ATTACHMENT_1.pdf

ATTACHMENT 1 W564KV-16-T-0080

Department of the Army

US ARMY RHEINLAND-PFALZ

BAUMHOLDER MILITARY COMMUNITY

Directorate of Public Works

Unit 23746

APO AE 09034-3746

PERFORMANCE WORK STATEMENT (PWS)

Maintenance, Inspection & Minor Repair of Sprinkler Systems, Baumholder Military Community

28 June 2016

PART 1

GENERAL INFORMATION

1. Introduction: This is a non-personal services contract for inspection, maintenance and minor repair of sprinkler systems within Baumholder Military Community. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The sprinkler systems are installed in troop and housing buildings for fire protection. To ensure that the systems are operable and safe, all systems must be inspected and maintained in accordance with German Law and US Life Safety Code NFPA 13.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and municipal laws, regulations, standards, provisions, and directives to include applicable publications in

Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall, prepare required reports, and submit information as specified by the Deliverable

List presented in this PWS.

.1.3 Objectives: Inspection and maintenance of all sprinkler systems within the timeframes established in this

PWS to ensure conformance with all applicable United States (U.S.), German, and municipal laws.

1.4 Functional Areas: A total number of forty (40) sprinkler systems located within Baumholder Military

Community. The various buildings are listed in Attachment 2.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4)

12-month option periods. The tentative Periods of Performance read as follows: Actual dates will be set at time of contract award.

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: Reserved

1.6.2 Contractor Management: The Contractor shall provide a Project Manager. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit in writing, the name, title, office and mobile telephone number of the Project Manager. A Contractor employee shall be designated to act for the Project Manager during his absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance as required by the Government during normal Contract workdays and work hours.

To emergency response work requirements the Project Manager or designee shall respond within a time not to exceed two hours after notification of the call. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project

Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

1.6.5 Hours of Operation: The contractor is responsible for conducting business during normal working hours, Monday thru Friday between 08:00 a.m. and 04:30 p.m. except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

1.6.6 Recognized Holidays: See local clause CCE-204-4000 “US and Host Nation Holidays (March 2005)”

1.6.7 Training Holidays: N/A

1.6.8 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the contractor’s quality control plan shall be provided to the COR after date of award and prior to performance of services. If any changes occur the contractor shall provide any update(s) immediately thereafter.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance : The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed in various buildings within Smith and Wetzel Area in Baumholder.

1.6.11 Type of Contract: The Government intends to award a non-personal service type contract.

1.6.12 Security Program: Contractor personnel performing work under this contract must be able to comply with all installation access requirements and must follow the Antiterrorism (AT) and Operations Security (OPSEC) clause as described below.

1.6.12.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access

Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.12.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-

9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.12.3. For Contractors that do not require CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.12.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 20 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

1.6.12.5 All contractors and subcontractors are subject to spot inspections to validate compliance and understanding of AT information contained in training. Contractors requiring photography permission will be required to receive an initial OPSEC briefing and follow-up review of all photographs prior to down loading, distributing or publishing.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.14 Key Control: Reserved

1.6.15 Special Qualifications: Work must be performed by a certified specialized company. Work on water extinguishing systems, such as repairs, maintenances and changes, may only be performed by companies that are recognized for work on the respective systems according to the VdS and that are listed in the VdS schedule 2490

(VdS-recognized installation companies for fire extinguishing systems). Proof must be furnished about that.

Appropriate proof of recognition and certification must be submitted to the US Government. Specialist company http://jko.jten.mil/ must also have skilled workers possessing sufficient knowledge to perform repair and maintenance work on the specified equipment.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.19 Identification of Contractor Employees: All contractor’ personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel is required to obtain and wear badges in the performance of service.

1.6.20 Contractor Travel: Travel cost/mileage/per diem is not charged separately and is included in the overall contract price.

1.6.21 Other Direct Costs: Reserved

1.6.22 Data Rights: Reserved

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: For accomplishment of this work, the current edition of the applicable German prevention regulations of the trade unions, fire prevention regulations and technical rules for hazardous material will apply.

1.6.24.1 Safety Plan and Program: Reserved

1.6.25 Environmental Compliance: The contractor shall comply with all applicable environmental protection directives. The contractor shall follow manufacturers' guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Upon occurrence of any spills that could enter the storm sewer system or could cause any harmful environmental effects, the contractor shall immediately call the

Environmental Branch at Baumholder (telephone DSN 485-6146 or civilian 06783-6-6146) or the COR and report the incident.

1.6.25.1 Environmental Compliance Plan and Program: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1 Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officers Representative (COR) - An employee of the U.S.Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5 Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security - Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

COR Contracting Officer Representative

DFAR Defense Federal Acquisition Regulation

FAR Federal Acquisition Regulation

KO Contracting Officer

OCI Organizational Conflict of Interest

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Equipment:

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: The Government will provide water and electrical power at no cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Reserved

3.5 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: see PART 5, “Specific Tasks”

4.4 Equipment: see PART 5 “Specific Tasks”

PART 5

SPECIFIC TASKS

5. Specific Tasks: In the event of a disagreement between the English text and the courtesy translation of tasks described below the English text shall govern.

Im Falle einer Unstimmigkeit zwischen dem englischen Text und der Gefälligkeitsübersetzung der nachfolgend beschriebenen Leistungen ist der englische Text maßgebend.

5.1 Basic Services: The contractor shall provide all services to perform inspection, maintenance and minor repair of forty (40) sprinkler systems within Baumholder Military Community.

Der Auftragnehmer hat alle Leistungen bereitzustellen, die für die Durchführung von Prüfung, Wartung und kleineren Reparaturen an vierzig (40) Sprinkleranlagen im Bereich der Militärgemeinde Baumholder benötigt werden.

5.2 Recurring Services: The contractor shall perform inspection and maintenance of all sprinkler systems yearly.

Inspection and maintenance shall include all work described in item 0001 of Attachment 1. Within the scope of the maintenance work, minor repairs in order to correct deficiencies and/or defects that result from the impact of wear and tear to the system shall be included. Deficiencies identified, and which were not able to be remedied in the course of the maintenance process, shall be communicated to the Utilities Branch of DPW without delay.

Der Auftragnehmer hat die Überprüfung und Wartung aller Sprinkleranlagen jährlich durchzuführen. Überprüfung und Wartung umfassen die in Position 0001 des Anhang 1 beschriebenen Arbeiten. Im Rahmen dieser

Wartungsarbeiten sind kleinere Reparaturen zur Behebung von technischen Fehlstellen und Defekten, die durch

Verschleiß/Abnutzung der Anlage entstanden sind, mit eingeschlossen. Mängel, die festgestellt werden und nicht durch die Wartung behoben werden können, sind unverzüglich der Betriebsabteilung des DPW mitzuteilen.

5.2.1 Repair work: If the Contractor detects deficiencies/defects while performing recurring services that were not able to be remedied in the course of the maintenance process and require repair work, the Contractor shall prepare a cost estimate with a description of the entire work required to repair the deficiency/defect and submit same to the

COR who in turn will evaluate the estimate and either accept or reject it. If accepted, the contractor will perform the repair work as approved, under the repair CLIN. NOTE: "Only parts, equipment and hours actually used/worked will be paid for. The cost for each repair shall include all costs for labor, travel, material, and any and all necessary costs in order to fulfill the repair requirement." The not to exceed (NTE) amount on the repair CLIN shall not be exceeded.

Reparaturarbeiten: Werden während Durchführung der Wartungsarbeiten technische Fehlstellen/Defekte festgestellt, die nicht durch die Wartung behoben werden können und eine Reparatur erfordern, hat der

Unternehmer für alle Arbeiten, die notwendig sind, um die technischen Fehlstellen / Defekte zu beheben ein

Kostenangebot zu erstellen und dieses dem COR vorzulegen. Dieser wertet den Kostenvorschlag aus und lehnt ihn entweder ab oder nimmt ihn an. Sofern angenommen, können die Arbeiten als genehmigt unter der Reparatur-

Position ausgeführt werden.

HINWEIS: “Es werden nur Teile, Gerätschaften und Stunden, die tatsächlich benötig/gearbeitet wurden in

Rechnung gestellt werden. Die Kosten für jede Reparatur beinhalten alle Aufwendungen für Lohn, Reisekosten, Material und alle anderen Kosten, die notwendig sind, um die Arbeiten durchführen zu können.“ Der Höchstbetrag der Reparatur-Position darf nicht überschritten werden.

5.2.2 After completion of the maintenance work, the Contractor shall submit a properly completed maintenance checklist and an installation report to the COR. The checklist shall serve as proof of work performed. The installation report shall document the deficiencies/defects discovered and serves as damage report. Maintenance checklist and installation report shall be submitted NLT 30 calendar days after completion of the work.

Nach Abschluss der Wartungsarbeiten ist eine ausgefüllte Wartungs-Checkliste und ein Montagereport an den COR zu übergeben. Die Checkliste dient als Arbeitsnachweis. Der Montagebericht soll die festgestellten

Fehlstellen/Defekte dokumentieren und dient als Schadensnachweis. Checkliste und Montagebericht sind innerhalb

30 Kalendertagen nach Ausführung der Arbeiten vorzulegen.

5.3 On-Demand Services: N/A

5.4 Functional Areas: see paragraph 1.4 of the PWS

5.5 Task Heading: The Contractor shall perform the maintenance, inspection and minor repair of the sprinkler systems considering the following supplementary conditions.

Der Auftragnehmer hat Wartung, Überprüfung und kleinere Reparaturen der Sprinkleranlagen unter Beachtung folgender, zusätzlicher Bedingungen durchzuführen.

5.5.1 Inspection and maintenance work shall be performed during normal working hours, Monday thru Friday between 08:00 a.m. and 04:30 p.m. It is required that the Utilities Branch of DPW Baumholder, telephone no.

06783-6-8035 is contacted two weeks prior to commencement of maintenance work.

Die Wartungsarbeiten sind während der normalen Arbeitszeit, Montag bis Freitag zwischen 08:00 Uhr und 16:30

Uhr durchzuführen. Die Betriebsabteilung des DPW Baumholder, Tel. Nr. 06783-6-8035 ist zwei Wochen vor

Wartungsbeginn zu verständigen.

5.5.2 For accomplishment of this project, the current edition of the applicable German DIN standards, prevention regulations of the trade unions, fire prevention regulations, work place ordinance and technical rules for hazardous material (TRGS) will apply.

Für die Ausführung der Leistungen gelten die neuesten DIN-Normen, Unfallverhütungsvorschriften der

Berufsgenossenschaft, Feuerverhütungsvorschriften, Arbeitsstättenverordnung und technische Regeln für

Gefahrstoffe (TRGS).

5.5.3 All work performed shall meet the manufacturers’ technical standards. Maintenance instructions by the manufacturer shall also be considered as valid rules and regulations in the context of subject contract. It is, in turn, the Contractor’s responsibility to make such documents available from the manufacturer.

Alle durchgeführten Arbeiten müssen den Techniknormen der Hersteller entsprechen. Die Bedienungs- und

Wartungsanweisungen der Hersteller der einzelnen Geräte sind ebenfalls als gültige Regeln und Vorschriften zu betrachten. Es ist die Pflicht des Auftragnehmers, sich diese Unterlagen vom Hersteller zu beschaffen.

5.5.4 Prior to putting the trial alarm into practice, all relevant agencies shall be notified.

Zur Durchführung der Alarmproben sind die zuständigen Stellen auf den Probealarm hinzuweisen.

5.5.5 For accomplishment of this project, the current edition of the applicable German DIN standards, prevention regulations of the trade unions, fire prevention regulations, work place ordinance and technical rules for hazardous material (TRGS) will apply.

Für die Ausführung der Leistungen gelten die neuesten DIN-Normen, Unfallverhütungsvorschriften der

Berufsgenossenschaft, Feuerverhütungsvorschriften, Arbeitsstättenverordnung und technische Regeln für

Gefahrstoffe (TRGS).

5.5.6 The contractor shall be familiar with the English Language and must perform work without supervision.

The contractor must coordinate all measures with the responsible representative of the buildings in order to eliminate discrepancies in the deadline coordination. The COR will identify all necessary details after award of contract. The Utilities Branch of DPW Baumholder, as proposing section, must be informed about all work.

Der Auftragnehmer muss mit der englischen Sprache vertraut sein und hat die Arbeiten selbständig auszuführen.

Um Unstimmigkeiten in der Terminabsprache zu vermeiden hat der Auftragnehmer alle Maßnahmen mit den zuständigen Vertretern der Gebäude selbst zu koordinieren. Alle dazu benötigten Angaben werden vom COR nach

Vertragsvergabe bekanntgegeben. Die Betriebsabteilung des DPW Baumholder ist als ausschreibende Dienststelle ist über alle Arbeiten zu unterrichten.

5.5.7 The firm carrying out the work takes over full responsibility for technical execution in compliance with current technical guidelines and regulations. Faulty services must be immediately remedied by rework (repair or replacement).

Die ausführende Firma übernimmt die gesamte Verantwortung für die technische Ausführung entsprechend den bestehenden technischen Richtlinien und Bestimmungen. Fehlerhafte Serviceleistungen sind durch Nachbesserungen

(erneute Instandsetzung oder Austausch) unverzüglich zu beheben.

5.5.8 Material removed will become the property of the contractor and must be disposed of.

Auszubauende Teile gehen in das Eigentum des Auftragnehmers über und müssen von diesem entsorgt werden.

5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site. The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense

Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported

(e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 The below listed regulations/form are part of this specification by reference and apply in their respectively most recent version.

http://www.ecmra.mil/

VdS CEA 4001 Guidelines for Construction and Installation of Sprinkler Equipment

EN 12845 Requirements for design, construction, operation and maintenance services of Sprinkler Systems

NFPA 13 R-25 Guidelines of the National Fire Protection Association

DIN 1988 Technical Rules for Installation of Water-Systems

VDE Standards set by professional electrical engineers

Applicable Manufacturer’s guidelines and instructions

PART 7

APPENDICES / TECHNICAL EXHIBIT LISTING

7. Appendices /Technical Exhibits

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 2 – Scheduled Tasks

7.4 Attachment 3 – Building List with Sprinkler Systems