (type, size and capacity) including major machine tools and equipment and material handling equipment.

(m)Current certification of dry-dock. The contractor shall ensure the dry-dock is certified safe for dry-docking U.S. Army vessels in accordance with MIL-STD-1625D(SH) or certified by a registered professional engineer as being capable of safely docking the vessel.

(n) Certification by a registered professional engineer shall include the following: (1) Date of the inspection; (2) principal dimensions; (3) capacity;

(4) a statement that the professional engineer observed the operation of the mechanical/electrical systems and that the systems are satisfactory to lift the vessel; (5) a statement that the professional engineer visually inspected the structure and verifies the wastage that currently exists is less than 25% or, if wastage is more than 25% in certain areas, thickness readings for those areas and an analysis (preferably a Finite Element Analysis) to indicate what the structure can support in its current condition.

NOTE: Issuance of a master agreement does not indicate approval of the contractor’s facility for any particular acquisition and is not an affirmative determination of responsibility under FAR subpart 9.1 for any particular acquisition.

Pre-award Survey of Prospective Contractor Accounting System Checklist

Instructions:

1. Mark “X” in the appropriate column.

2. On Page 2 provide a narrative describing how the current accounting system supports your response to each item.

Contractor Name:

Point of Contact (Name/Ph #/Email):

CAGE Code:

Ready for Audit (YES) / (NO):

Yes No N/A Note

1. Is the accounting system in accord with generally accepted accounting principles?

2. ACCOUNTING SYSTEM PROVIDES FOR:

a. Proper segregation of direct costs from indirect costs.

b. Identification and accumulation of direct costs by contract.

c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)

d. Accumulation of costs under general ledger control.

e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.

f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.

g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.

h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.

i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.

j. Segregation of preproduction costs from production costs.

3. Accounting system provides financial information:

a. Required by contract clauses concerning limitation of cost (FAR 52.232-20) or limitation on payments (FAR 52.216-16).

b. Required to support requests for progress payments.

4. Is the accounting system designed, and are the records maintained in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?

5. Is the accounting system currently in full operation? (If not, describe in Page 2 narrative which portions are (1) in operation,

(2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.)

Instruction: Use this section to explain how the current accounting system supports your response to each item. If a response is N/A provide further explanation. Use as much space as needed. Provide references to current policies and procedures if applicable.

Note Narrative

PLEASE ANSWER QUESTIONS BELOW:

HAVE YOU READ THE REQUIREMENTS IN THE SF1408? (YES/NO) ____________

HAVE YOU READ THE "Information for Contractors" DOCUMENT ON DCAA's WEBSITE (http://www.dcaa.mil/)? (YES/NO) _____________

If an Outside CPA/Consultant/Non DoD agency has reviewed your Accounting System, please provide a copy of the Report

[Insert name and title of individual responsible for design of the accounting system]

Name: ______________________ Signature:

Title: ______________________ Date:

Contractor:

Eligibility Requirements