W564KV22R0003A0001 Attach 05 RFP Questions and Answers.docx

SOLICITATION No. W564KV22R0003A0001 RFP Questions and Answers

(RFP Paragraph)

FAR 52.212-1

Section 5(C)(ii)(3)(a) Project Manager and Alternate Project Manager

· DoDI 2000.16 DoDI Antiterrorism Program, May 2017

· STP-21-1-SMCT Soldier’s Manual of Common Task, Warrior Skills, Level 1, NOV 2019 For DoDI 2000.16 see https://www.esd.whs.mil/directives/issuances/dodi/ and For STP-21-1-SMCT see https://www.milsci.ucsb.edu/sites/secure.lsit.ucsb.

edu.mili.d7/files/sitefiles/resources/STP%2021-1-SMCT,%20Warrior%20Skills,%20Level%201.pdf

Section 5(A)(i) Format

Section 4(B) Page Limitations

Section 5(C)(ii)(3)(c)(i) Government Property Management System Section M-A Evaluation Approach

FAR 52.212-1

Section 5(C)(ii)(3)(a) Project Manager and Alternate Project Manager Section L requires Offerors to provide documentation illustrating an active security clearance in accordance with PWS 4.2 Project Manager and Alternate Project Manager. However, the DISS website includes the following statement for providing documented security clearance information.

“Personnel are granted access to DISS for the specific purpose of verifying eligibility and determining access to classified information of their service members/employees and/or visitors. There is NO AUTHORIZED USE OF DISS PRINTOUTS! Security Officers/Facility Security Officers should never print out any screen, screenshot, or provide DISS printouts to any agency or person.”

Based on the above, will the government accept a letter from the Offeror’s FSO confirming the clearance status of the proposed individual(s)?

The Government will accept the letter from the offeror’s security officer confirming the clearance status of the proposed individual(s).

Contractors can also be viewed in DISS. The winning offeror will need to provide names and SSNs prior to start of the period of performance for personnel and the government will pull their clearances to get access to site before arrival.

Section 5(C)(ii)(3)(a) Project Manager and Alternate Project Manager The instructions for Volume II requires offerors to provide the resume, LOC, and applicable clearance documentation for the PM and Alt PM. However, the Section L instructions also states “Contractors should limit company identifying information to the cover of the submitted proposal of each section with the exception of SF 1449.” Resumes may contains company identifying information, specifically related to work history/experience.

Can the Government clarify if this information should be included in Volume II Resumes or if Offerors are to provide this information elsewhere in the proposal?

As a clarification, the Government interprets that section L in the question is to mean to be 52.212-1. The list of excluded documents to the page count has been updated. The mentioned passage uses the word “should” thus is not mandatory. If requested to provide company information other than the cover page then provide it at the requested section.

Section 5(C)(i) VOLUME I – General Documents The instructions for Volume I requires offerors to return acknowledgement of amendments, persons authorized to negotiate or conduct discussions, and completed representations and certifications. However, the Section L instructions also states “Contractors should limit company identifying information to the cover of the submitted proposal of each section with the exception of SF 1449.”

Can the Government clarify that company information is acceptable in Volume I General Documents?

As a clarification, the Government interprets that section L in the question is to mean to be 52.212-1. The list of excluded documents to the page count has been updated. The mentioned passage uses the word “should” thus is not mandatory. If requested to provide company information other than the cover page then provide it at the requested section.

Section 5(C)(iii) VOLUME III – Past Performance The instructions for Volume III states to include “Contractor/offeror’s CAGE Code and DUNS Number “for each contract reference. “However, the Section L instructions also states “Contractors should limit company identifying information to the cover of the submitted proposal of each section with the exception of SF 1449.”

Can the Government clarify whether CAGE Code and DUNS Number are to be included in Volume III as this contains company identifying information? Or, if this requirement should be removed?

As a clarification, the Government interprets that section L in the question is to mean to be 52.212-1. The list of excluded documents to the page count has been updated. The mentioned passage uses the word “should” thus is not mandatory. If requested to provide company information other than the cover page then provide it at the requested section.

FAR 52.212-1

Section 5(C)(i) The instructions for Volume II states to include their Industrial Cage Code Key and documentation showing their current facility clearance level. However, the Section L instructions also states, “Contractors should limit company identifying information to the cover of the submitted proposal of each section with the exception of SF 1449.” The requested information and corresponding documentation contains company identifying information.

Can the Government clarify if this information should be included in Volume II Technical or if Offerors are to provide this information elsewhere in the proposal?

As a clarification, the Government interprets that section L in the question is to mean to be 52.212-1. The list of excluded documents to the page count has been updated. The mentioned passage uses the word “should” thus is not mandatory. If requested to provide company information other than the cover page then provide it at the requested section.

Can the Government confirm Offerors are to include its Unique Entity ID (SAM) in those places requesting the Offeror’s DUNS Number?

Yes, contractors are to use the SAM Unique Entity ID instead of DUNS.

Question: Would the government please provide information on the location where contractor furnished housing is approved so offerors can obtain the proper quotes for lodging and logistical support?

Please contact michael.d.haasenritter.mil@army.mil for lodging approval.

Question: If the government will not provide information on the location where contractor furnished housing is approved, will the government consider removing housing from the life support CLIN and allow the associated costs to be negotiated with the successful offeror after an award has been made?

Please contact michael.d.haasenritter.mil@army.mil for lodging approval.

Question: Would the Government provide specifics on the amount of square footage an individual is to have as personal space in the contractor provided housing?

There is no required amount of square footage.

Question: Would the government provide the distance from the approved housing to the work site?

Please contact carlos.a.mayorga.civ@army.mil or labinot.shabani.civ@army.mil with your company details to obtain response.

Question: Would the government provide the annual mileage for a single vehicle used to provide transportation from the approved lodging to the work site?

Please contact carlos.a.mayorga.civ@army.mil or labinot.shabani.civ@army.mil with your company details to obtain response.

Question: Would the government provide specifics on the types and quantities of vehicles authorized for the transportation of CSGs from the approved housing to the project site?

This is dependent on the contractor, there is no specific requirement. There needs to be no lapse in security coverage due to lack of proper transportation.

Question: Is there a prohibition on using vehicles of a certain age or mileage (i.e., a vehicle with more than XXX,XXX miles cannot be used on the contract; or a vehicle older than a 20XX model cannot be used on the contract)?

Please contact carlos.a.mayorga.civ@army.mil or labinot.shabani.civ@army.mil with your company details to obtain response.

Question: Would the Government specify how many CSGs are currently on the contract?

Per PWS para 5.1 (e), (10) CSG are required eight (8) hours per shift twenty-four (24) hours a day, seven (7) days per week

Question: Does the Government put any limits on the number of personnel entered into SPOT supporting this contract on the ground at one time?

No, there is no limit on the amount of employees entered into SPOT.

Question:

37a. Would the Government confirm that shifts can only be 8-hours in duration?

37b. Or will the Government allow for alternative shift configurations?

37a. Per PWS para 1.3 (c), Security guards may not work longer than 8 hours within a 24 hour period of time.

37b. Per revised PWS para 1.3 (c). only the Contracting Officer, after coordinating the change with the COR, can approve a change on a temporary basis.

Questions:

38.a. Does the Government intend for the Response Force to be additional personnel on the site (in addition to the entry controllers, IESS monitor, interior perimeter sentries, and supervisor)?

38.b. Or is the Response Force made up of personnel on site with the exception of the interior perimeter sentries?

38a. The Response Force will consist of Four (4) additional personnel that will be located on the Communications Site for the duration of the exercise.

38b. The response force needs to be 4 additional personnel that are not currently on shift. During exercises there should be a total of 14 CSG’s on site.

Questions:

39.a. Would the Government clarify whether there is a dining facility at the work site?

39.b. If so, are CSGs permitted to eat there?

39.c. If there is not a dining facility on site, do meals need to be brought in for CSGs for each shift?

39.d. Are meals considered Government-furnished, or will CSGs be allowed to purchase food at the facility?

39 a- There is currently no DFAC on the site.

39 b – N/A

39 c- Contractor and/or its employees manage meals.

39 d – see 39 c.

Question: Would the Government clarify whether there are recreational facilities at the work site that CSGs are permitted to use before or after their work shift (i.e., weight room or gym)?

There is a small break area on site, but no gym or gym equipment will be made available for use by the Government. Contractors are allowed to provide recreational equipment if they deem as necessary.

Question: Would the Government clarify whether there are recreational facilities at the approved lodging site (i.e., weight room or gym)?

The current approved lodging location does not have recreational facilities, the contractor can request better facilities and the site security manager can review them as needed.

Questions:

42.a. Would the Government identify how the 4.82 manning factor was calculated?

42.b. Is the 4.82 staffing factor calculating the total required boots-on-ground staff that are required to meet the contract requirements, e.g., 11 positions* 4.82 = 53 personnel required at all times?

42.c. Or is this inclusive of additional personnel that may be required to cover vacation/R&R periods?

42a. Due to the austere location and previous difficulties in personnel coming into country, the manning factor takes into account personnel unexpectedly leaving or issues due to COVID-19.

42b. The government understands there will be times that the staffing may be less than 53 personnel.

42c. The 53 personnel does also cover vacation and R&R.

Questions: Would the Government please confirm that the Shift Supervisor and the Alternate Project Manager are the same position?

No, The project manager and shift supervisor are two separate positions. Both are separately defined in the solicitation.

Questions:

46.a. Are there limitations to the number of CSGs that can be assigned and supported with individual weapons on this contract?

43.b. If so, would the Government provide that number?

Please contact carlos.a.mayorga.civ@army.mil or labinot.shabani.civ@army.mil with your company details to obtain response.

Questions:

47.a. Since this could have a significant impact on the cost of an offeror’s phase-in plan, would the Government clarify whether the current CSGs are compliant with the physical, medical, clearance, and training requirements as stated in the RFP?

47.b. If the CSGs are not in compliance with these requirements, would the Government clarify how many are lacking and in which credential/requirement?

47a. The current CSGs are in compliance with all physical, medical, clearance, and training requirements as stated in the RFP. There is a high turnover rate for this contract; the contractor is responsible for sending over personnel that are fully compliant with contract requirements as replacements.

47b. N/A

Question: Would the Government clarify that in “W564KV22R0003 Attachment 03 Price Matrix Revision,” should row 36, Opt Period 2, WSC- Phase I Fluctuation (Est), be removed?

The reason it was included in OY2 was in case that construction project shifted to the right/into OY2. This would give the means to provide a price base to negotiate additional months for OY2 if necessary. The quantity has been changed to zero but offeror is to provide a unit price.

Question: Since this contract is FFP, and it is unknown if surge will be required, would the Government consider establishing a separate CLIN for Surge Capability similar to the “Within Scope Changes (WSC)” CLIN?

The surge capability requirement is to be proposed as part of the FFP submission.