Soliciation_Question_Set_3_1_Oct.pdf

SOLICITATION No. W564KV-18-R-0001

GERMANY WIDE INSTALLATION SECURITY SERVICES

No Question Reference (RFP Paragraph)

COMMENT/QUESTION RESPONSE

1 L.5.b(iii), Subfactor 3:

Management Plan

Can the Government confirm the letters of commitment for the Project Manager and Area Managers are excluded from page count?

Letters of Commitment are included in Volume II which has a page limit of 75 pages.

2 L.5.c(vii), Letter(s) of Consent Can the Government confirm Letters of Consent are excluded from page count in the Past Performance volume?

Letters of Consent are included with Volume III which has a page limit of 20 pages.

3 L.5.c(v), Past Performance Questionnaire(s)

Can the Government confirm Part I of Attachment 3:

Past Performance Questionnaire is excluded from page count?

Part I of Attachment 3: Past Performance Questionnaire is included in the page count.

4 L.4.b Detailed Proposal Instructions

Will the Government accept 11x17 paper and specify the number of pages this will count as?

11x17 sized paper is unacceptable. The Government will count pages based on 8 1/2" x 11" page size.

5 L.4.a Detailed Proposal Instructions

The Instructions state, “Company identifying information shall be limited to the cover page of the submitted proposal of each section with the exception of SF 1449, or as otherwise requested.”

Can the Government confirm there should be no identifying company information within the paragraphs or graphics of the proposal narrative?

Can the Government confirm this requirement applies to all volumes except the SF1449 or as otherwise stated?

The Government has amended the solicitation and Addendum to 52.212-1 Section 4. a. has been updated to only require removing companying identifying information from Volume II. Limitations include, but are not limited to, information within the paragraphs, graphics and logos.

6 L.4.a Detailed Proposal Instructions

Will the Government accept a technical proposal with company identifying information as well as a redacted proposal in lieu of the requirement in L.4.a Detailed Proposal Instructions to fully describe the capabilities of the Offeror and the proposed management structure?

The Addendum to 52.212-1 Section 4. a. has been updated to only require removing companying identifying information from Volume II. In accordance with the Addendum to 52.212-2 section 2. a.: “Failure to provide proposals in accordance with the instructions specified in this RFP may render the Offerors proposal non-compliant.”

7 L.4.a Detailed Proposal Instructions

Can the Government remove this requirement for the Past Performance volume as company identifying information is requested in several areas such as the Part I, Attachment 3 and the Letters of Consent?

The Addendum to 52.212-1 Section 4. a. has been updated to only require removing companying identifying information from Volume II.

8 Attachment #5 Price Matrix.

Mobilization

Will the Government allow the contractor to invoice each month during the 9 month mobilization period?

Monthly invoices during the mobilization period are acceptable. Invoices will be based on the amount of work

(RFP Paragraph)

COMMENT/QUESTION RESPONSE

If so, can the Government specify the criteria for which the invoice (percentage complete, pro-rated lump sum) may be submitted?

completed. Further, a. Payment for mobilization will not include any other PWS requirements. Meaning separate CLINs will be funded during the mobilization period for each location that beings performance under the new contract.

9 Attachment # 5 price matrix, SF1449 continuation sheet and PWS Section 1.5.1 Period Of Performance

Can the Government confirm the 9 month mobilization is included in the 60 month period of performance?

The 9 month mobilization is included the 60 month ordering period on the IDIQ contract.

10 PWS, technical Exhibit#4 – work load data Section 5, para d.

Can the Government confirm there is no requirement to staff cargo inspection sites?

There is no requirement to staff cargo inspection points.

11 Attachment #4 work load data and PWS, technical Exhibit#4 – work load data Section 5, para b

The PWS states that staffing for ACPs with IACS will vary depending on the volume of traffic. The work load data provides peak and average volumes.

In a number of cases there is a wide variance between the average and max hourly numbers, which affects the staffing required. Can the Government confirm whether the contractor should use the average or max hourly number to calculate staffing?

As the average for each one hour block is taken over the entire year, there are some days during the week where traffic may have been negligible, i.e. on a US Federal Holiday, Germany Holiday, or a training holiday. The max hourly numbers may reflect a special event that occurred sometime during the year.

12 Attachment #4 work load data and PWS, technical Exhibit#4 – work load data Section 5, para b

The site visit included observation of ACP 3 and ACP 6 at Tower barracks. The staffing level observed was different to that specified in Attachment #4 of the workload data. For instance, the work load data specifies that 2 commercial lanes should be staffed and 2 personnel should be on overwatch, which is not what was observed during the visit. At ACP 3, it was observed that a pedestrian gate was staffed, which is not specified in the work load data. Also, a commercial lane was not staffed, which is in the work load data.

Can the Government confirm that bidders must staff posts according to the work load data and rules of business?

Current staffing was not derived based on business rules in the new PWS. Offerors shall use the business rules and workload data provided for the solicitation. The workload data is based on the most current information and traffic flow. The ID check information is based on actual number of ID cards scanned at each ACP for the calendar year 2017.

(RFP Paragraph)

COMMENT/QUESTION RESPONSE

Can the Government also confirm staffing required for ID checks is captured in the work load data?

13 Attachment #4 work load data and PWS, technical Exhibit#4 – work load data Section 5, para b

The post description for Tower barracks ACP 3 states that it is operational 16hrs a day, 5 days a week, however, the work load data indicates that the ACP is operational for more than 16hrs during the work week and at the weekends.

Can the Government confirm that the contractor is not required to staff that post over the weekend or for more than 16hrs?

ACP 3 is open for 16 hours during the weekdays. The workload data does show one vehicle during each of the closed hours, which most likely are an anomaly in the data.

The gate is also open 13 hours a day on the each weekend day. That will be corrected in the workload data.